PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE …

PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETING

BOARD CHAMBERS

MONDAY, OCTOBER 20, 2014

I. ORDER OF BUSINESS

A. Meeting called to order at 4:13 p.m., Bert Bleke in the chair.

Present: Anderson, Bailey, James, Ryskamp, Stewart (stepped away from table from 5:01

p.m. – 5:02 p.m.), Verburg, Bleke – 7

Absent: None

B. Introduction of Guests

None at this time.

C. Review and Approval of Agenda

Motion by Bailey, seconded by Anderson to approve the agenda as presented.

Motion carries. 7-0

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D. Open Comments

None at this time.

E. Special Order of Business

2013/14 Annual Audit was presented by Plante & Moran.

The college once again received a clean, unmodified audit.

II. MONITORING REPORTS

F. Report (s)

Student Success monitoring report: Presented by John Cowles and his team

Motion by Trustee Stewart, supported by Trustee Bailey to accept

the monitoring report as presented. Motion carries 7-0.

Finance Update – Presented by Jim Peterson

III. UPDATES

G. Student Report

Student Alliance Update – presented by Arielle Brown.

H. Foundation Update

None at this time.

I. Board Chair Update

None at this time.

J. President’s Report

President Ender provided an update on the successful 100th Anniversary

Gala Event.

K. Faculty Association Update

None at this time.

IV. COMMUNITY CONNECTIONS

L. Communications to the Board

None at this time.

V. CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from September 15, 2014 Board Meeting

Grants GRCC received from September 1, 2014 to September 30, 2014.

o JP Morgan Chase awarded the GRCC Workforce Training

Department a $30,000 grant to develop and pilot an industrial

sewing program that will serve West Michigan manufacturers.

The funding will be used for the curriculum creation, materials,

and the ability to reduce tuition for individuals participating in

the pilot program.

o GRCC, in partnership with Michigan Community College

Association, Michigan Center for Student Success and 12 other

colleges, were awarded grant funds from the Kresge Foundation

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for Project Win-Win. Project partners will engage in the task of

identifying former students whose records qualify them for an

associate’s degree (but who are no longer enrolled anywhere and

have never been awarded any degree), to award those degrees

retroactively. Project partners will also identify former students

who are “academically short” of an associate’s degree by no

more than 12 credits in an effort to bring them back to complete

their degree. A student outreach and advising plan is designed to

encourage and support degree completion. The amount of the

grant award to each institution will be determined by the number

of participants.

PERSONNEL REPORT

(Includes in-process transactions through 10-10-14)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Sarah Slachter Student Success Faculty Language Arts Lab Coordinator – one semester temporary contract

8-18-14 Was tutor

Dominique Couch Facilities CEBA Custodian 9-29-14 New to College

Louis Kaan Facilities CEBA Custodian 9-29-14 New to College

Steven Gold Counseling and Career Center

Faculty Counselor, Disability Support Services

10-13-14 New to College

Dawn Minnesma Nursing Faculty Lab Technician 10-13-14 New to College, former student

Separations

NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE

NOTES

Greg White Facilities CEBA Custodian 8-30-14 Retired after 15.75 years of service

Ric Underhile Instructional Support and Interdisciplinary Studies

Meet and Confer Associate Dean 10-3-14 Resigned

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Financial Transactions

D. Financial Transactions

(September 1 - 30, 2014)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide perpetual license support for Blackboard

Pyramid Analytics.

Requestor: David Anderson – Information Technology

Expenditure: $11,287.51

Disposition: Recurring Purchase

Supplier: Blackboard, Inc.

Washington, D.C.

Bid: No, single source.

2) Purchase order issued to provide payment for 2014-15 American Association of

Community Colleges membership dues.

Requestor: Kathryn Mullins – President/Trustees



Supplier: American Association of Community Colleges

Baltimore, MD

Bid: No, sole source.

3) Purchase order issued to provide annual subscription for student refund

management.

Requestor: Jane Mohr - Cashiers



Supplier: Higher One, Inc.

New Haven, CT


4) Purchase order issued to purchase Call To Action books for the Diversity

Lecture Series featuring President Jimmy Carter.

Requestor: Kathryn Mullins – President/Trustees


Disposition: New Purchase

Supplier: Schuler Books

Grand Rapids, MI

Bid: No, exempt purchase.

b. Other Special Funds

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1) Purchase order issued to provide ammunition for the Criminal Justice 175

Firearms class.

Requestor: Jodi Richhart – Criminal Justice

Expenditure: $10,637.92 (15-2359)


Supplier: Vance Outdoors, Inc.

Columbus, OH

Source of Funds: Designated Fund

Bid: Yes, informally due to time constraints.

Bidders Solicited: Kiesler’s Police Supply- $13,750.66

Mich. Police Equipment- $12,796.00

Vance Outdoors - $10,637.92

2) Purchase order issued to provide reimbursement to Fogg Filler Company for

specific job training.

Requestor: Julie Parks – Workforce Development

Expenditure: $11,640.00 (51-2271)

Disposition: N/A

Supplier: Fogg Filler Company

Holland, MI

Source of Funds: Michigan Job Training Grant


3) Purchase order issued to provide payment for phase three of the cultural

assessment audit.

Requestor: Chris Arnold – Woodrick Diversity Learning

Center

Expenditure: $15,361.00 (51-2271)

Disposition: N/A

Supplier: Susan Rankin & Associates

Howard, PA

Source of Funds: Kellogg Foundation Grant

Bid: Yes, RFP #1213-3216B, previously reported.

4) Purchase order issued to provide multimedia equipment required to convert two

nursing bed labs from simple TV to full projection multimedia stations.

Requestor: Mark Vogel – Media Technologies

Expenditure: $19,520.00 (42-2825)

Disposition: N/A

Supplier: Innovative Communications

Saginaw, MI

Source of Funds: Plant Fund

Bid: Yes, RFP #1213-3229, previously reported.

5) Purchase orders issued to provide reimbursement to Foremost Insurance for in-

house training. Two POs @ 12,389.25 & $19,069.10

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Requestor: Julie Parks – Workforce Development

Expenditure: $31,458.35 (51-2271)

Disposition: N/A

Supplier: Foremost Insurance Co.

Caledonia, MI

Source of Funds: Michigan Job Training Grant


6) Purchase order issued to provide payment for printing of Open Door (GRCC

100th Anniversary published history book).

Requestor: Danelle Sedore - ePrint

Expenditure: $31,754.00 (14-2271)


Supplier: Custom Printers

Grand Rapids, MI

Source of Funds: Auxiliary Fund

Bid: Yes, RFQ #1314-10063

7) Purchase orders issued to provide perpetual license support for Blackboard

Analytics (Pyramid, Learn, Student Management, Financial Aid and Financial

Management). Two POs @ 11,287.51 & $83,727.32

Requestor: David Anderson – Information Technology

Expenditure: $95,014.83 (2822-42, 2271-11)


Supplier: Blackboard, Inc.

Washington, D.C.


ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

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Motion by Trustee James, supported by Trustee Verburg to approve the above items as

presented. Motion carries 6-0.

VI. ACTION ITEMS

M. Purchasing Items over $100,000

a. General Fund

No purchases for September 2014.

b. Other Special Funds

1) Request permission to issue purchase order to provide Radiology Technology

equipment for the Rad Tech Department

Requestor: Jeff Danner – Workforce Development

Expenditure: $230,416.00 (42-2822, 51-2821)


Supplier: Radiology Imaging

Grand Rapids, MI

Source of Funds: Plant Fund, Perkins Grant

Bid: Yes, RFQ#1415-9097.

2) Request permission to issue purchase order to update equipment required for

network core upgrade.

Requestor: Donovan Wallace – Information Technology

Expenditure: $300,000.00 NTE (2825-42)

Disposition: Replacement Purchase

Supplier: NETech

Caledonia, MI

Source of Funds: Plant Fund

Bid: Yes, RFQ#1112-4270.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

14:85 October 20, 2014

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

Motion by Trustee Bailey, supported by Trustee Anderson to approve the above items as

presented. Motion carries 6-0.

N. Capital Outlay Submission

The annual capital outlay submission was presented by Vicki Janowiak.

Motion by Trustee James, supported by Trustee Bailey to approve the annual capital

outlay submission as presented. Motion carries 7-0.

O. Voluntary Early Separation Incentive Package – Presented by Lisa Freiburger

Motion by Trustee Anderson, supported by Trustee Bailey to approve the voluntary

early separation incentive package as presented. Motion carries 5-2 (Ryskamp,

Stewart).

VII. OPEN COMMENT

Charles Edkins, a GRCC alumnus and community member, petitioned the Board to waive

Ford Fieldhouse fees for alums living in the 49503 zip code area.

VIII. FINAL BOARD COMMENTS

Trustee James – Thanks to staff for their reports. The Gala was such a great night and she

was so proud of the college. Thanks to all that made it possible and thanks to the

community for their participation.

Trustee Stewart – He left the gala electrified and with a greater appreciation of the

profound effect GRCC has on this community.

Trustee Verburg – It was good to see so many students involved in the gala. Thanks to all

the college staff for their hard work to make this happen. The student success report and

the audit were good reports.

Trustee Anderson – The gala was made extraordinary thanks to the culinary department

and the media department. Special kudos to Don and Erin for this event. Thanks to staff

for the reports.

Trustee Ryskamp– The gala was a well-executed event. A great showcase of GRR to our

community and the dividends will be reaped for many years to come. The Student

Success report was great and the college’s receipt of a clean audit was also great.

Trustee Bailey– Flawless executive of the event – GRCC was the hero, not one single

person. Feedback from our community has been that this was the best event people have

been to – they left with a new/renewed view of the institution.

Trustee Bleke – The gala was pretty cool. $1.3 million raised for scholarships will be felt

for years to come. Thanks to all who had anything to do with the event.

IX. ADJOURNMENT

14:86 October 20, 2014

The Board adjourned at 5:41 p.m.

No further business was discussed.

_________________________________________

Secretary

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