Presented By WVDE Title I Staff June 10, 2008. Fiscal Issues Maintain an updated inventory list,...
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Presented By WVDE Title I Staff
June 10, 2008
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Fiscal IssuesMaintain an updated inventory list, including the
following information: description of the item; serial number; acquisition date; funding source and the % of funding from each
source; purchase price; location; and condition
Conduct and document the date of a physical inventory at least once every two years
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Fiscal IssuesAvoid the use “blanket” purchase orders –POs
must include an itemization list of articles purchased
Be conscious of supplement/supplant issuesPurchase of materials and equipmentTeacher salariesTitle I funded staff members substituting for
teachersTitle I teachers are used daily to cover teacher
planning periods Child nutrition program
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Fiscal IssuesEnsure expenditures are reasonable and
necessary for proper and efficient performance and administration of the federal program
Ensure expenditures are allowable expenditures according to OMB Circular A-87
Approve all requisitions, purchase orders, and invoices for paymentSignature of the district Title I director Incorporate this procedure as part of the written
procurement procedures
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Fiscal Issues
Maintain time and effort documentationMonthly personnel activity reportsSemi annual certification
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Professional DevelopmentEnsure sustained, research based professional
development in a focused area of student need (derived from multiple data sources)
Develop school based professional development plans
Allocate 10% of the total school budget for the purpose of providing high quality, sustained professional development specifically addressing the reason(s) the school was identified for improvement
(only applicable to Title I schools identified for improvement)
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Professional DevelopmentProvide professional development for staff
members in how to reach out to, communicate with and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school
Ensure the school has sufficient resources to carry out effective implementation of professional development activities throughout the fiscal year
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Highly qualified teachers Require principals to complete the
“Principal’s Attestation Statement”, annuallyEnsure the amount of time assigned for non
instructional duties for Title I funded professionals and paraprofessionals is proportional to similar personnel at the same school
Ensure all teachers in schools supported with Title I funding, hired after the first day of school in 2002, are highly qualified
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Highly Qualified TeachersDevelop and implement a highly qualified
plan that includes an annual increase in the percentage of highly qualified teachers
Include paraprofessionals in the county’s written administrative procedures to ensure all teachers and paraprofessionals are highly qualified
Ensure paraprofessional providing instructional services work under the direct supervision of a teacher
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Parent InvolvementEnsure each school holds an annual parent meeting
to inform parents of their school’s participation in Title I;
to explain the requirements of Title I; and to explain the right of the parents to be involved.
Provide parents a description and explanation of the curriculum used in the school and the forms of academic assessments utilized to measure student progress
Ensure the school parent involvement policy aligns with the template provided by the US Department of Education
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Parent InvolvementInvolve parents in an organized, ongoing and
timely way, in the planning, review and improvement of programs
Develop effective parental involvement activities and support a partnership between the schools, parents and community at the LEA and school levels
Provide materials and training to assist parents in working with their children to improve academic achievement, address child development and child rearing issues
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Parent InvolvementMaintain documentation of parent
participation in parent involvement activities
Ensure parents and community members part of the planning committee for the county and school strategic plans
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Parent NotificationsProvide the “Parents Right to Know”
notification communicating the right to request information concerning the qualifications of professionals and paraprofessionals
Distribute the school/parent compact to parents annually
Ensure the school/parent compact aligns with the US Department of Education template
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Parent NotificationsProvide to each individual parent timely
notice that the parent’s child has been assigned, or has been taught for 4 or more consecutive weeks by a teacher who is not highly qualified
Ensure the public school choice parent notification letter contains the required components
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Program ImplementationExtended TimeEnsure extended time programs meet the
requirements of Title I Part AServe only students eligible for Title I servicesUtilize highly qualified teachers to deliver
instructionOffer challenging academic content – provide
intentional learningUtilize strategies and programs that are
scientifically research basedIncorporate methods to track student progress
– progress monitoring.
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Program ImplementationPre-K Coordination
Conduct consultation between Pre-K teachers and kindergarten teachers concerning the transferring of assessment/developmental screening data for preschool children (if applicable for the school’s grade configuration)
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Program ImplementationStrategic PlanProvide LEA technical assistance to schools
in the development and evaluation of the school strategic plans
Ensure the schoolwide plan is developed with the involvement of parents, community members and staff members
Ensure the school’s strategic plan is reviewed and revised, as necessary, by the school on a periodic basis
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Program ImplementationStrategic PlanAddress deficiencies identified in the needs
assessment within the schoolwide reform strategies and professional development in the school strategic plan
Include strategies to address the needs of low achieving children and those most at-risk staff utilizationobtaining subs for Title I staff members
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Program ImplementationHomelessReserve funding to provide services for
homeless studentsComparable to those provided to children in
schools funded under Title I, Part ATutoring-above what is provided by the school the
student is attendingSchool supplies-above what is provided by the
districtClothing /personal care itemsCounseling services-above what is provided by the
school the student is attending
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Program ImplementationPrivate SchoolsEnsure private school administrators and
teachers understand the provision of services through federal funding resources
Develop written criteria for selection of students to participate in Title I services in consultation with the private school officials
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Remember…The West Virginia Department of Education (WVDE) monitoring process includes the following goals:
Provide an academic focus for program improvement;
Promote student achievement; and
Provide technical assistance to schools and districts in utilizing federal funding to impact instructional practice and increase student performance.