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AROHAN OORNIMA
2013
INTRA PGC ANNUAL TECH-CULT-SPORTS FEST
08
th
to15
th
November, 2013
Website:
Email: [email protected]
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What and When?
Duration : 05 days
Dates : 8th-15thNov
Level : Intra PGC Type of events : Tech-Club-Sports-Cultural
Timing : 9am to 4pm
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Realization of talent
Planning LeadershipExperimentation Competition
Bonding Creativity
Confidence Responsibility
Time Management Resource Utilization
Recreation Experience
Success!!34 September 2014 AAROHAN POORNIMA 2013
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History in the making
2013 2012 2011 2010 2009
Campuses 3 4 3 3 3
Days 5 4 4 6 4
Students 7132 7587 5500 4600 3240
Technical
Events 18 20 22 20 12
Club Events
1921 23 19 10
Sports
Events 13 11 14 16 7
Cultural
Events 06 07 08 08 -
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The Governance Structure
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CORE PLANNING ANDMANAGEMENT GROUP (CPMG)
ADVISORY AND GOVERNING GROUP (AGG)
GROUP ADVISORS* &
GROUP COORDINATORS**
(Event Group)
GROUP ADVISORS
(Management Group)
6
EVENT ADVISORS
EVENT COORDINATORS
&
VOLUNTEERS
GROUP COORDINATORS
&
VOLUNTEERS
Note:
*ADVISORS: Faculty
**COORDINATOR/Volunteer: Students
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Advisory and Governing Group (AGG)
Dr. S.M Seth, Chairman, PGC (Chairman) Sh. R.K Agarwal, Advisor, PGC
Sh. Shashikant Singhi, Director General, PGC
Dr. R.P Rajoria, Director, PCE
Dr. Rakesh Duggal, Director Academics, PGC
Dr. N.C. Bhandari, Campus Director, PGI
Sh. H.S Shekhawat, Director, Infrastructure
Sh. M.K.M Shah, Director, Admin & Finance
Smt. Renu Singhi, Advisor, PAA
Dr. Omprakash Sharma, Principal, PCE Prof. Ajay Bansal, Director, PIET
Dr. A.K Jain, Dean, PGI
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Core Planning and Management Group
(CPMG) Sh. Rajeev David, Proctor-in-Chief, PGC (Event Chair) Sh. Ashwini Lata, Warden-in-Chief
Dr. Vandana Sharma, Dean, Soft skills, PGC
Dr. Rekha Nair Dean B.Tech 1stYear ,PGC
Dr. Gautam Singh, Registrar, PIET
Ms. Monika Surana, HOD, Exam Cell, PCE
Sh. Aditya Sharma, Registrar, PGI Sh. Mukesh Taker, Sports Officer, PGC
Sh. Simranjeet Singh, Proctor, I year, PIET
Sh. Praveen Singhvi, Mess Manager, PGC
Sh. B.P Yadav, Transport In charge, PGC
Sh. Pushpendra Mudgal, Administrative Secretary to Chairman, PGC
Sh. Vedanshu Vashisth, Asst. Prof, PGI
Ms. Peeyusha Tiwari, Asst. Prof, PCE
Sh. Hamid Khan, Trainer, P-PROSKEP
Ms. Poonam Malpani, Asst. Prof, PIET
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S.No Name of Student College Year Branch Email Mob. No
1 Jyoti Chauhan PCE IV CSE [email protected] -
2 Neha Kaliya PCE IV CSE [email protected] -
3 Shivani Jha PCE IV IT [email protected] -
4 Shaily Jain PGI IV CSE [email protected] -
5 Ashwini Mathur PGI IV CSE [email protected] 9468901808
6 Mohit Toshniwal PGI IV CSE [email protected] 9414291157
7 Gaurav Khatri PGI IV Civil [email protected] 9461988830
8 Pallav Gupta PGI IV ECE [email protected] 8233739978
9 Mukesh Saraswat PIET IV ECE [email protected] 8386975702
10 Nancy Soni PIET IV IT [email protected] -
11 Bhanu Pratap Singh PIET IV ECE [email protected] 9414617380
12 Monkita Ghosh PIET IV CS [email protected] -
13 Neetu Yadav PIET IV CS [email protected] -
14 Prachi Jain PIET IV CS [email protected] -
15 Neha Agarwal PIET IV CS [email protected] -
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected] -
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Working Groups
Event Group Management Group
Technical Events Hospitality and Help-Desk
Club and Literary Events Stores
Indoor Sports Events Facilities
Outdoor Sports Events Website and Registration
Cultural Events Discipline
Documentation and Publication
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Event Group Distribution
Institution Assigned Event Group
PCE Indoor and Outdoor Sports
Events
PIET Technical Events
PGI Club and Literary Events
PCE 1st(A,B) Cultural Events
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Management Group Distribution
Assigned Mgmt. Group Department of PGC
Hospitality and Help-Desk PCE I Year - C
Stores PIET I Year
Facilities PGI I Year
Website and Registration CPMG
Discipline PCE ME
Documentation and Publication PCE CS
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LIST OF GROUP ADVISORS
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Events Offered
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Technical EventsIndividual Events
S.No Name of Event Team
Size
No. of
Rounds
Max.
Entries
Allowed
Participation
Generated
1 IQ Meter (Aptitude Test) 1 2 1000 1000
2 Programming Challenge 1 2 400 400
3 Group Discussion 1 2 600 600
4 Spell Bee 1 1 700 700
5 Circuit Debugging 1 2 500 500
6 Web Page Modeling 1 2 500 500
7 Poster Design 1 1 400 400
8 Crack the code (Ethical hacking
Challenge)
1 1 200 200
9 Picture Perception 1 2 800 800
10 Bookies 1 2 600 600
11 CAD Modeling 1 1 200 200
Total Participation Generated 5900
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Team Events
S.No Name of Event Team
Size
No. ofRounds
Max.Entries
Allowed
ParticipationGenerated
1 Documentary Competition 4 1 63 252
2 Staircase Climbing Robot 4 1 63 252
3 Solve the maze 2 1 63 1264 Advertisement Design 4 1 63 252
5 Banner Design and Product
Brochure
4 1 63 252
6 Structure Design 5 1 63 315
7 Aarohan Newspaper Design 6 1 63 378
Total Participation Generated 1827
Technical Events
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Club & Literary EventsIndividual Events
S.No Name of Event Tea
mSize
No. of
Rounds
Max.
EntriesAllowed
Participation
Generated
1 Extempore (Hindi) 1 1 400 400
2 Extempore (English) 1 1 300 300
3 Crossword 1 2 1200 1200
4 Sudoku 1 2 1200 1200
5 Free Hand Sketching 1 1 300 300
6 Heena Creation 1 1 200 200
7 Nail Art 1 1 150 150
8 Roadies 1 2 500 500
9 Photography Challenge 1 1 200 200
10 Housie 1 1 - 2000
11 Me Against Myself 1 1 300 300
Total Participation Generated 6750194 September 2014 AAROHAN POORNIMA 2013
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Team Events
S.No
Name of Event Team
Size
No. ofRounds
Max.Entries
Allowed
ParticipationGenerated
1 LAN Gaming(CS) 5 - 63 315
2 Rangoli 4 1 63 252
3 Best out of Waste 3 1 63 1894 T-Shirt Painting 2 1 63 126
5 Face Painting 2 1 63 126
6 Browse the NET 2 1 63 126
7 Salad Art 2 1 63 126
8 Treasure Hunt 3 1 63 189
Total Participation Generated 1449
Club and Literary Events
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Sports Events
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Sports Events
Individual Events
S.No Name of Event Team
Size
No. of
Rounds
Max.
Entries
Allowed
Participation
Generated
1 Table Tennis (boys) 1 400 400
2 Table Tennis (girls) 1 200 200
3 Chess 1 600 600
4 Carrom 1 1000 1000
5 200 M. Race (Boys) 1 500 500
6 200 M. Race (Girls) 1 300 300
7 400 M. Race (Boys) 1 250 250
8 400 M. Race (Girls) 1 100 100
9 800 M. Race (Boys) 1 150 150
10 Shot Put (Boys) 1 300 300
11 Shot Put (Girls) 1 100 100
12 Long Jump(Boys) 1 300 300
13 Long Jump(Girls) 1 100 100
Total Participation Generated 4300 214 September 2014 AAROHAN POORNIMA 2013
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Team Events
S.No Name of Event TeamSize No. ofRounds Max. EntriesAllowed ParticipationGenerated
1 Volleyball (Boys) 10 21 210
2 Volleyball (Girls) 10 8 80
3 Basketball (Boys) 10 21 210
4 Basketball (Girls) 10 8 80
5 4*100 M. Relay (Boys) 4 21 84
6 4*100 M. Relay (Girls) 4 8 32
7 4*400 M. Relay (Boys) 4 21 84
8 Dodge Ball (Boys) 8 21 1689 Dodge Ball (Girls) 8 21 168
Total Participation Generated 1116
Sports Events
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Events
S.No Name of Event TeamSize No. ofRounds Max. EntriesAllowed ParticipationGenerated
1 Group Dance(Western) 4-8 21 168
2 Group Dance(Folk/Classical) 4-8 21 168
3 Mime 6-10 21 210
4 Duet Song 2 21 42
5 Solo Classical Dance 1 21 21
6 Antakshari 3 63 189
Total Participation Generated 798
Cultural Events
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Event Advisors (Technical)
S.No Name of Event Name ofAdvisor Campus Deptt. Mob. No E-Mail
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Event Advisors (Sports)
S.No Name of Event Name ofAdvisor Campus Deptt. Mob. No E-Mail
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Event Advisors (Cultural)
S.No Name of Event Name ofAdvisor Campus Dept. Mob. No E-Mail
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Roles and Responsibilities
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Responsibilities of CPMG
To Motivate students to participate enthusiastically in AAROHAN POORNIMA2013
To prepare the detailed plan and working structure of the fest.
To follow all the guidelines and targets proposed.
To coordinate activities at group level, collect instant feedback and take
decisions in order to attain best possible results.
To provide all the formats to concern group advisors.
To resolve all sorts of problems and issues of working groups for better and
efficient output.
To ensure effective execution of all events and to support all managerialgroups in their respective tasks at the 11thhour.
To maintain discipline .
To distribute T-Shirts among Student Co-ordinators & Volunteers.
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Responsibilities Of Group Advisor
Overall in-charge of respective Group (Event/Mgmt.) .
Group Advisor of Event Category will form the event advisor for each event
from his/her respective campus.
To ensure the fulfillment of all the deadlines concerning execution and
reporting.
To co-ordinate with Management Group Advisor if required.
Only Group advisors are required to report Chief Co-ordinator AAROHANfor all purposes.
To provide & Collect all formats from event advisors.
To attend daily meeting of CPMG from 3:00 PM to 4:00 PM at PJF office for
sharing information.
To act as a motivator and promoter for Event Advisors & participants .
To prepare and submit final report of all activities to Chief Co-ordinator
AAROHAN
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Role Of Event Advisors To work under the guidance and advise of group advisor.
To work as overall in-charge of Event.
To ensure massive participation of students of all institutions. To prepare, coordinate and supervise execution plan of event.
To appoint Event Documentation Coordinator(EDC), Coordinators & Volunteers.
To distribute daily coupons (valid for the date of issue only) to coordinators andvolunteers.
To work as arbitrator in critical situations.
Interact & coordinate with respective group advisor and if required to Mgmt.Group.
To prepare and submit report of respective event to Group Advisor on dailybasis.
To form rules and regulations of their respective event. To invite judges/referees (among PGC Faculty members and parents). To decide draws and ensure availability of venues, equipments and support
system. To maintain and provide all information related to documentation / data
through Event Documentation Coordinator (EDC). To Maintain proper communication with coordinators and volunteers.
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Hospitality And Help Desk
To invite guests and dignitaries from and outside PoornimaFoundation for inauguration of various events.
To receive the invited guests and escort them to appropriate venues.
To help the students with all kind of information (for eg. Exact venueof event, contact details of respective coordinators and volunteersetc.).
To establish and operate computerized help center with provision tomake announcement regarding status & commencement of events,results, transport etc.
To ensure media coverage in all major news papers/channels withmeasurable output.
Decoration of campus with flags and hoardings. Calling parents for inauguration and judging in events.
Photography and video shooting of events.
Publish of a newspaper for Aarohan Poornima 2013.
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Facilities
To design, publish and operate bus transportsystem during the event with
details of routes, bus numbers, timings and drivers.
To arrange for escortof invited guests.
To arrange intra campus transport at regular interval.
To arrange and publish details of one emergency vehiclein each campus.
To make First-Aid box in each campus and to appoint designated facultiesfor its operation and to issue Wheel-Chair & Stretcher.
To design a system for making hygienic and healthy fooditems available.
To design and publish details of items along with their price which will be
available on stalls.
To design and publish details of available facilities in PGC mess along withtime schedule.
To design and publish the system of refreshment for invited guests.
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Stores To design and publish the process of procurement of
materials, issue and return of consumable and non-
consumable materials.
To coordinate with group advisors for possible
requirements of materials and arrange to purchase the
same. To issue the material as per defined process.
To maintain proper records and submit a report
specifically highlighting misuse/inappropriate use of
materials at the end of the fest. To make available materials for welcoming the guests.
To arrange for the payment of the invited referees from
outside Poornima Foundation.344 September 2014 AAROHAN POORNIMA 2013
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Website and Registration To publish all the details of Aarohan Poornima 2013 on the
website comprising schedule, registration forms, necessary
contact details etc.
To train the students about the procedure of registration for
participating in Aarohan Poornima 2013
To ensure proper functioning of registration mechanism which is
yet to be decided and to provide list of participants at-least 03days prior to the event.
To generate regular reports (event wise/group wise) for
documentation purposes.
To update the details/results of events on website on daily basis.
To upload event photographs on daily basis.
To set-up LCD systems for information display.
To set-up information center at all the three campuses.354 September 2014 AAROHAN POORNIMA 2013
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Discipline
To design the overall security system for Aarohan Poornima 2013 and
provide sufficient training/drill to each individual involved inmaintenance of discipline.
To design specific security arrangements during cultural programs, take
approval from local administration and police.
To create internal intelligence network at all campuses and channelize
the flow of information for effective redressal.
To ensure issue of PGC I-Card to each student well before start of the
event.
To ensure the participation/entry in events through PGC I-Cards only.
To arrange Ambulance vehicle with medical staff.
To strictly keep a check over OUTSIDERS.
To detect and take immediate actions in situation of mob formation and
chaos.
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Publication and Documentation
37
To act as a single body responsible for creating reports and results
instinctively with the coordination of Website and Maintenance
Group.
To be in touch with all the Documentation Coordinators at all level i.e.
events and groups.
To give and take reports, results, data and formats with other
Management Groups, as and when required, for efficient working in
Aarohan Poornima 2013
Post event, to collect and retrieve reports from Advisors at all level i.e.
events, groups etc. and submit them to CPMG
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Role of Group Coordinators &
Event Coordinators
To assist advisors in designing & detailing of events inlinewith overall objective of Aarohan Poornima 2013.
To work with the spirit of togetherness, teamwork &
mutual respect.
To arrange resources for successful execution of event.
The designated Group Documentation Coordinator (GDC)
and Event Documentation Coordinator (EDC) to prepare /
submit required data and documentation under
supervision of advisor.
To coordinate various execution attributes on/off the field.
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Role of Volunteers
To work under supervision & guidance of
Coordinators.
To manage resources . To work as support system for participants.
To carry out activities as per time schedule.
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Points To Ponder Department Level team formation
1st
year department of PCE will be divided into 3 separatedepartments (Group A,B,C).
PIET 1styear will be one department.
PGI 1styear will be one department .
All higher classes (2ndyr, 3rdyr and 4thyr) of each branch /discipline will be treated as one department.
M.Tech as a whole will be treated as one department
Note:
In case of outdoor sports events (except for musical chair), the formation of girlsteam will be as follows:
1. First year department (all branches combined) will be considered as one
department
2. Higher classes (all branches combined) will be treated as one department
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Fundamental Rules & Regulations
Judges/Referee/Group Advisors/EventAdvisorsdecision willbe final & binding.
Judges coming from outside PF may be offered Rs.400/-against use of their personnel conveyance.
Participants have to follow the rules & regulations that are
decided for the event. Participants will have to maintain the dignity of event as well
as institution. Carrying Identity Card throughout the Fest is compulsory for
faculties and students.
During the Aarohan Poornima 2013 all the Advisors &Faculty members will not be allowed to take leave. Foremergency condition permission will be granted only byDirector General, PGC.
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Discipline Regulations Group & Event Advisors along with members of discipline committee will
be authorized to take on the spot action against students involved in anyact of indiscipline.
Types of indiscipline:
1. Inviting anybody from outside Poornima Foundation.
2. Using abusive language & personal commenting.
3. Objecting decision of Judges/Advisors.
4. Misbehaving with organizing teams, faculty & staff members on duties.
5. Consumption of alcohol or entering campus under influence of alcohol.
Actions:
1. Cancellation of participation in one/more/all events.2. Suspension from Tech Fest.
3. Suspension/Termination from college under existing PGC norms.
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Important dates and Timeline
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ITEM / LIST TO BE
SUBMITTED BY
TO BE SUBMITTED TO Date
LIST OF GROUP ADVISORS(FACULTIES) - TO EVENT CHAIR 18/10/13
LIST OF EVENT ADVISORS(FACULTIES) BY GROUP ADVISOR TO EVENT CHAIR 21/10/13
LIST OF GROUP COORDINATORS AND GROUPDOCUMENTATION COORDINATOR(AMONG 4TH
YR STUDENTS)
BY GROUP ADVISOR TO EVENT CHAIR 21/10/13
LIST OF EVENT COORDINATORS AND EVENT
DOCUMENTATION COORDINATOR(AMONG 4TH
YR AND 3RDYEAR STUDENTS)
BY EVENT ADVISOR TO GROUP ADVISOR 22/10/13
LIST OF EVENT VOLUNTEERS(AMONG 2NDYR
AND 1STYR)
BY EVENT ADVISOR TO GROUP ADVISOR 22/10/13
RULES AND REGULATION OF EVENTS BY EVENT ADVISOR TO GROUP ADVISOR 24/10/13
LIST OF REQUIREMENTS BY EVENT ADVISOR TO GROUP ADVISOR 27/10/13
COLLECTION OF REQUIREMENT BY EVENT CO-
ORDINATOR
09/11/13
DISPLAY OF POSTERS(4 PER EVENT) BY EVENT ADVISOR TO GROUP ADVISOR 11/11/13
LIST OF TEAM EVENTS BY H.O.D TO GROUP ADVISOR
TO EVENT CHAIR
30/10/13
LIST OF CULTURAL EVENT TEAMS BY H.O.D TO GROUP ADVISOR/ TO
EVENT CHAIR
29/10/13
LIST OF PARTICIPANTS TO EVENT ADVISORS CPMG EVENT ADVISOR 09/11/13
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PRESENTATION OF BASIC DRAFTS 15/10/13
*AGG APPROVAL 15/10/13
FINALIZATION OF SCHEDULE 19/10/13
PRESENTATION FOR FIRST YEAR STUDENTS 22/10/13
PRESENTATION FOR HIGHER CLASSESS 23/10/13
*RELEASE OF POSTER 26/10/13
FINALIZATION OF CERTIFICATES AND PRIZES 28/10/13
FORMATION OF FACULTY COMMITTEES 21/10/13
FORMATION OF STUDENT COMMITTEES 23/10/13
*RELEASE OF WEBSITE AND START OF REGISTRATION 25/10/13
LAST DATE OF REGISTRATION FOR INDIVIDUAL EVENTS 5/11/13
LAST DATE OF REGISTRATION FOR TEAM EVENTS 29/10/13
COLLECTION OF REQUIREMENTS FROM STORE 9/11/13
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DEADLINES
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Informal Activities
Organizing Fun Games. Commentary & Music.
On the Spot Celebrations.
Student Corners.
Extra number of T-Shirts on actual cost basis in
order to promote Poornima brand.
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Transport Facilities
Transport facility will be available as perfollowing: Arrival time : 08:00 AM Departure Time : 04:00 PM
Free transit arrangement to/from all campusesavailable at an interval of 20 minutes, From bothends (PCE to PGI and PGI to PCE).
NOTE:Pick-up time will be decided by the transportdepartment of PGC and will be circulated in time.
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Marks & AttendanceDistribution
Participation in 01 activity : 3 marks
Participation in 02 activities : 3+2 marks
Participation in 03 (or more) activities : 3+2+2 marks
If winner or runner up in any event: 3 marks
Attendance Calculation : 04 per event
IF ANY STUDENT FAILS TO REPORT AFTERREGISTERING IN HIS/HER RESPECTIVEEVENT(S) THEN THERE WOULD BE A
DEDUCTION OF EQUAL MARKS.
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Hebrew
JAI JAI
POORNIMASANSTHAN
MerciFrench
Russian
DankeGerman
GrazieItalian
GraciasSpanish
ObrigadoPortuguese
Arabic
Simplified Chinese
Traditional Chinese
Thai
Korean