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Preparation of Training Calendar & Follow-up with ERP RCVP Noronha Academy of Administration & Management (ATI), Bhopal, Madhya Pradesh

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Brief Outline of Training Started in 1966, entering into Golden Jubilee Year on 30 th Apr. 2015. Number of State Govt. Depts. (covered under training) : 54, Training Programme of other institutions : approx. 25, Total no. of Training Courses conducted in a year : 275 to 400, No. of Trainees (Participants) in a year : approx. 8000 to 10000.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Training Management before Training ERP All activities pertaining to training were done manually, Time and Resource consuming, Prone to errors, Delays in retrieval of specific information, Lack of effective and timely monitoring & coordination. To address above problems we switched to Training ERP.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Objective of Training ERP Services of MPSeDC were taken in 2009 for development of Training ERP to achieve the following : To save time and resources, To assure accuracy in training management, To retrieve specific information quickly, To establish better coordination, To ensure effective monitoring and evaluation.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Salient Features Customized Web based software catering to specific needs of training management, Training ERP facilitates in planning training programs on the basis of available resources, It facilitates online registration to final report preparation, Facilitate online room allotments in Hostel.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Transaction Process : Flow Chart Preparation of training calendar Intimation to sponsors Participants- registration Training proposals from sponsoring departments Training time table. Selection of faculties Boarding Facility Management Training rooms and conference hall mgt. Issue of certificates and feed back analysis Preparation of bill & follow up

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Technical Aspects It is multiuser /web based software on Windows platform System Requirement : o Window Server 2003 SPI or higher with fire wall protection o SQL Server 2005 or Higher, o HDD Space required 10 GB, o Maximum no. of connected user at a time : 250. Training ERP LiveERP Live

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Constraints/Challenges Constraints o IT infrastructure was to be upgraded, o Lack of trained manpower to use the software, o Resistance to change. Solutions o IT infrastructure upgraded, o Training and hand holding by Service Provider, o Effective monitoring and motivation.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Enabling Factors Working Bilingual : Hindi & English, Due to being in Hindi, there is ease in filling training data by Desk Assistants who are not well versed in English, Instant retrieval of requisite data for processing of various training information. Waiting to work in full swing Use of accountancy aspect of Training ERP is in beginning stage.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Impact Ease in Preparation and re-scheduling of Training Calendar, Preparation of course time table, Creation of Faculty data base, Monitoring and Evaluation, Bill preparation & follow up, Hostel Management.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Sustainability Ownership with the Academy, Continuous use in training management since 2010, Flexibility in customization, User-friendly, Secured Server, Level wise user protection.

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RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) Lessons Learned Capacity building of personnel is prerequisite for success of Training ERP, Change in work culture, As and when required, up gradation of infrastructure should be ensured, Periodic review of system should be done for course correction.

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A presentation by Sudhir Kumar, OSD & OIC Training for RCVP Noronha Academy of Administration & Management (ATI), Bhopal (MP) We, at RCVP Noronha Academy of Administration & Management, Bhopal are committed to maintain excellence in designing & imparting training programs using Training ERP.