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PreAward Training January 30 th, 2015 Presented by: Maria Rojas & Dr. Helena Solo-Gabriele

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1.PCRF (Proposal Contract Routing Form)PCRF 2.Proposal Narrative (1 page draft is acceptable) 3.BudgetBudget 4.Budget Justification 5.Cost Share (Internal Use Only - Tuition)Cost Share 6.RFP (Request for Proposal) 7.Letter of Collaboration (UM Lead)Letter of Collaboration 8.Letter of Collaboration (UM Non Lead)Letter of Collaboration Proposal Checklist

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Proposals with Subcontracts submit: Letter of Collaboration signed by the Authorized Official On agency letter head Detailed Budget Only first $25K take IDC (each subcontract) Budget Justification Statement of Work Subcontracts

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6 days prior to the due date (all forms completed). If personnel from Medical or RSMAS are included, then please allow for 10 days. Earlier deadlines During holidays For very large, Center-level/Multi Universities type proposals Cannot guarantee submission if we are allotted less time for signatures and review. Send Maria R. the RFP once you decide to submit. Proposal Submission Deadlines

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University-level website (www.miami.edu/ora)www.miami.edu/ora CoE share drive-Research/Instructions & Forms for Faculty Step-by-Step Instructions Step-by-Step Instructions Budget Forms Budget Forms PCRF Forms PCRF Forms CoE Blackboard (same as share drive). Where can I find the internal forms?

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File Location

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Blackboard

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Blackboard Pre-Award Page

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PCRF-Long PCRF-Long New Proposal Supplemental Competing and Non-Competing Renewals Contracts Amendments Proposal Transmittal when to use long form

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PCRF Short Form Change of PI/Key Personnel No Cost Extensions Change in Non-Financial Terms/Conditions Scope Changes without new/Supplemental funding Carry Forward Re-budgeting (Not internal IPAR thru the agency) Reduction in Funding Proposal Transmittal When to use short form

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Routing Form Decision Matrix

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Additional Space for Co PIs Cost Share amount and account number Facilities or IDC Waiver Financial Conflict of Interest and Export Control See CoE proposal preparation guidelines for Instructions Proposal/Contract Routing Form Includes

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To avoid delays on Proposals make sure you completed: Citi Training Module on conflict of Interest (COI) Module 1-Financial Conflict Module 2-Instutional Responsibilities Module 3-Conflict of Interest Institution DPS (disclosure profile system) Verify Information on Dashboard Under Project/Disclosures Individual Compliances Sort by Department/Name For problems contact Lory Hayes 305-243-5036 Mandatory Citi COI-Training

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If submitting to NIH eRA Common account eRA Common If Submitting to NSF NSF-FastLane Account NSF-FastLane Other Submission Forms

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Maria Rojas will email full Applications to MRA@med.miami.edu and will copy:MRA@med.miami.edu Principal Investigator (PI) Corresponding Department Managers: BME-Angie Del-Llano CAE-Maria Aldana ECE-Vanessa Faz MAE-Marisol Pernas IEN-Daritza Berio Blanco Dr. Helena Solo-Gabriele Associate Dean of Research Maria Rojas, Manager Sponsored Programs Jackie Asenjo Sr. Grant Administrator for Office of Research Administration (ORA) Proposal due date will be listed on email subject line Maria Rojas will follow up with Jackie FYI-Proposal Package is sent to ORA by Maria Rojas

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Questions?