CITY OF PHOENIX

WATER SERVICES DEPARTMENT

WELL #314 AQUIFER STORAGE AND RECOVERY

WELL PROGRAM

DESIGN SERVICES

PROJECT NO. WS85507004-1

AND

WELL #314 AQUIFER STORAGE AND RECOVERY

INSTALLATION AND TESTING OF INFRASTRUCTURE

CONSTRUCTION MANAGER AT RISK

PROJECT NO. WS85507004-1

March 5, 2018

Pre-Submittal Meeting

Julie B. Smith, Contracts Specialist

Point of Contact for Submittals and RFQ Questions

Office of the City Engineer

julie.b.smith@phoenix.gov (602) 534-2418

Aaron LaRoque, Civil Engineer III – Project Manager

Water Services Department

EO Programs Assistant

CMAR Point of Contact for SBE Questions

Equal Opportunity Department

Welcome and Introductions

Sign-in please

Sign-in sheet and PowerPoint will be posted on

Procurement’s website:

https://www.phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ ■ Notification (if applicable)

It is your responsibility as an RFQ holder to determine, prior to

submittal, if any Notifications have been issued

Please hold questions until Q&A period

This is the ONLY opportunity to discuss this project with

City staff

Meeting Overview

All Firms MUST Be Registered in the Vendor Management

System PRIOR TO SUBMITTING A PROPOSAL

New Firms – After Registering, the City will send an e-mail

with a vendor number approx. 2 days

The VENDOR NUMBER is to be included on the

Information Sheet of the Statement Of Qualifications and the

Proposal package envelope. Information on how to register

with the City is available at:

• https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

SMALL BUSINESS ENTERPRISE PROGRAM (SBE)

Goal Setting Methodology

Goals are established by City of Phoenix Goal Setting Committee

Successful Prime will work with the Small Business Team prior to goal setting

CMAR Goals required to be met at each GMP & during the life of the project

NO established small business goals for Design ContractsPre-Award Requirements

No SBE documents due at time of submittal

Outreach Efforts and SBE Plan should be actively in development

Post-Award SBE Requirements

Contractor’s Statement of Proposed SBE Utilization - at each GMP

Letter of Intent to Perform – at each GMP

SBE firms must be certified at the time of each GMP

All subcontractors/suppliers must be reported in B2G System and will be

tracked and reported by the Equal Opportunity Department

To locate certified firms visit:https://phoenix.diversitycompliance.com

Select:

City of

Phoenix

Directory

of SBE

Certified

Firms

REMEMBER

confirm

certification

status of a

firm

SMALL BUSINESS OUTREACH AND COMPLIANCE

SBE - CONTACT INFORMATION

Equal Opportunity Specialist

Equal Opportunity Department

200 W. Washington Street, 15th Floor

Phoenix, AZ 85003

602.534.1279

Project Description

Scope of Work Design Services

Construction Manager at Risk Services (CMAR)

Statement of Qualifications Evaluation Criteria and

Submittal Requirements Design Services

Construction Manager at Risk Services (CMAR)

Selection Schedule Design Services

Construction Manager at Risk Services (CMAR)

Questions

Agenda

Well #314 Aquifer Storage and Recovery

Located at 4002 E. Dynamite Road, Phoenix, AZ

Water pumped from the Well will be used to supplement potable

water supplies

The City will store surplus potable water in the aquifer through

Well #314 by direct injection

Anticipated injection rate is about 1,200 gpm

Goal of the Well is to augment the City’s potable water resources

Project Description

Design Services Consultant

Evaluate the City’s pipe system near Well #314

Ensure ASR Well #314 is integrated property into the existing potable

distribution system

Determine if any changes should be made to reduce construction costs

Prepare and submit for review and approval project documents at 60, 90

and 100%

Provide support services for project award

Scope of Work

Construction Manager at Risk Services

Design Phase Services by the CMAR Recommendations regarding design alternatives

Preliminary estimates for design alternatives

Provide detailed cost estimating, project planning, and scheduling

Provide evaluation of all options and constructability studies and design

Assist in permitting processes

Cost models for selected design alternatives and value engineering

Participate with City in process to set SBE goals and participation

Protect owner’s sensitivity to quality, safety and environmental factors

Construction Phase Services by the CMAR Construction of selected alternative per final plans and specifications

Select subcontractors / suppliers

Prepare Guaranteed Maximum Price (GMP) proposal (w/ approval by City)

Coordinate with various COP departments, other agencies, utility companies, etc.

Schedule and manage site operations

Bid / award / manage all construction related contracts

Meet City bid requirements including local and SBE participation goals

Bond and insure the construction

Scope of Work

QUESTIONS

ON

SCOPE?

Design Services - Consultant

A. General Information – 10 points

B. Design Experience of Prime Firm – 20 points

C. Construction Administration & Inspection Experience of Prime Firm –

15 points

D. Experience of Key Personnel and Subconsultants – 20 points

E. Project Understanding and Approach – 30 points

F. Overall Evaluation of Firm and its perceived ability to provide required

services – 5 points

Statement of Qualifications Criteria

Construction Manager at Risk Services – CMAR

A. General information – 10 points

B. Experience and qualifications of the firm – 25 points

C. Experience of key personnel to be assigned to project – 30 points

D. Understanding of project and approach to performing required services

– 30 points

E. Overall evaluation of firm and its perceived ability to provide required

services – 5 points

Statement of Qualifications Criteria

NEW Information Sheet – 1 page, company name, address and contact

information (include email and phone number of contact person)

Evaluation Criteria (include project organization chart)

Additional Content (resumes or other information)

MAXIMUM pages permitted is 10 pages:

+ Evaluation Criteria (including organizational chart)

+ Additional Content (resumes or other information)

+ Photos, charts / graphs or other evaluation content

= 10 MAXIMUM pages permitted

Statement of Qualifications Criteria

Each page side with criteria information will be counted.

Pages that have photos, charts, and graphs will be counted toward maximum number of pages.

Information Sheet, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Statement of Qualifications Criteria (cont.)

Submit 7 copies of the SOQ.

SOQ due: 12:00p.m. Noon – Arizona, local time

Friday, March 16, 2018

Phoenix City Hall

200 West Washington Street

6th Floor, Submittal Box

Include firm name, procurement title and vendor number on

submittal envelope

Statement of Qualifications Due Date

Receipt of submittal after specified cut-off date and

time.

Too few copies of the submittal.

Deposit of submittal in the wrong location.

Violating “Contact with City Employees” policy.

Grounds for Disqualification

DESIGN CONSULTANT SERVICES

SOQ’s Due March 16, 2018

Firm Notified for Award April, 2018

Scope Meeting April, 2018

CONSTRUCTION MANAGER AT RISK

SOQ’s Due March 16, 2018

Contractor Notified for Award April, 2018

Scope Meeting April, 2018

Selection Schedule

https://www.phoenix.gov/streets/procurement/current-opportunities

Notifications (if any)

Plan Holder List

Award

Interviews – if applicable

Pre-submittal Power Point Presentation

Pre-submittal Sign-in sheet

Street Transportation Procurement

Section WEBPAGE

E-mail your questions to:

julie.b.smith@phoenix.gov

Thank You for Attending !!!

Julie B. Smith

Contract Specialist II

(602) 534-2418

Questions After Today