Pratham Softwares presents SOFTWAREFUND

MANAGEMENT

MONITORING

SCHEME

Today’s Software for tomorrow

YOJNA

“Yojna” is not an accounting software but it’s a tailor made physical

and financial monitoring software specially designed and developed

to meet the requirements of agencies implementing the projects in

development sector. “Yojna” software encompasses the feature of

accounting and monitoring both physical and financial at one

place. It rests on the philosophy that no monitoring can be successful

unless it is integrated with the financial books of accounts.

Yojna software

Other softwares are Stereo type having facility for only

financial accounting

Most of the software having no facility for monitoring

• At most of the places manual accounting on single entry system.

Or • Branded softwares having facility for financial accounting only .• No Provision for monitoring physical progress and expenditure

incurred on construction work.• No scheme/yojna wise accounting.• No component/head wise monitoring.• No Budget Monitoring• No online/web based accounting.• Separate accounts required to be kept for State, District, PFTS,

Cluster and VDCs/ SHG this makes the reporting very tedious and lengthy, since we have to consolidate data of several companies again and again.

• No MIS reporting like list of beneficiaries under various schemes, Grading of Self Help Groups.

• No facility for integration of financial books with other MIS softwares.

EXISTING SYSTEM

SPECIAL FEATURES OF PROPOSED ‘’YOJNA’’ SOFTWARE

Online/Web Based Accounting - All Districts, PFTs and VDCs can be connected to the State /District office and online accounting, monitoring and supervision can be done .

Component And Head Wise Physical And Financial Monitoring. Further reporting according to reimbursement category wise is also possible

Separate Double Column Cash Book for each Schemes.

Facility for preparation of Work Plan of construction work and its integration with the books of accounts.

At Present DRDA Sagar & Betul Districts are online

e.g. expenses are reported under the following components :-

1. Institution and human capacity building.2. Formation and strengthening of groups.3. Community Investments

SPECIAL FEATURES OF ‘’YOJNA’’

Scheme wise Annual/periodical Statements of Receipt and Payment Account, Income and Expenditure Account and Balance Sheet for District, PFTs and VDCs.

Online consolidated Monthly Expenditure Report With Budgets.

Scheme wise Financial Position of District, Block and VDCs/ SHG

Utilization Certificate for District, PFTs, VDCs showing amount received, spent and unspent at any particular time .

Schedule of assets created during the year.

Facility for Automatic Bank Reconciliation .

This will help the VDC to keep separate accounts for RLP.

Including physical and financial progress .

Report includes Opening Balance, Fund received, Exp. incurred, interest recd. & closing balance Report is very flexible

user can add new columns as per requirements.

• Accounting according to desired head and component wise for example :-

- In DPIP reporting of expenditure under community investment, institutional and human capacity building, formation and strengthening of groups etc.

- DFID and State Share of Grant further accounting according to demand number wise.

• Facility for setting up physical and financial budget for various heads and category separately for each scheme.

• Concurrent budget monitoring while making entries in accounts.

HEAD & COMPONENT WISE ACCOUNTING & BUDGET MONITORING

Real Time Online Transactions

Multiuser

Online Multiuser

Single user

Facility for maintaining the accounts up to Group level at one place

First level where transactions are enacted

At Lowest level transactions of

Beneficiaries like SHG Members are

recorded

Head and component/category wise Trial Balance

Components

Graphical Data

Budget Expenditure Report

Physical Progress

Cumulative Progress

Progress up till previous perod

• Various data required to monitor groups linked with the accounts available for monitoring.

• Flexibility to add user required data fields for monitoring.

• Separate scheme wise group accounts .

• Real time information in respect of assistance given to groups under various scheme.

• Automatic fund disbursement on stipulated norms.

• Data of base line survey etc. can be integrated with accounts.

GROUP MONITORING AND ACCOUNTING

MODULE FOR SELF HELP GROUP

SHG and Member registration

Rerecording of meeting minutes

Saving transaction and loan activities

Facility for deigning loan and saving products

AUTOMATIC MEMBERS AND SHG GRADING ( Presently on three parameters i.e. number of meetings conducted, saving balance and date of joining at least 3 months old.

Member wise as well SHG wise saving, withdrawal and deposit reports.

Activity wise & Member wise as well SHG wise Loan, repayment and outstanding reports.

SHG REGISTRATION

Note user can feed other information also as per the need above are only few information.

SHG MEMBER REGISTRATION

SHG CAN RECORD MEETINGS THROUGH THIS FORM ( THIS IS A WEB BASE FORM AND THEREFORE INFORMATION CAN UPDATED

FROM ANY LOCATION).

MEETING CAN BE CONDUCTED ONLY IF SHG HAVE REQUISITE MEMBERS.

ATTENDANCE OF SHG MEMBER CAN BE RECORDED.

MEETING INFORMATION CAN BE UPDATED WITHIN 15 DAYS OF MEETING CONDUCTED. IF MEETING DETAILS IS NOT

UPDATED WITHIN 15 DAYS MEETING SHALL NOT BE COUNTED AS VALID MEETING AND NOT CONSIDERED FOR

GRADING PURPOSES ALSO.

o IN THE MEETING ITSELF NEW MEMBER CAN BE REGISTERED.o MEMBER CAN DEPOSIT,MAKE WITHDRAWALS, TAKE LOANS

AND REPAY LOANS IN THE MEETING .

ALL THE TRANSACTIONS IS AUTOMATICALLY GOT UPDATED IN THE BOOKS OF ACCOUNTS AND COMPONENT WISE AND FUNDING

AGENCY WISE INFORMATIONS CAN BE OBTAINED FROM SPSUs, DPSUs OR PFTs

Only those members and SHGs are displayed on the form for loan assistance who has requisite grade.

IN THE MEETING ITSELF NEW MEMBER CAN BE REGISTERED. MEMBER CAN DEPOSIT THEIR SAVINGS IN MEETING AND MAKE WITHDRAWALS ALSO. LOAN CAN BE DISBURSED IN THE MEETING AND REPAY LOANS. ( ALL THE TRANSACTIONS AUTOMATICALLY UPDATED IN SHG BOOKS AND COMPONENT AND CATEGORY WISE INFORMATION CAN OBTAINED FROM PFTs, DPSUs OR SPSU.

• Plan/project for groups can be prepared with facility for obtaining technical, administrative sanction on work plan/projects.

• Funds received and Expenditure incurred can be tracked according to work plan.

• A work wise report can be obtained having details of work status, installments received from various sources, valuation, own contribution, etc.

MONITORING AND ACCOUNTING ACCORDING TO SUBMITTED SUB ROJECT/WORK PLAN OF GROUPS

Preparation of work plan/sub projects

WORK REPORT

• Plan for Capacity Building Programs can be prepared with facility for obtaining technical & administrative sanction for programs

• Funds received and Expenditure incurred can be tracked according to plan.

• A plan wise report can be obtained having details of administrative and technical sanction, expenditure incurred, sponsor details, number of trainees, etc.

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

Payment Schedule

Name of sponsor and sponsored amt.

Own Contribution, Contribution from sponsor

and from others

Various head of expenses with qty and rate

Proposed amount from field and sanction by HO

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

• Auto Bank Reconciliation .

• Specially designed double column cash book for simplified recording of cash and bank transaction.

• Monthly Progress Report (MPR) with budget for monitoring both physical and financial progress.

• Program/scheme/project wise Annual Statements of Receipt and Payment Account, Income and Expenditure Account, Balance Sheet and Utilization certificate.

• Schedule of assets acquired/created can be prepared and a fixed assets register can be drawn up.

OTHER UNIQUE FEATURES

Reports

Scheme Wise Double Column Cash Book

Fixed Assets Register

Report on financial position

UTILISATION CERTIFICATE

•Real time online accounting no data upload is required•Web Based accounting is available.•Accounts maintenance of various branches at various level in one

data base therefore merging is not required again and again like other software.

•Integrated module for Group accounting and monitoring.•Physical and Financial both accounting is possible in other

popular software only financial accounting is possible.•Reporting as per the Budget line (PAD) i.e component wise as

required by the Funding agencies.•Facility for preparation of sub projects and accounting, monitoring

and reporting according to sub projects.

EDGE OVER OTHER SOFTWARES

Thank You!