PowerPoint Tips for Trainers
description
Transcript of PowerPoint Tips for Trainers
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Getting started
I need a presentation to go with my training materials….where do I start?
Use your ASTD-provided PP template for consistent look in graphics and colors. The logo is already built in.
Don’t forget to save it with your new
presentation name before adding your
own information
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What next?
Consider: What are the key points from my workshop
handouts I can copy and paste into the presentation?
How can I shorten these points to make them user-friendly?
Do I have any clip art or pictures I would like to include?
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Now what?
Take a few moments to review tips for making a great, understandable presentation…
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Slide Structure – GOOD
Write in bullet form, key words and phrases only
Include only up to 2-4 points per slideNo large blocks of text
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Slide Structure - BADThis page contains too many words for a
presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much, much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. Can you even understand this slide’s point?
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Slide Structure – GOOD
Show one point at a time:
Will help audience concentrate
Will prevent audience from reading ahead
Will help keep presentation focused
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Slide Structure – GOOD
How do I make one point appear at a time on my slide?Highlight your point and use custom animation
to add an entrance effectKeep it simple- the appear or ascend are not as
distracting as some of the more exciting onesFor more information, check out Microsoft’s
training on animations: http://office.microsoft.com/en-us/templates/TC103382651033.aspx?pid=CT103366151033&WT.mc_id=42
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Slide Structure - BAD
Don’t use distracting animation
Don’t overdo it
Skip sound effects
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Fonts - GOOD
Use at least an 18-point font this is 18 pt- make sure you can see it from the back of the room!
Use different size fonts for main points and secondary pointsthis font is 24-point, the main point font is 28-
point, and the title font is 36-pointUse a standard font like Times New Roman
or Arial
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Fonts - BAD
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ & FEELS LIKE SHOUTING!!!!!!
Don’t use a complicated font. This makes it hard to read
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Color - Good
Use a font color that contrasts sharply with the backgroundEx: Black or dk. blue font on white background
Only occasionally use color to emphasize a point
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Color - BAD
Using a font color that doesn’t contrastUsing colors for decoration is distracting
and annoyingUsing a different color for each point is
unnecessaryTrying to be creative can be a bad idea
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Background - GOOD
Use attractive, simple backgrounds. Many are built into PowerPoint under the Design Tab & you can download more from Microsoft.com
Use light backgrounds. They are easier on the eyes.
Use the same background consistently throughout your presentation.
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Background – BAD
Avoid backgrounds that are distracting or difficult to read
Always be consistent with the background that you use. Don’t use a different one for each slide.
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Clip Art & Pictures-GOOD
A picture IS worth a thousand words if used right
Illustrates your pointReplaces textMakes it easier for audience to visualize
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Clip Art & Pictures-GOOD
This program
saves millions
of dollars!
Picture matches your point!
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Clip Art & Pictures-BAD
Too much of a good thingDoesn’t have any thing to do with your pointConfusing
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Charts - GOOD
Use charts rather than just data and wordsCharts are easier to comprehend & retain than
raw dataPictures speak louder than wordsTrends are easier to visualize
Always title your charts
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Charts - BAD
January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6
Does anyone know what this data means????
Pretty boring too, huh?
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Charts - GOOD
0
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January February March April
Items Sold in First Quarter of 2002
Blue Balls
Red Balls
Okay—now I understand!
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Charts - BAD
20.4
27.4
90
20.4
30.6
38.6
34.631.6
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90
100
January February March April
Blue Balls
Red Balls
HUH?????
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Charts - BAD
Font is too smallDistracting colors/shading/gridlinesTitle is missingWhat does it mean?
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Spelling and Grammar
Proof your slides for:speling misteakesthe use use of of repeated wordsgrammatical eras you might have make
Use spell check on Review tabNot sure?-- please have someone else
proof your presentation!
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Encourage Input
Questions??Use a simple question slide to:
Invite your audience to ask questionsProvide a visual aid during question period
Make sure you leave some time for questions at the end of your presentation
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Conclusion
You can use a conclusion slide to:Summarize/review main points of your
presentationSuggest future avenues of researchCall for a specific “next steps”Provide contact information, if appropriate
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How Does Your Presentation
Look?