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PowerPoint Presentation to AccompanyGO! with Microsoft® Excel 2007

Comprehensive 1e

Chapter 11Nesting Functions and Consolidating Worksheets

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Objectives

• Nest One Function within Another• Use 3-D References and Nested

Lookups• Check Accuracy with Excel’s

Auditing Tools• Consolidate Workbooks• Share and Merge Workbooks

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Nest One Function within Another

• A function placed within another function to create an even more complex formula is called a nested function.

• You can nest any of the functions by using the Function Arguments dialog box.

• A lookup table can be nested within a function.

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Nest One Function within Another

Insert Function

dialog box

IF Function Arguments dialog box

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Use 3-D References and Nested Lookups

• When using nested functions, you can use 3-D references within a function.

• A 3-D reference is a reference to the same cell or range of cells on multiple worksheets.

• A mixed reference is a cell reference in which the column or row reference is absolute and the other reference remains relative.

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Use 3-D References and Nested Lookups

Logical test refers to a cell in the

Busch Landing

Worksheet Value if true

Value if false

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Check Accuracy with Excel’s Auditing Tools

• Excel’s auditing tools provide assistance to help locate possible errors.

• Use the Evaluate Formula dialog box to see the different parts of a nested formula.

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Check Accuracy with Excel’s Auditing Tools

• Precedent cells are referred to in a formula.

• Dependent cells are referred to by a formula in another cell.

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Check Accuracy with Excel’s Auditing Tools

• Excel uses certain rules, called error checking, to check for errors in formulas:– Does not guarantee that the worksheet is

error-free– Helps in finding common mistakes

• The Evaluate Formula dialog box is used to review the parts of a complex formula.

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Check Accuracy with Excel’s Auditing Tools Error

Checking button

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Check Accuracy with Excel’s Auditing Tools

• The Watch Window is a small window used to inspect, audit, or confirm formula calculations and results in large worksheets.

• The Add Watch button allows you to insert specific information about formulas to watch.

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Consolidate Workbooks• To summarize and report results from

separate worksheets, you can consolidate data.– Combine data from separate worksheets.

• Consolidate by position arranges the data in all worksheets in an identical order and location.

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Consolidate Workbooks• Worksheet structure refers to the data

range in all worksheets, which must be identical.

• When you consolidate by category, the same column and row titles must be used.– The master worksheet can match the data.– You can enter the defined name of the

reference area.

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Share and Merge Workbooks• A shared workbook allows more than

one user to enter data into a workbook.• Use Track Changes to:

– Determine who used the workbook– Determine when the workbook was used– Determine what changes were made

• Use Compare and Merge workbooks to combine individual workbooks containing similar data into one workbook.

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Share and Merge WorkbooksTrack Changes

button

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Share and Merge Workbooks• When you use Open as Copy, a

duplicate file is opened and given a new name.

• The Compare and Merge Workbooks command is used when you compare similar workbooks and merge the data into one workbook.

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Covered Objectives

• Nest One Function within Another• Use 3-D References and Nested

Lookups• Check Accuracy with Excel’s

Auditing Tools• Consolidate Workbooks• Share and Merge Workbooks