POSITION DESCRIPTION -...

Position DescriptionBushland Coordinator

1. Position IdentificationPosition Title: Bushland Coordinator Position Number: PBR003

Classification: Band 7 Reports to: Executive Officer Parks & Bushland

Directorate: Environment and Engineering

Budget responsibility:

$4M

Department: Built & Active Spaces No. of direct reports:

7

Job Family: Coordinator/Team Leader/Supervisor (SUP)

Delegation,Authorisations and Appointment:

Authorised to approve up to $25,000

Date Approved: October 2016

2. Yarra Ranges Corporate ValuesWe are a values based organisation and behave in a way that is consistent with our organisational values:

Our Values Our Philosophy

Honesty and Trust

Clear and open communication

Creativity and Innovation

Customer Focus

We are committed to achieving excellence through improvement by applying the Business Excellence Framework.

3. Position Purpose

The position is responsible for the delivery of bushland policy, strategy and management of the bushland team. The Bushland team delivers weed and vegetation management, recreational trail management, fuel management, open space management, volunteer support and ecological monitoring services on Council managed land.

As a senior member of the Parks and Environment Department you will provide leadership and contribute to strategic planning for the Department.

All positions will be required to undertake roles and activities related to Business Continuity and Emergency Management in preparation for and during times of crisis.

www.yarraranges.vic.gov.au

4. Key Responsibility Areas

Create a Customer Service Culture - Leads the implementation of new processes, activities, or culture that enhance the customer experience; ensures that associates live a customer-focused culture day to day. Make customer satisfaction the primary focus when implementing new processes, activities,

or culture Encourage the implementation and acceptance of new, customer-focused processes,

activities, or culture Provide bushland management advice and input to other teams across Yarra Ranges

Council Undertake appropriate research, consultation and analysis of user patterns and changing

trends in bushland and recreational trail management

Drive Cross-Functional Partnerships - Builds and leverages formal or informal high-performing, cross-boundary partnerships. Represent the team in discussions and the development of organisational policies,

strategies, master plans and projects Build strategic relationships between the Bushland team and other Yarra Ranges Council

teams to achieve business goals Build and maintain relationships with contractors, environmental volunteers and other key

external stakeholder organisations Seek opportunities and external grants to deliver partnership projects Be an active member of appropriate Council and community committees

Drive Efficiency – Makes decisions that ensure consistent execution of key systems and processes that make effective use of organisational resources. Oversee the strategic development and implementation of bushland management programs Support staff to ensure efficient execution of delegated decision making and task

responsibility Ensure that effective and efficient work practices are utilised by the team and contractors to

achieve desired maintenance levels and that these practices are monitored by adequate supervision

Develop, analyse and review Council’s bushland capital and operational programs developing timeframes and identifying resource requirements

Develop, monitor and review budgets and expenditure in accordance with organisational guidelines and business targets

Develop and manage annual supply contracts for bushland management works

Implement Improvement Efforts/Initiatives - Implements new systems and processes that make effective use of available resources and opportunities. Encourage team to implement and accept change in work systems or processes Identify opportunities and initiate action to improve systems and processes Engage in the investigation and implementation of best practice associated with bushland

management Develop effective works programs aimed at delivering optimum results


An ability to support groups to initiate, develop and implement innovative solutions that deliver productive collaboration between diverse stakeholders.

Lead High Performance Work Groups - Implements a culture within organisational groups that leads to greater excellence or continuous improvement. Ensure that team members, contractors and volunteers operate within a safe work

environment Gain the trust of work groups by being honest and consistent, keeping commitments,

exchanging ideas openly, and providing support Provide timely guidance and feedback to help work groups improve their performance

results Build a cohesive, high-performing work group by clarifying accountabilities, involving the

group in decisions, and providing resources Set high standards and accountability for continuous improvement in work group

performance Inspire high levels of group performance by communicating and modeling the organisation’s

vision and values

5. Position Specific Specialisations

Extensive experience in bushland management Understanding of the environmental, social / cultural and economic issues relevant to bushland

management Highly developed report writing and communication skills for the transfer of technical

environmental knowledge to a range of audiences. Ability to use the full range of Microsoft Office applications (e.g. Word Excel, Outlook,

PowerPoint). Willingness to occasionally work after hours as per position requirements and Department

priorities.

6. Position Banding Descriptors

Accountability and extent of authority The freedom to act is bound by policies, legislation, standards, codes of practice and/or

budgets limited to programs and project managed Impact of decisions can have a significant effect on programs managed and public

perceptions To develop/formulate policy, however, not required to initiate policy development. Will

usually receive instructionsInterpersonal Skills Liaise with counterparts in other organisations and employees to discuss specialised

matters to resolve inter-organisational matters Gain cooperation from the public and/or other employees in the administration of

broadly defined activities and motivate and develop employeesJudgement and decision making Tasks are less well defined and problems are occasionally complex or technical

requiring creativity and originality. Guidance and advice is usually available Problem solving is developed from theory or precedent and applied to new situationsManagement


Plan and organise work of supervised employees, and/or other employees/key stakeholders as appropriate within available resources and timetable, implementation of personnel policies

Specialist Skills and Knowledge

Qualifications and extensive relevant experience in bushland managementQualifications and Experience Understanding of the organisation's long term goals and context of the position's

function in the organisational context Familiarity with budgeting methods

7. Position Specific Qualifications/Memberships

Tertiary qualification in conservation land management or Advanced Certificate Conservation Land Management (or similar), with extensive experience in conservation land management.

8. Selection Criteria

The selection criteria for this position consists of the below core and position specific competencies (behaviours):

8.1 Core Organisational Competencies

Building Strategic Work RelationshipsDeveloping and using collaborative relationships to facilitate the accomplishment of work goals.

Customer FocusEnsuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organisation’s needs.

Facilitating ChangeEncouraging others to seek opportunities for different and innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace

Leading Through Vision and ValuesKeeping the organisation’s vision and values at the forefront of associate decision making and action

8.2 Position Specific Competencies

Building a Successful TeamUsing appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitating the completion of team goals.

CoachingProviding timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.

Decision MakingIdentifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or


developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

Delegating ResponsibilityAllocating decision-making authority and/or task responsibility to appropriate others to maximise the organisation’s and individuals’ effectiveness.

Driving for ResultsSetting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.

Planning and OrganisingEstablishing courses of action for self and others to ensure that work is completed efficiently.

9. Conditions of Employment

Conditions of employment are in accordance with the Yarra Ranges Shire Council Enterprise Agreement 2013 and the Yarra Ranges Council Corporate Code of Conduct.

Applicants will require the following: Medical Check – please refer to the Physical Requirements Section for details Current Victorian Driver’s licence

10. Physical Requirements

The applicant must possess the ability to perform set tasks, site visits and access areas at sites of rough terrain such as un-constructed road reserves, crushed rock roads, bushland roadsides & reserves.

The applicant must be able to carry out tasks including:• Walking up to 2km max at any one time on rough terrain• Operating Vehicles – Cars, Utilities• Access large vehicles – Backhoe, Travel Tower, etc• Climbing on scaffolding, ladders etc

Ability to perform manual tasks including • Lifting equipment, signs, boxes of paper, supplies etc 10 - 20kg• Using manual tools – wheel burrow, shovels, etc

A pre-employment physical assessment must be conducted This process assesses only the applicant’s capacity to perform the routine tasks and functions of the position without injury to themselves or others. (It does not provide information on general health or health issues unrelated to the position.) This examination is carried out to ensure that the applicant is not placed at risk of injury.

Please Note: A physical requirement assessment is an appendix to this position description, see Appendix 1.


This process assesses only the applicant’s capacity to perform the routine tasks relevant to the functions of the position without injury to themselves or others. All information obtained will be handled with the utmost respect for confidentiality.

Please refer to our website www.yarraranges.vic.gov.au for more information on our Corporate Values, Diversity and Inclusion, Emergency Management and Occupational Health and Safety.


http://www.yarraranges.vic.gov.au/

11. APPENDIX 2 PHYSICAL REQUIREMENTS

Tasks involving repetitive or sustained postures, movements or forces

Tick ‘yes’ if the task requires any of the following actions to be done more than twice a minute or for more than 30 seconds at a time.

YES COMMENTS

Bending the back forwards or sideways more than 20 degrees

During tall tree inspections, driving and working at work station

Twisting the back more than 20 degrees During tall tree inspectionsBackward bending of the back more than 5 degrees

During tall tree inspections

Bending the head forwards or sideways more than 20 degrees

During tall tree inspections, driving and working at work station

Twisting the neck more than 20 degrees During tall tree inspections, driving and working at work station

Bending the head backwards more than 5 degrees

During tall tree inspections

Working with one or both hands above shoulder height

Reaching forwards or sideways more than 30cm from the body

Reaching behind the body

Squatting, kneeling, crawling, lying, semi-lying or jumping

Accessing bushland areas and carrying out tree inspections

Standing with more of the body’s weight on one leg

Twisting, turning, grabbing, picking or wringing actions with the fingers, hands or arms

Working with fingers close together or wide apart

Very fast movements

Excessive bending of the wrist

Lifting or lowering

Carrying with one hand or one side of the body

Exerting force with one hand or one side of the body

Pushing, pulling or dragging

Gripping with the fingers pinched together or held wide apart

Exerting force while in an awkward posture

Holding, supporting or restraining any object, person, animal or tool


Tasks involving long durationTick ‘yes’ if any of the checked tasks above are done for more than 2 hours over a whole shift or continually for more than 30 minutes at a time. Provide comments on type of tasks involved over a long duration.Working at work station

Work on computer

Driving to inspection and/or meetings

Meetings

Site Inspections

Tasks involving high forceTick ‘yes’ if the task involves any of the following high force actions

YES COMMENTS

Lifting, lowering or carrying heavy loads

Applying uneven, fast or jerky forces during lifting, carrying, pushing or pulling (e.g. when handling a person or animal)

Pushing or pulling objects that are hard to move or to stop (e.g. trolley)

Using a finger-grip, a pinch-grip or an open-handed grip to handle a heavy or large load

Exerting force at the limit of the grip span

Needing to use two hands to operate a tool designed for one hand

Throwing or catching

Hitting or kicking

Holding, supporting or restraining a person, animal or heavy object

Jumping while holding a load

Exerting force with the non-preferred hand

Two or more people need to be assigned to handle a heavy or bulky load

Exerting high force while in an awkward posture

Environmental FactorsTick ‘yes’ if any of the following environmental factors are present in the workplace

YES COMMENTS

Vibration (hand-arm or whole body)

High temperatures Hot days while attending inspections and site meetings

Radiation heat Radiant heat from the sun while attending inspections and site meetings


High humidity Potentially on hot or humid days while attending inspections and site meetings

Low temperatures Cold days while attending inspections and site meetings

Wearing protective clothing while working in hot conditions

Road safety jacket and elbow length sleeve shirts and long pants and hats in sunny conditions

Wearing thick clothing while working in cold conditions (e.g. gloves)

Storm conditions and cold days while attending inspections and site meetings

Handling very cold or frozen objects

Employees are working in hot conditions and are not used to it

Note Potential candidates must be able to physically access areas that are rough and uneven terrain to carry out inspection duties related to bushland and fire management duties


POSITION DESCRIPTION -...

Documents

Transcript of POSITION DESCRIPTION -...