Polishing your Portfolio for

Promotion and Tenure

Bob Nakamoto Mol. Physiology & BiophysicsChair, SOM P&T Committeerkn3c@virginia.edu, 2-0279

TopicsTopics

P&T information - WebsiteP&T information - Website P&T Timeline P&T Timeline Formatting your CV for P&T Your Personal Statements Documentation in the PortfolioDocumentation in the Portfolio

Education (Teaching Portfolio)Education (Teaching Portfolio) Clinical CareClinical Care ResearchResearch ScholarshipScholarship Reference lettersReference letters

The P&T CommitteeThe P&T Committee

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http://www.medicine.virginia.edu/administration/faculty/faculty-dev/pandt

Everything you need to know about P&T is on the website:

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General AdviceGeneral Advice Seek advice from mentors, including members of

the P&T Committee Record keeping – collect information that provides

evidence for excellence awards, invited talks, grateful patient letters, student

evaluations, etc. Be aware of your faculty track and the criteria for

each level of promotion Be certain what you do fits with your track and

your job description – confer with Division Chief/Chair

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Criteria for promotion:Criteria for promotion:tenure-eligible trackstenure-eligible tracks

Key wordsKey words = = EXCELLENCE EXCELLENCE and and TRAJECTORYTRAJECTORY

Assistant to Associate Assistant to Associate –– excellence in excellence in oneone area (clinical care, area (clinical care, medical education, research) and local & regional reputationmedical education, research) and local & regional reputation

Associate Associate to to Tenure Tenure –– excellence in excellence in twotwo areas plus areas plus continuing scholarship with a regional and emerging national continuing scholarship with a regional and emerging national reputationreputation

Tenure Tenure to to Professor Professor –– sustainedsustained excellence in excellence in twotwo areas plus areas plus significant sustained scholarship and national & international significant sustained scholarship and national & international reputationreputation

Same criteria apply to non-tenure tracks, but generally Same criteria apply to non-tenure tracks, but generally excellence is expected in only one areaexcellence is expected in only one area

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Your Promotions PortfolioYour Promotions Portfolio Nominating letter from:Nominating letter from:

ChairChair Division Chief (if applicable)Division Chief (if applicable) Secondary Dept. Chair (if applicable)Secondary Dept. Chair (if applicable) Dept. committee letter with voteDept. committee letter with vote

Candidate InformationCandidate Information Curriculum vitae Curriculum vitae Personal statement Personal statement (re)Appointment letter(re)Appointment letter

Documentation of excellence in 1°and 2°area(s) of excellence Documentation of excellence in 1°and 2°area(s) of excellence (clinical, research, teaching)(clinical, research, teaching)

Documentation of scholarship Documentation of scholarship 3 publications (pdf files)3 publications (pdf files)

LettersLetters

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Release Waiver formRelease Waiver form Waiver of access to P&T forms/evaluations.Waiver of access to P&T forms/evaluations. Not required for promotion or tenure and Not required for promotion or tenure and

presence/absence will not reflect positively or presence/absence will not reflect positively or negatively.negatively.

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I. C.V.I. C.V.““P&T C.V.” format on the P&T – P&T C.V.” format on the P&T –

Resources for FacultyResources for Faculty webpage webpage

(Not every category applies to (Not every category applies to everyone)everyone)

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C.V. PointersC.V. Pointers Content not contextContent not context Be accurate and avoid sloppinessBe accurate and avoid sloppiness

Your C.V. tells us who you areYour C.V. tells us who you are Keep simultaneous “P&T version” of C.V. Keep simultaneous “P&T version” of C.V.

Much more information than normalMuch more information than normal Check out additional pointers at the AAMC Check out additional pointers at the AAMC

webpage:webpage: https://www.aamc.org/members/gfa/facult

y_vitae/150036/cv_cv_tips.html

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Reverse chronological orderReverse chronological orderPresent position is listed firstPresent position is listed firstSame for honorsSame for honorsPublications can be in chronological order, but Publications can be in chronological order, but reverse is betterreverse is better

Helpful to distinguish activities that were: Helpful to distinguish activities that were: Done while at UVADone while at UVASince last promotion actionSince last promotion actionEspecially relevant to publications, invited talks, Especially relevant to publications, invited talks, grants, etc. grants, etc.

Careful with abbreviationsCareful with abbreviationsShould be stand-aloneShould be stand-alone

C.V. Pointers

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C.V. SubheadingsC.V. SubheadingsReverse Chronological OrderReverse Chronological Order

Personal DataPersonal Data EducationEducation Post-Graduate EducationPost-Graduate Education Academic AppointmentsAcademic Appointments Other Pertinent Employment Other Pertinent Employment Certification and LicensureCertification and Licensure Honors and AwardsHonors and Awards Professional Affiliations (list years)Professional Affiliations (list years)

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C.V. Subheadings (cont.)C.V. Subheadings (cont.) Areas of Research InterestAreas of Research Interest

Be conciseBe concise Current ProjectsCurrent Projects

Be conciseBe concise Teaching ActivitiesTeaching Activities

This need not be as exhaustive as the Teaching PortfolioThis need not be as exhaustive as the Teaching Portfolio

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Teaching Activities in the Teaching Activities in the C.V.C.V.

Classroom teaching – give year, course Classroom teaching – give year, course number and # of lectures, % responsibilitynumber and # of lectures, % responsibility

Clinical teaching – give yearsClinical teaching – give years Teaching Activities other than classroom or Teaching Activities other than classroom or

clinicalclinical Grand Rounds, Journal ClubsGrand Rounds, Journal Clubs Committees related to teachingCommittees related to teaching Classes taken to improve teaching skillsClasses taken to improve teaching skills Development of new curriculum, teaching Development of new curriculum, teaching

materials, etc.materials, etc.

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C.V. (cont.)C.V. (cont.)

Boards, EditorshipsBoards, Editorships Clinical ActivitiesClinical Activities

InpatientInpatient OutpatientOutpatient

National, State, University, SOM, Department Committees and National, State, University, SOM, Department Committees and CouncilsCouncils NIH study sections, Dept. service, etc.NIH study sections, Dept. service, etc.

Grants and contractsGrants and contracts Title, period, $ amounts for your part of the project, Title, period, $ amounts for your part of the project, your roleyour role (PI, co-PI, etc.) (PI, co-PI, etc.)

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C.V. (cont.)C.V. (cont.)

Facilities (applies to laboratory only)Facilities (applies to laboratory only) Personnel currently supervisedPersonnel currently supervised Undergraduate, Master’s, Ph.D. and postdoctoral Undergraduate, Master’s, Ph.D. and postdoctoral

trainees supervised trainees supervised (We do not want to see every (We do not want to see every name of every resident your Dept. has trained)name of every resident your Dept. has trained)

Papers publishedPapers published Peer-reviewed articlesPeer-reviewed articles Books, Chapters, Reviews (indicate which are peer-Books, Chapters, Reviews (indicate which are peer-

reviewed)reviewed) Enduring materials (videos, software, websites)Enduring materials (videos, software, websites) Short Communications (editorials, commentaries, articles)Short Communications (editorials, commentaries, articles) Abstracts (distinguish if abstracts are reviewed)Abstracts (distinguish if abstracts are reviewed)

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How to list journal articles on your C.V. for How to list journal articles on your C.V. for P&T:P&T:citation analysis, journal rankings, and citation analysis, journal rankings, and author contribution:author contribution:

You need to provide special information for all papers:You need to provide special information for all papers:(1) # of times cited(1) # of times cited

(2) The Impact Factor (IF) of the journal(2) The Impact Factor (IF) of the journal

(3) The(3) The rank of that journal (ranked by IF) in its fieldrank of that journal (ranked by IF) in its field

The ISI "Web of Science" website from HSC Library The ISI "Web of Science" website from HSC Library Homepage (NOT Google - #’s may be different), can be Homepage (NOT Google - #’s may be different), can be used to get the citations to any of your published used to get the citations to any of your published papers and the journal IFs and rankings papers and the journal IFs and rankings

Help available at: Help available at: hslref@virginia.edu

(4) If you are neither the first author nor the corresponding (4) If you are neither the first author nor the corresponding author, state briefly your contributions to the paper author, state briefly your contributions to the paper

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Use asterisk (*) to indicate the corresponding author. When Use asterisk (*) to indicate the corresponding author. When you are neither the first nor the corresponding author, briefly you are neither the first nor the corresponding author, briefly state your contribution to the paper. state your contribution to the paper.

Schmaltzcroft C.Schmaltzcroft C.**, Schniklefritz, P. E. and , Schniklefritz, P. E. and Afacmemb, U. VAfacmemb, U. V. A new class of . A new class of dopamine receptors in the median eminence. dopamine receptors in the median eminence. Neurosci.Neurosci. 51:1234-1246, 51:1234-1246, 2000. 2000.

Cited 23 times, IF = 6.096, Rank 17 of 194 neuroscience journals. Over Cited 23 times, IF = 6.096, Rank 17 of 194 neuroscience journals. Over half the experiments were done in Dr. Afacmemb’s lab by his technician. half the experiments were done in Dr. Afacmemb’s lab by his technician.

Afacmemb, U. VAfacmemb, U. V., Schmaltzcroft, C. and Schniklefritz, P. E.., Schmaltzcroft, C. and Schniklefritz, P. E.** Dopamine Dopamine

inhibits firing of pyramidal cells in neocortexinhibits firing of pyramidal cells in neocortex. J. Clinical Neurosci.. J. Clinical Neurosci. 67:234- 67:234-245, 2001. 245, 2001.

Cited 13 times, IF = 2.045, Rank 80 of 194 neuroscience journals; rank 3 Cited 13 times, IF = 2.045, Rank 80 of 194 neuroscience journals; rank 3 among 25 clinical neurology journals.among 25 clinical neurology journals.

Schmaltlzcroft, C.Schmaltlzcroft, C.**, , Afacmemb, U. VAfacmemb, U. V. and Schnicklelfritz, P. E. Quantification . and Schnicklelfritz, P. E. Quantification of dopamine receptor density in the cerebellum. of dopamine receptor density in the cerebellum. J. NeurobiolJ. Neurobiol. 56:123-456, . 56:123-456, 2003. 2003.

Cited 5 times, IF = 3.145, Rank 54 of 194 neuroscience journals. Dr. Cited 5 times, IF = 3.145, Rank 54 of 194 neuroscience journals. Dr. Afacmemb provided the antibodies used to estimate dopamine receptor Afacmemb provided the antibodies used to estimate dopamine receptor density and the experiments demonstrating antibody specificities were done density and the experiments demonstrating antibody specificities were done in his laboratory.in his laboratory.

Underline co-authors who are your traineesUnderline co-authors who are your trainees Identify electronic publicationsIdentify electronic publications Do not recommend using the H-factor for junior facultyDo not recommend using the H-factor for junior faculty

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C.V. (cont.)C.V. (cont.) Technology Transfer ActivityTechnology Transfer Activity

InventionsInventions Patents applied for and awardedPatents applied for and awarded Registered copyright materialRegistered copyright material Trademarks for University owned intellectual propertiesTrademarks for University owned intellectual properties License agreementsLicense agreements

Invited Lectures and SymposiaInvited Lectures and Symposia Distinguish from meetings attended or submitted Distinguish from meetings attended or submitted

abstractsabstracts Community OutreachCommunity Outreach

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II. Personal StatementII. Personal Statement

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Personal Statement or Personal Statement or What Makes You Tick?What Makes You Tick?

Use Use active voiceactive voice, not passive voice., not passive voice. Try to limit this to one page. Try to limit this to one page. Think about the audience. This document will be Think about the audience. This document will be

read by a range of clinicians/scientists.read by a range of clinicians/scientists. Cover the highpoints, don’t go into too much Cover the highpoints, don’t go into too much

detail on any one point.detail on any one point. How do you define yourself? Start with the most How do you define yourself? Start with the most

important part of your job and end with a short important part of your job and end with a short summary.summary.

See examples atSee examples at http://www.healthsystem.virginia.edu/internet/faculty-http://www.healthsystem.virginia.edu/internet/faculty-

dev/PandT/pstatement.cfmdev/PandT/pstatement.cfm

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III. Area of ExcellenceIII. Area of Excellencea. Clinical Carea. Clinical Care

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Criteria for Clinical ExcellenceCriteria for Clinical Excellence(Examples)(Examples)

Requires at least 20% timeRequires at least 20% time Patient care: Patient care: 

““Clinical skills, clinical innovations, clinical research and/or programs that Clinical skills, clinical innovations, clinical research and/or programs that are locally and/or regionally distinctive; programs that measurably improve are locally and/or regionally distinctive; programs that measurably improve patient outcomes.”patient outcomes.”

ProductivityProductivity RVUs (normalized for national standards, MGMA etc.) are the most RVUs (normalized for national standards, MGMA etc.) are the most

commonly used. Strive for top 50%.commonly used. Strive for top 50%. With current market forces, criteria for productivity may become more With current market forces, criteria for productivity may become more

stringent in the futurestringent in the future Consistent adherence to practice-related standardsConsistent adherence to practice-related standards

Examples are P4P, JCAHO core measures, National Patient Safety Goals, etc.Examples are P4P, JCAHO core measures, National Patient Safety Goals, etc. Candidates should be above the median. Candidates should be above the median.

Patient Satisfaction Scores Patient Satisfaction Scores Dept. of Market Research & Planning can supply Press Ganey data for prior Dept. of Market Research & Planning can supply Press Ganey data for prior

5 years in appropriate format- tell them it’s for P&T use. 5 years in appropriate format- tell them it’s for P&T use. Can also supply geographic distribution of patients.Can also supply geographic distribution of patients.

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Other Possible MeasuresOther Possible Measures

Adherence to performance standardsAdherence to performance standards Access, communication, etc. Access, communication, etc.

Specialty-specific outcome measuresSpecialty-specific outcome measures Examples are mortality rates, readmission rates, case Examples are mortality rates, readmission rates, case

complexity. complexity. Clinical practice improvement activitiesClinical practice improvement activities

These can be documented by the candidate (can include These can be documented by the candidate (can include community service). community service).

Scholarly activity applicable to the candidate’s Scholarly activity applicable to the candidate’s clinical activity is expected.clinical activity is expected.

This may include peer-reviewed publications, This may include peer-reviewed publications, participation in clinical trials, etc.participation in clinical trials, etc.

360-degree evaluations360-degree evaluations These are confidential and the candidate’s Chair or These are confidential and the candidate’s Chair or

Division Chief would be responsible for collecting them. Division Chief would be responsible for collecting them.

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Do NOTDo NOT directly solicit letters from directly solicit letters from patients to support promotionpatients to support promotion

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III. Area of ExcellenceIII. Area of Excellenceb. Researchb. Research

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Research StatementResearch Statement

Be concise.Be concise. General description so all members can General description so all members can

understand what you do and why it is understand what you do and why it is important.important.

Refer to the important publications that Refer to the important publications that illustrate the points (not all of them) in the illustrate the points (not all of them) in the statement.statement.

Emphasize progress since the last promotion Emphasize progress since the last promotion action.action.

Where is the work going and future plans.Where is the work going and future plans.

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Research ActivitiesResearch Activities Grant support (past, present and pending)Grant support (past, present and pending) Publications (with the annotations)Publications (with the annotations) Review activities – journals and study sectionsReview activities – journals and study sections Presentations at meetings (international and Presentations at meetings (international and

national), and other institutionsnational), and other institutions Posters vs. oral presentations (selected Posters vs. oral presentations (selected

abstracts)abstracts) Indicate whether presentations were invitedIndicate whether presentations were invited Workshops – show us you are the expert in the Workshops – show us you are the expert in the

fieldfield

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III. Area of ExcellenceIII. Area of Excellencec. Teaching Portfolioc. Teaching Portfolio

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Teaching PortfolioTeaching Portfolio

The Teaching Portfolio is a companion to the more The Teaching Portfolio is a companion to the more traditional C.V. traditional C.V.

The Teaching Portfolio has two parts:The Teaching Portfolio has two parts: A short introductory section (one page or less) A short introductory section (one page or less)

that summarizes your teaching activitiesthat summarizes your teaching activities A main body that gives detailed information A main body that gives detailed information

about your contributions as an educator.about your contributions as an educator.

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Teaching Portfolio “Do”s and “Don't”sTeaching Portfolio “Do”s and “Don't”s

•Keep length to 20-30 pages, maximum!Keep length to 20-30 pages, maximum!•Use summary data for teaching evaluations, with Use summary data for teaching evaluations, with selected excerpts from narrative comments by selected excerpts from narrative comments by students and trainees.students and trainees.•Summarize categories of teaching experience, ifSummarize categories of teaching experience, if extensive.extensive.•Do not include syllabi, class notes, web-basedDo not include syllabi, class notes, web-based materials, lab manuals or clinical cases.materials, lab manuals or clinical cases.ExceptionException: A short sample might be provided: A short sample might be providedfor major, complex creations; however,for major, complex creations; however,descriptions should usually suffice.descriptions should usually suffice.

•Do Do notnot use an appendix. use an appendix.

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Teaching Portfolio “Do”s and Teaching Portfolio “Do”s and “Don't”s (cont.)“Don't”s (cont.)

Do Do notnot include PowerPoint slides of your lectures include PowerPoint slides of your lectures unless this is something really novel.unless this is something really novel.

Do include student evaluations, quantification of Do include student evaluations, quantification of your performance as compared with other your performance as compared with other instructors.instructors.

Ask the course directors if they are collecting this Ask the course directors if they are collecting this information and if not tell them it is important for information and if not tell them it is important for your next promotion.your next promotion.

For CI and AI candidates, your postdocs and For CI and AI candidates, your postdocs and graduate students in the lab are a reflection of graduate students in the lab are a reflection of your teaching ability. your teaching ability. Include documentation of how your postdocs are Include documentation of how your postdocs are

doing, where they have gone, etc. (outcomes)doing, where they have gone, etc. (outcomes)

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IV. ScholarshipIV. Scholarship

You must select three (3) publications ONLY – provide them as pdfs.

In 1-2 sentences tell us why you chose those 3 examples. This is very helpful for a reviewer not in that small field.

The emphasis should be on work at UVa, particularly the work since your last promotion.

If you have many to select from, be sure to include one overview paper (review; book chapter) that will give the P&T Committee a good summary of how your work fits into the field.

High-impact papers are ideal. Papers from your laboratory that demonstrate independence are

also important. Prefer examples of work since last promotion action.

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V. Letters of RecommendationV. Letters of Recommendation

Reference LettersReference Letters Candidate and Chair make list of up to 20 potential Candidate and Chair make list of up to 20 potential

refereesreferees At least 7 must be “independent external” At least 7 must be “independent external”

(recommend more)(recommend more) Cannot be former advisor/mentor, institutional colleague, Cannot be former advisor/mentor, institutional colleague,

or collaboratoror collaborator Dean’s office must receive at least Dean’s office must receive at least 33 for committee for committee

considerationconsideration Rest are combination of internal and external Rest are combination of internal and external Waiver to view lettersWaiver to view letters

You will not know who sends and does not send lettersYou will not know who sends and does not send letters Do not contact the refereesDo not contact the referees

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Indicators of Regional/ National/ Indicators of Regional/ National/ International ReputationInternational Reputation

Service on a study section or grant Service on a study section or grant review panel of a regional or national review panel of a regional or national agencyagency

Membership on editorial boards of Membership on editorial boards of major journalsmajor journals

Invited reviews and articlesInvited reviews and articles Invited talks at regional/national/ Invited talks at regional/national/

international symposia and at other international symposia and at other institutions; visiting professorshipsinstitutions; visiting professorships

Officer, chair, or member of a Officer, chair, or member of a committee of regional or national committee of regional or national professional or scientific societyprofessional or scientific society

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Most Frequent Problems with Most Frequent Problems with Promotion PortfoliosPromotion Portfolios

Candidate’s C.V.Candidate’s C.V. Not in the correct P&T Committee format (see instructions on the website)Not in the correct P&T Committee format (see instructions on the website) Redundancies in C.V. (do not list your publications in more than one section Redundancies in C.V. (do not list your publications in more than one section

of the C.V.)of the C.V.) Papers in preparation should not appear on your C.V.Papers in preparation should not appear on your C.V.

Education DocumentationEducation Documentation Too much information in the Education section (do not send us your Too much information in the Education section (do not send us your

Academy of Distinguished Educators portfolio application. See the Academy of Distinguished Educators portfolio application. See the instructions on the P&T website on how to adapt it for P&T)instructions on the P&T website on how to adapt it for P&T)

Present teaching evaluations and ratings in condensed formats (do not Present teaching evaluations and ratings in condensed formats (do not include reams of raw evaluation data)include reams of raw evaluation data)

Referee LettersReferee Letters Too few letters from External-Independent Reviewers Too few letters from External-Independent Reviewers (A minimum of 3 are (A minimum of 3 are

required for reviewrequired for review)) Give plenty of suggestions to your Chair (8-10 names; maximum of 20). You Give plenty of suggestions to your Chair (8-10 names; maximum of 20). You

would be amazed how many requests are not returned.would be amazed how many requests are not returned. Research DocumentationResearch Documentation

Show us your independence. Be sure to list your % effort on each grant and Show us your independence. Be sure to list your % effort on each grant and your role on the project for grants on which you are not the PIyour role on the project for grants on which you are not the PI

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BeforeBefore you submit your portfolio, you are you submit your portfolio, you are encouragedencouraged to consult P&T Committee to consult P&T Committee

membersmembers

We want you to understand the P&T guidelines, We want you to understand the P&T guidelines, know the criteria for P&T for your particular track, know the criteria for P&T for your particular track,

and and learn how to construct your best possible portfolio.learn how to construct your best possible portfolio.

Current P&T Committee MembersCurrent P&T Committee MembersRobert Nakamoto, Physiology, ChairRobert Nakamoto, Physiology, ChairJaideep Kapur, Neurology, Vice ChairJaideep Kapur, Neurology, Vice ChairRobert Bloodgood, Cell BiologyRobert Bloodgood, Cell BiologyDaniel Burke, Biochemistry & Mol. GeneticsDaniel Burke, Biochemistry & Mol. GeneticsAbhinav "Bobby" Chhabra, Orthopaedic SurgeryAbhinav "Bobby" Chhabra, Orthopaedic SurgeryPatrice Guyenet, PharmacologyPatrice Guyenet, PharmacologyStuart Howards, Urology Stuart Howards, Urology Lee Jensen, RadiologyLee Jensen, RadiologyMaria-Beatriz Lopes, PathologyMaria-Beatriz Lopes, PathologyRobert O’Connor, Emergency Medicine Robert O’Connor, Emergency Medicine Mark Okusa, MedicineMark Okusa, MedicineSally Parsons, Microbiology, Immunology & CancerSally Parsons, Microbiology, Immunology & CancerJoAnn Pinkerton, Obstetrics and GynecologyJoAnn Pinkerton, Obstetrics and Gynecology2 new members TBA2 new members TBA

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Other Able ConsultantsOther Able ConsultantsVeterans of P&T CommitteeVeterans of P&T Committee

Mark Abel, OrthopedicsMark Abel, OrthopedicsVic Baum, AnesthesiologyVic Baum, AnesthesiologyAnn Beyer, Microbiology Ann Beyer, Microbiology

David Brautigan, MicrobiologyDavid Brautigan, MicrobiologyMark Conaway, PHSMark Conaway, PHS

Sim Galazka, Family MedicineSim Galazka, Family MedicineLeigh Grossman, PediatricsLeigh Grossman, Pediatrics

John Hanks, SurgeryJohn Hanks, SurgeryStacey Mills, PathologyStacey Mills, Pathology

Stephen Park, Otolaryngology HNSStephen Park, Otolaryngology HNSLarry Phillips, NeurologyLarry Phillips, Neurology

Thomas Platts-Mills, MedicineThomas Platts-Mills, MedicineGeorge Rich, AnesthesiologyGeorge Rich, AnesthesiologyEmilie Rissman, BiochemistryEmilie Rissman, Biochemistry

Dick Santen, MedicineDick Santen, MedicineMark Shaffrey, NeurosurgeryMark Shaffrey, Neurosurgery

Peggy Shupnik, MedicinePeggy Shupnik, MedicineSharon Hostler, Senior Associate Sharon Hostler, Senior Associate

DeanDean

RememberRemember

Check out the website for the Check out the website for the timeline, formatting and instructionstimeline, formatting and instructions

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SummarySummary 1. It’s not as 1. It’s not as intimidating as you may thinkintimidating as you may think

2. If your Chair and Dept. do a good job, there should 2. If your Chair and Dept. do a good job, there should be a 100% “pass rate”be a 100% “pass rate”

3. Don’t pass us a sloppy or quickly done portfolio, or 3. Don’t pass us a sloppy or quickly done portfolio, or we will pass it back to youwe will pass it back to you Please make the portfolio accessible and do not use too Please make the portfolio accessible and do not use too

many acronyms and abbreviationsmany acronyms and abbreviations

4. READ and BELIEVE the website4. READ and BELIEVE the website

5. Not everyone will fill in every line of the 5. Not everyone will fill in every line of the standardized C.V. standardized C.V. Promotion decision is qualitative – not points for each Promotion decision is qualitative – not points for each

activity/triumphactivity/triumph

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6. First thing is to get your C.V. prepared and 6. First thing is to get your C.V. prepared and generate the list of inside and outside letters. generate the list of inside and outside letters. Pay careful attention to the “independent” referencesPay careful attention to the “independent” references

7. Start now to collect teaching and clinical 7. Start now to collect teaching and clinical evaluations, if you haven’t started already.evaluations, if you haven’t started already. If the course did not have formal evaluations, ask the If the course did not have formal evaluations, ask the

course director to get anecdotal comments from course director to get anecdotal comments from studentsstudents

8. Please feel free to contact any of us8. Please feel free to contact any of us

9. P&T Committee members in your department 9. P&T Committee members in your department or with whom you work will recuse themselves or with whom you work will recuse themselves and not in the room. Don’t be afraid to ask their and not in the room. Don’t be afraid to ask their advice and helpadvice and help

10. Most applicants are successful10. Most applicants are successful

Summary (cont)Summary (cont)

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