Planning an Ergonomically Sound Office Environment

8/9/2019 Planning an Ergonomically Sound Office Environment

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Planning An

Ergonomically SoundOfce Environment


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The Ofce environment directly aects thequality and quantity o work produced aswell as the morale o all workers !onsideror a moment you own e"periences withthese common environmental pro#lems$

Sitting in a unadjustble chair one with no padding on the seat or back forfour more hours while keyboarding

Attending class during the hottest summer days in which the room was not

air conditioned, the images shown on a screen from an overhead projectorwere to small to read, the glare from sunlight invaded your space becauseof the absence of window shades, and the whispering of students preventedyou hearing the instructors lecture.


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Operating a video display terminal in a setting in which bright uorescentceiling lights as well as reections from the outdoor sunlight on yourterminal screen caused eyestrain

!ndergoing long periods of close"concentration work in a noisy locationnear the front door of an o#ce which hampered the $uality of your work,making you irritable and frustrated


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E%&O'O()! 'EE*S)' T+E O,,)!E $%. &uman activities performed in the o#ce

'. Applications of social psychology dealing with human behavioron the job

(. )he main environmental features that a*ect o#ce operations


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+uman Activities inthe Ofce $

%. +ognitive Activities that are largely mental in nature and revolvearound the use of knowledge or judgment. )hese activities rangefrom simple tasks, such as proofreading, to compleities includedin decision making.

'. Social activities involving the interpersonal task of two or morepersons. )he activities range from simple duties, such astelephoning to more comple activities such as conferring


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(. -rocedural )hose activities referring to the pre dened worksteps followed by o#ce employees, such as lling out forms, whichmay be performed simultaneously with other activities , such asreading and writing.

/. -hysical Activities that re$uire the use of human energy.0eyboarding and ling or retrieving o#ce records are common

eamples


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+uman -ehaviorPro#lems on the.o#

&uman behavior problems can cause di#culties for the o#ce manager becausethese problems are largely intangible and emotional in nature. 1any of theproblems involve the worker as an individual and deal with status, the need for

belonging and the fulllment of motivational needs. -roblems can also relate tosocial conditions , such as the degree of satisfaction employees have in working

with and for others.


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(a/or Am#ient

,actors in theOfce$2hen we speak of ambient factors in the o#ce, we refer to thoseconditions that surround and a*ect the performance of work andthe development of employee satisfaction with the work andworkplace. 1any of these factors are -hysical since they involvethe human senses, such as sight hearing and touch. Other factors,such as the security that comes from working in a safe place and

the feelings that arise from visual comfort and working in anattractive setting, are psychological in nature.


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The SuraceEnvironment

)he Surface 3nvironment consist of those physical features in theo#ce that are an essential part of the building, its layout and thework performed. 4ncluded in this environment are walls, ceilings,oors, windows, pillars, furniture, and e$uipment and thecoverings placed on them. Another item in this environment is the5-lantscaping6 integrated within the building. 3ach of these

-hysical items has a direct e*ect on the psychological state of theo#ce sta* and conse$uently on productivity and moral.


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Eective 0se o!olor+olor a*ects our emotions 71ood and Attitudes8 and comfort in the

workplace. 4n addition, color has a direct bearing on the e*ectiveness oflightning conditions. )herefore rather than choose colors according topersonal preference, AO1s should base their color selections upon aserious study of the following factors9

%.)he work functions that will be performed in the o#ce area

'. )he physical location of the o#ce

(. )he type of emotion desire from employees


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+uman %eactionsto !olor+olor sets the mood of an o#ce sta*. 4n this sense, colors canmake us feel hot or cold, happy or distressed and satised ordissatised with out work space, depending on the hue of thecolor, the lightness of the color.


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,urniture andEquipment)he principles of color selection discussed for walls and ceilings

also apply to furniture and e$uipment selection. 4n addition, glaremust be considered since it is a common ha:ard caused by thereection of light from glass tops on desks, other highly polished.)o prevent this kind of problems, Shiny desktops are notrecommended; instead furniture with a nongloss nish should bechosen.


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The +earingEnvironment

)he &earing 3nvironment deals with o#ce sounds, which can be good orbad. 2hen sound like backgrounds music and pleasant conversation issoothing to workers it is good and aids o#ce production. &owever, whensound like street noises, vibrating o#ce machines, ringing and distracting,it is bad and hampers production. !nwanted sound is called noise, a factorthat must be carefully controlled if the o#ce is to be e#cient


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Sources and

eects o ofcenoiseAutomobiles , motorcycle, sirens and trucks account for most of

the most of the outside noise that is carried into the o#ce. 4nsideof the o#ce the principal sources of noise are 9

%. 3lectronic 3$uipments

'. )he =educed s$uare footage for each workstation

(. Open o#ces where noise travels freely between work areas/. )he us of glass as eterior walls of building which results inmore noise being reected back into the o#ce


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Planning an Ergonomically Sound Office Environment

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