Physical Inventory sap
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Transcript of Physical Inventory sap
EHP5 for SAP ERP 6.0
May 2013
English
Physical Inventory (137)
CIC EGSAP-MM
Business Process Procedure
SAP Best Practices Physical Inventory (137): BPP
Copyright
© Copyright 2008 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.
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Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
External Process
Business Process Alternative/Decision Choice
Typographic Conventions
Type Style Description
Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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Contents
1 Process Overview Table...............................................................................................................5
2 Business Processes.....................................................................................................................6
2.1 Creating Physical Inventory Documents................................................................................6
2.2 Printing PI Documents...........................................................................................................9
2.3 Executing Inventory Count..................................................................................................10
2.4 Entering Inventory Count.....................................................................................................10
2.5 List Count Differences.........................................................................................................12
2.6 Recounting.......................................................................................................................... 13
2.7 Posting Differences.............................................................................................................14
1 Process Overview TableStep Name External Business Role Transaction Expected Results
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Process Reference
Condition Code
Create Physical Inventory Documents
Warehouse Clerk
MI31 The system generates physical inventory documents.
Print PI Documents
Warehouse Clerk
MI21 The system generates a physical inventory count sheet, documents are printed.
Execute Count Warehouse Clerk
Enter Count Warehouse Clerk
MI04 Counts are entered.
List Count Differences
Warehouse Clerk
MI20 The system generates a report about the count differences.
Recount Warehouse Clerk
MI11 New physical inventory document is created.
Post Differences
Warehouse Clerk
MI20 Differences are posted.
2 Business Processes
2.1 Creating Physical Inventory Documents
Procedure
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1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Logistics Execution Internal Whse Processes Physical Inventory In Inventory Management Physical Inventory Document Create Via Batch Input Session Without Special Stock
Transaction code MI31
2. On the initial screen, enter the following values:
Field name User action and values Comment
Material
Plant 1000
Storage location 1000 This is an optional entry,
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Materials Marked for Deletion
Deselect Remove check
Select data and issue log
Select
Planned Count Date
<today>
Acc. to Stck Choose
Only materials w/o zero stock
Select
Stock types Unrestricted Use
Set posting block Select
Physical inventory Ref.
Enter any value to be used to link the documents created by this transaction
3. Choose Execute.
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4. On the following screen, select the materials to be counted or choose Select all if all materials
should be counted, choose create document .
ResultThe system generates physical inventory documents.
2.2 Printing PI Documents
Procedure1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Logistics Logistics Execution Internal Whse Processes Physical Inventory In Inventory Management Physical Inventory Document Print Warehouse Inventory List
Transaction code MI21
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2. On the initial screen, enter the following values:
Field name User action and values Comment
Physical Inventory Document
Your document number, normally proposed by the system
Plant 1000
Storage location This is an optional entry (for example, storage 1000)
Physical Inventory Ref.
Enter value created in section 1
3. Choose Execute.
4. On theOutput Device screen, select printer for documents and choose Print Immediately.
ResultThe system generates a physical inventory count sheet and the documents are printed
2.3 Executing Inventory CountPeriodically, a warehouse person executes the physical count (manual activity).
2.4 Entering Inventory Count
Before entering the inventory count you can check the stock situation for your material in transaction MMBE.
Procedure1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Logistics Logistics Execution Internal Whse Processes Physical Inventory In Inventory Management Count Results Enter Manually
Transaction code MI04
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2. On the initial screen, enter the following values and chooseEnter:
Field name User action and values Comment
Physical Inventory Document
Your document number, normally proposed by the system
Fiscal Year Current year
Count date Change if different from today’s date
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3. On the Enter Inventory Count XXX: Collect.Processing screen, enter the following values:
Field name User action and values Comment
Quantity Enter a quantity
ZC Select only if the count is zero
If the material is batch managed, the batch is displayed here
4. If a material is found which is not mentioned on the inventory print list, it can be added as a new line item.
5. Choose Save.
ResultThe counts are entered. The inventory count list is reviewed.
2.5 List Count Differences
Procedure
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1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Logistics Execution Internal Whse Processes Physical Inventory In Inventory Management Difference Difference List
Transaction code MI20
2. On the initial screen, enter the following values:
Field name User action and values Comment
Plant 1000
Physical Inventory Document
Enter your inventory document number if not already proposed by system
3. Choose Execute.
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ResultThe system generates a report of count differenced,which can be printed if required.
2.6 Recounting
UseThis step is only necessary if the warehouse manager or controller decides to recount a material.
Procedure1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Logistics Logistics Execution Internal Whse Processes Physical Inventory In Inventory Management Count Results Recount
Transaction code MI11
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2. On the initial screen, enter the following values and chooseEnter:
Field name User action and values Comment
Physical Inventory Document
Enter your physical inventory document number
Planned Count date Change if different from today’s date
3. Select materials to recount and choose Save.
4. Go back to step 2.3 and proceed.
ResultA new physical inventory document is created.
2.7 Posting Differences
UseOnce the count is reviewed by the Warehouse Manager, the Warehouse Clerkcan post the inventory count differences.
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Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Logistics Execution Internal Whse Processes Physical Inventory In Inventory Management Difference Difference List
Transaction code MI20
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk
SAP_BPR_WAREHOUSESPECIALIST-K
Business role menu Warehouse Management Inventory Control List of Inventory Differences
2. On the initial screen, enter the following values:
Field name User action and values Comment
Plant 1000
Physical Inventory Document
Enter yourPhysical Inventory Document number if not yet proposed by system
3. Choose Execute.
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4. On the List of Inventory Differences screen, select the relevant document(s) and choose Post Difference.
5. On the following screen,chooseSave.
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