Photo Documentation: Risk Management Tool in Construction

Presented by:Sly Barisic CEO and Co-founder

Agenda

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1. Importance of Risk Management in Construction

2. Safety and Quality Risks and Considerations

3. Photo Documentation in Construction

a. Great Risk Management Tool

b. Operational Challenges

c. Technology Solutions

4. Main takeaways

5. Questions & Answers

Introduction

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CEO and Founder, FotoIN Mobile

• 4 years working on photo

documentation in business

• Knowledge and experience in:

• Photo and reports

• DB and data, Analytics,

• Mobile and Cloud tech,

• API, Integration,

• User experience, User interface,

• Product Design, Customer Success

Education:

• Longwood University

• BSBA in Finance

• University of GA, MBA

• Finance,

• Real Estate,

• Entrepreneurship and

• Risk Management

• PMP certification in 2008

Professional experience:

• Private Equity Commercial RE Fund

• Executive Investment Director

• Capital One Card, Sr. Business Analyst

• Risk and Loss Management

• Operations

• US Card Customer Experience

Sly Barisic

Risk in Construction – By the Numbers

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~6.5 million workers 250,000+ construction sites$1 Trillion in 2016

LEED, Green, More sophisticated clients, More complex projects

24,882 injuries / yeardue to falls from stairways and ladders

$27,000 / injury Construction 2x the overall average

>$5 billion / yearto settle construction defect claims

5%+ of the total project costs

for unplanned expenses

Only 30% of projects within 10% of the budget Only 10% of the projects on time for 70%+ companies

Risk Management in Construction

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Risk cost drivers: Frequency Severity

Stakeholders:

Risk management options:• Eliminate – Don’t do it

• Prevent the risk

• Transfer the risk

• C level

• Management

• Operations

• Legal/Compliance

• Insurance providers

• Service providers

• Vendors

• Government

• Mitigation

• Lessen frequency

• Lessen severity

Photo documentation valuable across project operations and overall business management

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✓ Documenting As-Built Conditions

✓ Quality Control✓ Safety Management

✓ Reporting Progress to Owners

✓ Daily reporting

✓ RFIs, Punch lists, Change orders

✓ Reducing Warranty and Litigation exposure

✓ Resolving disputes with subs and clients

✓ Audit trail, including OSHA compliance ✓ Insurance✓ Analytics and Planning

Why prioritize photo documentation solution?

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BRAIN PROCESSES

VISUALS 60,000

X FASTER THAN

TEXT

AVERAGE ORG SPENDS

$20/doc filed IN LABOR PER PWC STUDY

AVERAGE US MANAGER

SPENDS 3 hrs /

week ON

LOOKING FOR DOCS (D&T)

FRAGMENTED CAPTURE MANUAL FILING AND ORGANIZATION

Current photo documentation process is inefficient and provides limited value

LIMITED ACTION

“SAVE AS”

Construction Superintendent Project Manager

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Operational challenges in solving for Photo Documentation

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1. Well defined objectives - Why and what needs to be photo documented?

2. People impact - Who will be doing it and how?

3. Organizational support - How will the process be managed and monitored?

4. Picking the right solutions - What Technology will be used and how it will be procured?

Photo documentation benefits for Risk Management in Construction

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✓ Legal and compliance

• Easier Audits

• Faster dispute resolution

• Faster claims processing

• Reduced penalties

✓ Quality Control

• Faster collaboration on defects and issues from the field

• Eliminating tear downs and re-work

• Avoiding hours and even days of back and forth communication

• Increasing productivity

✓ Safety

• Better control and compliance

• Accountability

• Educational

• Avoiding injuries and medical costs

What about photo documentation technology

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• Mobile, Cloud

• What photo functionality is needed:

– easily capture photos with individual issues and inspections

– easily annotate on photos

– easily associating photos to the correct project and/or category

– not manually entering all the data for each photo

– ability to easily reference and find the right photos later

– using captured photos easily

– use across systems already in place to manage the project

What to look for:

– Simple and easy photo capture in the field

• mobile and no internet required

• if it is too hard, crew doesn’t use it and you don’t get the photos

• verifiable data captured together with the photos vs. separately

– Efficient vs. laborious

• doesn’t waste time and doesn’t distract from building process

• too many manual steps and data entry points limit adoption

– Manageable

• robust admin and management functions are a must have

• easy keyword search and filtering

– Works well with existing systems and workflows

✓ OTHER PROPRIETARY CONNECTORS, PLUG-INS AND TOOLS:

* * * *

* In development

✓ EASY MOBILE PHOTO AND INFO CAPTURE

FotoIN automates the workflow and makes visuals actionable

✓ ACTIONABLE VISUALS AND DATA

✓ AUTOMATED SYNC AND FILE TO EXISTING SYSTEMS

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FotoIN success stories in automating photo documentation in Construction

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ATI Restoration

PRODUCTIVITY,

EFFICIENCY

Walsh&Kelly

DISPUTE RESOLUTION,

PRODUCTIVITY,

EFFICIENCY

AECOM

PRODUCTIVITY,

EFFICIENCY

Key takeaways

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1. Risk management extremely important in Construction:

▪ Impacts the bottom line directly

▪ Manage it across the organization

▪ Executive leadership is key

▪ Think culture vs. process

1. Photo documentation a great risk management tool:

▪ Improve field to office communication and collaboration

▪ Keep everyone accountable

▪ Have visual evidence to resolve disputes

▪ Reduce legal, compliance and insurance costs

1. Photo documentation strategy:

▪ Has to be holistic-org wide to be successful

▪ Needs to address multiple stakeholders appropriately

▪ Technology has to be user centric – if not easy to do, it wont get done

APPENDIX SLIDES

For more information contact Sly Barisic, CEO and Co-founder: sly@fotoin.com

Easy to capture photos with automated location and project association

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OPTIONS:Open app straight to report ot camera

modeSnap many photos in a row by skipping

camera photo previewSkip edit after each photo captureImport photos from the device

Easy data capture with the photo: annotate, tag and comment

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AUTOMATED DATA:

• Naming

• Project

• User

• Address

• GPS

• Date & Time

• Data embedded in file

OPTIONS:

• Configurable tags & annotations

• Tags memorized for next photo

• All labels configurable

• Works with any language

Easy standardization of photo and data capture with template forms

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CONFIGURABLE:

• Templates

• Chapters

• Questions

• Answer types

• Answer values

OTHER OPTIONS:

• Edit photos from the forms

• Export to PDF

• E-mail

• Upload and file

• Metadata from the form and the photos

• Import many photos

Automated organization and filing to existing systems and folder trees

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✓ Simple customization of filing paths

* * * *

✓ PROPRIETARY CONNECTORS, PLUG-INS AND TOOLS:

* * * *

* In development

Easy access, search and use of photos, reports, and data

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OPTIONS:

• Easy keyword search

• Filter by key variables

• Export data to Excel

• Export reports to Word

Easy visual verification with embedded data

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Customers increase productivity, save time and reduce costs with FotoIN

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EASY ACTIONABLE OPEN

WHO Field and office users Management, Partners IT

FEATURES

Easy mobile capture tool Automated data, filingFull configurationWeb portal

Web dashboard, reportingData embedded in filesAnalysis and insightsReal time collaboration

Any smart deviceUse with existing systemOpen APICustom integrations

BENEFITSIncreased productivityIncreased efficiencyFaster turnaround

Risk MitigationVerification of field workImproved quality, safety

Control data and filesControl accessAudit readiness

VALUESave 40% of the timeResolve issues faster $7x ROI project $

Reduce dispute, legal costs $Eliminate re-work $Management insights $

Reduce IT costs $FlexibilityAutomate workflows

✓ Photo documentation solution for any field industry

Customers increase productivity, save time and reduce costs with FotoIN

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FotoIN automates the workflow and makes visuals actionable

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