Personal Kanban - Less Guilt More Finishing (Digital PM Summit 2014)
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Transcript of Personal Kanban - Less Guilt More Finishing (Digital PM Summit 2014)
Ready Doing Done
Backstory
Getting Started
Making It Work
Learning
PERSONAL KANBANLess Guilt - More Finishing
Dave Prior DPM Symposium 2014
Ready Doing Done
Backstory
Getting Started
Making It Work
Learning
!!
I had stuff to do…
and I’m all like…
so they put me in charge of making sure other people have stuff to do
and I’m trying to be all like…
but I’m really like…
and I end up like…
AND THEN…
Ready Doing Done
Backstory
Getting Started
Making It Work
Learning
THERE ARE ONLY 2 RULES TO PERSONAL KANBAN
rule #1: Visualize your work
STEP 1: MAP YOUR WORKFLOW
Create your own, or use the example that has been provided
BACKLOG
BLOCKED
DOING DONEREADY
NEW
DAILY
STEP 2: FILL YOUR BACKLOG
Write down all the stuff you need to get done today.
One item per post-it.
Put them in the backlog column.
WARNING!!If you can’t fit all your stuff into that little backlog box. Please become as irritated as possible.
If you are irritated enough, decide if you want to do something to fix it.
rule #2: Limit your work in progress (WIP)
There is a limit to how much you can do at one time. !
There is also a limit to how much you can do in a single day.
To figure out how to go faster
Figure out what is making you slow
STEP 3: CREATE A WIP LIMIT FOR YOUR READY AND DOING COLUMNS
Just get started
Pay Attention
You can change it later (if you still want to)
STEP 4: BE HONEST, KEEP NOTES
• Your board should reflect what is happening. (Not what you want to happen.)
• It’s a good idea to keep notes on what you observe each day.
Focus more on learning about how you work… and the tasks will take care of themselves
Ready Doing Done
Backstory
Getting Started
Making It Work
Learning
SIMPLE, NOT EASYThere are only 2 rules… when you break them, figure out why you needed to do that
MAKING IT WORK
Discipline Of Practice
Mindfulness
An Empirical Approach
DISCIPLINE OF PRACTICE
Have the discipline to take responsibility for how you choose to work
MINDFULNESS
Be mindful about how you work and why you make different choices
If your board reflects what you want to happen, as opposed to what is happening, why?
When you don’t follow the rules figure out why
EMPIRICAL APPROACH
When you observe yourself not following the rules, form hypothesis and test your theories
It’s a good idea to have someone act as your coach or accountability partner
Boz
Ready Doing Done
Backstory
Getting Started
Making It Work
Learning
You may find that you kinda suck
And then you are going to have to do something about it
WHY I DID THIS
• To learn how Personal Kanban works and how it is different from Kanban.
• To figure out if I could actually do it
MY SET UP
• Each experiment lasted 2 weeks and ended with a retrospective and a blog post
• I got a coach and set up calls every two weeks
• He asked me to use TrackYourHappiness.org
How I felt when I started doing all these experiments
How I felt when I saw what they had to tell me.
TEN MOST IMPORTANT THINGS I HAVE LEARNED USING PERSONAL KANBAN
1. My work practices are far more dysfunctional than I realized (I’m a frigging mess)
4. Some waste may be required
3. Learn to cope with the velvet rope
5. Moving stuff across the board is not the most important thing
2. I am the architect of my demise and the root cause of my failure to get stuff done
TEN MOST IMPORTANT THINGS I HAVE LEARNED USING PERSONAL KANBAN
6. There is no separation between work life and personal life (at least for me)
7. Naps are awesome
8. Downtime is unavoidable and that is not a bad thing
9. I am an insanely fortunate person
10. Learning to hack yourself is the greatest way to combat the Mark Inside
Ready Doing Done
!
My Blog Posts http://tinyurl.com/DPM-PK-Index !
Recommended Books on PK Personal Kanban by Jim Benson and Tonianne DeMaria Barry A Factory of One by Dan Markovitz Why Limit WIP - by Jim Benson Why Plans Fail - by Jim Benson
Backstory
Getting Started
Making It Work
Learning
Dave [email protected]!Blog: drunkenpm.blogger.com!Twitter: @mrsungo!Skype: mrsungo!!
www.bigvisible.com