Perkins Perkins Technical Assistance WebinarTechnical Assistance Webinar

January 15, 2014January 15, 2014

Oregon Department of Education | Department of Community Colleges and Workforce Development

Agenda

• Getting Connected – Where Do I Find Information? • Mid-year status check • Oregon CTE Data Results 2012-2013 • Planning for 2014-15

– Consortium Changes • Federal Update • Q & A

Getting Connected!Getting Connected!

Where do I find information?Where do I find information?

Getting ConnectedWhere do I find information?

ODE Website http://www.ode.state.or.us

http://www.ode.state.or.us/search/page/?id=4011   

ApplicationsAnnual Report

Fiscal InfoConsortium

http://www.ode.state.or.us/search/results/?id=151

http://www.ode.state.or.us/teachlearn/pte/perkins-operational-calendar-2013-–-2014.pdf

Perkins Technical Assistance Webinar Archive

• http://www.ode.state.or.us/search/page/?id=4011

Join ListservCTE Update Archives

http://www.ode.state.or.us/search/results/?id=151

http://www.ode.state.or.us/search/page/?id=2879

Meeting SchedulesDirectories

http://www.ode.state.or.us/search/results/?id=151

Data Collection InfoData Reports

http://www.ode.state.or.us/search/results/?id=151

CTE Data & Reporting Web pages

• Secondary: http://www.ode.state.or.us/search/page/?id=1623

• Postsecondary: http://www.ode.state.or.us/search/page/?id=3871

Mid-year Status CheckMid-year Status Check

Mid-year status check

• Review activities, progress • Review expenditures, approved budgets,

accounting– What have you spent– What’s approved that you haven’t

purchased– What adjustments are needed– How do you make an adjustment– Does your “office” budget match your

accounting system

Mid-year status check (continued)

Budgeting – Tracking budget expenses (program leadership)

• Excellent tools in place (ask around)– All expenses tied to

• Programs of Study - Secondary and postsecondary • Deliverables• Program data

– Equity (program leadership)

Mid-year status check (continued)

Adjustments1. Send an email to reynold.gardner@state.or.us and Donna Brant

requesting an amendment to your grant. In the email describe: A. The proposed changes and the Programs of Study involved (what

is not being done and at what cost)B. The rationale for the change (why the change is needed)C. The new course of action and the Programs of Study involved

(what are you now going to do and the costs associated with)2. Email verification will be sent from ODE staff providing authorization

to move forward and change the CIP Budget Narrative.3. Enter new information into the CIP Budget Narrative and submit.4. ODE staff will approve the revision in CIP Budget Narrative.5. The revised plan is not authorized for spending until approved in the

CIP Budget Narrative. A date stamp will appear in CIP Budget Narrative showing your revision is approved.

http://www.ode.state.or.us/teachlearn/pte/perkins_budget_narrative_revision-adjustment_process_2013-14.pdf

Mid-year status check (continued)

Professional Development (PD)– Long term sustained effort that leads to a higher level

of student engagement and program improvement – Not the one day workshops that have spotted our

past– If XYZ Conference is an event that you want to fund

Perkins with you need to tie your professional development plan to the deliverables that are associated with that conference.

Mid-year status check (continued)

Professional Development (PD)– Funds associated with activities that are tied PD are

obligated to stay within the realm of PD.• Tied to long term PD plan• Timing is key (changes & reallocations)• Keep July, Aug & Sept activities in the summer of

the new grant 2014-15 planning.

Mid-year status check (continued)

• Supplanting – Textbooks, capital improvements, staffing– http://video.orvsd.org/ode/04-25-13-Perkins-CIP-Budget-Narrative-Guidance.mp4 – http://www.ode.state.or.us/search/page/?id=4011

• Preparing for annual report – Budget / accounting section - matching… a problem

Mid-year status check (continued)

• 2013-14 Annual Report

Planned section is the initial approved

Budget Narrative (Sept – Oct)

Spent section is the ending total that your business office identifies as your official

accounting record and should match your Online Budget

Narrative (Nov 15)

Mid-year status check (continued)

• 2013-14 Annual Report

Planned section is the initial approved

Budget Narrative (Sept – Oct)

Spent section is the ending total that your business office

identifies as your official accounting record and should

match your Online Budget Narrative (Nov 15)

Oregon CTE Data 2012-13Oregon CTE Data 2012-13

Postsecondary PerkinsPostsecondary PerkinsCTE Performance Indicators CTE Performance Indicators

Oregon Statewide Postsecondary PerkinsCTE Performance Indicators Credential, Certificate, & Degree Completion

Oregon Statewide Postsecondary PerkinsCTE Performance Indicators Credential, Certificate, & Degree Completion

Oregon Statewide Postsecondary PerkinsCTE Performance Indicators Student Retention or Transfer

Oregon Statewide Postsecondary PerkinsCTE Performance Indicators Student Placement

Oregon Statewide Postsecondary PerkinsCTE Performance Indicators Nontraditional Participation & Completion

Oregon CTE Data 2012-13Oregon CTE Data 2012-13

Secondary PerkinsSecondary PerkinsCTE Performance Indicators CTE Performance Indicators

Academic Indicators

Oregon Statewide Secondary PerkinsCTE Performance Measurement2S1 Technical Skill Attainment

2S1 Technical Skill Attainment

Oregon Statewide Secondary PerkinsCTE Performance Indicators High School Completion and Graduation

High School Completion and Graduation

Oregon Statewide Secondary PerkinsCTE Performance MeasurementSecondary Placement

Secondary Placement

Oregon Statewide Secondary PerkinsCTE Performance MeasurementNontraditional Participation and Completion

Nontraditional Participation and Completion

Oregon Statewide Secondary PerkinsCTE Performance Indicators Subgroup Trends

The Oregon Perkins Improvement Plan

In 2012-13, Oregon failed to satisfactorily meet the 3S1 – High School Completion target. Oregon’s overall performance on this indicator was just above 83%.

Following are the action plan activities that will be undertaken to improve Oregon’s performance on this indicator.

Evaluate performance and target data

Continue improving data collection and validation procedures

Require individual recipient action plan

Provide targeted assistance to school districts

Planning for 2014-2015Planning for 2014-2015

2014-15 Perkins Basic Grant Application

• Minimal anticipated changes• April Webinar

– April 24, 2014 from 2:00 - 3:30 p.m.

• Now is the time to begin planning• Pull together partners

Consortium Changes for 2014-2015

Perkins consortium membership and goals should be evaluated annually.

In the event a school district or college would like to join or leave the consortium, the following steps should be taken before February 1st to be included in the following fiscal years award:

•Written documentation from the agency head of the joining/departing recipient to the agency head of the consortium wanting to join/leave.•An updated consortium agreement signed by all members.•A letter from the consortium agency head to Laura S. Roach, State Director of CTE for the state of Oregon, explaining the changes in the consortium.

Federal UpdatesFederal Updates

Federal Budget Update

• Bipartisan Budget Act of 2013 (BBA)– Set spending levels– Reduces sequester cuts by 1/3 – Splits that reduction D/NDD– Non-Defense Discretionary $24b increase

• Appropriations Committee– 12 individual bills – Omnibus bill

• $53M increase for Perkins• OVAE OCTAE

– Pass Congress– Presidential Signature

Perkins Reauthorization

Investing in America’s Future:A Blueprint for Transforming Career and Technical Education

•House Committee on Education and the Workforce

–Two hearings

Q & A

Questions?Questions?

The CTE brand logo, brand positioning theme and brand extensions are the property of NASDCTEc.