PDF995, Job 135
Transcript of PDF995, Job 135
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Dryden Flight Research Center
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Welcome to…Welcome to…
IPAC ProcessingIPAC Processing
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Welcome and Introductions
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�Change Discussions
�RWD SAP 4.6C
Course Prerequisites
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Course Objectives
• At the end of this course, individuals should be able to use SAP to:
� Define key IPAC terminology
– Describe key IPAC process flows
– Successfully enter IPAC invoices and process IPAC payments in SAP
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Benefits of IPAC
� SAP provides an automated means to:
� Input transactions and retrieve reports from IPAC
� Transmit IPAC transactions in a real-time environment, providing detailed information with each transaction
� Allows for more timely reconciliation of IPAC transactions
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Course Schedule
Agenda Item Time (hr)
1. Introduction 00:15
2. Background 00:20
3. Topic 1: Process IPAC Payments 01:20
4. End of Course Review/Feedback 00:05
Total Course Time 02:00 hrs
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Course Structure
• Process Flows– Overview of key business processes and related SAP
concepts• Demonstrations
– Trainer-led examples of key SAP transactions• Exercises
– Real-life business tasks using Core Financial business procedures
• Training Course Feedback– Assessment of course effectiveness using the on-
line training course feedback form
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Course Tool: On-Line Quick Reference
• Purpose of the On-Line Quick Reference (OLQR) tool:
– Provide procedures, job aids, and Help content via the Intranet
– Assist during and after Instructor-Led Training (ILT) and Web-Based Training (WBT)
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Prepare Your Workspace
• Take a few minutes to prepare your training workspace:
– Review the reference materials; become familiar with the content
– Logon to SAP R/3
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Background Knowledge
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Background Knowledge
• Key definitions:
– IPAC: Inter-Agency Payments and Collections (IPAC) is an automated process to transfer funds to and from government agencies and record in the NASA system
– MIR7: SAP transaction used to enter a vendor invoice or credit memo
– F110: SAP transaction used to create and execute a payment proposal
– F-04: SAP transaction used to clear a document
– F-48: SAP transaction to enter an advance
– F-54: SAP transaction to clear a prepayment
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Background Knowledge
Old system:• Funds transferred through
IPAC system from agency to agency
• End-Users manually input IPAC transactions in GOALS
SAP system: • Interface posts transactions
directly into IPAC• End-users input transactions
into SAP• End-Users Retrieve reports
from the IPAC system• Enables NASA to transmit
transactions in a real-time environment
• Provides detailed information with each payment
Differences between SAP and the previous system:
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Topic 1Process IPAC Payments
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Topic 1: Overview
• Process IPAC Payments� The Intra-governmental Payment and Collection (IPAC) System
is designed to transfer funds and provide the capability to include descriptive information related to each transaction
� The IPAC system is used by government agencies with a valid Agency Location Code (ALC) and authorized security
� The goal of this process flow is to process NASA and/or Vendor Initiated transactions
• Process Flows: Manage Accounts Payable– Sub-Process: Process IPAC Payments– Goal: Process NASA and/or Vendor Initiated Transactions
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Topic 1: Objectives
• Upon completion of Process IPAC Payments individuals should be able to accomplish the following:
– Process IPAC invoices– Process credit memos for IPAC invoices
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Topic 1: Process Flow
Manage Accounts Payable – Process IPAC Payments
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Topic 1: Adjustments
• NASA Center Initiated Adjustments– IPAC Credit Memo created by AP IPAC Processor
• Payment Proposal created for IPAC credit invoice
• Advances– Advances to other government agencies created by AP
IPAC Processor
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Topic 1: Clearing Document
• Clearing Documents– Items paid or collected through IPAC must be cleared
• SAP assigns a clearing document number and clearing date
• Invoices marked as paid when cleared
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Demonstrations and Exercises Introduction
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•Enter and Process IPAC Transactions and Clear Log •Enter Invoice•Enter Credit Invoice/Clear Invoice Document
Demonstrations and Exercises
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Topic 1: Debrief
� The IPAC Processor determines if the invoice or purchase order indicates that a payment will be processed via IPAC
� The AP IPAC Processor will initiate a download of the IPAC transactions and create the payment proposal
� For any NASA center initiated adjustments the AP IPAC Processor will create an IPAC credit memo
� The AP IPAC Processor will enter advances to other government agencies
� Items, which are paid or collected through IPAC, must be cleared
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End of Course Review
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Review Objectives & Expectations
• Everyone here should now be able to:
– Define key IPAC terminology
– Describe key IPAC flows
– Successfully enter IPAC invoices into SAP, and process IPAC payments in SAP
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Available Resources
• SAP Practice Training Instance
• OLQR
• Super-users within each department
• Job Aids
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Extra Practice - SAP Training Instance
• Use data from course training guide to practice transactions
The training database provides a “safe” environment to develop and practice skills without
affecting production.
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Congratulations!
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Training Course Feedback
• The on-line training course feedback will: – Assess the effectiveness of the instruction and training
materials for the course
• To access the feedback form:– Launch your Web Browser
– Enter the following URL address: http://www.zoomerang.com/recipient/survey-intro.zgi?ID=S92WBAWLSKWA&PIN=994RHHDW8RK7
– Complete and submit feedback by following the directions within the on-line form