PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.
-
Upload
nelson-oliver -
Category
Documents
-
view
215 -
download
0
Transcript of PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.
![Page 1: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/1.jpg)
PDD: Project Management Today & Tomorrow
Doug Forsell, PMP®
HomeNet Communications, Inc
![Page 2: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/2.jpg)
2
Project Management: Today & Tomorrow
I. Where are we today?
II. Why should we change?
III. Where do we want to be tomorrow?
IV. Who is involved?
V. How do we get there?
VI. When will we arrive?
![Page 3: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/3.jpg)
3
I. Where are we today?
Organization maturity– At what level does the organization’s
Capability Maturity Model (CMM) operate?– 51% reported ERP implementation
unsuccessful 1
– 61% reported failed IT projects2
Organization Culture– Identify the organization’s acceptance to the
rate of change.
1) Robbins-Gioia Survey 2) The KPMG Canada Survey
![Page 4: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/4.jpg)
4
I. Where are we today?
How did we get here? – Analyze changes in leadership, players, market
share/shifts, costs, or competition – Inventory current project processes– Operating on assumptions that are no longer
valid– Summarize the current situation
![Page 5: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/5.jpg)
5
II. Why Change
Encountered?– Conflict due to poor communication– Team unsure of roles & responsibilities– Do not understand why project management
provides a path for success– Required to justify timelines
![Page 6: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/6.jpg)
6
II. Why Change
Experiencing any of the following?– Budget overruns– Schedules not being met– Constant scope creep– Unhappy customers– Poor quality
![Page 7: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/7.jpg)
7
III. Where do we want to be tomorrow?
“Ability to deliver what was agreed upon. On time, on budget while ensuring exceptional customer satisfaction.”
![Page 8: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/8.jpg)
8
III. Where do we want to be tomorrow?
Benefits of PMI structured project management– Increased resource utilization
– Forecast budget $$$ with confidence
– Accomplish more work over the same period
– Complete work as scheduled
![Page 9: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/9.jpg)
9
III. Where do we want to be tomorrow?
Understanding Project Management– The foundation of PMI structured project management
is derived from empirical knowledge and utilizes traditional practices widely accepted and applied
– Project management is the application of knowledge, skills, tools, and techniques to achieve project requirements.
– Project management is accomplished through the use of the processes: initiating, planning, executing, controlling, and closing.
![Page 10: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/10.jpg)
10
III. Where do we want to be tomorrow?
Understanding a Project– A project is unique, temporary, and consists of
progressive steps toward closure– Operations are ongoing & repetitive
![Page 11: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/11.jpg)
11
IV. Who is involved?
Roles & Responsibilities– Define at beginning of project– Ensure acceptance of R&R
Engage All Stakeholders– Stakeholder: Anyone with a vested interest the outcome
of the project. State expectations about resources allocated to
project
![Page 12: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/12.jpg)
12
V. How do we get there?
There are many ways to complete the work, but there is only one way to be successful… the right way!
Follow established guidelines / industry proven practices– PMI® (Project Management Institute) – PMP® (Project Management Professional)– CMM (Capability Maturity Model)
![Page 13: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/13.jpg)
13
V. How do we get there?
Create a clear vision statement of project management for the company– e.g. “Ability to deliver what was agreed upon.
On time, on budget while ensuring exceptional customer satisfaction while enabling the most efficient use of resources”
Define practical short & long-term objectives for implementation of a project management approach
![Page 14: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/14.jpg)
Essence of Project Management
Cost Schedule
Scope
![Page 15: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/15.jpg)
Essence of Project Management
Cost Schedule
Scope
Customer & Quality
![Page 16: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/16.jpg)
Essence of Project Management
Schedule
Con
trol
Con
trol
ExecutionExecution
Pla
nn
ing
Pla
nn
ing
InitiationInitiation
Closure
Closure
Scope
Con
trol
Con
trol
ExecutionExecution
Pla
nn
ing
Pla
nn
ing
InitiationInitiation
Closure
Closure
Cost
Con
trol
Con
trol
ExecutionExecution
Pla
nn
ing
Pla
nn
ing
InitiationInitiation
Closure
Closure
Customer & Quality
![Page 17: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/17.jpg)
Essence of Project Management
Cost Schedule
Scope
Customer & Quality
Pragmatism
![Page 18: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/18.jpg)
18
V. How do we get there?
Requirements Definition (Scope)– Technology requirements
– Personnel requirements
– Resource requirements
External requirements– Products/services/technology required for
purchase from outside company
![Page 19: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/19.jpg)
19
V. How do we get there?
Requirements Definition (Scope)– Capture requirements in three stages
• Project Proposal 10,000ft
• High-Level Definition 1000ft
• Low/Detail-Level Definition 1ft
![Page 20: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/20.jpg)
20
V. How do we get there?
Schedule– Determine the phases of the project– Determine a representative for each phase– Determine beginning, middle, & end of each
phase– Set check points for each phase
![Page 21: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/21.jpg)
21
V. How do we get there?
Schedule– High-level schedule milestones
Jan Feb Mar Apr May Jun July Sep Oct Nov Dec
Phase 1Phase 1
Phase 2Phase 2
Phase 3Phase 3
![Page 22: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/22.jpg)
![Page 23: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/23.jpg)
23
V. How do we get there?
Compose a financial plan:– Financial model with assumptions– Capital resources– Human resources– Time– Highlight financial benefits
![Page 24: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/24.jpg)
24
V. How do we get there?
Identify roadblocks of project management– Isolate issues needing short-term resolution– Isolate issues needing long-term resolution– State consequences of decision delay– Obtain upper management support– If seeking funding, state why
![Page 25: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/25.jpg)
25
V. How do we get there?
Establish a Reporting Plan– High-level overview of progress against
schedule• Ahead in what areas
• On-track in what areas
• Behind in what areas
– Unexpected delays or issues– Financial data
![Page 26: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/26.jpg)
26
V. How do we get there?
Define goals Define objectives (S.M.A.R.T.)
– Specific, Measurable, Attainable, Realistic, Time-based
Hold a kickoff meeting Develop project plan
– Communication plan
Identify risks of project Determine risk mitigation strategy
![Page 27: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/27.jpg)
27
V. How do we get there?
Project Closure– Host meeting– Identify what worked and what did not– Request attendees to be candid– Record lessons learned (scribe) – Turn over meeting to neutral facilitator & leave
room
![Page 28: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/28.jpg)
28
VI. When will we arrive?
Journey, not a destination Following structured processes evolves the
organization to a higher CMM level Each project implementation is a stepping stone
towards improved project management Project management approach is proven over time
through results. Projects will be on time & on budget.
![Page 29: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/29.jpg)
29
Next Steps
Educate yourself about project management- Join PMI®- Attend PMI® monthly chapter meetings- Become PMP® certified- Read project management publications
![Page 30: PDD: Project Management Today & Tomorrow Doug Forsell, PMP ® HomeNet Communications, Inc.](https://reader036.fdocuments.us/reader036/viewer/2022062519/56649ea45503460f94ba8e28/html5/thumbnails/30.jpg)
30
Next Steps
Educate your company about Project Mgmt- Discuss advantages with management- Publish information in company newsletter- Host user groups- Host meetings discussing project management
www.pmi.org
www.pmi-honoluluchapter.org
FOR MORE INFO...