Payables Efficiency Through…
description
Transcript of Payables Efficiency Through…
![Page 1: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/1.jpg)
1
Payables Efficiency Through…
Access OnlinePAYMENT PLUS
![Page 2: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/2.jpg)
INVOICE RECEIPT
FINANCIAL SYSTEM
APPROVALCODING PAYMENT
Your current processes remain
Only the payment method changes
Access Online Payment Plus
Access OnlinePAYMENT PLUS
![Page 3: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/3.jpg)
FEATURES
Secure payment delivery through U.S. Bank Access Online
Dynamic credit adjustment or single-use accounts
Multiple invoices may be included on one payment
Secure supplier notification including remittance advice
Automated reconciliation between transactions and payment instructions
Reporting and financial extracts for integration with client systems
BENEFITS
Increase control and security
Improve business processes through payment automation
Reduce costs and fraud associated with check payments
Enhance cash management
Increase rebate opportunities
Payment Plus Features and Benefits
![Page 4: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/4.jpg)
Easy as 1-2-3
Access OnlinePAYMENT PLUS
![Page 5: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/5.jpg)
Step 1: Submit
Access OnlinePAYMENT PLUS
![Page 6: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/6.jpg)
Step 2: Pay
Access OnlinePAYMENT PLUS
![Page 7: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/7.jpg)
Step 3: Monitor
Access Online
![Page 8: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/8.jpg)
Client
U.S. Bank
Supplier
Creates or Uploads Payment Instruction
Process Transaction
Confirm Supplier Notification (Optional)
Generate Reconciliation
Report/File Extract
Reconcile Transactions Using
Access Online Report/File Extract
Adjust AccountCredit Limits
Load Payment Instructions to U.S.
BankAccess Online
SendPayment
Notification to Supplier/Buyer
Post Transaction in Access Online and Match to Payment
Instruction
Payment Plus Process Flow
![Page 9: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/9.jpg)
1. File (automated) Standard input file
File specifications available
Options for submitting payment instructions:
May do any combination of the above
Payment Instruction File layout available today
1. Form (on-demand) Individual payments
Only eight fields required
May include: Pre-authorized limits Single use accounts
Step 1: Submit
![Page 10: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/10.jpg)
Payment Instruction Form Only eight fields required:
1. Merchant Email 2. Expiration Date 3. Payment Account 4. Control Number 5. Amount6. Merchant Name7. Invoice Number8. Line Item Total
Submit payments directly from Access Online Select pre-authorized limits or single-use accounts
![Page 11: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/11.jpg)
1. Submit 3. Monitor2. Pay
Submit payment instructions (file or
form)
Load to Access Online
Open accounts and adjust credit
limits
Review transactions using
reporting or file extract
Send payment notification and
remittance adviceto supplier via email
Transaction posts in Access Online and auto-matches
to payment instruction
Step 2: Pay
![Page 12: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/12.jpg)
Sent: Tuesday, October 13, 2009 12:03 PMTo: [email protected]: [email protected]: Purchase authorization for Payment # 242424422
ABC Company is now authorized for the next 20 days, to charge the credit card account ending in 2712 for the following customer: Customer Name: U.S. Bank For a total Amount of: $10296.46 This Payment covers the following Invoices: Invoice Number: Invoice Amount: 673422 2356.47 673423 3854.34 673424 4085.85Also, for the best and most efficient results, please process this charge amount in a single transaction within 72 hours of receiving this notification. Thank you.* If you have any further questions, comments, or concerns regarding this matter, please direct them to Bob Smith at 555-333-1234. DO NOT REPLY TO THIS EMAIL MESSAGE. * *** THIS E-MAIL ADDRESS IS USED BY AN AUTOMATED SYSTEM AND RESPONSES ARE NOT MONITORED. ***
Example: Pre-authorized limits
Supplier Notification
![Page 13: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/13.jpg)
Use Access Online Reporting or financial extracts to monitor Payment Plus activity
Access Online Reporting Includes:
1. Billed Transaction Analysis with Payment Detail2. Payment Instruction Analysis 3. Payment Instruction Detail
Step 3: Monitor
![Page 14: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/14.jpg)
Billed Transaction Analysis with Payment Instruction Detail
Step 3: Monitor
![Page 15: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/15.jpg)
U.S. Bank Representatives• Relationship Manager
• Implementation Project Manager
• Technical Integration Manager
• Enablement Managers
• Account Coordinator
Supplier Enablement Services• Dedicated Supplier Enablement Managers
• Flexible to your needs
• Take on as much or as little of supplier enablement as desired
• Leverage expertise of U.S. Bank Payment Solutions to enablesuppliers to accept payments, enhance data capture and reviewmerchant fee structure
usbpayment.com
Your U.S. Bank Resources
![Page 16: Payables Efficiency Through…](https://reader036.fdocuments.us/reader036/viewer/2022081506/5681463f550346895db3489c/html5/thumbnails/16.jpg)
Next Steps Prioritize suppliers and communicate
expectations through Visa Perform Source tools
Try it with a few payments
Transact with Payment Plus
1. Submit2. Pay3. Monitor