Pat Jackson Michelle Day

Meeting Center Disability-Related PRH Requirements

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Overview

Discuss disability-related PRH citations Navigate through the Job Corps Disability

Website to learn about information and tools available to help center staff meet disability-related requirements

Create a personalized reference document of disability-related program information

Prepare for consultant review of disability program

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PRH Chapters

Disability-related program information is in Chapters 1, 2, 5, and 6

Requirements related to:– Reviewing Applicant Files– Orientation– Training– Disability Coordinator– Policies and Procedures– Networking/Partnerships– Accessibility

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Chapter 1–Reviewing Applicant Files

Requirements: – If information on ETA 6-53, or information received

directly from the applicant indicates that the applicant is an individual with a disability who will need reasonable accommodation, center must engage applicant in an interactive process with the applicant to determine what accommodations are appropriate (Appendix 103)

– Applicants must not be denied admission based solely on the need to provide reasonable accommodation (Appendix 103)

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Chapter 1–Reviewing Applicant Files

Requirement: A qualified individual with a disability must not be denied admission to the center for safety reasons unless his or her disability is determined to pose a “direct threat” (Appendix 103)– Defines direct threat– Provides information on conducting direct

threat assessment

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Chapter 2–Orientation

Requirement: Include information about disability program during introduction to center life (PRH 2, Section 2.2, R1 (b10))– Introduce disability coordinator– Discuss or provide information about

disability program– Provide reasonable accommodation request

form

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Chapter 5–Training

Requirement: Conduct yearly disability training for all center staff (PRH Chapter 5, Exhibit 5-4)– Include staff and students– Individualize to needs of center– Use training materials section of website for ideas

and packaged training– Use community resources to provide training

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Chapter 6–Disability Program Requirements

Requirement: Implement a disability program to provide individualized and coordinated services to all students with disabilities (Section 6.11, R7)– Disability Coordinator– Policies and Procedures– Networking/Partnerships– Accessibility

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Chapter 6–Disability Coordinator

Requirement: Appoint Disability Coordinator to oversee program (PRH 6: Section 6.11, R7 (a))– Coordinate all aspects of center’s disability program– Demonstrate commitment to the disability initiative

(leadership) – Delegate responsibilities– Encourage all staff to take ownership of the

program

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Chapter 6–Policies and Procedures

Requirement: Develop written policies and procedures related to (PRH 6: Section 6.11, R7 (b)):– Center review of applicant folders–Folders of students with

disabilities are reviewed in a timely manner– Reasonable accommodation–Applicant/student with a

disability can request changes/modifications that will allow him/her to participate in the program to an equivalent degree as a student without disabilities

– Formation of an interdisciplinary team–Center staff from various areas (wellness, academic, food service, vocational, CDSS, safety, etc.) work together to determine the individual needs of each student with a disability

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Chapter 6–Data Collection

Requirement: Accurately collect and submit all required disability data (PRH 6: Section 6.11, R7 (c))– Use the disability data collection module in

CIS

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Chapter 6–Networking/Partnerships

Requirement: Written plan to develop and maintain partnerships with outside agencies and programs that will assist the center in serving students with disabilities (PRH 6: Section 6.11, R7 (d))– Develop a relationship with your local vocational

rehabilitation agency– Learn about the services the Job Accommodation

Network (JAN) provides to Job Corps centers– Network with local disability organizations (e.g.,

center for independent living, one stop, school system, colleges/universities, etc.)

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Chapter 6–Networking/Partnerships

– Develop relationship with outreach and admissions contractor

– Involve the regional office in the development of the center’s disability program

– Present information about Job Corps to local disability organizations

– Invite local disability organizations to visit center and to participate on center boards

– Educate local employers about hiring people with disabilities

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Chapter 6–Accessibility

Requirement: Written self-assessment describing the current programmatic and architectural accessibility of the center with priorities and next steps (PRH 6: Section 6.11, R7 (e))

Determine programmatic accessibility– File review policy– Alternative formats (tape, disk, Braille, large print)– Sign language interpreters– Instructional modifications/learning style

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Chapter 6–Accessibility

Determine accessibility of physical plant – Buildings/facilities (transportation/parking)– Equipment

Modify center safety plan to include general provisions that consider the needs of persons with disabilities and ensure the safety needs of each student with a disability are considered during the reasonable accommodation process

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Website Tools Chapter 1–Reasonable Accommodation

CDSS Module, Outreach and Admissions Section– Interviewing an applicant– Direct threat assessment

Reasonable Accommodation Module– Components of reasonable accommodation

process– Sample forms to manage process

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Website Tools Chapter 2–Orientation

Disability Coordinator Orientation/ Meeting PRH Requirements/Orientation (in development)

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Website ToolsChapter 5–Training

Disability Coordinator Orientation/Meeting PRH Requirements/Training– Suggested training topics

Resources/Training Materials– Slides and handouts from center,regional, and

national trainings

Resources/Tools for Staff– Videos and others materials to assist with training

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Website ToolsChapter 6–Disability Coordinator

Disability Coordinator Orientation/ Meeting PRH Requirements/Disability Coordinator

Disability Coordinator Orientation/Inclusion

Disability Coordinator Orientation/Tools

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Website ToolsChapter 6–Policies and Procedures

CDSS Module, Outreach and Admissions Section– Interviewing an applicant– Direct threat assessment

Reasonable Accommodation Module– Components of reasonable accommodation

process– Sample forms to manage process

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Website Tools Chapter 6–Data Collection

Disability Coordinator Orientation/ Meeting PRH Requirements/Disability Data Collection– FAQs– User’s Guide (coming soon)– Data Center training

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Website ToolsChapter 6–Networking/Partnerships

Resources/Web Resources Resources/Promising Practices Disability Coordinator

Orientation/Meeting PRH Requirements/Networking, Partnerships, and Community Involvement

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Website ToolsChapter 6–Accessibility

Accessibility Module– Facilities– Communications– Program– Self evaluation tool for program and

facilities accessibility

Disability Coordinator Orientation/ Meeting PRH Requirements/Accessibility

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Center Assessments

Prearrival disability assessment questions available on website

Regional health consultants (RHC) conducting review may request responses before visit

RHCs will review responses, check for compliance, and provide technical assistance during center visit

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Center Assessments

Information consultants may review: Disability data collection report for active students Written policies File review log Accommodation log and/or plans Staff training log Orientation materials Linkage agreements Accessibility self-assessment

Other activities: Review files Interview staff/students

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Staff Resources

Regional Health Consultants National Office, Barbara Grove grove.

barbara@dol.gov

202-693-3116 Humanitas, Michelle Day michelle

.day@humanitas.com

301-608-3290 ext 205