Partnership and Exhibition Opportunities€¦ · Print and electronic collateral Logo and...
Transcript of Partnership and Exhibition Opportunities€¦ · Print and electronic collateral Logo and...
19th Triennial Congress of the International Ergonomics AssociationMelbourne Convention and Exhibition CentreMELBOURNE, AUSTRALIA • 9–14 August 2015
www.iea2015.org
Partnership and Exhibition Opportunities
Reaching Out
InvitationOn behalf of the local organising committee, it is my great pleasure to invite your organisation to participate as a partner and/or exhibitor in the 19th Triennial Congress of the International Ergonomics Association.
The Congress will be held from 9-14 August 2015 at the Melbourne Convention and Exhibition Centre.
The Human Factors and Ergonomics Society of Australia (HFESA) and the Human Factors and Ergonomics Society of New Zealand (HFENZ) are jointly hosting this Congress with the central theme “Reaching Out”. The program will include a wide range of topics from traditional manual handling and computer ergonomics to many exciting special-interest streams, such as ageing, healthcare, vehicle automation, organisation and agriculture.
Human factors and ergonomics is a growing field with research and practical application being relevant not only to people working in all industries but to domestic and public situations as well. This Congress is an opportunity for your organisation to:
▪ Demonstrate that you are at the cutting edge
▪ Engage with the leaders in this important field
▪ Contribute to ergonomics in Australia, New Zealand and throughout the world
We look forward to your support as we continue to build partnerships and provide new opportunities to all service suppliers and providers.
Christine Marks Organising Committee Chair
Essential infoDate: 9 - 14 August 2015
Location: Melbourne Australia
Venue: Melbourne Convention and Exhibition Centre
Participants: 900 - 1,000
Website: iea2015.org
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Human factors specialists/ Ergonomists (consultants, teachers and researchers)
Occupational therapists and
physiotherapists Interface designers and developers
Software developers
Man
ufac
ture
rs
Managers and trades unions
Organisational design and management
professionals
Tran
spor
t
Def
enceOH&S professionals
Psychologists
Engineers
Arc
hite
cts
EUROPE
ASIA, INDIA & THE MIDDLE EAST
AUSTRALIA
AMERICA
NEW ZEALAND
GEOGRAPHICALDELEGATE PROFILE
34% Asia, India, Middle East
Australia
Europe
New Zealand
America
30%
20%10%6%
DELEGATE SPECIALTIES
OCCUPATIONAL GROUPS
Mining
Transport
Occupational Health
Computer interaction
Telecommunications, social media and
computers
Construction, Forestry,
Agriculture
Safety – occupational, domestic and
public
Government (national, state
and local)
Hospitality, Recreation and Sport
Manufacturing
Banking and Finance
Defence
EducationUtilities
Schools
Motor
Hospital, health and community
services
RailAviation Design
19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Why Partner with the International Ergonomics Association Whether the objective is to reinforce your company’s market superiority, change industry perceptions or simply generate leads and move product, a leading partnership package across the IEA 2015 Congress will position your organisation at the very pinnacle of the human factors and ergonomics sector. The opportunities have been specifically designed to provide organisations with benefits that reach beyond visibility and allow the partner to build preference, loyalty, brand value and sales. The entitlements set out below offer pre-event, on-site and post-event elements to facilitate year-round engagement with the IEA community.
Extend your reach beyond the window of the IEA 2015 Congress through social media and other content-driven activities linked with pre and post event entitlements, offering extended interaction
▪ Be able to leverage the partnership with the human factors and ergonomics community throughout Australia and New Zealand within the 2015 IEA Congress
▪ To activate prospect interactions through communicating your company events, meetings, member services or websites
▪ Share product and service information with influential delegates through workshop and program content, social function networking and one-on-one interaction in the exhibition
▪ Be able to integrate sales channels, purchases and conduct business by leveraging the promotions, communications and networking of the Congress, driving sales outcomes
Congress streamsActivity Theories for Work Analysis and Design
Aerospace HFE
Affective Design
Ageing
Agriculture
Anthropometry
Auditory Ergonomics
Building and Construction
Company Case Studies
Ergonomics for Children and Educational Environments
Ergonomics in Design
Ergonomics in Manufacturing
Gender and Work
Healthcare Ergonomics
Human Factors and Sustainable Development
Human Simulation and Virtual Environments
Mining
Musculoskeletal Disorders
Online Communities
Organisational Design and Management
Process Control
Psychophysiology in Ergonomics
Safety and Health
Slips, Trips and Falls
Transport Ergonomics and Human Factors (TEHF)
Visual Ergonomics
Work With Computing Systems – WWCS
19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Partnership opportunitiesPartnership entitlements are listed on the following pages under each Partnership category. Please refer to page 14 for full Terms and Conditions. All prices are in Australian dollars and are inclusive of 10% GST.Most importantly, please note that all packages are flexible – we are happy to discuss with your organisation how best we can tailor benefits to complement your overall marketing objectives and budget.
Should you wish to discuss sponsorship opportunities, please contact:Thomas Howden 19th Triennial Congress of the International Ergonomics Association Partnership and Exhibition ManagerT: 02 9213 4016E: [email protected]
Social media IEA 2015 Congress is seeking to develop social media marketing networks and we are open to collaboration with sponsors to acknowledge your support through any social media marketing
Print and electronic collateral
Logo and recognition of partnership category on all pre-event outgoing marketing material , including but not limited to advertising, media releases, e-newsletters, website, brochures and flyers, promotion at other events (print deadlines apply)
Delegate list Electronic delegate list provided at 14 days and seven days prior to the event (subject to privacy conditions only name, position, organisation and country). Any correspondence with selected delegates can be made via the organisers
Presentation in the program
Opportunity for partner to provide a speaker to deliver non-commercial content as part of a concurrent session. (Speaker must supply an abstract and will be subject to Program Committee approval)
Thought leadership
Opportunity for one (1) representative to participate in a panel session of choice (speakers subject to committee approval)
On-site workshop/Off-site Tour
Opportunity to conduct one (1) dedicated workshop during the Congress marketed to the entire delegation. Alternatively, the sponsor may opt to provide a technical tour to approved location as part of the official program for delegates
Delegate passes Four (4) complimentary fulltime delegate registration passes and a 25% discount for additional delegate registrations
Recognition Verbal recognition of sponsor support at opening and closing of the Congress
Exhibition space ▪ Two (2) standard shell scheme exhibition booths ▪ Preferential location (allocated in order of partnership level) ▪ Preferential location when purchasing additional exhibition space
Print and electronic collateral
Logo and recognition of partnership category on all printed and electronic collateral available provided to delegates and visitors attending the IEA 2015 Congress, including but not limited to, exhibition guide, program book, advertising opportunities, signage, stage sets Inclusion of one (1) satchel insert
Post event analysis Comprehensive post event analysis report based on feedback from delegates
Delegate list Electronic delegate list with final list of attendees (name, organisation and country only subject to the privacy act)
Electronic communications
Logo and acknowledgement of partnership as part of the post-congress summation sent to all IEA 2015 Congress attendees
PRE-
EVEN
TPO
ST-E
VEN
TO
NSI
TE B
ENEF
ITS
PRESENTING PARTNER $25,000
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
www.iea2015.org
Social media I EA 2015 Congress is seeking to develop social media marketing networks and we are open to collaboration with sponsors to acknowledge your support through any social media marketing
Print and electronic collateral
Logo and recognition of partnership category on all pre-event outgoing marketing material , including but not limited to advertising, media releases, e-newsletters, website, brochures and flyers, promotion at other events (print deadlines apply)
Delegate list Electronic delegate list provided at 14 days and seven days prior to the event (subject to privacy conditions only name, position, organisation and country). Any correspondence with selected delegates can be made via the organisers
On-site workshop/Off-site Tour
Opportunity to conduct one (1) dedicated workshop during the Congress marketed to the entire delegation. Alternatively, the sponsor may opt to provide a technical tour to approved location as part of the official program for delegates
Delegate passes Two (2) complimentary fulltime delegate registration passes and a 25% discount for additional delegate registrations
Recognition Verbal recognition of sponsor support at opening and closing of the Congress
Exhibition space ▪ One (1) standard shell scheme exhibition booths ▪ Preferential location (allocated in order of partnership level) ▪ Preferential location when purchasing additional exhibition space
Print and electronic collateral
Logo and recognition of partnership category on all printed and electronic collateral available provided to delegates and visitors attending the IEA 2015 Congress, including but not limited to exhibition guide, program book, signage Inclusion of one (1) satchel insert
Post event analysis Comprehensive post event analysis report based on feedback from delegates
Delegate list Electronic delegate list with final list of attendees (name, organisation and country only subject to the privacy act)
Electronic communications
Logo and acknowledgement of partnership as part of the post-congress summation sent to all IEA 2015 Congress attendees
PRE-
EVEN
TPO
ST-E
VEN
TO
NSI
TE B
ENEF
ITS
MAJOR PARTNER $15,000
19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Print and electronic collateral
Logo and recognition of partnership category on all pre-event outgoing marketing material , including but not limited to advertising, media releases, e-newsletters, website, brochures and flyers, promotion at other events (print deadlines apply)
Delegate list Electronic delegate list provided at seven days prior to the event (subject to privacy conditions only name, position, organisation and country)
On-site workshop Opportunity to conduct one (1) dedicated workshop during the Congress marketed to the entire delegation
Delegate passes One (1) complimentary fulltime delegate registration pass
Recognition Verbal recognition of sponsor support at opening and closing of the Congress
Exhibition space Preferential location (allocated in order of partnership level) when purchasing exhibition space
Print and electronic collateral
Logo and recognition of partnership category on all printed and electronic collateral available provided to delegates and visitors attending the IEA 2015 Congress, including but not limited to guide, program book, signage Inclusion of one (1) satchel insert
Delegate list Electronic delegate list with final list of attendees (name, organisation and country only subject to the privacy act)
Electronic communications
Logo and acknowledgement of partnership as part of the post-congress summation sent to all IEA 2015 Congress
WORKSHOP PARTNER $7,500PR
E-EV
ENT
POST
-EV
ENT
ON
SITE
BEN
EFIT
S
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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STANDALONE OPPORTUNITIES
COFFEE LOUNGE SPONSOR $14,000 1 available
Located in the industry exhibition and available for use during the opening hours of the exhibition. ▪ Logo recognition in the electronic handbook ▪ One (1) fulltime delegate registration to IEA 2015 Congress ▪ Includes provision of one espresso coffee cart, barista/service staff and complete coffee/tea service
during exhibition hours ▪ Opportunity to display corporate signage or two (2) pull-up banners at the tea and coffee stations* ▪ Opportunity to provide branded take-away cups/serviettes* ▪ Opportunity to supply a branded t-shirt/apron for the barista/service staff to wear*
DAILY CATERING SPONSOR $3,500 per day 3 available
Become a Congress Daily Catering Sponsor for one or all of the Congress days. Delegates will enjoy your hospitality within the industry exhibition, where Congress provided catering will be served.
▪ Logo recognition in the electronic handbook and all sessions closing slides prior to lunch ▪ Opportunity to include message within closing slides ▪ Opportunity to display corporate signage or six (6) pull-up banners to be positioned at the catering
stations throughout the industry exhibition on the sponsored day* ▪ Opportunity to provide branded serviettes* ▪ Opportunity to supply one (1) satchel insert in Congress Satchel^
WELCOME RECEPTION SPONSOR $8,000 1 available
The Welcome Reception is the official opening reception of the IEA 2015 Congress. ▪ Acknowledgement as the exclusive host of the IEA 2015 Congress Welcome Reception ▪ Five (5) tickets to the welcome reception ▪ One (1) fulltime delegate registration to the IEA 2015 Congress. ▪ Logo recognition in the electronic handbook ▪ Logo on the Congress website hyperlinked to the company’s website
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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CONGRESS SATCHEL SPONSOR $10,000 1 available
An opportunity to have your logo printed on the front of each Congress satchel used by delegates on-site and post-Congress.
▪ Logo recognition in the electronic handbook ▪ One (1) fulltime delegate registration to the IEA 2015 Congress ▪ Logo on the Congress website hyperlinked to the company’s website ▪ Opportunity to supply one (1) satchel insert in the Congress satchel^
NAME BADGE AND LANYARD SPONSOR $10,000 1 available
Acknowledgment as the Name Badge and Lanyard Sponsor ▪ Logo recognition in the electronic handbook ▪ Logo recognition on all name badges ▪ Opportunity to provide branded lanyards for all delegate name tags ▪ One (1) fulltime delegate registration to the IEA 2015 Congress ▪ Opportunity to supply one (1) satchel insert in Congress Satchel^
RELAXATION AREA SPONSOR $10,000 1 available
The relaxation area will be located in the industry exhibition area and will be available for use during the opening hours of the exhibition. The area will include a free standing mobile phone charger and comfortable lounge furniture with power points for laptop users.
▪ Logo recognition in the electronic handbook ▪ One (1) fulltime delegate registration to the IEA 2015 Congress ▪ Opportunity to display an advertisement for the chargebar screen ▪ Opportunity to display corporate signage or two (2) pull-up banners within the relaxation lounge* ▪ Opportunity to display brochures or marketing material within the relaxation lounge ▪ Opportunity to supply one (1) satchel inserts in the Congress satchel
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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SMART PHONE APP SPONSOR $10,000 1 available
Naming rights to the Congress SmartPhone App (accessible by all smart phones). ▪ Logo recognition in the electronic handbook ▪ One (1) fulltime delegate registration to the IEA 2015 Congress ▪ Company logo prominently embedded in the app skin design ▪ Two (2) pop-up notifications to prompt delegates to visit your stand (Congress Managers to approve any
notifications distributed)
▪ Logo on the Congress website hyperlinked to the company’s website ▪ Opportunity to supply one (1) satchel insert in the Congress satchel^
CHARGE BAR SPONSORSHIP 1x $4,400 / 2x $6,600
The recharge station includes a free standing mobile phone charger that can charge up to 18 phones at once (covering 95% of phones on the market), and an electronic screen for the sponsor’s adverts to be displayed at specific times throughout the Congress. Sponsors can purchace a single charge station or pair to maximise visibility.
▪ Logo recognition in the electronic handbook ▪ One (1) fulltime delegate registration to the IEA 2015 Congress ▪ Opportunity to display an advertisement for the charge bar screen ▪ Opportunity to display corporate signage or one (1) pull-up banner next to the charge bar station ▪ Opportunity to supply one (1) satchel insert in Congress Satchel^
NOTE PAD AND PEN SPONSORSHIP $5,000 1 available
Opportunity to place branded notepads and pens into each delegate satchel (notepads to be supplied by the sponsor).
▪ Logo recognition in the electronic handbook ▪ Opportunity to provide a branded note pad and pen for inclusion in the Congress satchel
CONGRESS SATCHEL INSERT ^ $1,100 1 available
▪ One (1) item to be placed in each Congress satchel* ▪ Print material is limited to a maximum of four (4) A4 pages
* At the partner organisation’s expense^ Maximum 4 pages unless otherwise agreed. A4 or smaller. The Congress Managers will contact the sponsor’s organisation closer to the event to advise insert numbers and delivery details. Satchel inserts are to be approved by the Organising Committee.
19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Industry exhibition
Why exhibit?
The industry exhibition will be the hub of the event, hosting all daily catering breaks and providing a prime networking arena for delegates and exhibitors. The exhibition will facilitate networking to allow your representatives the opportunity to update Congress participants with their knowledge and understanding of your services in an environment where they are open to listen and learn.
The Congress will provide the opportunity for your organisation to showcase its latest products and services.
Exhibition booth types and rates
BOOTH TYPEEARLYBIRD
Application and payment received up to and including 30 June 2015
STANDARDApplication and payment received
on or after 1 July 2015
BOOTH
SHELL SCHEME BOOTH (3m x 3m = 9m2)
$5,000 per booth
$5,500per booth
SPACE
FLOOR SPACE ONLY(3m x 3m = 9m2)
$4,500 per space
$5,000per space
Staffing exhibitor booths
All exhibition booths must be staffed by organisation representatives and all representatives are required to register for the Congress.
Additional personnel required to staff the exhibition stand must purchase additional exhibitor registrations. An online registration form will be forwarded to sponsors and exhibitors for completion.
Additional exhibitor registrations are available for the following fee: ▪ $250—1 day exhibitor ▪ $650—3 day exhibitor
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
www.iea2015.org
Exhibition inclusions
STAFF ONSITE
▪ Two (2) x exhibitor registrations—includes: admission to the industry exhibition, Congress welcome reception and all daily catering.
▪ One (1) x Congress satchel
WALLS
▪ 2.5m high matt anodised aluminium frame with white laminated infill walls ▪ 1 x back and 2 x side walls for middle booths; 1 x back and 1 x side wall for corner booths
FASCIA PANEL
Exhibitor company name on fascia panel (as indicated on the application form)
LIGHTS
Two (2) x 120w spots mounted on light track inside fascia
ADDITIONAL EQUIPMENT
Available for hire from exhibition supplier at exhibitor’s own expense
PROMOTION
Listing on industry exhibition page of website plus a 50-word company profile and contact details in the electronic handbook (i.e. contact name, number, email and website)
19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Floor plan
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
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Terms and ConditionsThe following terms and conditions apply to your application to sponsor and/or exhibit at the IEA 2015 Congress.
Things you need to know ▪ You (Sponsoring /Exhibiting organisation) by returning a
completed, signed and dated form accept these Terms and Conditions.
▪ We/Us (MCI ABN 76 108 781 988) representing the Organising Committee and the Host Body do not accept responsibility for any errors, omissions or changes.
▪ Details may change without notice. Please refer to the website for the latest information on the event.
Financial facts ▪ Phone or unpaid bookings will not be accepted. ▪ We will issue a tax invoice which is payable within 14 days. If
you miss the payment date, any time-dependent discounts will be forfeited— i.e. you will be billed at the next highest level (early rate to standard, etc.).
▪ You will not receive any sponsorship or exhibition entitlements, including allocation of booth location (allocated in order of sponsorship/exhibition level) until all monies have been paid.
▪ All sponsorship and exhibition prices are in USD. Australian companies can be invoiced in AUD on request.
▪ Any payments in USD must be made via EFT. Credit cards cannot be accepted unless charged in AUD.
▪ If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer.
▪ For those paying in AUD via credit card, a credit card processing fee of 5% will be charged. Debits to your credit card will appear as MCI Australia on your statement.
If you need to cancel ▪ You must notify us in writing if you need to cancel. ▪ Cancellations made before 30 March 2015 will be refunded
less 30% of the total purchase price. ▪ Cancellations made after this date will not be refunded. ▪ Your non-payment does not cancel your contractual
obligations to us. ▪ No exhibitor shall occupy allocation space until all monies
owing to the Organiser by the exhibitor are paid in full.
In the unlikely case that the event cancels ▪ The extent of refunds will be a matter for the Host
Organisation (the underwriter) to decide. We have no responsibility for making refunds and attempts to cancel cheques or credit card payments will be rejected by our bank.
You and your staff—onsite ▪ Your application to sponsor and/or exhibit does not
constitute an attendee registration. You will be required to complete a separate, relevant form that will be supplied to you by MCI.
▪ All exhibition staff must be registered using the relevant form—i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations.
Print entitlements ▪ Logos and other printed material may, at our sole discretion,
be reproduced in colour (where possible), OR the nominated Congress spot colour/s OR mono depending on method of production.
▪ The sponsor must provide suitable material to meet our publication requirements and deadlines.
▪ Please provide all material at 300 DPI at 100% in JPG (preferred for website) AND EPS (preferred for print) format including, where possible, RGB or Pantone colour equivalents.
▪ Where applicable, advertisements are to be supplied by the sponsor.
▪ No print or web recognition will be given unless payment terms have been met.
Sponsor notes ▪ If you are entitled to host an endorsed private function, you
do so at your own expense and at a time/date the Congress Managers approve.
▪ Sponsorship of speakers and sessions are subject to additional terms and conditions.
Exhibitor notes ▪ You may not assign, share, sub-let, or grant licences for the
whole or part of the booth without our prior approval. ▪ We reserve the right to ask you to remove any display items
we deem unacceptable. ▪ You must conduct business only from within the confines of
your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles.
▪ You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric.
▪ Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us.
▪ Any supplier you use onsite must conform to the venue’s OH&S, insurance and other regulations.
▪ You are solely responsible for any physical loss or damage to your own property.
▪ You must hold a current public liability insurance policy for a minimum of RM5million. Please forward the name of your insurer, your policy number, the insured amount and its renewal date to us at least four weeks prior to the event. Entry to the venue will be denied if you have not provided this information. If you are unable to organise insurance cover as required, please contact the Congress Managers to discuss options.
Privacy statement ▪ Your name and contact information, including electronic
address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us.
▪ In addition, your name, organisation, country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and sponsors at the event. If you do not wish your details to be included in this list, please contact us.
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19TH TRIENNIAL CONGRESS OF THE INTERNATIONAL ERGONOMICS ASSOCIATION • MELBOURNE, AUSTRALIA • 9–14 AUGUST 2015
www.iea2015.org
19th Triennial Congress of the International Ergonomics AssociationMELBOURNE • 9–14 August 2015
www.iea2015.org
Reaching Out
APPLICATION TO PARTNER OR EXHIBIT FORMTO APPLY, COMPLETE THIS FORM AND SEND TO:
To apply, complete this form and send to:Thomas Howden 19th Triennial Congress of the International Ergonomics Association Partnership and Exhibition ManagerP: 02 9213 4016E: [email protected]
IMPORTANT:Your organisation’s inclusions will be confirmed in writing and will become effective once agreed payment has been received.
SPONSOR/EXHIBITOR DETAILSMr / Mrs / Ms / Miss / Dr / Prof: Given name: Family name:
Position: Industry sector:
Organisation name (for invoicing purposes):
Organisation name (for marketing purposes):
Address: Suburb:
State: Country: Postcode:
Email: Telephone:
Website: Mobile:
ONSITE CONTACTMr / Mrs / Ms / Miss / Dr / Prof: Given name: Family name:
Email: Mobile:
PARTICIPATION—please indicate your chosen participation level Presenting Partner $25,000
Major Partner $15,000
WorkShop Partner $7,500
EXHIBITION OPTIONS—please indicate your chosen participation below
Booth type No. of booths or m2 required
EarlybirdApplication and payment received up to and including 30 June 2015
StandardApplication and payment received on or after 1 July 2015
Total $
Shell scheme (3x3m = 9m2) x $5,000 per booth $5,500 per booth $
Floorspace (3x3m = 9m2) x $4,500 per booth $5,000 per booth $
TOTAL OWING $
EXHIBITION DETAILSIf you have more than 1 x booth/floorspace, would you like them located beside each other on the floorplan (if possible) Yes NoLocation – The conference managers will endeavour to allocate space in line with your request, however this cannot be guaranteed.
I do not wish to be located adjacent to these companies:
I wish to be located adjacent to these companies:
FACIA NAME SIGNAGE (shell scheme booths only). Maximum of 30 characters including spaces
19th Triennial Congress of the International Ergonomics AssociationMELBOURNE • 9–14 August 2015
www.iea2015.org
Reaching Out
APPLICATION TO PARTNER OR EXHIBIT FORM
ADDITIONAL EXHIBITOR PASSES Quantity Total $
1-day exhibitor $250 x
3-day exhibitor $650 x
STANDALONE OPPORTUNITIES— please indicate your chosen additional opportunitiesCoffee Lounge Sponsor $14,000
Daily Catering Sponsor $3,500
Welcome Reception Sponsor $8,000
Congress Satchel Sponsor $10,000
Name Badge And Lanyard Sponsor $10,000
Relaxation Area Sponsor $10,000
Smart Phone App Sponsor $10,000
Charge Bar Sponsorship 1 x chargebar 2 x chargebar
$4,400$6,600
Notepad And Pen Sponsorship $5,000
Congress Satchel Insert $1,100
PAYMENT METHOD DETAILS
Electronic funds transfer (EFT) – details of payment will be provided on the invoice Please ensure that the amount transferred is equal to the total due including any bank charges. This means the total transfer amount must cover your sponsorship payment as well as any fees charged by your bank. To assist in the prompt allocation of your EFT payment, please email remittance advice (which must include your name and organisation) to [email protected] immediately after payment.
Credit card charges as per this form (plus a 5% merchant fee) are to be debited to: MasterCard Visa American Express Diners Club
Card holder’s name: Signature:
Credit card number: Expiry:
Australian cheque (payable to MCI Australia Pty Ltd). International cheques will not be accepted.
PUBLIC LIABILITY INSURANCEFor those exhibiting at the event, your organisation must hold public liability insurance for a minimum of AUD10,000,000 (which must cover your organisation for the duration of the event). If you are unable to organise the required insurance cover, please contact the organisers to discuss options.
Name of your insurer: ________________________________________
Policy number: _____________________________________________
Expiry date: ________________________________________________
Insured amount: ____________________________________________
CONFIRMATIONMy signature below denotes that I accept the points listed in the terms and conditions, agree to be invoiced for the total amount payable, and am authorised to make the commitment on behalf of my organisation. I have read the sponsorship and exhibition prospectus; I understand and accept the inclusions, and agree to abide by the terms and conditions of participating in this event.
Name: (please print clearly)
Signature:
Date:
Insert TOTAL amount payable: (excluding credit card merchant fees)
$
Please tick if you do NOT wish to receive congress updates via email
Please email completed form to:Thomas Howden 19th Congress of the International Ergonomics Association Partnership and Exhibition ManagerP: 02 9213 4016E: [email protected]