Working in Partnership/Use of IT ELECTRONIC MATERIALS MANAGEMENT.
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Transcript of Working in Partnership/Use of IT ELECTRONIC MATERIALS MANAGEMENT.
![Page 1: Working in Partnership/Use of IT ELECTRONIC MATERIALS MANAGEMENT.](https://reader036.fdocuments.us/reader036/viewer/2022070407/56649e235503460f94b10fba/html5/thumbnails/1.jpg)
Working in Partnership/Use of IT
ELECTRONIC MATERIALS MANAGEMENT
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Working in Partnership/Use of IT
ELECTRONIC MATERIALS MANAGEMENT
Presented by: Jack Milliken RSS Marjorie Crilly
CHSST
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• Background• Consultation & Installation Process• Role of Material Services Officers• Advantages of Electronic Materials Management
(EMM)• The Journey so far• Developments• The Causeway Experience
Electronic Materials Management
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Definition -
“materials management is defined as the management and control of goods, services and equipment from acquisition to delivery at the point of use”
Electronic Materials Management
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Seeking the Stock Solution
The Options:
• Physical count & Manual Requisitions - Ward staff
• Electronic Scan – Trust/RSS managed supply chain
using High Density Storage and barcode/Radio
Frequency technology
Electronic Materials Management
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THE USE OF INFORMATION TECHNOLOGY
• N I Infrastructure - 4 BOARDS - 19 TRUSTS - 6 AGENCIES• 2 Regional Supplies Distribution Centres• 1 Finance and Supplies Computer System• 1 Regional EMM Implementation Team• IT and Radio Frequency
Electronic Materials Management
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Consultation & Installation Process
• Discussion with users on history of product use• Agree maximum stock levels resulting in reduction of
stock• Install hardware :- high density storage & radio
frequency• Configure space for stock, create bar codes and label
store• Train staff on principles and operation of EMM• Commence Electronic Materials Management
Electronic Materials Management
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The Role of EMM Material Services Officers
• Scanning and re-ordering of stock• Distribution• Placing of items at point of use (Stock
Rotation)• De-Trashing
Electronic Materials Management
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Advantages• Electronic not paper• Materials only ordered as required• Reduces lead time from scan to receipt• Reduction of stock holding• Reduces clinical input by 2 to 5 hrs per week• Eliminates need to “key in” requisitions• Eliminates errors• Rotation of stock and elimination of obsolete
stock• Authorisation & Controls In-built – Audit approved
Electronic Materials Management
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Benefits for Wards/Departments
• RSS responsible for the management of the supply chain from receipt of electronic requisition to the delivery of goods
• RSS deliver - no double handling• Materials are delivered directly by Material
Services Officers
Electronic Materials Management
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Benefits for Wards / Departments
• 4 stocking locations condensed into one area• 200 product lines on average have a unique bin location and bar code• Automatic replenishment at the next delivery after scanning• Written requisitions eliminated• Single body managing the total supply chain
Electronic Materials Management
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The Journey So FarTrust / Agency / Board
Causeway HSS Trust £468KBelfast City Hospital HSS TrustGreenpark Healthcare HSS TrustSouth & East Belfast Community HSS Trust 225000
TransactionsUlster Community & Hospitals HSS Trust £7 million last 12
monthsRoyal Group of Hospitals TrustMater HSS TrustDown Lisburn HSS TrustUnited Hospitals HSS TrustCraigavon Area Hospital Group HSS TrustAltnagelvin H & SS TrustFoyle Community H&SS Trust
Electronic Materials Management
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Stockholding Reductions in Ward
7644
23620
10002000300040005000600070008000
Sto
ck V
alu
e
Actual Ward
Pre MM Stock Levels Post MM Stock Levels
Electronic Materials Management
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Future Opportunities for Radio Frequency use.
• Non Stock• Pharmacy• Patient Administration Systems• Electronic bed head prescribing• Patient charging
Electronic Materials Management
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ELECTRONIC MATERIALS MANAGEMENT
PARTNERSHIP
PARTNERSHIPPARTNERSHIP
PARTNERSHIP
Where Why
When How
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• Review and Feedback• Decision to Extend• How to Roll Out?
ELECTRONIC MATERIALS MANAGEMENT
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Causeway Hospital
• 103 Stores• Weekly Scanning – Total of 6 Hours• Average Stock Cash Saving; £2000 per non clinical area
£8000 per clinical area
ELECTRONIC MATERIALS MANAGEMENT
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BIN NO. J05MVK 253HUGE BIG NEEDLES
660mmX840MM CLEAR LH
Presentation by R McLaughlin
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