Paid Summary Reports (PSRs)
Transcript of Paid Summary Reports (PSRs)
Paid Summary Reports (PSRs)
DBE regulations require ODOT monitor and ensure prompt payment to all subcontractors
ODOT is required to report DBE/MWESB utilization and payment to:
1) FHWA
2) Governor’s Office
3) Legislature 1
Paid Summary Report - Requirements
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• Required for all projects – with and without DBE goals
• Required from prime and subcontractors at every tier
Certifying payments made to each of the following:
1) all subcontractors
2) committed DBE suppliers
3) non-committed DBE suppliers and service providers
with estimated total payments for the project over
$10,000
• Committed DBE trucking firms - Submit Paid Summary
Reports showing payments to the firms for leased trucks
The purpose of this form is to:
1. Track DBE participation
2. Verify prompt payments to subs
Paid Summary Reports
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Timing
• For each month in which payments are made, submit within
20 days of receipt of payment from the agency or controlling
contractor
Submit to
• Primes submit to the RE/PM office or DocExpress
• Subs submit to controlling contractor, who submits to
controlling agency
• Keep email chain intact when applicable (non-DocExpress)
Prompt Payment
• Subs must be paid within 10 days of ODOT payment
• All forms and other payments must be complete
• Applies to all subcontractors (DBE or non-DBE)
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Reporting
OCR Reporting Tools
An overview of reporting components
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Quarterly Audit Snapshot
Contract Number
Project Name
ODOT Project Manager
Local Agency or Consultant
Region
Reviewed By
Reviewed Date
Prime Contractor
Program Contract / Firm NameFor Review
14789
Total
Apprentice/OJT No Issues
EEO Female Utilization For Review
EEO Minority Utilization For Review
No Issues
14789
14789
TPARs/ATARs/MPRs 14789 Craft MPR Hrs
2238.1
603
Signature: Date:
OPR 3 0
Employees TPAR Hrs ATAR Hrs
OREGON MAINLINE PAVING LLC 5 0
PSRs 14789 4 Firms Missing Payments
MEURs 23 Missing MEURs for 14789
CUFs 4 Missing CUFs; 0 Failed CUFs for 14789
33.67%
3A Workplan 0 Firm(s) Missing 3A Workplans
$773,869.73 $1,155,700.00 $1,209,248.46
2,841.1 hours of 2,400 Goal; CPS Hours
7.88%
DBE Payments 9.38 % of 6.00 % Goal; 1 DBEs Missing Payments
Subcontractors 19 Firms on Contract
1
KATIE GILLESPIE
2/14/2019
OREGON MAINLINE PAVING LLC
Program Deficiency
OCR COMPLIANCE REVIEW REPORT - 14789
14789 - SECOND NOTE
I-84: CASCADE LOCKS - HOOD RIVER
AMER HMIDAN
Closeout Report
Goal (%) Achieved (%) Approval
10.0% 10.92%
420 hours 630 hours
10.0% 18.16%
Project Closeout Report
Contract No: 15033
Project Name: OR213: SE LINDY ST - SE KING RD SECTION
Funding: Federal Aid
DBE Goal: 10.0%
OJT Goal: 420 Hours
Prime Contractor: WILDISH STANDARD PAVING CO
Project Manager: CHRISTOPHER AGUON
Field Coordinator: KATIE GILLESPIE
Award Amount: $3,709,715.91
Amended Amount: $3,838,756.80
Award Date: 1/31/2018
1st Note Date: 3/28/2018
2nd Note Date: 10/26/2018
Civil Rights Programs Approved for Project Closeout
Disadvantaged Business:
OJT/Apprenticeship
Date: 2/14/2019
Signature:
Subcontractor Payment:
Title: FIELD COORDINATOR REGION 1
Printed Name: KATIE GILLESPIE
Monthly Employment Utilization Report (MEUR)
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• Per contract, submit MEURs
monthly for all contractors and
subcontractors that require
certified payrolls
• Due every month, from the first
month to last month of work,
even if work was not performed
• Data is reported to FHWA
BOX 1 NEEDS TO BE THE CONTRACTOR’S LEGAL NAME. OTHERWISE YOU WILL NOT
GET CREDIT FOR SUBMITTING