GDNet AWARDS AND MEDALS PRESENTATION SKILLS TRAINING 2013

 

DAY ONE MONDAY JUNE 17TH 2013 

09.00-10.00

INTRODUCTION ANDOBJECTIVES

Introduction of workshop objectives. Participants introducing each other and discussing their successes, skills

and shared ambitions of the two days Reflection on last year's winners

10.00-11.00

VISIONARY SPEAKERS - TOP TIPS AND TRICKS

OF THE TRADE

Participants identify and analyse what makes research 'travel' Requirements for GDN Presentations Individuals work to understand their own distinct tone of voice and

presentational style required for Ceremony.

11.00-11.30 TEA AND COFFEE BREAK

11.30-13.00 CRAFTING PRESENTATIONS:

Headline messages and core scripts

Presentation of theory Iidentify key messages and core scripts (groups) Identify issues and principles of effective messaging

13.00-14.00 LUNCH BREAK

14.00-16.00 PREPARING PRESENTATIONS AND

STAY-BEHIND DOCUMENTS

Develop an outline 'stay behind' handout Presenting research summaries to support presentations Resource People will be assigned and on-hand to help (e.g. with

visualisation PowerPoint, data visualisation, etc…)

16.00-16.30 TEA AND COFFEE BREAK

16.30-18.00 MOST SIGNIFICANTCASES EXERCISE

The aim of this exercise is to identify, select and validate a number of robust, representative and meaningful ‘cases’ where development research from the Global South has informed policy processes.

DAY TWO TUESDAY JUNE 18TH 2013 09.00-09.30 RECAP AND PROJECT

Consolidation of learning from previous day

09.30-11.00 FIRST REHEARSALTO

PARTNERS

Peer critiquing of research presentations and finalisation of script Production of ‘Stay Behind’ handout to support your presentation

11.00-11.30 TEA AND COFFEE BREAK

11.30-12.00

BUILDING PRINCIPLES FOR EFFECTIVE PRESENTATIONS

Using feedback from paired sessions to build up profile of strengths/weaknesses and principles of effective public speaking

Managing Effective Question and Answer sessions: tactics and troubleshooting

12.00-13.30

VIDEO CRITIQUE: ONE-TO- ONE ANALYSIS OF PRESENTATIONS

Everyone presents five minutes of presentation in large classroom, which will be captured on video. Analysis with Resource Person to critique and provide comment on style of delivery.

13.30-14.30 LUNCH BREAK

14.30 – 15.30

VIDEO ANALYSIS AND PRESENTATIONAL STYLE GUIDE

Overview of styles of presentations Co-creation of Style Guide for presenters Capture Talking Heads

15.30 – 16.00 TEA AND COFFEE BREAK

16.00 – 17.00

WRAP-UP AND CALL TO ARMS

Reflection of workshop learning and outputs Researchers complete workshop evaluation and share one ‘key

learning’ and one ‘could be improved’

GROUND RULES• TIMING• PHONES• EMAIL• RIGHT HAND/LEFT HAND• BE BRIEF• ALLOW EVERYONE TO TALK• CHANGE THE PLACE YOU’RE SITTING ON DAY TWO• ?

ALL PRESENTATIONS AND PROCEEDINGS WILL BE AVAILABLE ON A SHARED WORKSPACE FOR YOU TO USE AFTERWARDS

INTRODUCTIONS

1. Introduce yourselves – find a partner you don’t knowo Name, position, organisationo Your research/project (one headline ambition – no detailed info!)o What difference would it make to win for you/organisation/projecto One thing about yourself nobody else knows

Present your partner – ONE MINUTE MAXIMUM!

Organise your ideas logically. Help the audience to follow you: make sure you bridge your ideas to make the presentation flow. Pace yourself. Give the majority of the time to the most important things you have to say in your presentation.  

Stick to what you know. Don't stray into the unknown: be disciplined about keeping to topics that you have the confidence and track record to deliver well. Use visual aids to compliment your message. Visual aids should aid the message: make sure they do not steal the audience’s attention.  Connect with your audience. Make eye contact. Interact with them by asking questions, seek volunteers, and maintain a conversational style. Q+As are ways of letting people get involved. Display confidence and poise. You may feel very nervous, but if you can display confidence, the audience will be confident in what you have to say.

SECRETS OF A GOOD PRESENTATION: STRUCTURE

"Less is more on a slide show. Too much information on a single slide becomes unreadable, especially when it is projected on a big screen for a large audience.

Delhi-based Ajay Jain, CEO, TCP Media

Use quotations, facts, and statistics. These can be used to both compliment and reinforce your ideas. Make use of metaphors. Metaphors can enhance the meaning of your message in a way that direct language cannot.  Tell a story. Everyone loves a story. This will make your presentation more memorable and less dull.  Have a strong start and finish. Audiences tend to remember what you begin your presentation with and what you finish on. If they remember anything from the middle this is a sign that you are being an effective presenter!  Use humour. But carefully: think about your audience.Pick the key ideas from your research and draft your presentation around them.Use strong visual images that serve a purpose - irrelevant pictures distract and detract

  

SECRETS OF A GOOD PRESENTATION: ORGANISING CONTENT

1. Choose a font that is easy to read (e.g. Ariel or Helvetica)

2. Use a large font size (18-24pt)

3. No more than four to five bulleted points per slide

4. Use short sentences: <6 words per line

5. Highlight important text in a larger font size or in bold

6. Use animations but don’t go crazy with them

7. Consider

SECRETS OF A GOOD PRESENTATION: LAYOUT

Dress appropriately for the day of your speech.  Make sure your clothing is comfortable and that you can move about freely. Use gestures and utilize the space around you. Gestures should complement your words, don't just stand still and read from your notes.  Vary your vocal pace and tone. However fascinating your content, if your voice is monotonous and your delivery is stiff, you will lose the audience’s attention.   Try to relax and enjoy yourself! This will show your enthusiasm towards your subject.

 

SECRETS OF A GOOD PRESENTATION: HOW YOU LOOK AND FEEL

1.  You forget everything and go blank take a deep breath – oxygen helps! Appeal to audience’s humanity: be truthful about what’s happening use humour to deflect the stress

2. The technology doesn't work Make sure you test everything beforehand Prepare a Plan B (e.g. speaking without slides for first 3) Have a ‘Points Man/Woman’ who will deal with it!

3. You are fired with difficult questions from the audience keep Q&A at the end  Acknowledge the tricky and complex questions if you don't know the answer, be honest, say you'll get back later

4. You run out of time DON’T! (practice practice practice) and don’t get side-tracked Ask for two minute warning and prepare wrap-up lasting 2 mins1. You are challenged/found to be factually incorrect

WHAT IS THE WORST THAT COULD HAPPEN….?

PRACTICE, PRACTICE, PRACTICEHone your speech by editing difficult words. Make sure it flows nicely. Time yourself to make sure you can stick to the slot you are given. Practice in front of other people. Choose those who you know will be positively critical in their feedback: you need to know how to improve and will not do so if people are too polite to tell you the truth. Listen to and critically analyse other speakers. What do they do well? What are their weaknesses? Use this analysis to improve your own performance. WANT TO KNOW MORE?http://sixminutes.dlugan.com/25-skills-every-public-speaker-should-have/ http://sixminutes.dlugan.com/story-factor-book-review-annette-simmons/ http://sixminutes.dlugan.com/metaphor-speech-examples/\

A good PowerPoint presentation limits text usage and lends a hand to the speaker. Too many people use their PowerPoint slides as a script.

The key to a strong presentation is not the equipment you use. You should be able to give your presentation on a blank stage, with no props, and have it work on its own. Visual aids are there to enhance your presentation, not to be the purpose of it. However, having some engaging images, video or audio that supports your research can increase viewing enjoyment for your audience. Materials to use during your presentation: Visual: It is important to break up the text within a PowerPoint by including interesting, but relevant, illustrations and photographs. (For more on creating your PowerPoint presentation see the next handout). It would be great to include: A map or illustration of the region your research is centres on Images of the people involved in your research Illustrated graphs and charts of statistics included in your presentation (but keep these simple and easy to follow) Video: Dynamic content, such as a brief video that illustrates an important point, is a great way to engage your audience, make sure its directly related to your content. If you have any talking heads of surrounding your research then these can be embedded into a PowerPoint slideshow. We can also shoot and edit some footage in preparation for your presentation. Audio: Using audio that helps convey your message can also help you keep your slides clean and approachable. Adding recorded narration to slides when sending your presentation to others to view on their own. If you have any recordings of interviews or statements by people involved in your research these can be added over still images.

Principles of effective presentations

• What makes great speakers and memorable presentations?

• We build together the core principles in terms of:

• Delivery - confidence, passion, style • Audience engagement - read the sign from the

audience and react to that• Content • Practice

• be sure if your ideas, facts and authoritative• presentations must be simple, in content and language• clarity and flow, coherent message, building the story• tailor message to your audience• stick to time• be exited and enthusiastic• appeal to the emotions of the audience• make it memorable - sound-bites• eye contact with audience• frankness and honesty, confidence

• precision • know the attitude of your audience • confidence, simplicity, consistency • effective bridging of the different areas you are covering• be customer oriented - tell audience what they wanna know, not

what you know• diverse visual aids to bring it to life• what's the value added for the audience• making it yours• vision and perspective, what's the significance of your work, the

context and the difference your research will make - need to answer the "so what" question

• humour• relate to one person at the time• credibility of your work• Optimism