Overview of

Research and Sponsored Programs

May 13, 2010

External Funding Opportunities--Web tools

COS (Community of Science)Located on RSP home page

http://www.wright.edu/rsp

Grants.govLocated at http://www.grants.gov

(for federal funds only)

Proposal Preparation

Budgets?

Cost sharing?

Certifications?

Forms? Signatures?

Who you gonna call?!?!

Pre-submission Activities Guidance for Sources of Funding Coordination of or Liaison with the Various

Institutional Support Committees Correct Interpretation/Use of Sponsor Guidelines Consultation on Budget Preparation Review Standard Form (Administrative) pages for

completeness and accuracy Assure proper research committee authorizations Secure proper university authorizations

– Internal routing through University Check for completeness and monitor

assembly of proposals Copy and arrange for mailing of proposals Assist with electronic submissions

Compliance Coordination

Human Subjects Institutional Review Board Laboratory Animal Care & Use Committee

(LACUC) Institutional Biosafety Committee (IBC) Security Clearances & Classifications Conflict of Interest Radiation Safety Committee Chemical Health and Safety Activities

Post Award Administration

• Assigns A WSU Banner fund number for project• Assists the PI in the orderly administration of the

project• Notifies PI of due dates for technical reports

required by sponsor• Acts as liaison between sponsor and PI regarding

modifications of award• Prepares and submits fiscal reports

Technology Transfer

• To DISCLOSE and PROTECT an invention…

• To manage your information…• To evaluate your technology…• To assess marketability…• To identify potential commercial

partners…• To negotiate partnering Agreements that

represent best your / WSU’s interests…• To start an invention-related business…

We look forward to helping you with your proposal

submissions in the future.

Post-Award Administration

Post Award Personnel

• Glen Jones - Director, Post Award Services

• Yun Wu – Associate Director• Danielle Booth – Grants Accountant II• Gene Florkey – Grants Accountant• Kim Owens– Grants Accountant• Elaine Davis – Grants Accountant• Aja Ash – Grants Accountant

Post Award Administration

What Happens Once Award is Funded?

• A Grant Fund is assigned in Banner for the award.

• The award is processed in Filemaker and Banner.

• The budget is added to Banner.• The PI is notified of the grant number.• The PI is sent the award packet.

Post Award Administration

Award Packet

• Award Letter

• Copy of Award

• Budget

• Salary Letter

• Cost Share Memo

Post Award Administration

Subcontracts

• Negotiate Subcontracts.

• Initiate Requisition for Subcontract PO.

• Send Invoices for PI Approval.

• Provide AP with FOAP to process invoices.

• Request A-133 confirmations from Subs.

Post Award Administration

Mandatory and Committed Cost Sharing

• Set up Activity code in Banner for Cost Share.

• Set up Cost Share Orgn if necessary.• Provide information for cost sharing

effort on the quarterly effort report.• Document all cost share for audits and

reports.

Post Award Administration

Expenditure Monitoring

• Review and approve all expenses on grants $5,000 or greater.

• Approve all requests for procards on grants.

• Monitor expenses less than $5,000 via exception reports.

Post Award Administration

Grant Administration• Request budget revisions/modifications.• Request No-cost extensions.• Monitor status of non-financial reports.

• Send reminders to PI for report due dates.

• Complete Invention, Property and Close-out Reports.

• Act as liaison between sponsor and PI.

Post Award Administration

Cash Management of Grants

• Deposit all funds received by RSP for grants.

• Invoice sponsors.• Request draws for letter-of-credit

grants.• Reconcile Grant Payment Clearing

Fund.• Follow-up on outstanding receivables.• Write off bad debts.

Post Award Administration

Financial Reporting

• Prepare all quarterly SF425 reports.• Prepare all annual SF425 reports.• Prepare all Final SF425 reports.• Prepare all FERs for ODE grants.• Prepare grant specific financial reports

as needed.

Post Award Administration

Current Federally Negotiated F&A Rates*

• Research• On Campus – 45%• Off Campus – 26%

• Other Sponsored Activity• On Campus – 35%• Off Campus – 26%

* Current rates are effective from 7/1/09 – 6/30/11.

Post Award Administration

OMB Circular A-133 Compliance Requirements• Activities Allowable or Unallowable• Allowable Costs/Cost Principles• Cash Management• Davis-Bacon Act• Eligibility• Equipment and Real Property Management• Matching, Level of Effort, Earmarking• Period of Availability of Federal Funds• Procurement and Suspension and Debarment• Program Income• Real Property Acquisition and Relocation Assistance• Reporting• Subrecipient Monitoring

Post Award Administration

• OMB Circulars– A110 – Administrative Requirements– A21 – Cost Principles

• Allowability• Direct vs Indirect Cost

– A133 – Federal Audits• Compliance Supplement

Post Award Administration

Grant Close-outs

• Initiate Final Billing.• Initiate Final Reporting.• Initiate Cost Overrun entries as needed.• Initiate Residual entries as needed.• Initiate Budget Reduction Entries as needed.• Submit All financial and close-out reports.• Terminate grant funds when grant balance is

zero and all reports have been submitted.