Outlook configuration

Technical OverviewExchange Server 2007

ByIfthiquar Ali Ahmed

Topics

ETA Exchange Design Exchange Topology Comprehensive Protection Exchange 2007 Features Configuration Basics

Internet

BACKNET

Internal Network

DC

DC

ETA-MBX-01

ETA-MBX-02

ETA-CASH-01

ETA-CASH-02

Storage

ETA-ISA-02

ETA-ISA-01

Proposed Exchange 2007 Design

ETA-UM-01

DMZ VLAN

External Firewall

EHS

Exchange 2007 Design

Exchange Server Roles

EDGE Server- Mails travels inbound through edge transport & once the rules are applied the message is passed to hub transport server.

HUB Server- Inbound mail is accepted from the edge server and passed on to the users mailbox.

Mailbox Server- This holds the Exchange database within which the users mailbox are contained

Client Access Server (CAS) –Users connect with their client, Mobile device or browser.

UM Server- Merging your VOIP infrastructure with Exchange & it combines voice ,fax and mail in one inbox.

Exchange 2007 Enterprise Topology

Enterprise Network

OtherSMTP

Servers

Hub Transport

Routing Policy

Applications:OWA, Outlook

Anywhere

Protocols:EAS, POP, IMAP,

Outlook Anywhere

Programmability:Web services, Web

parts

Client Access

EdgeTransport

Routing Hygiene

PBX or

VoIPINTERNET

Mailbox

Mailbox

PublicFolders

Voice Messaging

Unified Messaging

Fax

Comprehensive Protection

Comprehensive Antivirus, Anti-Spam Protection Comprehensive Antivirus, Anti-Spam Protection

On-Premise SoftwareOn-Premise Software

Firewall

Mailbox ServerHub Transport Server

Edge Transport Server

Client AccessServer

DMZDMZ

Antivirus and Anti-spam protection for Exchange Server 2007 Roles

Choices for Network Edge ProtectionInternet-based services or on-premise software protect against spam and viruses before they penetrate the network

Simplify E-mail AdministrationOffload e-mail security; allows focus on other IT initiatives

SMTPInternet

Email Traffic Volume Report

Email Traffic Trend Graph

Exchange 2007 Features

Outlook Anywhere

Global Address Book

Outlook Web Access

Calendaring

Auto Archiving

Resource Booking

Exchange Active Sync

Anywhere AccessOutlook experience from desktop to mobile devicesAnywhere AccessOutlook experience from desktop to mobile devices

“By 2007 “telework” will be practiced by more than 60 million people…”

- Gartner Management Update 2004

Built-in: no special server or services requiredRich access for the many, not the few

Microsoft Exchange Server 2007

Basic Outlook Configuration Steps

Basic Outlook Configuration

Outlook Anywhere Configuration

Basic Outlook Configuration

Outlook AnywhereExchange Server 2007 enabled users to use the Windows RPC over HTTP Proxy component to access their Exchange information from the Internet.

Benefits

• Remote access to Exchange servers from the Internet.

• Need not have connection on WAN

• You do not have to use a virtual private network (VPN) to access Exchange servers across the Internet

Outlook Anywhere Configuration


Video on OWA and Calendaring

Video on OWA and Calendaring OWA and Calendaring- Vid

eo OWA Address https://connect.etaascon.com/owa

Auto Archive & Mailbox Capacity

Messages are stored in the server s are

• 750 MB for heavy users,• 350MB for Medium users • 150MB for low users

and when the limit is reached it automatically gets archived after 7 days.

Outlook Auto Archive Settings


Recalling Sent Message Feature

Recalling Message Feature


Recovering Deleted Mail


Resource Booking : 8th Floor Auditorium

Exchange : Resource Booking

• Open Outlook (2003 or 2007).

• Click the Down arrow button near New.

• In the Drop down menu, choose Meeting Request.


• The meeting request screen looks like the one below.

• Now Click To button, to see the Global Address List.


• Press the Down arrow button next to Global Address List.

• In the drop down list choose All Rooms


• Highlight ASCON House 8th Floor Auditorium.

• Click Required button, so that your selection appears next to the button.

• Click OK to complete.


• Now provide a meaningful subject in the subject column.

• Choose your date of requirement from the drop down.

• Choose the appropriate time slot.


• Final Screen would look like the one in the left.

• You can add other persons’s email ids who need to attend the meeting as shown here. They would also get a meeting request based on this invitation.

• You can also add more information, attach files, route maps etc to this invitation. This space can be used for this


• After completing all the details, click Send button.

• Within a minute the organizer of the meeting (you), would be getting a mail as shown below from the Meeting Assistant.


• Double Click the mail to know the status.

• If the time slot is available then you can see the details as shown below.

• The copy of your request also goes to an approver, who approves the request.


• Once the approver approves the request, you would get another email with the details.

• • Now if you open your calendar

in Outlook, you can see the details of the meeting.


• In case of non-availability of the requested time slot, you would get a decline notice as shown below with all the relevant details.


How to cancel your Auditorium Booking?

• Open your Outlook application.• Click Calendar• Go to the Slot in the calendar which shows your booking. Right

Click.


• Choose Delete• A cancellation screen opens up as shown below.

• Click Send Cancellation Button.

• Now you can see the meeting request has been removed from your calendar.


Active Sync Configuration

Mobile eMailWould you like to receive the following while you are on the move ? Contacts Calendar Items / Appointments /Meeting requests. Email

Then this presentation is for you. In the following slides we are providing steps to configure Contacts / Emails / Calendar on Nokia S60 platform mobiles like N73/N76/N95/ and E50/E60/E61i/E90.

Make sure you have enabled GPRS connection in your phone and you are able to browse internet with your phone. If not, please check with your service provider.

Current Charges by the service providers for data upload/download using GPRS is 1 fil per 1 KB.

Though there are many steps, the entire operation can be performed in 10 minutes of your time.

Mobile eMail

1. For Nokia phones you need to have Mail for Exchange in your mobile.

2. Download the software from the location indicated here on to your PC.

3. If you do not have Bluetooth facility in your PC, make sure that you have Nokia PC Suite installed in your PC.

Mobile eMail1. Connect your Phone to

the PC’s USB Slot using the Nokia PC Cable provided with your Phone.

2. Hope you have a memory card in the phone. If not, insert a 256MB memory card atleast.

3. Open Nokia PC Suite application from your PC

4. Downloaded MailFor Exchange File on the desktop of your PC.

5. Click the File Manager icon.

Mobile eMail

1. You can see a screen with storage details of the phone. Double Click on the Memory Card

2. Different Folders on the Memory Card

3. Drag and Drop the Downloaded file on to the memory card of your phone. You can also transfer using Bluetooth if you have a Bluetooth enabled PC or Laptop

4. Copied file. Now you disconnect the Phone from the PC

Mobile EmailFrom now whatever we do is on the phone. The screenshots are exact screenshots of configuring M4E on a Nokia E61i Phone.

1. Phone desktop screen

4. Folders in the Phone memory

2. Press (Menu) Key

5. Choose the Memory Card to see the folders in the Memory Card

3. Choose Office File Manager

6. Scroll down to see the file moved from the PC. Highlight and Click using the Navigation Key’s center button

Mobile eMail

7. Starting of Installation

8. Click Yes 9. Click Continue

10. Click Continue

11. Installing the Software

12. After the installation the control comes back to the same screen where we have started. Click Exit

Mobile eMail

13. Go to the folder MfE and Click center button

14. Choose MfE and Click center button

15. Click Yes to Create a Profile

16. Choose Connection and Click Center Button

17. Choose Exchange Server and Click Center Button

18. Type connect.etaascon.com and Click OK

Mobile eMail

19. Choose Access Point and Click center button. Choose the appropriate Access point. In this example, the access point is Du Internet which is for the service Provider DU.

20. Choose Sync while roaming and click center button

21. Choose No and Click OK

22. Now click Right Navigation Key of the mobile. Come to Credentials section. Click Center Button from Username Field. Provide Username which is your Windows PC login Name. Enter the Username and Click OK.

23. Now Choose Password option. Press Center Button. Enter Password, which is your windows login password. Click OK.

24. Now Choose Domain option. Press Center Button. Enter Domain, which is your windows login Domain. Click OK.

Mobile Email

25. Final screen of the credentials should look like the one above.

26. Now use the Navigation Key and press to the right to come to then Sync content settings. Do not make any changes

27. Now use the Navigation Key and press to the right to come to then Sync Schedule settings. Move the cursor down to reach Peak End time option. Click center button.

28. Enter the Peak end time to 8:00pm. Click Ok. Then move the cursor down to Peak Days.

29. Choose appropriate days as peak days. Click OK.

30. Final settings of Sync Schedule should look like the one below. Use Navigation key and move to the right

Exchange Server 2007 Data Protection

Exchange Server 2007 Data protection

Use Deleted Item Retention Recovery deleted mailbox from Symantec brick level BackupRedundant ServersMicrosoft windows server failover Clustering of Mailbox ServerPro Active Monitoring

Exchange Server 2007 Backup

Video on Unified Messaging

Unified Messaging Video

Questions & Answers

Questions & Answers

End of Presentation

Outlook configuration

Technology

Transcript of Outlook configuration