Oregon Department of Oregon Department of EducationEducation

Technology and School Finance

Presenter: Doug Kosty, Director

Presentation to the Joint Ways & Means Presentation to the Joint Ways & Means Subcommittee on EducationSubcommittee on Education

April 24, 2003April 24, 2003

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Office of TechnologyBudget:

Grant-in-Aid

$1,955,500

$486,000

General Funds Other Funds

Department Operations

$3,764,860

$2,509,097

General Funds Other Funds

FTE: 37.5

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• Support Department Mission and Priorities• Leverage Technology to create efficiencies • Serve the needs of our customers:

198 School Districts1250 Schools21 Education Service Districts350 Department staff

Office of TechnologyIntroduction:Office of TechnologyIntroduction:

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• Web-based Technology Infrastructure:– Oregon Public Education Network (OPEN)– Database Initiative (DBI)– Special Education Child Count (SECC)– Online student assessments (TESA)– Secure Student ID (SSID)– Child Nutrition System– Professional Technical Student System– Internal Systems

Office of TechnologyIntroduction:Office of TechnologyIntroduction:

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Office of TechnologyPurpose:Office of TechnologyPurpose:

• Leadership through– Department of Education– District IT Managers– State Agency IT Managers– US Department of Education

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• Staff Functions– Network, Helpdesk and

Outreach– Database Development and

Maintenance– Application Development and

Maintenance

Office of TechnologyPurpose:Office of TechnologyPurpose:

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• Web Sites– Public (

http://www.ode.state.or.us/)– District (

https://district.ode.state.or.us/)– DBI (http://www.dbi.state.or.us/)

Office of TechnologyPerformance:Office of TechnologyPerformance:

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SSID

StudentData

StudentDatabase

Extract Transform

Load

Office of TechnologyPerformance:Office of TechnologyPerformance:

Financial Data

Non- Financial

Data

D B I Database

Dis

tric

ts a

nd

ES

Ds

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Office of TechnologyPerformance:Office of TechnologyPerformance:

Assessments SpecialEducation

Research &Analysis

PerformanceTracking

DistrictAccess/

Input

StudentDatabase

Secure Student ID

MigrantEducation

OPTE

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• Database Initiative– School and District

Information– School Fund Formula data– Federal Grant data– Legislative Reporting– Quality Education Model– Report Card

Office of TechnologyResults:Office of TechnologyResults:

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• Internal ODE Application Solutions– Institutions Database– Contract Management– Budget Reporting System– Personnel System– Grants Management

Office of TechnologyResults:Office of TechnologyResults:

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• Information Technology Staffing Analysis– Purpose

•Appropriate staffing levels and use of contractors?

– Findings•Staffing classifications generally

appropriate•Statewide IT vision is appropriate•Additional staff needed

Office of TechnologyResults:Office of TechnologyResults:

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• Project Prioritization– Aligned with priorities, mission and vision

– Required by state or federal mandate – Results in efficiencies and savings– Funds available outside of General Fund

• Security• Standards

Office of TechnologyResults:Office of TechnologyResults:

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SourcesSources ApplicationsApplications DataData

Distri

Distri

ctct

Fed

erF

eder

alal

Stat

Stat

ee

District

State

Schools

Program

Students

Staff

Admin

Districts

OutputsOutputs

eLearning

Analysis

Accountability

Federal

Reporting

Office of TechnologyExpected Outcomes:Office of TechnologyExpected Outcomes:

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• Projects on the Horizon– Data Collection Consolidation– Statewide Student Information

System Consolidation– Student Plan and Profiles– Student-level Data Exchange

Office of TechnologyExpected Outcomes:Office of TechnologyExpected Outcomes:

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• Oregon Public Education Network (OPEN)– Administration/Leadership– Network Coordination

• ISP•Maintenance and Operations

– Distance Learning•Voice/Video Coordination•Students Distance Education Portal

Office of TechnologyExpected Outcomes:Office of TechnologyExpected Outcomes:

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Office of School FinanceBudget:

Department Operations

$4,637,739

$517,341

General Funds Federal Funds

FTE: 10.0

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Office of School FinanceIntroduction:Office of School FinanceIntroduction:

• Distribute State School Fund – ORS 327– Estimates and payments

• Assist School Districts– Training and outreach

• Data Collection– Validation, analysis and reporting

• State Finance Policy Support– Database Initiative– Quality Education Commission

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Office of School FinancePerformance:Office of School FinancePerformance:

• Comparable financial data• Timely, accurate payments• Assistance to districts• Automated data collection

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Office of School FinanceResults:Office of School FinanceResults:

• Needs improvement:– Data collection consolidations– Analysis for policy-making– Reporting– School Fund Application– Backup and cross-training of

staff

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Office of School FinanceResults:Office of School FinanceResults:

• School Fund Distribution• Data Collection• Data Analysis• Technical support, outreach and

training