Orchard Supplier – Import Routing Guide - Page 1 of 26 Issued: 08/21/2014

Orchard Supply Hardware Import Routing Guide

Revised: 08/21/14

Table of Contents

Topic Pages

Overview of International Shipping & Transportation 2-5

Booking 6

Carton Marking & Container Loading Requirements 7-13

Document Requirements & UPS Contact Information 14-22

Container Loading Requirements

(Consolidation & Non Consolidation Requirements)

23-24

Air Freight & Shipment Samples 25

Orchard Supplier – Import Routing Guide - Page 2 of 26 Issued: 08/21/2014

Orchard Supplier – Import Routing Guide – Overview of International Shipping & Transportation

Overview The Import Routing Guide provides shipping and transportation requirements for

direct import shipments to Orchard. It includes content such as supplier’s booking to

forwarder, shipping terms, product testing, carton marking, container loading,

shipping document requirement, good invoice example, and other shipping document

requirement description.

For additional resources on shipping to Orchard please refer to:

http://www.osh.com/SPGlobalSourcing

Please email any questions to:

Imports@osh.com

Prior to being issued an import Purchase Order (PO), the supplier will be

responsible for submitting a completed Import Offer sheet in an excel file format

per merchandise item to the appropriate Global Sourcing Merchant.

Orchard’s forwarder has electronically transmitted PO from Orchard and uses such

information to verify import supplier booking.

Vendor is required to complete and return Orchard’s CTPAT vendor’s agreement,

and supply a completed Factory Vulnerability Self Assessment for each factory.

Supplier

Responsibility The Supplier is responsible for:

Booking cargo timely: 21 days in advance of first shipping window date on PO.

28 days in advance of first shipping window date for priority hot shipments.

Resolving all order variances and changes prior to booking.

Notifying UPS when cargo will be ready.

Delivering cargo to UPS to ensure cargo sail by last ship date of PO shipping

window

Arranging Quality Assurance inspections at least 2 days prior to expected delivery

date.

Delivering cargo to the agreed upon location: Pier or UPS CFS station.

Providing all required and complete documentation to UPS in defined timeline

Clearing all required export customs at origin.

Orchard Supplier – Import Routing Guide - Page 3 of 26 Issued: 08/21/2014

United Parcel

Service (UPS)

Services

United Parcel Service (UPS) is Orchard’s designated freight forwarder and NVOCC.

All commercial shipments must be booked in advance, and coordinated via UPS.

UPS will be responsible for:

Cargo booking

Document collection

Document verification: Data content and required documents

Document forwarding

Consolidation

International

Shipping Terms

(INCOTERMS)

Orchard’s use of international shipping terms (such as FOB or FCA ) are as per

INCOTERMS 2010.

For specific definition of any trade term used by Orchard, refer to INCOTERMS 2010

(http://www.iccwbo.org/incoterms/).

Orchards

Primary Terms FOB (Free on Board): Supplier is responsible for delivering goods packaged and

prepared for export, loaded onboard a vessel chosen by Orchard, at the named port

on the Supplier’s side.

FCA (Free Carrier): Supplier is responsible for delivering goods to UPS’ Cargo

Freight Station for consolidation, at the named location.

Example: FOB Shanghai means vendor delivers container to the port in Shanghai.

FCA Shanghai means vendor delivers cargo to the designated UPS Shanghai cargo

freight station (CFS).

Supplier will be responsible for delivering goods to the port or consolidation point

designated on Orchard’s PO, providing any required documentation, and ensuring that

any required export customs clearances are completed.

Shipping

Window Last Ship date= Cargo must be on vessel and depart by Last Ship date.

Supplier must comply with, and ship as per the agreed upon terms of the Orchard PO.

The PO indicates the “First Ship Date” and “Last Ship Date” (also called the

“shipping window”).

The supplier must plan and coordinate with UPS to book cargo to on a vessel that will

depart within the shipping window, deliver cargo to the named place on the PO

(FOB= port, FCA = UPS’ CFS).

Orchard Supplier – Import Routing Guide - Page 4 of 26 Issued: 08/21/2014

Cargo Ready The Cargo Ready date is defined as the date the shipment has:

Current and compliant test report.

Completed production.

Completed and passed Orchard’s required QA Pre-Shipment Inspection.

Cargo is physically ready to be loaded.

Orchard Supplier – Import Routing Guide - Page 5 of 26 Issued: 08/21/2014

Product Testing

and Pre-

Shipment

Inspection

Orchard is committed to providing quality merchandise to our customers.

To safeguard the quality of purchases and to ensure merchandise will meet our

customer’s expectations; Orchard requires that all merchandise meet Federal, State

and Local U.S. laws and regulations, as well as our expectations for product

quality and packaging.

Important: For all items, Orchard reserves the right to ensure products are tested

and inspected prior to shipment.

Supplier In-House Testing

Orchard recommends suppliers perform in-house product pre-testing prior to

submitting product for testing at a third party test lab.

If failures or damages occur, most can be easily analyzed and fixed in-house

within a short amount of time.

Third Party Testing

To ensure product testing covers Federal and California regulations, and industry

requirements related to performance, reliability, quality and safety, product must

be tested with an independent, accredited third party test lab.

Orchard strongly suggests that the Supplier submits test results at least 8 weeks

prior to their scheduled ship date.

o Doing so will allow for proper organization and implementation of testing

and will help to avoid last minute issues and problems.

o This will also guarantee that sufficient time is allotted to take corrective

action for failed test results.

Pre-Shipment

Inspection

(PSI)

A Pre-Shipment Inspection (PSI) is required for all shipments prior to shipping.

Pre-shipment inspections are conducted by Orchard’s third party inspection company,

OnSpex, who will contact Suppliers to schedule an inspection.

If the Supplier does not hear from OnSpex, email OnSpex directly at

osh@csagroup.org to arrange an inspection.

The PSI will look at workmanship of the product to ensure it meets quality standards.

Inspections will also include but are not limited to review of:

Documentation for Federal and State Regulations, Industry Certifications, product and

package quality, assessment of corresponding functional attributes, case count, and

labeling.

The initial inspection will be paid by Orchard. If the inspection does not pass or

requires corrective action, all subsequent inspections will be paid by Supplier.

Orchard Supplier – Import Routing Guide - Page 6 of 26 Issued: 08/21/2014

Lead time

Overview

(based on a 90

day lead time)

PO Sent EDI to Vendor

Booking by Vendor with UPS 1st Ship Date Inspection

Last Ship Date PO on Vessel Oakland DC

21 DAYS - Vendor to book 21 days prior to

1st Ship Date.

10 DAYS Ship Window Window

60 DAYS Production and delivery LEAD TIME

90 DAYS LEAD TIME

Perform Product Testing

Orchard Supplier – Import Routing Guide - Page 7 of 26 Issued: 08/21/2014

Orchard Supplier – Import Routing Guide - Booking

Booking

Requirements UPS is Orchard’s designated forwarder and will contact Suppliers up to 21 days prior

to shipping window to request an order status update.

Suppliers are required to submit bookings 21 days in advance of the first date of

the shipping window, by using UPS’ booking sheet (example below) 28 days

prior to first ship date for priority hot shipments.

Booking requests are emailed to UPS and must include the following

information.

o PO Number

o Total Number of Cartons per PO

o Total Number of CBMs by PO

o Total Number of Kilograms by PO

o Total Number of Cartons on Booking Request

o Total Number of CBMs on Booking Request

o Total Number of Kilograms on Booking Request

Supplier should specify the size of container required.

Any booking or shipping questions should be directed to the local UPS contact

listed in this guide.

Oakland is the destination port unless the Orchard PO specifies otherwise.

Orchard Supplier – Import Routing Guide - Page 8 of 26 Issued: 08/21/2014

Orchard Supplier – Import Routing Guide – Carton Marking

Carton

Marking

Requirements

Orchard requires that all cartons and pallets be properly marked.

Carton markings are required on one side of each box only.

Each Carton marking must include:

o Ship to name and address

o O.S.H. Triangle

o P.O. number

o SKU number

o Item#- also called Stock item# or Suppliers model number or model

number.

o Quantity of sellable units in each carton

o Country of origin of the items

o GS1-128- also called SSCC-18 or UCC/EAN-128 Shipping Label

o Content label

o Note: If box contains of a set consisting of 1 sellable SKU, add Box

numbers, such as Box 1 of 3 below the country of origin.

Orchard Standard Carton Markings Example

Content Label

GS1-128 label

Carton Marking

Orchard Supplier – Import Routing Guide - Page 9 of 26 Issued: 08/21/2014

Shipping Label

Creation GS1-

128

Shipping labels are used to provide Orchard with ship from, ship to and purchase

order information for each shipping container.

Orchard’s shipping label guidelines are based on the general label specifications for

use with GS1-128 (formally known as UCC/EAN-128 or SSCC-18) identification

codes contained in the Application Standard for Shipping Container Codes

(ANSI/UCC6-1996).

Use GS1-128 Shipping Labels

The GSI-128 label is generated by the vendor through SPS Commerce.

SPS contact info:

o asiasupport@spscommerce.com

o Orchard EDI Coordinator 408-365-2736

GS1-128 can be either legal size(216x356 mm) or A4(210x297 mm)

For cartons 8 inches or more high- see chart below for label size

Size of paper Mm inch size of each sticker

Legal size 216 x 356 mm 8.5 x 14 inch 4.25 x 7 inch

A4 size 210 x 297 mm 8.3 x 11.7 inch 4.15 x 5.85 inch

When the package is less than 8 inches high, use the 3 inch high by 8-inch wide

format.

Reference the serial shipping container code(SSCC) from the GS1-128 in EDI 856

(ASN) transmission- see item #6 below for details.

Orchard Supplier – Import Routing Guide - Page 10 of 26 Issued: 08/21/2014

Shipping Label GS1-128 general

information

Contact SPS directly for assistance in generating

the GS1-128 via SPS

Shipping Label Example

Shipping Label Content

1. Legible Ship From name and address.

2. Legible Ship To name, unit number and address.

Note: If the supplier is shipping directly to a store, this

information was sent with their 850 mapping that included the

store number/ship to address.

3. Carrier Routing Bar Code (Ship To Postal Bar Code) for the

Ship To name and address

4. Legible Department Number

Use a minimum 24-point type size (0.33 inch high).

Precede department number with the text Dept.

List only one department on a single shipping label.

5. Legible PO#

Use a minimum 24-point type size (0.33 inch high).

Precede PO# with the text PO.

List no more than five POs for the same department on

a single shipping label.

PO# content includes:

o First four#: Ship To location

o Next Two#: Dept. Number

o Next Four#: PO#

o Final Two#: Check Digits for internal use

Barcode Details

6. SSCC-18 Barcode (GSI-128 Serial Shipping Container Code)

The barcode height must be 1.25 inches.

Print legible number above the barcode.

o The barcode must meet the quality standards

specified in ANSI X3.182-Bar Code Print

Quality Guideline.

o To insure 100% first time rate on all

barcodes, test the symbols periodically as

print quality can change over time.

Precede SSCC-18 code with the application identifier

“00”.

Enclose the Application Identifier (AI) in parentheses.

7. Mark for Barcode (Final Destination Code)

The barcode height should be 1.25”

Barcode Symbol Identifiers

There are 24 characters in total encoded in the SSCC-18 Serial

Shipping Container Code. Included are both symbol (machine

readable) and data (human readable) characters.

There are four symbol characters present in the SSCC-18

symbol, which include the combination START character and

the FNCI character, the MOD 103 check character and the

STOP character.

The remaining 20 data characters are human readable and

required for automatic identification of serialized shipping

containers.

o These 20 characters include the Application

Identifier (AI) followed by the SSCC-18 code.

o The human readable interpretation of the AI should

be separated from the remainder of the symbol data

by use of parentheses.

o Transmit the 20 data characters in the associated

EDI 856-Ship Notice transaction.

1

2

3

4 5

6

7

Orchard Supplier – Import Routing Guide - Page 11 of 26 Issued: 08/21/2014

GS1-128 3” x 8” Label Example

Shipping Label

Placement

Place GS1-128) shipping label as required below

Carton Height Placement

Cartons Less Than 39”H Place label on the bottom right corner of the long side of the carton.

The label should be at least 2 inches from both the right edge and

bottom edge of the shipping carton to prevent damage of the bar code

due to edge crush.

Position the label parallel to bottom edge of the carton.

The label should NOT wrinkle during application.

The brand identity should NOT be compromised

For color retail shipping cartons, which will be on display in stores,

carton markings and labels should be placed on the bottom of the

shipping cartons. Don’t cover the colored artwork of the carton.

Cartons Greater Than

39”H

Place the bottom of the shipping label within a range of 20-30 inches above

the natural bottom of the transport package.

Allow a minimum of 2 inches from the right side of the carton.

The label should NOT wrinkle during application.

For color retail shipping cartons, which will be on display in stores,

carton markings and labels should be placed on the bottom of the

shipping cartons. Don’t cover the colored artwork of the carton

Pallets Place the shipping label to the right of center of a vertical face, allowing a

minimum of 2 inches from the edge.

Place the label in the upper one-half and not more than 60 inches from

the bottom of the pallet.

Place the label on the upper right hand corner on the side of the pallet

that the forks would enter.

Orchard Supplier – Import Routing Guide - Page 12 of 26 Issued: 08/21/2014

Content ID

Label (UCC-14)

Orchard requires a carton level identification at the point of receipt. A carton is

defined as any single SKU, carton, or pallet with an outer wrapping and containing a

quantity greater than one.

Content ID label must be either UCC-14 or ITF-14 or GS1-128 barcode formats.

Create content identification labels for every master carton with more than one

item in the carton.

Barcode label- there are three methods of generating barcodes that are acceptable:

Factory/vendor generated

Third Party generated: Fineline Technologies is an approved third party vendor for content label http://www.finelinetech.com HK Telephone #: 852-21569788

Internet generated- search online for UCC-14

Exception: No content label will be required ONLY in the case of a master carton

containing a single unit AND when the carton has a UPC label.

Exception: A content identification label is not required for cartons containing

different item/SKUs.

Example: Manually generated acceptable barcode

SKU (6033310), followed by 000’s, ending with the case pack of 12 +

checksum (3)

Refer to the examples (ITF-14 or GS1-128) below. Either format is acceptable.

Detailed instruction on barcode content is available on multiple sites on the internet.

Content label

placement

Orchard Supplier – Import Routing Guide - Page 13 of 26 Issued: 08/21/2014

Special

Handling

Packaging

Graphics

Packaging graphics are used to provide special handling, storage, and warehousing

instruction.

Identify shipping cartons that require special handling using the appropriate

product handling graphics.

Place handling instructions and graphic symbols on all sides of the shipping carton

on the upper portion of each side.

o Place symbols indicating the acceptable handling equipment to be used on

the appropriate sides of the carton. The handling graphics may vary from

one side to the next based on product configuration and type of container.

o Place stacking height information directly below the handling graphics.

o Place the words FRONT, SIDE, or BACK directly below or adjacent to

the stacking height information.

Orchard Supplier – Import Routing Guide - Page 14 of 26 Issued: 08/21/2014

Orchard Supplier – Import Routing Guide – Document Requirements & UPS Contact Information

Document

Requirements

Orchard is committed to be fully in compliance with all U.S. Customs and other U.S.

Agency regulations and as part of that commitment requires complete and accurate

documentation.

A complete set of required documents must accompany each shipment.

For FCL (full container load) cargo, Documents and 2 digital photos of laden

container must be provided (preferably via email attachment) to Orchard’s

Forwarder within 3 days of vessel departure.

For Less-than-container-load cargo, Document must be provided to Orchard’s

forwarder same day when cargo delivered to CFS warehouse.

Documents must show the following information.

CONSIGNED TO:

Orchard Supply Hardware - Corporate

Office

6450 Via Del Oro

San Jose, CA 95119

Notify Party Information:

UPS Supply Chain Solutions, Inc.

550-3 Eccles Ave

South San Francisco, Ca 94080

SCAC Code – UPS or UPSS

SHIP TO and Additional Notify Party

Information:

Orchard Supply Hardware

2650 N Mac Arthur Dr.

Tracy, CA 95376

Reminder: For payment request purpose, supplier should follow “Orchard Supplier

import payment process”, regarding required document (to be sent to Orchard

Account Payable).

http://www.osh.com//medias/sys_master/hf2/ha9/8812551012382/orchard-supplier-

import-payment-process.pdf

UPS Office

Contact

Information

Click on this link Origin Specific Contact to refer to these contacts information. http://www.osh.com/medias/sys_master/h41/hac/8812570378270/orchard-supplier-apac-origin-contact-list.pdf

The UPS offices are offices that Orchard has established routes to Orchard

Supply Hardware.

For any port not listed on the grid, contact Imports@OSH.com or the Orchard

Global Sourcing Merchant for assistance in establishing contacts and routing.

Orchard Supplier – Import Routing Guide - Page 15 of 26 Issued: 08/21/2014

Commercial

Invoice

The Commercial Invoice is the primary document Customs uses to ascertain

classification, valuation, and ultimately duty payments owed on each imported

shipment.

Customs may demand to review the commercial invoice prior to clearing cargo

for entry into the United States.

When a Customs Specialist reviews an invoice he/she will determine if the

product should be allowed entry into the U.S.

The Specialist compares the customs entry with the description on the invoice

and determines if the two documents support one another.

If the invoice detail is incomplete, does not support or conflicts with the HTS

commodity codes on the entry, the Specialist has the discretion to deny entry,

inspect the cargo or request additional information from the importer.

All of these options cause delays, additional costs and supply chain inefficiencies

for Orchard at the port of arrival.

Complete descriptions of the invoice items are required:

Item Description Examples:

Special Invoice

Description

Requirements

Special Invoice description requirements for specific commodities are:

Candles: Must show specific breakdown of material used to make candle; if

candles are citronella, the percentage of citronella must be noted on invoice and a

TSCA certificate must be completed.

All sets must list all items in sets (e.g., a 5 piece patio set must describe the

individual items: 3 metal chairs, 1 metal and glass table, 1 wood and fabric

umbrella).

Furniture sets must show the price per each item in the set.

Items eligible for duty free programs must state so on invoice.

For any items containing content from animals (feathers, shells, etc) - type of

content must be noted on invoice- see Fish and Wildlife requirements below. Only

feathers from chickens, peafowl, turkey and barnyard mallards raised in captivity

are exempt from Fish and Wildlife.

Bad Description Poor Description Good Description Best Description Parts Sink Parts Faucet Faucet, of steel SKU # Z1234 Hammer Claw hammer 8oz Steel claw hammer Pliers Plier set 8 piece plier set 8 pc locking plier set

Orchard Supplier – Import Routing Guide - Page 16 of 26 Issued: 08/21/2014

Commercial Invoice

Completion

The Commercial Invoice shall contain, at a minimum, the following

information.

Commercial Invoice Example

1) Date

2) Consigned to (Orchard Name and Address)

3) Ship to (Orchard DC location and address)

4) Supplier Name and Address

(This is the party Orchard will pay)

5) Terms of Sale (FOB, FCA, or other term from the P.O.)

6) Orchard PO#

7) Supplier Model#

8) SKU#

9) Description of Goods (Detailed description of the merchandise

supporting the HTS classification.)

Note: Any items containing wood must be identified.

10) Harmonized Tariff Number (HTS #)

11) Quantity per line item (Must reflect the actual units shipped)*

12) Unit Price and Extended Amount on each line in US Dollars

13) Total Value of the Shipment in US Dollars

14) Name and Full Address of Manufacturer (Factory)

15) Statement regarding Solid Wood Packaging Material if

applicable

16) Country of Origin Per Line Item

17) Signature of Responsible Party

Other Notations (Not shown in the example however must be kept in mind when

completing the invoice.)

All rebates or commissions indicated.

Any allowable discounts indicated.

Important: Invoice must be completed in English

Invoice must have statement “the rules of CPSIA are not

applicable” or CPSC Certificate must be completed

*If the item is ordered in a case pack or as a pallet, the

quantity must reflect the quantity of retail items that would be

shipped (e.g., If there are 20 socket sets in a case pack the

quantity must show 20 sets per case pack.)

The total value of the invoice should match the purchase order

amount.

Packing List

The Packing List shall contain, at minimum, the following information.

Orchard PO #

SKU#

Quantity Per Line Item (Refer to item #11 above)*

Gross/Net Weight in KGS

Total Number of Boxes in Shipment

Dimensions of Shipment

Final Delivery Address

Date: 23-Apr-12 Invoice Example only

Consigned to: Orchard Supply Hardware Ship to: Orchard Supply Hardware

6450 Via Del Oro, San Jose, CA 95119 2650 N. MacArthur Dr., Tracy, CA 95376

Supplier: Acme Supply Company From: Qingdao, China

1 Example Road, Example City, China To: Port of Oakland

Terms of Sale: FCA Qingdao

P.O.# Item# SKU# Description of Goods HTS# Qty Unit Price Amount

1570-xx-xxxx-xx 32761 6XXXXXX

Steel Patio Furniture set- 7

pc set- consisting of: 100 $120.00 $1,200.00

1- table(steel w/glass top) 9403.89.6010 $60.00

6- chairs(steel w/cushions) 9401.79.0011 $10.00

1570-xx-xxxx-xx 32762 7XXXXXX

16 oz steel head/ wood

handle claw hammer 8205.20.3000 50 $8.00 $400.00

1570-xx-xxxx-xx 21030 8XXXXXX Galvanized iron elbow 7307.92.9000 1000 $2.00 $2,000.00

Currency: USD $3,600.00

say 350 cartons(350) only

Manufacturer: Qingdao Widget Manufacturer

1 Widget Way, Qingdao, China

*We hereby state that this shipment contains no solid wood packing material

Made in China

(signature here)

Acme Supply Company

1

2 3

4 5

6 7 8 9

10

11

12

14

15

16

17

Orchard Supplier – Import Routing Guide - Page 17 of 26 Issued: 08/21/2014

Certificate of

Origin

Certificate of origin stating product conforms to U.S. standards, and that each product

marked with country or origin.

Authorization

to Ship (ATS)

The Authorization to Ship (ATS) Form is

issued by the Orchard Supply Hardware

Quality Assurance Team (QA) and sent

to suppliers after review of a current test

report and/or pre-shipment inspection.

QA will authorize the shipment by

sending the supplier an ATS via email.

Upon receipt the supplier must email

UPS the ATS form as proof of

authorization to ship. Supplier cannot

release or deliver PO to UPS until ATS is

received.

UPS has been instructed to check every

shipment for an ATS and will not allow

an order to ship without one.

For any questions refer to

http://www.osh.com/medias/sys_master/

h53/h4a/8820338819102.pdf or

contact Orchard’s Quality Assurance

Department at: QA@osh.com.

Authorization to Ship Example

CPSC General

Certificate of

Conformity

(GCOC)

GCOC must be completed and sent, if

required.

If product being shipped is not listed on

the cpsc.gov website as falling under the

category of CPSC, then make a note is

indicated on your commercial invoice,

stating “The rules of CPSIA are not

applicable.”

The following websites are included

below for your reference. http://www.cpsc.gov/about/cpsia/cpsia.html http://www.cpsc.gov/about/cpsia/faq/elecertfaq.pdf

The GCOC certificate is available on

Orchard vendor site and at this link:

http://www.osh.com/medias/sys_master/

h4c/hac/8812570738718/orchard-

supplier-gcoc-rev2-4-14-12.xls

GCOC Example

Orchard Supplier – Import Routing Guide - Page 18 of 26 Issued: 08/21/2014

Solid Wood

Packaging

Requirements

Any Solid Wood Packaging (SWPM) such as pallets, wooden crates, or wooden

bracing must meet the treatment and marking requirements of the International

Standards for Phytosanitary Measures (ISPM 15).

The packaging must be treated to kill pests, either by heat treatment or by

fumigation with methyl bromide.

The packaging must be properly marked with the International Plant Protection

Convention (IPPC) mark to certify that the wood completed the required

treatment- the mark must be visible, legible and permanently affixed to two sides

of each SWPM article.

Example of an IPPC Mark:

For more information go to: http://www.cbp.gov/sites/default/files/documents/wpm_faq_3.pdf

Orchard Suppliers must ensure that any SWPM used for Orchard shipments is

properly treated and marked. Shipments sent without properly marked SWPM risks

rejection by U.S. Customs and being denied entry into the United States.

A Solid Wood Packaging Material (SWPM) certificate is required if there is

SWPM.

original beneficiaries signed certificate that all wood packing material used in

this shipment has been heat treated or fumigated in accordance with US

regulations, and has been marked in accordance with the International Plant

Protection convention standard, ISPM NO.15- see below

If there is no SWPM, commercial invoice as well as transport document must

state “THIS SHIPMENT CONTAINS NO SOLID WOOD PACKAGING

MATERIAL”. Refer to page 13, item #17.

SWPM made entirely of manufactured wood material (e.g. particle board, plywood,

oriented strand board) and wine and whiskey barrels, or SWPM made entirely of thin

pieces of wood, (6mm thickness or less) is exempted from the marking requirements.

Orchard Supplier – Import Routing Guide - Page 19 of 26 Issued: 08/21/2014

Solid Wood Packaging Materials Certification Example

Click on Link: CERTIFICATION SOLID WOOD PACKAGING MATERIALS

Orchard Supplier – Import Routing Guide - Page 20 of 26 Issued: 08/21/2014

Lacey Act

Compliance The Lacy Act Revisions of 2008 makes it illegal to import products containing wood

or plant material that is illegally sourced in the country from which the wood or plant

material originated.

Orchard’s policy is to be fully in compliance with the Lacy Act and to require

that Suppliers verify that to the best of their knowledge that any product being

sold to Orchard containing wood or applicable plant product was legally sourced

according to the laws of the United States and laws of the country where the

wood or plant material was originally sourced.

For all wood and plant product that is subject to the Lacy Act requirements,

Suppliers must complete, and sign Orchard’s “Lacy Act- Vendor Declaration

Form”, and submit to UPS with the commercial invoice and all other

documentation. Product that requires a Lacy Act form include (by Harmonized Tariff Schedule or HTS#):

4409- Wood continuously shaped

4412- Plywood, veneered panels

4417- Tools, tool handles, broom handles

4418- Builders joinery and carpentry of wood

4414- Wooden frames

4419- Tableware & Kitchenware of wood

4420- Wood marquetry, statuettes

4421- Other articles of wood

8201- Hand Tools (if include parts or handles of wood)

9401- Wooden Seats

Click on the Lacy Act Supplier Declaration Form link below for this form

http://www.osh.com/medias/sys_master/h68/hac/8812571656222/orchard-

supplier-lacey-act-declaration-form.xls Lacy Act Declaration Form Example

For official guidance on the Lacy Act, refer to: http://www.cbp.gov/trade/entry-summary/public-laws-impacting-trade/public-law-

110-246/amended-lacey-act/lacey-act and

http://www.aphis.usda.gov/plant_health/lacey_act/downloads/faq.pdf

Lacy Act- Supplier Declaration Form(Required for all products containing wood, or applicable plant products. sold Orchard Supply Hardware)

Section 1- General Information The Lacy Act makes it unlawful to trade in any plant that is sold in violation of any

Importer: law of the U.S. or any foreign law that protects plants, and requires Importers to

Orchard Supply Hardware, LLC properly declare all foreign sourced applicable wood and plant materials.

6450 Via Del Oro, CA 95119 Orchard Supply's policy is to be fully in compliance with the Lacy Act and requires

foreign vendors to complete and provide this form for all applicable productsManufacturer's Name Vendor Address

Manufacturer Address

Vendor Name(if

not Manufacturer)

Invoice #

Invoice Date

P.O.#(s)

SECTION 2 - Compliance with Lacey Act Requirements (16 U.S.C. 3372(f)) (see next page for instruction on completing boxes 11-18)

11 12 13 14 15 16 17 18

Vendor Style# HTSUS Number Entered Value

Description of

Article/Component of

Article Genus Species

Country

of

Harvest

Quantity

of Plant

Material

Unit(kg/m/

m2/m3)

Percent

Recyled

a

b

c

d

e

f

g

h

i

j

The Lact Act Revision of 2008 To address illegal logging and other illegal plant trade, the Lacey Act now does three main things:

i prohibits all trade in plant and plant products (e.g., furniture, paper, or lumber) that are illegally sourced from a foreign country

ii requires importers to declare the country of origin of harvest and species name of all plants contained in their products.

iii establishes penalties for violation of the Act, including forfeiture of goods and vessels, fines and jail time.

http://www.cbp.gov/xp/cgov/trade/trade_programs/entry_summary/laws/food_energy/amended_lacey_act/guidance_lacey_act.xml

Orchard Supply Hardware, LLC, as part of its due diligence to ensure compliance with the Lacy Act requires vendors to provide accurate information as required by LACY,

and certify, to the best of its knowledge, that the information provided to Orchard is correct, and that the wood comes from legally sourced timber.

I certify to the best of my knowledge and belief, that the information furnished here is true and correct, and that to the best of my knowledge

all wood and plant material contained in this shipment was legally obtained from the original harvest country.

Preparer's Phone# Signature Typed Name Date

Orchard Supplier – Import Routing Guide - Page 21 of 26 Issued: 08/21/2014

HazMat

Declaration HazMat Declaration is required for any goods considered Hazardous Materials.

Refer to this website for more details: http://www.oceanfreightusa.com/shipref_sdg.php

A complete set of the following documents must accompany each shipment, as well as

copies to Orchard.

MSDS (Material Safety Data Sheet)

HazMat Certificate

HazMat Declaration papers

Toxic

Substance

Control Act

(TSCA

Statement)

A TSCA Statement is required for any products containing chemicals that will be

released, including pens, highlighters, and chalk, confirming that the chemicals in the

products are all in compliance with the Toxic Substance Control Act.

A helpful website with more information: http://www.lawbc.com/other_pdfs/tsca-faq.pdf TSCA Statement Example

Click on Link: TSCA STATEMENT

(TYPE ON SUPPLIER ’S LETTERHEAD)

TSCA STATEMENT

I certify that all chemical substances in this shipment (check one): Does comply with all applicable rules or ord ers under the T oxic

Substances C ontrol Act (TSCA) and that I am NOT offering a Chemical Substance for entry into the United States in violation of TSCA or any applicable rule or order under TSCA.

Are NOT subject t o the Toxic S ubstances Control A ct (TSCA).

Purchase Order #:

List of Chemicals in Shipment:

Please contact the undersigned if further information is required. Signature:

Name:

Orchard Supplier – Import Routing Guide - Page 22 of 26 Issued: 08/21/2014

Free Trade

Agreement

Certificate

Free Trade Agreement Certificate is required if the product has been sold to Orchard

by the Supplier as eligible to be duty free in the U.S. under a Free Trade Agreement,

the required Certificate must be accurately and completely completed.

Examples of some (not all) Free Trade Certificates are:

GSP eligibility must be noted on invoice “Merchandise wholly the growth,

product or manufacture of a GSP Beneficiary” or if not by separate GSP Form A

certificate. Refer to the website

http://www.mofa.go.jp/policy/economy/gsp/specimen-1.pdf

NAFTA Certificate (Mexico and Canada only), NAFTA certificates must be

accurately completed and sent to Orchard for approval prior to shipment of cargo.

Please contact Orchard Imports via email Imports@osh.com

CAFTA Certificate

For all product subject to a duty preference program (e. g, Generalized System of

Preferences (GSP), Israel Free Trade Agreement (IFTA), etc.) provide a Statement on

the Seller’s letterhead as follows:

“The documentation provided to Orchard Supply Hardware supporting the (insert preferential duty

program name) claim on this product that it has been thoroughly researched by us to prove that these

goods fully comply with all Bureau of Customs and Border Protection Regulations (Title 19 C.F.R.).

Upon request by Orchard Supply Hardware, we agree to provide any documentation and/or details

needed to support the qualification of our product. Such records may include: supplier affidavits for all

materials, receipt records, production records and financial breakdown of product. We agree to

maintain such records for five (5) years from the date of export”

Orchard Supplier – Import Routing Guide - Page 23 of 26 Issued: 08/21/2014

Fish and

Wildlife U.S. Fish and Wildlife regulates the importation any item that is manufactured from

any plant or animal (mammal, fish or reptile), which might be considered an

endangered species.

Types of Animals(and animal products) Subject to Fish & Wildlife Review

Common items subject to U.S. Fish & Wildlife Service review:

• Buttons of shell or horn

• Ornaments crafted with bird feathers

• Handbags of alligator/caiman/crocodile, camel, snake, eel.

• Fur Coats or Coats with fur trim of beaver, mink, fox.

• Shoes of snake, camel, eel.

• Garments with buffalo horn.

Types of Animals Not Subject to Fish & Wildlife Review

Domesticated animals are not subject to review by the U.S. Fish and Wildlife Service:

• Certain mammals listed as domesticated- Alpaca, camel, cat, cattle, dog, European

rabbit, ferret, goat, horse, llama, pig, sheep, water buffalo

• Certain birds listed as domesticated- chickens, ducks, geese, peafowl, turkey,

barnyard mallards.

Commercial Invoice Requirements for Fish & Wildlife Products

On the commercial invoice for any item made of, or containing parts of, any animal

product, the following details must be included on the invoice:

• Common and scientific name (genus and species) of animal

• Animal country of origin

• Source of the animal. (i.e. Farm raised, from the wild, etc)

• Total # of pieces of animal on garment (i.e. # of buttons)

• Total value of the product in U.S. dollars.

Other Forms Wearing Apparel (Clothes): Wearing Apparel Detail Sheet Reference http://www.pdf-txt.com/xls/Apparel-importer-List.html

Footwear (Shoes): Interim Footwear Invoice Reference http://images.fedex.com/downloads/shared/shipdocuments/blankforms/footwear_form.pdf

Items

Recap Supplier

Document

Requirements

The Supplier is responsible for providing all document required by US Customs

Regulations and any other U.S. government agency such as FDA or USDA etc.

A complete set of documents must accompany each shipment.

For FCL (full container load) cargo, Documents and 2 digital photos of laden

container must be provided (preferably via email attachment) to Orchard’s

Forwarder within 3 days of vessel departure.

For Less-than-container-load cargo, Document must be provided to Orchard’s

forwarder same day when cargo delivered to CFS warehouse.

Orchard Supplier – Import Routing Guide - Page 24 of 26 Issued: 08/21/2014

Orchard Supplier – Import Routing Guide – Container Load Requirements (Consolidation and Non Consolidation)

Container Load

Requirements

POs must not be mixed within the container.

All Purchase Orders should be loaded completely before loading another PO (e.g.,

PO#1570-60-1234-00 should be loaded completely at the back of the container

before PO#1570-60-1269-00 is loaded).

A completed packing list must be attached to the inside door of the container.

Container must be sealed at factory using a high security ISO/PAS 17712

compliant or equivalent high security seal.

Two photo requirement for FCL. When factory does Full-Container-Load (cy/cy

move), Factory must take two photos AFTER all cartons are loaded:

One photo with both doors open, another photo with left door open but right door

close showing the container number.

Container load photo examples:

Exception: When factory does Less-than-container-load (consolidation CFS delivery.

Forwarder will take photos in consolidation warehouse.

A secure cargo net should be used to secure any loose cartons

Example: Photo 1

Example: Photo 2

Example: secure cargo net

Orchard Supplier – Import Routing Guide - Page 25 of 26 Issued: 08/21/2014

Container Cube

& Container

Size

Cube and container size instructions will be noted on each individual PO.

If there is any issue with cube or container size, contact Orchard’s Import

Department (Imports@osh.com) to resolve any issues prior to loading container.

Use the below guide to CBM requirements.

Container Instructions

20 foot

container For 20’ usage (other than pre-approved exempt heavy or breakable cargo),

UPS will request vendors to send the cargo to UPS CFS.

If there are other cargos available to consolidate into 40’, 40’HC or 45’. Refer

to Consolidation Requirements on the next page.

Cargo from non-consolidation origins can be shipped via 20’ container.

Note: 20’ containers only with prior approval from Orchard.

40 foot

standard

container

For 40’ usage, (other than pre-approved exempt heavy or breakable cargo), if

the total CBM is 45 CBM or Less, UPS will request the Suppliers to send the

cargo to UPS CFS. For cargo between 45 and 55 cbm, it will be determined on

case by case basis

If there are any other cargos available to consolidate into 40’HC or 45’.

Refer to Consolidation Requirements on the next page.

This does not apply to non-consolidation origins.

Less Than 40’

Load

Containers

Consolidation

Ports

Consolidation Requirements

UPS consolidates for Orchard containers in the following ports (only):

o Shanghai

o Ningbo

o Yantian

o Xiamen

For shipments shipping from a consolidation port, consisting of POs of less

than 45 CBM, Orchard requires that Suppliers deliver loose cargo to UPS for

consolidation of cargo into 40’ or larger size containers.

If the PO indicates FCA freight terms, then Supplier is responsible for

delivering goods to UPS CFS destination.

o In all cases, Suppliers will be responsible for delivering goods to

appointed port or consolidation point.

For Supplier Consolidation CFS Charges use this

link.http://www.osh.com/medias/sys_master/h70/hac/8812571918366/orchard-supplier-cfs-charges.pdf

Non

Consolidation

(All Other

Ports)

Non Consolidation Requirements

Coordinate with the local UPS representative to determine whether cargo

should be sent as loose (CFS) cargo, consolidated with other UPS cargo, or in

a 20’ container.

UPS will request approval from Orchard Import Department before finalizing

any bookings.

Container Size

Minimum CBM

Requirement

20' Standard 26 CBM

Orchard Supplier – Import Routing Guide - Page 26 of 26 Issued: 08/21/2014

Orchard Supplier – Import Routing Guide – Air Freight & Sample Shipments Requirements

Air Freight Orchard’s policy is to ship all products by ocean unless specifically authorized.

Any airfreight shipment must be approved in advance by Orchard’s import

department, and must be booked and shipped with UPS.

All air freight charges will be the responsibility of the Supplier, unless specifically

authorized by Orchard’s Director of Import Logistics or Vice President of Global

Sourcing.

Shipment

Samples

Supplier is responsible for all costs of sending commercial samples to Orchard.

Samples must be sent with an invoice declaring full descriptions of the item and a

correct value for U.S. Customs purposes, which is a fair market value, or the cost the

Supplier would sell the item to Orchard. Samples are not required to have purchase

order numbers on the packages if no p.o. has been issued.