Oracle ReceivablesUser GuideRELEASE 11iVOLUME 1

September 2001Part Number: A8101802

Oracle Receivables User Guide Release 11i

The part number for this volume is A8101802. Please use the set part number to reorder thisbook, A8083802.Copyright 1988, 2001, Oracle Corporation. All rights reserved.

Primary Author: Charles Ahern, Stephen R. Damiani, Robert MacIsaac, Kristin Penaskovic

Major Contributors: Craig Borchardt, William Hogan, Lee Konstantinou, Essan Ni

Contributors: Nilesh Acharya, Vikram Ahluwalia, Ramakant Alat, Chelvi Balasubramian, OlgaBasman, Sharmila Bhavsar, Victoria Crisostomo, Ed Cheng, Ravi Dasani, Vish Bhupathiraju Editt,Alan Fothergill, Sushama Borde, K.C. Buckley, Renee Connors, Dianna Ferguson, Editt GonenFried-man, Manoj Gudivaka, Miranda Ho, Debbie Jancis, Govind Jayanth, Martin Johnson, CharityKocher, Yanya Kong, Peggy Larson, Joyce Leung, Scott Lucey, Kavi Namdakumar, Sai Rangarajan,Saloni Shah, Oliver Steinmeier, Mien Lin Tan, Tasman Tang, Anne Truitt, Genneva Wang, KathyWeitzel

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iiiContents

Contents

VOLUME 1Volume 1 i. . . . . . . . . . . . . . . . . . . . . . . . . .

Preface xxi. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 1 Overview of Oracle Receivables 1 1. . . . . . . . . . . . . . . . . . . . . . . . . . Receivables Workbenches 1 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Receipts Workbench 1 5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transactions Workbench 1 10. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Collections Workbench 1 15. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bills Receivable Workbench 1 19. . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 2 Setting Up 2 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Overview of Setting Up 2 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Related Product Setup Steps 2 3. . . . . . . . . . . . . . . . . . . . . . . . . . . Setup Checklist 2 7. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setup Steps 2 10. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Accounting Rules 2 30. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Aging Buckets 2 33. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Application Rule Sets 2 37. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Approval Limits 2 40. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Account Generator in Oracle Receivables 2 42. . . . . . . . . .

Decide How to Use the Account Generator 2 45. . . . . . . . . . . . . .

iv Oracle Receivables User Guide

The Default Account Generator Processfor Oracle Receivables 2 46. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing the Account Generatorfor Oracle Receivables 2 49. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AutoAccounting 2 52. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AutoCash Rule Sets 2 56. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AutoInvoice Line Ordering Rules 2 62. . . . . . . . . . . . . . . . . . . . . . . . . . Automatic Receipt Programs 2 64. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Banks 2 66. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Defining Banks 2 67. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Defining Bank Accounts 2 69. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Banks Window Reference 2 75. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bank Accounts Window Reference 2 78. . . . . . . . . . . . . . . . . . . . . .

Bank Branch Validation by Country 2 84. . . . . . . . . . . . . . . . . . . . . . . . Bank Account Validation by Country 2 85. . . . . . . . . . . . . . . . . . . . . . . Bank Charges 2 86. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bank Transaction Codes 2 87. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Collectors 2 88. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Distribution Sets 2 90. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Implementing Document Sequences 2 92. . . . . . . . . . . . . . . . . . . . . . . .

Overview of Document Sequencing 2 94. . . . . . . . . . . . . . . . . . . . . Setting Up Document Sequences 2 96. . . . . . . . . . . . . . . . . . . . . . . Sample Implementation 2 100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Dunning Letters 2 103. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dunning Letters Format Files 2 105. . . . . . . . . . . . . . . . . . . . . . . . . . Creating Dunning Letters 2 107. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating Dunning Letter Sets 2 109. . . . . . . . . . . . . . . . . . . . . . . . . .

Freight Carriers 2 115. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Grouping Rules 2 116. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Header and Line Level Rounding 2 120. . . . . . . . . . . . . . . . . . . . . . . . . . Item Status 2 122. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Items 2 123. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleting Items 2 124. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Defining Receivables Lookups 2 126. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reviewing and Updating Receivables Lookups 2 128. . . . . . . . . . . Customer Lookups 2 130. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customer Profile Lookups 2 131. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transaction Lookups 2 132. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Collections Lookups 2 134. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receipt Lookups 2 135. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Demand Class Lookups 2 136. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

vContents

Lockboxes 2 138. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Organizations 2 143. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Using the Multiple Organization Support Feature 2 145. . . . . . . . Payment Methods 2 146. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payment Terms 2 157. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Payment Terms Field Reference 2 163. . . . . . . . . . . . . . .