Oracle GL Reporting Currency

Multiple ReportingCurrenciesin Oracle ApplicationsRELEASE 11

March 1998

Documentation Update

Please see the Multiple Reporting Currencies Documentation Update (mrcupd.pdf, available from the "Updates" link in the documentation spreadsheet) for important, updated information about Multiple Reporting Currencies and this manual.

Multiple Reporting Currencies in Oracle Applications Release 11

The part number for this user’s guide is A58479–01.

Copyright � 1998, Oracle Corporation. All rights reserved.

Primary Authors: Frank Colligan, Gail D’Aloisio, Jean–Raymond Naveau, Rondy Ng

Major Contributors: Christopher Andrews, Janet Buchbinder, Steve Damiani, Connie Kim, JoeMurphy, Christina Ravaglia, Marcio Soares

Contributors: K.C. Buckley, Hans Hansen, Peggy Larson, Sundar Narayanan, Cedric Ng, SteveParadisis, Taheri Saifee, Cynthia Satero, Usha Thothathri

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iContents

Contents

Preface v. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 1 Overview 1 – 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Overview of Multiple Reporting Currencies 1 – 2. . . . . . . . . . . . . . . . .

When to Use MRC 1 – 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MRC Features 1 – 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 2 Setup 2 – 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Up MRC 2 – 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MRC Setup Steps 2 – 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Step 1 – Enable or Define Primary Set of Books 2 – 4. . . . . . . . . . . Step 2 – Enable and/or Define Reporting Currencies 2 – 4. . . . . . Step 3 – Define Reporting Sets of Books 2 – 5. . . . . . . . . . . . . . . . . Step 4 – Assign Reporting Sets of Books to Primary Set of Books 2 – 7. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 5 – Define Conversion Options for Each Application 2 – 9. . Step 6 – Define General Ledger Conversion Rules 2 – 14. . . . . . . . Step 7 – Define Reporting Responsibilities 2 – 19. . . . . . . . . . . . . . . Step 8 – Assign Reporting Sets of Books to Reporting Responsibilities 2 – 21. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MRC Conversion Business Rules 2 – 22. . . . . . . . . . . . . . . . . . . . . . . . . . . Reporting Currency Conversion Rules 2 – 22. . . . . . . . . . . . . . . . . . Conversion Rounding 2 – 29. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ii Multiple Reporting Currencies in Oracle Applications

Chapter 3 Transaction Processing 3 – 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transaction Processing 3 – 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

General Ledger Journal Processing with MRC 3 – 2. . . . . . . . . . . . Processing Transactions in Assets 3 – 5. . . . . . . . . . . . . . . . . . . . . . . Processing Transactions in Payables and Receivables 3 – 7. . . . . . Processing Transactions in Purchasing 3 – 9. . . . . . . . . . . . . . . . . . Processing Transactions in Project Costing 3 – 11. . . . . . . . . . . . . . . Processing Transactions in Project Billing 3 – 14. . . . . . . . . . . . . . . . Global Accounting Engine Payables and Receivables Transaction Processing with MRC 3 – 17. . . . . . . . . . . . . . . . . . . . . . Multiple Product Installation Groups and Multiple Organization Architecture 3 – 17. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 4 Product–Specific Considerations 4 – 1. . . . . . . . . . . . . . . . . . . . . . . . . . Special Considerations for General Ledger 4 – 2. . . . . . . . . . . . . . . . . .

Primary versus Reporting Responsibilities 4 – 2. . . . . . . . . . . . . . . Performing Standard General Ledger Activities 4 – 3. . . . . . . . . . Completing MRC–Related Activities in the Correct Order 4 – 8.

Special Considerations for Oracle Subledgers 4 – 9. . . . . . . . . . . . . . . . Assets 4 – 9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payables 4 – 10. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Receivables 4 – 10. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Purchasing 4 – 11. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Projects 4 – 11. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cost Management 4 – 12. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter 5 Implementation Considerations 5 – 1. . . . . . . . . . . . . . . . . . . . . . . . . . . Implementation Considerations 5 – 2. . . . . . . . . . . . . . . . . . . . . . . . . . . .

Type of Installation 5 – 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MRC Starting Dates 5 – 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Initializing Account Balances in Reporting Sets of Books 5 – 7. . . Translation versus MRC 5 – 9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Appendix A MRC Reporting Responsibilities A – 1. . . . . . . . . . . . . . . . . . . . . . . . . . Predefined Reporting Responsibilities A – 2. . . . . . . . . . . . . . . . . . . . . .

Menus A – 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Request Groups A – 8. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

iiiContents

Glossary

Index

iv Multiple Reporting Currencies in Oracle Applications

vPreface

Preface

Welcome to Release 11 of Multiple Reporting Currencies in OracleApplications.

This user’s guide includes the information you need to use MultipleReporting Currencies effectively. It contains detailed information aboutthe following:

• Overview and reference information

• Multiple Reporting Currencies functions and features

• Multiple Reporting Currencies system setup

• Specific tasks you can accomplish using Multiple ReportingCurrencies

• Multiple Reporting Currencies implementation suggestions

This preface explains how this user’s guide is organized and introducesother sources of information that can help you.

vi Multiple Reporting Currencies in Oracle Applications

About This User’s Guide

This guide is the primary source of information about the OracleMultiple Reporting Currencies (MRC) feature. It contains overviews aswell as task and reference information. This guide includes thefollowing chapters:

• Chapter 1 provides an overview of MRC, a list of the Oracleapplications that support MRC, the business reasons for usingMRC, and a list of MRC features.

• Chapter 2 contains a checklist for setting up MRC, details oneach setup step, and currency conversion rules.

• Chapter 3 describes transaction processing in General Ledgerand all subledgers that support MRC.

• Chapter 4 describes special considerations for each product thatsupports MRC.

• Chapter 5 describes important issues to consider beforeimplementing MRC.

• Finally, Appendix A includes information on the predefinedMRC reporting responsibilities provided as examples of how toset up reporting responsibilities in your system.

This user’s guide is available online

All Oracle Applications user’s guides are available online, in bothHTML and Adobe Acrobat format. (Most other Oracle Applicationsdocumentation is available in Adobe Acrobat format.)

The paper and online versions of this manual have identical content;use whichever format is most convenient.

The HTML version of this book is optimized for on–screen reading,and lets you follow hypertext links for easy access to books across ourentire library; you can also search for words and phrases if yournational language is supported by Oracle’s Information Navigator.The HTML documentation is available from the Oracle Applicationstoolbar, or from a URL provided by your system administrator. Notethat the HTML documentation is translated into over twentylanguages.

You can order an Oracle Applications Documentation Library CDcontaining Adobe Acrobat versions of each manual in the OracleApplications documentation set. Using this CD, you can search forinformation, read it on–screen, and print individual pages, sections, orentire books. When you print from Adobe Acrobat, the resulting

viiPreface

printouts look just like pages from an Oracle Applications hardcopymanual.

Note: There may be additional material that was not availablewhen this user’s guide was printed. To learn if there is adocumentation update for this product, look at the main menuon this product’s HTML help.

Assumptions

This guide assumes you have a working knowledge of the principlesand customary practices of your business area. If you have never usedMultiple Reporting Currencies, we suggest you attend one or more ofthe Multiple Reporting Currencies training classes available throughOracle Education. (See Other Information Sources for moreinformation about Multiple Reporting Currencies and Oracle training.)

This guide also assumes that you are familiar with the OracleApplications graphical user interface. To learn more about the OracleApplications graphical user interface, read the Oracle Applications User’sGuide.

Do Not Use Database Tools to Modify Oracle Applications Data

Oracle provides powerful tools you can use to create, store, change,retrieve and maintain information in an Oracle database. But if you useOracle tools like SQL*Plus to modify Oracle Applications data, you riskdestroying the integrity of your data and you lose the ability to auditchanges to your data.

Because Oracle Applications tables are interrelated, any change youmake using an Oracle Applications form can update many tables atonce. But when you modify Oracle Applications data using anythingother than Oracle Applications forms, you may change a row in onetable without making corresponding changes in related tables. If yourtables get out of synchronization with each other, you risk retrievingerroneous information and you risk unpredictable results throughoutOracle Applications.

When you use Oracle Applications forms to modify your data, OracleApplications automatically checks that your changes are valid. OracleApplications also keeps track of who changes information. But, if youenter information into database tables using database tools, you may

viii Multiple Reporting Currencies in Oracle Applications

store invalid information. You also lose the ability to track who haschanged your information because SQL*Plus and other database toolsdo not keep a record of changes.

Consequently, we STRONGLY RECOMMEND that you never useSQL*Plus, Oracle Data Browser, database triggers, or any other tool tomodify Oracle Applications tables, unless we tell you to do so in ourmanuals.

Other Information Sources

You can choose from many sources of information, includingdocumentation, training, and support services, to increase yourknowledge and understanding of Multiple Reporting Currencies.

Most Oracle Applications documentation is available in Adobe Acrobatformat on the Oracle Applications Documentation Library CD. We supplythis CD with every software shipment.

If this manual refers you to other Oracle Applications documentation,use only the Release 11 versions of those manuals unless we specifyotherwise.

Oracle Applications User’s Guide

This guide explains how to navigate, enter data, query, run reports, andintroduces other basic features of the graphical user interface (GUI)available with this release of Multiple Reporting Currencies. Thisguide also includes information on setting user profiles, as well asrunning and reviewing reports and concurrent requests.

You can also access this user’s guide online by choosing ”GettingStarted with Oracle Applications” from any Oracle Applications helpfile.

Related User’s Guides

Multiple Reporting Currencies shares business and setup informationwith other Oracle Applications products. Therefore, you may want torefer to other user’s guides when you set up and use MultipleReporting Currencies.

If you do not have the hardcopy versions of these manuals, you canread them by choosing Library from the Help menu, or by reading

ixPreface

from the Oracle Applications Document Library CD, or by using a webbrowser with a URL that your system administrator provides.

Oracle General Ledger User’s Guide

Use this manual when you define primary and reporting sets of books,rate type, and currencies, and when you need to enter daily rates.

Oracle Cash Management User’s Guide

This manual explains how you can reconcile your payments andreceipts with your bank statements.

Oracle Purchasing User’s Guide

If you plan to use MRC with Oracle Purchasing, refer to this user’sguide for general information about Oracle Purchasing.

Oracle Payables User’s Guide

If you plan to use MRC with Oracle Payables, refer to this user’s guidefor general information about Oracle Payables.

Oracle Receivables User’s Guide

If you plan to use MRC with Oracle Receivables, refer to this user’sguide for general information about Oracle Receivables.

Oracle Projects User’s Guide

If you plan to use MRC with Oracle Projects, refer to this user’s guidefor general information about Oracle Projects.

Oracle Assets User’s Guide

If you plan to use MRC with Oracle Assets, refer to this user’s guidefor general information about Oracle Assets.

Country–Specific Manuals

Use these manuals to meet statutory requirements and commonbusiness practices in your country or region. Look for a User’s Guideappropriate to your country; for example, see the Oracle Financials forthe Czech Republic User’s Guide for more information about using thissoftware in the Czech Republic.

x Multiple Reporting Currencies in Oracle Applications

Multiple Organizations in Oracle Applications

If you use the Oracle Applications Multiple Organization Supportfeature to use multiple operating units in a single installation of OracleApplications, use this guide to learn about setting up and using theMultiple Organization Support feature.

Oracle Applications Global Accounting Engine User’s Guide

Use this manual if you plan to process Payables and Receivabletransactions using the Global Accounting Engine.

Installation and System Administration

Oracle Applications Installation Manual

This manual and the accompanying release notes provide informationyou need to successfully install Oracle Financials, Oracle Public SectorFinancials, Oracle Manufacturing, or Oracle Human Resources in yourspecific hardware and operating system software environment.

Oracle Applications Upgrade Manual

This manual explains how to prepare your Oracle Applicationsproducts for an upgrade. It also contains information on finishing theupgrade procedure for each product. Refer to this manual and theOracle Applications Installation Manual when you plan to upgrade yourproducts.

Oracle Applications System Administrator’s Guide

This manual provides planning and reference information for theOracle Applications System Administrator. It contains information onhow to define security, customize menus and online help, and manageprocessing.

Oracle Applications Product Update Notes

This book contains a summary of each new feature we added sinceRelease 10.7, as well as information about database changes and seeddata changes that may affect your operations or any custom reportsyou have written. If you are upgrading from Release 10.6 or earlier,you also need to read Oracle Applications Product Update NotesRelease 10.7.

xiPreface

Other Information

Training

Oracle Education offers a complete set of training courses to help youand your staff master Oracle Applications. We can help you develop atraining plan that provides thorough training for both your projectteam and your end users. We will work with you to organize coursesappropriate to your job or area of responsibility.

Training professionals can show you how to plan your trainingthroughout the implementation process so that the right amount ofinformation is delivered to key people when they need it the most. Youcan attend courses at any one of our many Educational Centers, or youcan arrange for our trainers to teach at your facility. In addition, wecan tailor standard courses or develop custom courses to meet yourneeds.

Support

From on–site support to central support, our team of experiencedprofessionals provides the help and information you need to keepMultiple Reporting Currencies working for you. This team includesyour Technical Representative, Account Manager, and Oracle’s largestaff of consultants and support specialists with expertise in yourbusiness area, managing an Oracle server, and your hardware andsoftware environment.

About Oracle

Oracle Corporation develops and markets an integrated line ofsoftware products for database management, applicationsdevelopment, decision support, and office automation, as well asOracle Applications, an integrated suite of more than 45 softwaremodules for financial management, supply chain management,manufacturing, project systems, human resources, and sales andservice management.

Oracle products are available for mainframes, minicomputers, personalcomputers, network computers, and personal digital assistants,allowing organizations to integrate different computers, differentoperating systems, different networks, and even different databasemanagement systems, into a single, unified computing and informationresource.

xii Multiple Reporting Currencies in Oracle Applications

Oracle is the world’s leading supplier of software for informationmanagement, and the world’s second largest software company.Oracle offers its database, tools, and applications products, along withrelated consulting, education, and support services, in over 140countries around the world.

Thank You

Thank you for using Oracle Multiple Reporting Currencies and thisguide.

We value your comments and feedback. At the end of this manual is aReader’s Comment Form you can use to explain what you like ordislike about Multiple Reporting Currencies or this user’s guide. Mailyour comments to the following address or call us directly at (650)506–7000.

Oracle Applications Documentation ManagerOracle Corporation500 Oracle ParkwayRedwood Shores, CA 94065U.S.A.

Or, send electronic mail to [email protected].

C H A P T E R

1

1 – 1Overview

Overview

1 – 2 Multiple Reporting Currencies in Oracle Applications

Overview of Multiple Reporting Currencies

The Multiple Reporting Currencies (MRC) feature allows you to reportand maintain accounting records at the transaction level, in more thanone functional currency. You do this by defining one or more reportingsets of books, in addition to your primary set of books. In yourreporting sets of books, you maintain records in a functional currencyother than your primary functional currency. You can set up multiplereporting sets of books and associate them with a primary set of books.

Your primary functional currency is the currency you use to recordtransactions and maintain your accounting data within OracleApplications. The functional currency is generally the currency inwhich you transact most of your business and the one you use for legalreporting.

A reporting functional currency is a currency other than your primaryfunctional currency for which you need to report accounting data. Youmust define a set of books for each of your reporting functionalcurrencies.

When you enter transactions in Oracle Applications, they areconverted, as needed, into your primary functional currency and eachof your reporting functional currencies. You log into a reportingresponsibility to inquire and report on transactions and accountbalances in your reporting functional currencies. For more information,see MRC Features: page 1 – 3.

Oracle Applications Support for MRC

The following Oracle Applications support Multiple ReportingCurrencies:

• General Ledger • Payables

• Purchasing • Receivables

• Cash Management • Projects

• Assets • Cost Management

Note: Cost Management amounts are converted to a specifiedreporting currency when you request a report. The convertedamounts, however, are not stored in the Cost Managementsubledger. For more information, see Cost Management: page4 – 12.

1 – 3Overview

When to Use MRC

MRC is specifically intended for use by organizations that mustregularly and routinely report their transactions and financial results inmultiple currencies, other than their primary functional currency. Ifyou only need to report balances in a currency other than your primaryfunctional currency, the General Ledger Translation feature is probablysufficient.

Note: MRC is not intended as a replacement for GeneralLedger’s translation feature.

Typically, you should consider using MRC when:

• You operate in a country whose unstable currency makes itunsuitable for managing your business. As a result, you need tomanage your business in a more stable currency and still be ableto report your transactions and account balances in the unstablelocal currency.

• Your company is multinational, and you need to report financialinformation in a common functional currency other than that ofthe transaction or your primary functional currency.

• You operate in a country that is part of the European MonetaryUnion (EMU), and you want to concurrently report in Euro inpreparation for the pan–European currency.

MRC Features

Reporting Sets of Books

In Oracle Applications you record day–to–day business transactions inyour organization’s primary set of books or post transactions to theprimary set of books from your subledgers. From the primary set ofbooks, you can report your account balances in your primaryfunctional currency.

To use MRC, you must define additional sets of books, called reportingsets of books, and associate them with a primary set of books. Whendefining a reporting set of books, you specify your reporting functionalcurrency as the set of book’s functional currency. This is the currencyin which you want to inquire and report your transactions and accountbalances.


For example, assume your business is located in Canada. You use aprimary set of books whose functional currency is Canadian Dollars(CAD), but you also need to inquire and report on your transactionsand balances in U.S. Dollars (USD), since this is the functional currencyof your parent organization. You define a reporting set of books with afunctional currency of USD, then you associate this reporting set ofbooks with your primary set of books.

Note: The full range of General Ledger functionality isavailable from a reporting set of books. You can post journals,revalue and translate balances, perform consolidations, queryaccount balances, submit standard General Ledger reports, anddefine custom financial reports.

Transaction–Level Conversion

When you enter transactions in Oracle Applications that support MRC,they are converted, as needed, into your primary functional currencyand each of your reporting functional currencies, as follows:

• Primary functional currency transactions: All transactionsdenominated in your primary functional currency are recordedin this currency. The transactions are also convertedautomatically to each of your reporting functional currencies.

• Foreign currency transactions: Transactions denominated in aforeign currency are converted automatically to your primary setof books’ functional currency and to each of your reportingfunctional currencies.

Additional Information: For more information about howamounts are converted, see:

MRC Conversion Business Rules: page 2 – 22

Overview of Multi–Currency Accounting(Oracle General Ledger User’s Guide)

Subledger Transactions

When you enter transactions into the subledgers of Oracle Applicationsthat support MRC, the transactions are converted to your reportingfunctional currencies at the time of original entry. The primaryfunctional currency amounts and their associated reporting currencyamounts are stored together in your subledgers. You must postsubledger transactions to General Ledger in both the primary set ofbooks and in each reporting set of books.

1 – 5Overview

Note: Since conversion occurs when the transactions areentered, your reporting currency amounts are alwayssynchronized with your primary currency amounts.

General Ledger Journals

Journal entries that originate in General Ledger, such as manualjournals, recurring journals, and MassAllocations, as well as journalsthat you import from sources other than Oracle Applications’subledgers, are converted to your reporting functional currencies whenyou post the journals in General Ledger in your primary set of books.

The converted journals are then copied from your primary set of booksto each of the associated reporting sets of books. The convertedjournals must be posted separately in each reporting set of books.

Note: The balances in your reporting sets of books will not besynchronized with the balances in the associated primary set ofbooks until you:

– Post your subledger transactions to General Ledger fromboth your primary and associated reporting sets of books

– Post all journals in your primary set of books

– Post the converted journals in each of the associatedreporting sets of books

Inquiry and Reporting in Multiple Currencies

Oracle Subledgers

When you enter transactions into the subledgers of Oracle Applicationsthat support MRC, the transactions are converted to your reportingfunctional currencies at the time of original entry. As a result, yourreporting currency information is immediately available for inquiryand reporting in the subledgers. Each inquiry or report that normallydisplays information in the primary functional currency can also bedisplayed in any of the associated reporting currencies. To do so, youlog into a reporting responsibility, then view and report transactions inthe reporting currencies associated with that responsibility.

You must post subledger transactions to General Ledger in both theprimary set of books and in each reporting set of books. After youhave posted the transactions, you can log into a General Ledgerreporting responsibility, post the newly created journals, then report on


the journals and the account balances of the associated reporting set ofbooks.

Oracle General Ledger

For General Ledger journals, you must complete the posting process inboth your primary set of books and each associated reporting set ofbooks before you can report on the updated balances. Note thatseparate balances are updated for each set of books.

Note: Before you can report on your updated balances, youmust also post your subledger transactions to General Ledgerfrom both your primary and associated reporting sets of books,and post the newly created journals in both your primary andassociated reporting sets of books.

Each General Ledger report or inquiry that normally displaysinformation in the primary functional currency can also be displayed inany of the associated reporting currencies. To inquire or report on theaccount balances of a reporting set of books, you log into the associatedGeneral Ledger reporting responsibility.

When you inquire on account balances in a reporting set of books, youcan drill down to the subledger details (in your reporting functionalcurrency) using General Ledger’s standard drilldown features.

See: Drilling Down to Journal DetailDrilling Down to Oracle Payables DetailDrilling Down to Oracle Receivables Detail

(Oracle General Ledger User’s Guide)

For reconciliation purposes, you can use the Financial StatementGenerator (FSG) to create a custom comparison report that listsbalances from your primary and reporting sets of books in separatecolumns. Use this report as the basis for reconciling your primary andreporting sets of books.

See: Overview of the Financial Statement Generator(Oracle General Ledger User’s Guide)

Euro Support

MRC allows Oracle Applications to support organizations that aretransitioning from their national currency to the Euro:

❑ Transition Period: If you currently use Oracle Applications,you can continue to maintain your current set of books in yournational currency and use MRC to begin reporting transactions

1 – 7Overview

and financial results in the Euro. If you are implementingOracle Applications for the first time, you can set up yourprimary set of books using Euro as the functional currency anduse MRC to report transactions and financial results in yournational currency.

❑ Currency Conversion: MRC observes the fixed–raterelationships you defined between the Euro and EMUcurrencies, as well as the effective starting dates of thoserelationships, when converting transaction amounts to or fromthe Euro or EMU currencies. When converting amounts fromyour primary functional currency to your reporting functionalcurrencies, MRC fully complies with the conversion guidelinesestablished by the European Commission.

C H A P T E R

2

2 – 1Setup

Setup


Setting Up MRC

The following table provides a summary of the steps you must followto set up MRC in your applications. These steps are described in moredetail in the next section.

Note: You must install MRC before you can begin the setupsteps in this section. See: Oracle Applications Installation Manualfor information about installing MRC.

Step DescriptionWindow Name

(Responsibility)

❑ Step 1 – Enable or define primary set of books:page 2 – 4

Set of Books(General Ledger)

❑ Step 2 – Enable and/or define reporting currencies:page 2 – 4

Currencies(General Ledger)

❑ Step 3 – Define reporting sets of books: page 2 – 5 Set of Books(General Ledger)

❑ Step 4 – Assign reporting sets of books to primaryset of books: page 2 – 7

Assign Reporting Setsof Books(General Ledger)

❑ Step 5 – Define conversion options for eachapplication: page 2 – 9

Conversion Options(General Ledger)

❑ Step 6 – Define General Ledger conversion rules:page 2 – 14

GL Conversion Rules(General Ledger)

❑ Step 7 – Define reporting responsibilities: page2 – 19

Responsibilities(System Administrator)

❑ Step 8 – Assign reporting sets of books toreporting responsibilities: page 2 – 21

System Profile Values(System Administrator)

Table 2 – 1 (Page 1 of 1) MRC Setup Steps

Note: Daily rates are used to convert your primary set ofbook’s transactions to the appropriate reporting currencies. If

2 – 3Setup

you do not currently maintain daily rates, you must do sowhen you implement MRC.

See: Entering Daily Rates(Oracle General Ledger User’s Guide)

MRC Conversion Business Rules: page 2 – 22


MRC Setup Steps

Step 1 – Enable or Define Primary Set of Books

If you currently use Oracle Applications, you must enable your set ofbooks as the MRC primary set of books. If you are installing OracleApplications for the first time, you must define your primary set ofbooks.

Note: Your primary set of books is where you record yourday–to–day business transactions in Oracle Applications. Theprimary set of books uses a specific chart of accounts,accounting calendar, and functional currency. For MRCpurposes, the functional currency is always the primaryfunctional currency.

For each set of books you use with MRC, you need to specify whether itis a primary or reporting set of books. This is done on the Set of Bookswindow, using the Reporting Currency Options alternative region.

See: Defining Sets of Books(Oracle General Ledger User’s Guide)

Step 2 – Enable and/or Define Reporting Currencies

To use MRC, you may need to enable and/or define additionalcurrencies if the currency you want to use for a reporting set of books isnot already enabled or does not appear in the list of predefinedcurrencies. In addition, you need to enable and/or define anycurrencies you expect to use to enter transactions.

See: Defining Currencies(Oracle General Ledger User’s Guide)

Definitions

Throughout this guide, we refer to currencies in one of three contexts —primary functional currency, reporting functional currency, andtransaction currency. Each is explained below:

Primary Functional Currency: the currency you use to recordtransactions and maintain your accounting data within OracleApplications. The primary functional currency is generally the currency

2 – 5Setup

in which you transact most of your business and the one you use forlegal reporting.

Reporting Functional Currency: a currency other than your primaryfunctional currency for which you need to report accounting data. Forexample, as of January 1, 1999, the new pan–European currency, theEuro, will become effective. If you need to report in the Euro currency,you will need a reporting set of books with the Euro as the functionalcurrency. Therefore, you need to enable the EUR currency.

Transaction Currency: the currency in which a transaction originates.For example, if you are a Canadian organization and you trade withorganizations located in Japan, you must enable the Japanese Yen if youwill be issuing purchase orders, generating invoices, paying bills, andreceiving payments in Yen.

Step 3 – Define Reporting Sets of Books

To use MRC, you must define reporting sets of books and associate themwith your primary set of books.

Note: A reporting set of books is a financial reporting entitythat is associated with a primary set of books. The reporting setof books has the same chart of accounts and accountingcalendar as the primary set of books, but usually has a differentfunctional currency.

For example, assume that your company headquarters is located inAustralia and that its primary functional currency is Australian Dollars(AUD). Assume also that you have one subsidiary each in Canada andGermany, both of which maintain a primary set of books in its localfunctional currency — Canadian Dollars (CAD) for the Canadiansubsidiary and Deutsche Marks (DEM) or the Euro (EUR) for theGerman subsidiary. Each subsidiary should maintain a reporting set ofbooks in AUD, so it can analyze and report transactions using theparent’s functional currency.

For each reporting set of books you define, you need to specify it as areporting set of books on the Set of Books window, using the ReportingCurrency Options alternative region.

See: Defining Sets of Books(Oracle General Ledger User’s Guide)


Other Considerations

❑ If your primary set of books is defined as an average balancesconsolidation set of books, any associated reporting sets of booksmust also be defined as average balances consolidation sets ofbooks.

❑ If you use combined basis accounting with Oracle Payables, you willhave two Payables sets of books (primary and secondary). One willbe for accrual basis accounting and the other will be for cash basisaccounting. If you want to report Payables transactions in yourreporting currencies for each accounting basis, you must define areporting set of books for each.

Other Set of Books Options

Some set of books options, such as the chart of accounts and accountingcalendar, must be the same in both your primary and reporting sets ofbooks. For other set of books options, we specifically recommend or donot recommend that they be the same in both your primary andreporting sets of books. For still other set of books options, you set themin each reporting set of books depending on what features you wantavailable in that reporting set of books.

The following table summarizes the set of books options and providesguidance for setting them in your reporting sets of books.

Set of Books Option Recommended Setting in Reporting Sets of Books

Functional Currency Different from primary set of books unless you havea specific reason for using the same functionalcurrency in both sets of books (see Note below)

Allow Suspense Reporting Same as primary set of books.

Balance Intercompany Journals Same as primary set of books.

Enable Average Balances Same as primary set of books only if you want toinquire and report average balance transactions inyour reporting currency.

Enable Journal Approval Same as primary set of books only if you wantjournals created directly in your reporting set ofbooks to be processed through your organization’sapproval hierarchy.

Table 2 – 2 (Page 1 of 2) Other Set of Books Options


Please see the Multiple Reporting Currencies Documentation Update (mrcupd.pdf, available from the "Updates" link in the documentation spreadsheet) for important, updated information about this feature.

2 – 7Setup

Recommended Setting in Reporting Sets of BooksSet of Books Option

Enable Journal Entry Tax Same as primary set of books. If it is not the same,you will not be able to view tax details when youinquire on journals in your reporting set of books.

Accounts Same as primary set of books.

Average Balance Options:Consolidation Set of Books

Must be the same as primary set of books.

Enable Budgetary Control You cannot enable for reporting sets of books.

Require Budget Journals Same as primary set of books if you want to requirethat budget journals be used to enter budgetamounts in your reporting set of books.

Table 2 – 2 (Page 2 of 2) Other Set of Books Options

Note: In some circumstances, you may want to use the samefunctional currency for both your primary and reporting sets ofbooks. For example, for financial or currency management.You can apply different revaluation options in the primary andreporting sets of books, providing different financialinformation for each set of books.

Step 4 – Assign Reporting Sets of Books to Primary Set of Books

Use the Assign Reporting Sets of Books window to assign eachreporting set of books to its related primary set of books. Note thefollowing rules:

❑ You can assign up to eight reporting sets of books to a singleprimary set of books. Most organizations will find no need toassign more than three.

Caution: If you need to assign more than three reporting setsof books to a primary set of books, be aware that each additionalassignment will have an incremental impact on your system’sperformance and disk space consumption.

❑ You can assign the same reporting set of books to more than oneprimary set of books, provided they all have the same calendar andchart of accounts. You might want to do this if you need toconsolidate transactions from multiple primary sets of books (withthe same or different functional currencies) into the same reportingcurrency. For more information, see MRC ImplementationConsiderations: page 5 – 2.


❑ You cannot assign a primary set of books to another primary set ofbooks, or to a reporting set of books.

❑ If you use combined basis accounting in Oracle Payables, you onlyneed to assign the related reporting set of books to your Payablesprimary set of books in this step. The relationship for the Payablessecondary set of books will be made in the next step when youdefine the Payables conversion options.

� To assign a reporting set of books to a primary set of books:

1. Navigate to the Assign Reporting Set of Books window.

2. Select your primary set of books from the list of values. The set ofbooks’ functional Currency, Chart of Accounts, and accountingCalendar will be displayed.

Note: Only those sets of books that have been defined as aprimary set of books will be included in the list of values.

3. From the list of values in the Reporting Set of Books region, selectthe reporting set of books that you want to assign to the primary setof books. The reporting set of books’ functional currency will bedisplayed.

Note: Only those sets of books that have been defined as areporting set of books will be included in the list of values.

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4. Choose the Conversion Options button to define conversion optionsfor each combination of Oracle Application and operating unit forwhich you want to convert transactions to your reporting functionalcurrency for this reporting set of books. See: Define ConversionOptions for Each Application: page 2 – 9.

5. Save your work.

6. Repeat the previous three steps for each reporting set of books youwant to assign to the primary set of books.

Step 5 – Define Conversion Options for Each Application

For each reporting set of books assignment you make, you must defineconversion options for each combination of Oracle Application andoperating unit for which you want to convert transactions to yourreporting functional currencies. You can set conversion options for theseapplications:

• General Ledger • Assets

• Payables • Receivables

• Projects • Purchasing

Note: When you use Oracle Applications’ MultipleOrganizations feature with Payables, Receivables, Purchasing,or Projects, you need to define your MRC conversion options atthe operating unit level. For more information about operatingunits, see Multiple Organizations in Oracle Applications.

For Assets, you define conversion options at the Asset Booklevel. For General Ledger, you define conversion options at theapplication level only.

Conversion options you can set include the reporting conversion type,the action to take when a conversion rate cannot be found, and the rangeof effective dates for which transactions should be converted toreporting currencies. Also, you need to set some application specificoptions, such as

• Oracle Assets: specify the Asset Book (depreciation book).

• Oracle Payables: optionally specify the AP Reporting SecondaryBook if you use combined basis accounting.

• General Ledger: specify GL Conversion Rules, which controljournal conversion at the journal source and category level.


� To assign conversion options to Oracle Applications:

1. From the Assign Reporting Set of Books window, choose theConversion Options button. The Conversion Options window willappear, displaying your primary and reporting set of booksinformation.

2. Select Operating Units/Books from the poplist.

3. In the region below the poplist, select the application for which youwant to define conversion options.

4. Enter your operating units/books information.

See: Operating Units/Books Information: page 2 – 11

5. Choose Conversion Options from the poplist. The ConversionOptions alternative region will appear.

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6. Enter your conversion options.

See: Conversion Options: page 2 – 12

7. Save your work.

Operating Units/Books Information

Operating Unit: For Payables, Receivables, Purchasing, or Projects,specify the operating unit for which your conversion options apply.This allows you to define different conversion options for eachoperating unit. Also, if you don’t want an operating unit’s transactionsconverted to your reporting currencies, you can choose to omit thatoperating unit when you define the conversion options for the relatedapplication.

Asset Book: For Assets, specify the asset depreciation book for whichyour conversion options apply. The asset depreciation book can beeither a corporate book or a tax book. You can associate multiple assetdepreciation books to a reporting set of books.

Note: The asset depreciation book you specify must be linkedto your primary set of books.

AP Reporting Secondary Book: For Payables, enter the AP ReportingSecondary Book if you use combined basis accounting and want yourPayables secondary set of books transactions to be converted to yourreporting currencies.

The diagram below illustrates the relationship between the AP primaryand secondary books, and their related reporting sets of books. In the

Figure 2 – 1


diagram, the Payables primary set of books is used for accrual basisaccounting and the Payables secondary set of books is used for cashbasis accounting.

Relationship of Payables Books to Reporting Sets of Books

Payables Combined Basis Accounting

AP Reporting Secondary Book

Assign ReportingSet of Books

Reporting Setof Books

Accrual Basis(EUR)

Payables SecondarySet of Books

(EUR)Cash Basis

Primary Setof Books

Accrual Basis(BEF)

Payables SecondarySet of Books

(BEF)Cash Basis

Conversion Options

Reporting Conversion Type: The conversion rate type MRC uses toretrieve exchange rates for converting transactions to your reportingcurrency. This differs from the conversion rate type you specify whenyou enter a transaction. Oracle Applications use the transactionconversion rate type to retrieve exchange rates for converting enteredamounts from the transaction currency to your primary functionalcurrency (alternatively, you can specify your own rate).

You must enter a Reporting Conversion Type when defining conversionoptions for your subledger applications, such as Payables andReceivables.

Note: For General Ledger, the reporting conversion type is setfor specific combinations of journal source/category on the GLConversion Rules window. See: Step 6 – Define General LedgerConversion Rules: page 2 – 14

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For the reporting conversion type, you can specify your own conversionrate type or choose one of the predefined rate types. To specify yourown, you must first define it in General Ledger.

See: Defining Conversion Rate Types(Oracle General Ledger User’s Guide)

No Rate Action: Determines the action MRC should take if it cannotfind a rate for converting transactions to your reporting functionalcurrency, for the reporting conversion type as of the conversion date.

Note: For General Ledger, the No Rate Action field is set forspecific combinations of journal source/category on the GLConversion Rules window. See: Define General LedgerConversion Rules: page 2 – 14

You can select one of two options:

• Report Error: If MRC cannot find an exchange rate for convertingto the reporting functional currency, you will receive an errorwhen you try to save the transaction.

• Use Last Rate: If MRC cannot find an exchange rate forconverting to the reporting functional currency, it retrieves themost recently entered exchange rate. If MRC cannot find a storedexchange rate, you will receive an error when you try to save thetransaction.

Note: If you do not enter a value for the No Rate Action field, itdefaults to Use Last Rate.

Additional Information: When searching for the exchangerate, MRC will only look backwards the number of daysspecified in the profile option, MRC: Maximum Days to RollForward Conversion Rate. If you have not specified an entryfor the profile option, MRC will search back as far as the firstentered exchange rate.

Effective Dates — From/To: The range of effective dates for which youwant to convert transactions to your reporting functional currency forthe specified:

• Application and operating unit for Receivables, Payables,Purchasing, and Projects

• Application and Asset Book for Assets

• Application only for General Ledger

You must enter a From date, which is the first date for which MRC willconvert transactions.


Note: If you specify a To date for Assets or Projects, theApplication will immediately stop converting transactions toyour reporting currencies. This happens regardless of the Todate you specify, even if it is a future date.

For more information about choosing dates, see: ImplementationConsiderations: page 5 – 2.

Changing Conversion Options

You cannot delete conversion options once you save them. You can, however,change some of them, depending on the application to which theyapply:

❑ All applications: You can change the effective dates any time. Notethat the changes are effective immediately, but that they apply onlyto new transactions. The change has no effect on previously enteredtransactions.

Caution: We strongly recommend you do not change effectivedates once you begin using MRC. Changing the effective datesmay result in inconsistent transaction amounts and balances inyour reporting sets of books.

❑ All applications except General Ledger: You can change theReporting Conversion Type and the No Rate Action values anytime. Note that the changes are effective immediately, but that theyapply only to new transactions. The change has no effect onpreviously entered transactions.

❑ Payables: You can change the AP Reporting Secondary Book. Thechange is effective immediately, but applies only to newtransactions. The change has no effect on previously enteredtransactions.

Caution: We strongly recommend you do not change the APReporting Secondary Book once you begin using MRC.Changing the AP Reporting Secondary Book may result ininconsistent transaction amounts and balances in your APReporting Secondary Book.

Step 6 – Define General Ledger Conversion Rules

When you use MRC with General Ledger, you need to define conversionrules in addition to the effective dates you specify for General Ledger’s

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conversion options in the previous step. Conversion rules controljournal conversion at the journal source/category level.

You can define conversion rules for all predefined journal sources exceptthese:

• Revaluation, Move/Merge, and Move/Merge Reversal — MRCwill not convert journals that have these journal sources. Instead,you need to run each of these processes in both your primary andreporting sets of books.

• Receivables, Assets, Projects, AX Payables, and AX Receivables— MRC converts transactions from these sources directly in thesubledgers and stores the related reporting currency amounts inthose subledgers.

Note that GL Conversion Rules for the Payables and Purchasing journalsources are applied only to encumbrance journals. MRC will notconvert actual journals that have these journal sources assigned.

See: Special Considerations for General Ledger: page 4 – 2

� To assign conversion rules to General Ledger:

1. From the Conversion Options window, select the Oracle GeneralLedger entry from the region below the poplist, then choose the GLConversion Rules button.

2. Mark the Convert check box if you want journals with the specifiedjournal source and category to be converted to your reportingcurrency. Leave the check box unmarked if you do not wantjournals with the specified journal source and category to beconverted.


3. Enter the journal source and category for which you want to setconversion rules.

Note: You can enter a specific journal source or category orenter Other to select a source or category other than those youhave specifically defined.

See: Defining Journal SourcesDefining Journal Categories


4. Select the Reporting Conversion Type and No Rate Action to usewhen converting journals with the specified journal source andcategory.

See: Conversion Options: page 2 – 12

5. Save your work.

Journal Source/Category Combinations

MRC uses the journal source and category combinations you define inyour GL conversion rules to determine if a journal should be converted.

When you post journals in your General Ledger primary set of books,MRC notes each journal’s source and category as it is posted. MRC thensearches your defined conversion rules for a matching source andcategory combination. MRC searches the conversion rules in thefollowing order, regardless of the order you entered the rules on the GLConversion Rules window:

Search Order Journal Source Journal Category

1 Specific source Specific category

2 Specific source Other

3 Other Specific category

4 Other Other

Table 2 – 3 (Page 1 of 1)

If MRC finds a matching source/category combination, it notes thereporting currency type and checks to see if transactions with theidentified source/category combination are to be converted. If they areto be converted, MRC converts the journal amount to the reportingcurrency and creates the converted journal in the reporting set of books.

Example Assumptions

Example 1

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Otherwise, the journal is not converted and the next journal in theposting batch is processed.

Note: If MRC cannot find a matching source/categorycombination, or if you have not defined any GL conversionrules, the journal will not be converted.

Below are three examples that illustrate how journals are convertedbased on different conversion rules.

Journal Source Journal Category

Journal #1 Manual Adjustment

Journal #2 Consolidation Consolidation

Journal #3 Manufacturing Freight

Journal #4 Spreadsheet Adjustment

Journal #5 Manufacturing Labor Cost

The following six conversion rules are defined:

Source Category Convert Result

Manual Adjustment Yes Journal #1 is converted, using thedefined conversion options for thiscombination.

Consolidation Consolidation No Journal #2 is NOT converted.

Other Freight Yes Journal #3 is converted, using thedefined conversion options for thiscombination. (i.e., All journals withcategory Freight are converted).

Spreadsheet Reclass Yes No journals in the example match thiscombination. (All journals withsource Spreadsheet and CategoryReclass are converted, using thedefined conversion options for thiscombination.)

Example 2

Example 3


ResultConvertCategorySource

Spreadsheet Other No Journal #4 is NOT converted. (i.e., Alljournals with source Spreadsheet(except those with category Reclass)are NOT converted.)

Other Other Yes Journal #5 is converted, using thedefined conversion options for thiscombination.

The following three conversion rules are defined:


Manufacturing Freight No Journal #3 is NOT converted. (i.e., Alljournals with source Manufacturingand category Freight are NOTconverted.)

Manufacturing Other Yes Journal #5 is converted. (i.e., Alljournals with source Manufacturingare converted, except those withcategory Freight.)

Other Other Yes Journals #1, 2, and 4 are converted,using the defined conversion optionsfor this combination.

The following two conversion rules are defined:


Manufacturing Freight No Journal #3 is NOT converted. (i.e., Alljournals with source Manufacturingand category Freight are NOTconverted.)

Manufacturing Other Yes Journal #5 is converted. (i.e., Alljournals with source Manufacturingare converted, except those withcategory Freight.)

2 – 19Setup

Note: In this example, Journals #1, 2, and 4 are NOT converted,since there is no conversion rule defined with a source of Otherand a category of Other.

Changing Conversion Rules

You can delete General Ledger conversion rules at any time. You canalso change a conversion rule as needed. For example, for any journalsource/category combination, you can change the Convert option,Reporting Conversion Type, and No Rate Action value. Note that thechanges are effective immediately, but that they apply only to newjournals. The change has no effect on previously entered journals.

Step 7 – Define Reporting Responsibilities

You or your system administrator must define your organization’s MRCreporting responsibilities before anyone uses MRC. The purpose ofthese reporting responsibilities is to provide the appropriate level ofaccess your users need to perform their inquiry and reporting activitiesin your reporting currencies.

A responsibility is a level of authority in Oracle Applications that letsusers access only those Oracle Applications functions and dataappropriate to their role in an organization. Each responsibility allowsaccess to a specific application or applications, a set of books, a restrictedlist of windows, a restricted list of functions, and reports in a specificapplication.

Notes:

❑ This step is generally performed by a system administrator.

❑ The responsibilities you define in this step should be used forinquiry and reporting purposes only. Day–to–day activities, such ascreating purchase orders or invoices, should be performed usingyour standard subledger responsibilities.

❑ This step applies only to your Oracle Applications subledgers andnot to General Ledger. For example, you may need to define aPayables reporting responsibility and a Purchasing reportingresponsibility.

❑ Oracle provides predefined MRC responsibilities as examples youcan use to set up your organization’s reporting responsibilities.


Responsibilities Window

Use the Responsibilities window to define your MRC reportingresponsibilities. The steps to define responsibilities are described in theOracle Applications System Administrator’s Guide.

See: Responsibilities Window(Oracle General Ledger User’s Guide)

When you define your reporting responsibilities, follow the guidelinesbelow for completing the fields on the Responsibilities window:

Data Group Name: Select the name of the data group you definedearlier when you installed MRC.

See: Oracle Applications System Installation Manual

Menu: Enter the name of the MRC menu for the product for which youare defining the reporting responsibility. To use the related predefinedMRC menu, select the MRC menu for your product from the list ofresponsibilities. Pre–defined MRC menus are in the format <productcode>_MRC_NAVIGATOR_GUI.

Most of the predefined product–specific MRC menus allow users toaccess only the product’s inquiry functions and windows. For someproducts, other functions and windows are also accessible. Forexample, Assets users can run depreciation in both the primary andreporting sets of books. For more information on product–specificdifferences in the predefined menus, see: Menus: page A – 2.

Caution: We strongly recommend that you use the predefinedproduct–specific MRC menus provided by Oracle, rather thancreating a custom menu. If you choose to create a custom menu,we suggest that you start by making a copy of the relatedpredefined menu, then make any custom changes to the copy.

Your custom menu should not allow users to access anywindows or functions that are not already included in thepredefined MRC menu. Any other windows or functions youadd to your custom menu will not function properly whenaccessed by users.

Request Group Name: Enter the name of the MRC request group forwhich you are defining the reporting responsibility. To use the relatedpredefined MRC request group, select the request group from the list ofvalues. Pre–defined MRC request groups are in the format MRCPrograms <product code>.

2 – 21Setup

The predefined MRC request groups allow users to access only thosereports and programs that are appropriate to run when using an MRCreporting responsibility.

To use a custom request group, enter the name you gave to that requestgroup when you defined it.

Caution: We strongly recommend that you use the predefinedMRC request groups provided by Oracle, rather than creating acustom request group. If you choose to create a custom requestgroup, we suggest that you start by making a copy of the relatedpredefined request group, then make any custom changes to thecopy.

Your custom request group should not allow users to access anyprograms that are not already included in the predefined MRCrequest group. Any other programs you add to your customrequest group will not function correctly when accessed byusers. You can include any report in your custom requestgroup, however, those reports which are not already included inthe predefined request group will not display reportingcurrency amounts.

Step 8 – Assign Reporting Sets of Books to Reporting Responsibilities

You or your system administrator must assign a reporting set of booksto each of the reporting responsibilities defined in the previous step.This ensures that anyone using the reporting responsibility has access tothe correct subledger reporting currency amounts.

Note: This step is generally performed by a systemadministrator.

To create the association between a reporting responsibility and areporting set of books, set the following two profile options to thereporting set of books name at the responsibility level for each of yourreporting responsibilities:

GL: Set of Books NameMRC: Reporting Set of Books

See: Overview of Setting User Profiles(Oracle General Ledger User’s Guide)


MRC Conversion Business Rules

When you enter transactions in Oracle Applications that support MRC,they are converted, as needed, into your primary functional currencyand each of your reporting functional currencies, as follows:

• Primary functional currency transactions: All transactionsdenominated in your primary functional currency are recorded inthis currency. MRC converts the transactions automatically toeach of your reporting currencies.

• Foreign currency transactions: Transactions denominated in aforeign currency are converted automatically to your primary setof books’ functional currency. MRC converts the transactions toeach of your reporting currencies.

MRC generally converts from the transaction currency to your reportingcurrencies. In some cases, MRC converts from the primary functionalcurrency to your reporting currency. We discuss the reporting currencyconversion rules in the next section.

Reporting Currency Conversion Rules

Reporting currency conversion rules differ depending on whether theexchange rate relationship between a transaction and reporting currencyis variable or fixed. When there is a variable relationship, the exchangerate between the two currencies fluctuates. When there is a fixedrelationship, the exchange rate between the two currencies remainsconstant, having been fixed at a specific point in time.

Note: As of January 1, 1999, the national currencies of countrieswho are members of the European Monetary Union (EMU) willbecome another denomination of the Euro, the pan–Europeancurrency. Fixed exchange rates will be used between the Euroand each EMU currency.

Variable Exchange Rate Relationships

Transaction Currency Same as Primary Currency

The following diagram illustrates the conversion business rules thatapply when the transaction currency is the same as the primarycurrency and a variable rate relationship exists between the transactionand reporting currencies:

2 – 23Setup

Same

ReportingCurrency

TransactionCurrency

PrimaryCurrency

Transaction Currency Same as Primary Currency

Reporting Conversion Type

MR

C C

onve

rsio

nWhen the transaction and primary currencies are the same, noconversion is needed to your primary currency. When MRC convertsthe transaction to your reporting currency, it uses the appropriatereporting conversion type you specified for the application andoperating unit that originated the transaction.

See: Step 5 – Define Conversion Options for Each Application: page 2 – 9 Step 6 – Define General Ledger Conversion Rules: page 2 – 14

Transaction Currency Differs from Primary and Reporting Currency

The following diagram illustrates the conversion business rules thatapply when the transaction currency differs from both the primary andreporting currency, and a variable rate relationship exists between thetransaction and reporting currencies:

Example 1


Transaction Currency Differs from Both Currencies

PrimaryCurrency

Transaction Currency

ReportingConversion

Type

User specifiedor

EMU Fixed

MR

C C

onversion

Con

vers

ion

ReportingCurrency

Your application converts the transaction to your primary currencyusing a conversion rate type you specify, or the rate type EMU Fixedwhen both of your currencies are either an EMU currency or the Euro.For example, EMU to EMU, EMU to Euro, or Euro to EMU.

MRC converts the transaction to your reporting currency using theappropriate reporting conversion type you specified for the applicationand operating unit that originated the transaction.

Note: The only exception to the case above is when you specifyyour own transaction–to–primary currency conversion rate.This case is explained in the next diagram.

You receive an invoice for 1,000.00 Australian dollars (AUD) from anAustralian supplier. Your organization uses spot rates to account for theinvoice in your primary set of books, which is maintained in Canadiandollars (CAD). You use corporate exchange rates to convert amounts toU.S. dollars (USD) for reporting purposes.

Summary of related information:

Transaction currency: AUD

Primary currency: CAD

Reporting Currency: USD

2 – 25Setup

Spot exchange rate (AUD to CAD): 0.9181

Corporate exchange rate (AUD to USD): 0.6409

This is how the invoice will be converted:

Transaction amount: 1,000.00 AUD

Primary amount: 918.10 CAD

(0.9181 * 1,000.00 AUD)

Reporting amount: 640.90 USD

(0.6409 * 1,000.00 AUD)

Transaction Currency Differs from Primary and Reporting Currencyand You Specify the Conversion Exchange Rate

The following diagram illustrates the conversion business rules thatapply when the transaction currency is different from both the primarycurrency and the reporting currency, a variable rate relationship existsbetween the transaction and reporting currencies, and you specify atransaction–to–primary currency conversion rate when you enter thetransaction:

TransactionCurrency

Con

vers

ion

User Specifies Rate

ReportingCurrency

ReportingConversion

Type

MRC Conversion

Transaction Currency Differs from Both Currencies and

User–SpecifiedExchange Rate

PrimaryCurrency

Example 2


Your application converts the transaction to your primary currencyusing the rate you specify. The conversion rate type will be User in bothyour primary and reporting set of books.

MRC converts the converted primary currency transaction to yourreporting currency using the appropriate reporting conversion type youspecified for the application and operating unit that originated thetransaction.

You receive an invoice for 1,000.00 Australian dollars (AUD) from anAustralian supplier. Your contract with the supplier was originallynegotiated using prices in Canadian dollars. The exchange rate used atthe time of the agreement was 0.8950 (1 Australian dollar = 0.8950Canadian dollars). This is also the rate specified on the invoice. Yourorganization uses corporate exchange rates to convert amounts to U.S.dollars for reporting purposes.


Transaction currency: AUD

Primary currency: CAD

Reporting Currency: USD

User–specified rate (AUD to CAD): 0.8950

Corporate exchange rate (CAD to USD): 0.6974


Transaction amount: 1,000.00 AUD

Primary amount: 895.00 CAD

(0.8950 * 1,000.00 AUD)

Reporting amount: 624.17 USD

(0.6974 * 895.00 CAD)

2 – 27Setup

Transaction Currency Same as Reporting Currency

The following diagram illustrates the conversion business rules thatapply when the transaction currency is the same as the reportingcurrency:

Same

PrimaryCurrency

TransactionCurrency

ReportingCurrency

Transaction Currency Same as Reporting Currency

User–Specified Exchange Rate,EMU Fixed,

orUser–Specified Conversion TypeC

onve

rsio

n

When the transaction and reporting currencies are the same, noconversion is needed to your reporting currency. MRC uses thetransaction amount as the reporting currency amount.

Your application converts the transaction to your primary currencyusing one of these conversion rate types:

User–specified: the conversion rate type you specified

EMU Fixed: when both of the currencies are either an EMU currency orthe Euro

User: when you specify a transaction–to–primary currency conversionrate.

Fixed Conversion Rate Relationships

When both your transaction and reporting currency is the Euro or anEMU currency, MRC uses the conversion rate type EMU Fixed when itconverts your transaction amount to your reporting currency, unless thetransaction and reporting currency are the same. In this case, noconversion is necessary.

Example


MRC converts transaction amounts in full compliance with EuropeanCommission guidelines that require using the fixed exchange ratebetween the Euro and each EMU currency.

In February 1999, after the transition period to the Euro begins, youreceive an invoice for 1,000 Belgian francs (BEF). Your primary set ofbooks is still maintained in your national currency units (Belgian francs),and you are preparing to convert your operations and financialaccounting to the Euro. For this reason, you have created a reporting setof books with a reporting functional currency of Euro and assigned it toyour primary set of books.


Transaction currency (EMU): BEF

Primary currency (EMU): BEF

Reporting Currency: EUR

Fixed conversion factor (EUR to BEF): 40.7048


Transaction amount: 1,000 BEF

Reporting amount: 24.57 EUR

(1000 BEF � 40.7048)

See Also

Assign Reporting Sets of Books: page 2 – 7

Defining Conversion Rate TypesOverview of Multi–Currency Accounting


2 – 29Setup

Conversion Rounding

MRC rounds converted and accounted amounts using the samerounding rules used throughout Oracle Applications products. MRCalso considers several factors that are a part of all the currenciespredefined in Oracle Applications, including:

• Currency Precision: the number of digits to the right of thedecimal point used in regular currency transactions.

• Extended Precision: the number of digits to the right of thedecimal point used in calculations for the currency.

• Minimum Accountable Unit: the smallest denomination used inthe currency. Note that this might not correspond to theprecision.

Note: Oracle Applications predefines all currencies specified inISO (International Standards Organization) Standard #4217.

See Also

Defining Currencies(Oracle General Ledger User’s Guide)

C H A P T E R

3

3 – 1Transaction Processing

Transaction Processing



This chapter describes transaction processing in General Ledger and allsubledgers that support MRC. The chapter also describes how MRCoperates in single–application installation, multiple–applicationinstallation, and Multiple Organization installation environments.

Before processing subledger transactions or General Ledger journals inan MRC environment, make sure the following prerequisites have beenmet:

Prerequisites

❑ Ensure that you have completed the MRC setup steps. See: SetupProcedures: page 2 – 2.

❑ Ensure that you have completed the MRC implementation steps.See: MRC Implementation Considerations: page 5 – 2.

❑ Ensure that you have entered all necessary daily rates. See:Entering Daily Rates (Oracle General Ledger User’s Guide).

General Ledger Journal Processing with MRC

This section describes General Ledger journal processing with MRC forthe following:

• Manual journals you enter on the Enter Journals window

• Unposted journals from a non–Oracle feeder system

• Unposted journals from an Oracle subledger that does notsupport MRC

• Recurring journals and MassAllocations

� To process journals in General Ledger:

1. From your primary set of books, enter, generate, or importjournals.

2. Post the journals in the primary set of books.

The posting process:

• Updates the account balances in both the transaction currencyand the primary functional currency.


• Converts the journals to reporting currencies according to theGeneral Ledger conversion rules.

• Creates unposted journals in each associated reporting set ofbooks.

3. Post the journals created in Step 2 in each associated reporting setof books.

The posting process updates the account balances in both thetransaction currency and the reporting functional currency.

You can report and inquire on journal entries and account balances inboth your primary and reporting sets of books.

For reconciliation purposes, you can use the Financial StatementGenerator (FSG) to create a custom comparison report that listsbalances from your primary and reporting sets of books in separatecolumns. Use this report as the basis for reconciling your primary andreporting sets of books.

See Also

Entering Journals (Oracle General Ledger User’s Guide)

Importing Journals (Oracle General Ledger User’s Guide)

Generating Recurring Journal Batches (Oracle General Ledger User’sGuide)

Generating MassAllocation Journals (Oracle General Ledger User’s Guide)


Enter Journal

Convert & Create

Primary Responsibility/Set of Books (BEF) Set of Books (Euro)

Reporting Responsibility/

General Ledger Journal Processing with MRC

Report

InquiryReport

Inquiry

Post

Post Journals

UNPOSTED JOURNAL

Line 10 01.100.1000

DEM EUR

Line 20 01.300.5000

xxx xxx

xxx xxx

UNPOSTED JOURNAL

Line 10 01.100.1000

DEM BEF

Line 20 01.300.5000

xxx xxx

xxx xxx

(DEM)

ACCOUNT BALANCES

DEMBEF

BEFDEM

xxxxxxxxxx

xxxxxxxxxx

01.300.500001.300.5000

01.100.100001.100.1000 DEM

EUR

EURDEM

xxxxxxxxxx

xxxxxxxxxx

01.300.500001.300.5000

01.100.100001.100.1000

ACCOUNT BALANCES

Generate

Import Journal

Journal (DEM)

Journals

(DEM)

FSG Reports

CASH

PAYABLES

RECEIVABLES

DEM BEF EUR

xxxxx

xxxxx

xxxxx

xxxxx

xxxxx

xxxxx

xxxxx

xxxxx

xxxxx


Processing Transactions in Assets

This section describes the flow of transactions from Assets to GeneralLedger in an MRC environment.

� To process transactions in Assets:

1. Enter transactions in your primary responsibility.

Entered transaction amounts are converted to each associatedreporting currency according to the defined conversion options.

2. If you have pending retirements/reinstatements, calculate gainsand losses in your primary responsibility.

Gain and loss amounts are converted to each associated reportingcurrency according to the defined conversion options.

3. From each reporting responsibility, run depreciation for theassociated asset depreciation book.

4. Once you have successfully run depreciation from all reportingresponsibilities, run depreciation from your primary responsibility.

5. In Assets, run the Create Journal Entries process from yourprimary responsibility to create journal entries in General Ledger.

6. In General Ledger, post the journals in your primary set of books.

The posting process updates the account balances in the primaryfunctional currency.

7. For each reporting set of books, repeat Steps 5 and 6.

The posting process updates the account balances in the reportingfunctional currencies.


From each associated reporting responsibility, you can view and reporton the transactions you entered or created in Steps 1 through 3 in thecorresponding reporting functional currency.

See Also

Oracle Assets User’s Guide


Enter Transaction

Convert



Assets Transaction Processing with MRC

Report

Inquiry

ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ

Asset 1Asset 2

ADDITIONBEF

xxxxxx

ASSET DEPRECIATION

Asset 1 01.100.1000

BEF

Asset 2 01.300.5000

xxx

xxx

(BEF)View

Depreciate

ACCOUNT BALANCES

EUREUR

xxxxxxxxxx01.300.5000

01.100.1000

Depreciate

Post Journals


Asset 1Asset 2

ADDITIONEUR

xxxxxx

Asset 1 01.100.1000

BEF

Asset 2 01.300.5000

xxx

xxx

CreateJournals

ASSET DEPRECIATION

Asset 1 01.100.1000

EUR

Asset 2 01.300.5000

xxx

xxx

GAIN/LOSS CALCULATION

Asset 1 01.100.1000

EUR

Asset 2 01.300.5000

xxx

xxxConvert

View

ACCOUNT BALANCES

BEFBEF


01.100.1000

UNPOSTED JOURNAL

Line 10 01.100.1000EUR

Line 20 01.300.5000

xxx

xxx

Report

GAIN/LOSS CALCULATION


Asset 1Asset 2

RETIREMENTBEF

xxxxxx

Gain/Loss

Post Journals

CreateJournals

UNPOSTED JOURNAL

Line 10 01.100.1000BEF

Line 20 01.300.5000

xxx

xxx

Inquiry


Processing Transactions in Payables and Receivables

This section describes the flow of transactions from Payables andReceivables to General Ledger in an MRC environment.

� To process transactions in Payables and Receivables:


When you save the transactions, the entered transaction amountsare converted to the primary functional currency.


2. From the primary responsibility, transfer the transactions toGeneral Ledger by running the following programs:

For Payables, run the Payables Transfer to General Ledgerprogram.

For Receivables, run the GL Interface program.

3. After you complete the Journal Import process from your primaryGeneral Ledger responsibility, post the imported journals in yourprimary set of books.

The posting process updates the account balances in both thetransaction currency and the primary functional currency.




From each associated reporting responsibility, you can view and reporton the transactions you entered in Step 1 in both the transactioncurrency and the corresponding reporting functional currency.

See Also

Oracle Payables User’s Guide

Oracle Receivables User’s Guide


Enter Transaction

Convert



Payables and Receivables Transaction

Report

Inquiry

ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ

BEFLine 1

Line 2

INVOICEDEM

xxx

xxx xxx

xxx

Report

Inquiry

Post Journals Post Journals

Transfer to GLTransfer to GL

UNPOSTED JOURNAL

Line 10 01.100.1000

DEM EUR

Line 20 01.300.5000

xxx xxx

xxx xxx

UNPOSTED JOURNAL

Line 10 01.100.1000

DEM BEF

Line 20 01.300.5000

xxx xxx

xxx xxx

(DEM)


EURLine 1

Line 2

INVOICEDEM

xxx

xxx xxx

xxx

View

ACCOUNT BALANCES

DEMBEF

BEFDEM

xxxxxxxxxx

xxxxxxxxxx

01.300.500001.300.5000

01.100.100001.100.1000 DEM

EUR

EURDEM

xxxxxxxxxx

xxxxxxxxxx

01.300.500001.300.5000

01.100.100001.100.1000

ACCOUNT BALANCES

Processing with MRC


Processing Transactions in Purchasing

This section describes the flow of transactions from Purchasing toGeneral Ledger in an MRC environment.

� To process transactions in Purchasing:


When you save the transactions, the entered transaction amountsare converted to the primary functional currency.


2. When you commit the receipt transactions, the GL interface tablesare loaded automatically in the primary and reporting sets ofbooks.

3. After you have committed the receipt transactions and the interfacetables have been loaded, run the Journal Import process from yourprimary General Ledger responsibility,

4. Post the imported journals in your primary set of books.

The posting process updates the account balances in both thetransaction currency and the primary functional currency.




From each associated reporting responsibility, you can report on thetransactions you entered or created in Step 1 in both the transactioncurrency and the corresponding reporting functional currency.

See Also

Oracle Purchasing User’s Guide




Purchasing Transaction Processing with MRC

INTERFACED TRANSACTION

Line 1 01.100.1000DEM BEF

Line 2 01.300.5000xxx xxxxxx xxx

ACCOUNT BALANCES

DEMBEF

BEFDEM

xxxxxxxxxx

xxxxxxxxxx

01.300.500001.300.5000

01.100.100001.100.1000

ConvertÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ

BEFLine 1Line 2

REQUISITION

xxxxxx

View

Enter Transaction(DEM)

ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ

BEFLine 1Line 2

PURCHASE ORDER

xxxxxx

AutoCreate

DEMxxxxxx

Convert


BEFShipment 1Shipment 2

RECEIPT

xxxxxx

DEMxxxxxx

Convert

ACCOUNT BALANCES

DEMEUR

EURDEM

xxxxxxxxxx

xxxxxxxxxx

01.300.500001.300.5000

01.100.100001.100.1000

Post Journals Post Journals

ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ

EURLine 1Line 2

REQUISITION

xxxxxx

Receiving

View

View


EURShipment 1Shipment 2

RECEIPT

xxxxxx

DEMxxxxxx

UNPOSTED JOURNAL

Line 10 01.100.1000DEM BEF


INTERFACED TRANSACTION

Line 1 01.100.1000DEM EUR


UNPOSTED JOURNAL

Line 10 01.100.1000DEM EUR



EURLine 1Line 2

PURCHASE ORDER

xxxxxx

DEMxxxxxx

Create Journals Create Journals

Interface to GLReport

Inquiry

Report

Inquiry

DEMxxxxxx

DEMxxxxxx

Report


Processing Transactions in Project Costing

This section describes the flow of transactions from Project Costing toGeneral Ledger in an MRC environment. It also describes the flow oftransactions from Project Billing to Payables and Receivables.

� To process transactions in Project Costing:



2. Cost transactions by running the costing processes in the primaryresponsibility.

Costed transaction amounts are converted to each associatedreporting currency according to the defined conversion options.

3. From the primary responsibility, transfer the transactions toGeneral Ledger by running the following programs:

Interface Labor Costs to General Ledger

Interface Total Burdened Cost to General Ledger

Interface Usage Costs to General Ledger

4. Run the Journal Import program.

This program creates unposted journals.

5. In your primary responsibility, post the journals to General Ledger.


6. Run the tieback processes for each interface to General Ledgerprocess.

7. For each reporting set of books, repeat Steps 3 through 6.

The posting process updates the account balances in the reportingfunctional currency.


From each associated reporting responsibility, you can view and reportthe transactions you entered or created in Steps 1 and 2 in the reportingfunctional currency.


See Also




Primary Responsibility/Set of Books (BEF) Reporting Responsibility/Set of Books (Euro)

ACCOUNT BALANCES

BEFBEF


01.100.1000

UNPOSTED JOURNAL

Line 10 01.100.1000BEF

Line 20 01.300.5000

xxx

xxx

View

Tieback

ACCOUNT BALANCES

EUREUR


01.100.1000

Post Journals

Convert

Tieback

COSTED TRANSACTION

Line 1

Line 2

BEF

xxx

xxx


COSTED TRANSACTION

Line 1

Line 2

EUR

xxx

xxx

Post Journals

UNPOSTED JOURNAL

Line 10 01.100.1000EUR

Line 20 01.300.5000

xxx

xxx


EURLine 1Line 2

Invoice Transaction

xxxxxx

Interface toReceivables

Convert

BEF EUR

View

GenerateRevenue


BEFLine 1Line 2

Revenue Transaction

xxxxxx

Create Journals


BEFLine 1Line 2

Invoice Transaction

xxxxxx

InvoiceGenerate


EURLine 1Line 2

Revenue Transaction

xxxxxx

Create Journals

Convert

Note: The process named ”Create Journals”above represents both the Interfaces to GLprocess and the Journals Import process.

Note: In both the primary and reportingresponsibilities you can query data and runreports for all transactions shown above.

Costing

Project Billing Transaction Processing with MRC


Global Accounting Engine Payables and Receivables Transaction Processingwith MRC

Global Accounting Engine Payables and Receivables transactionprocessing with MRC follows the same basic steps for standardPayables and Receivables transaction processing. However, when youtransfer your Payables and Receivables transactions to General Ledgerfrom your primary responsibility using the Submit Posting Managerwindow, you can choose to automate submission of the following threeconsecutive processes by enabling the corresponding options:

1. Transfer to GL

2. Journal Import

3. Post Journals

You can enable any or none of the above options. When you enable anoption, you need to ensure the options for all preceding processes arealso enabled. For example, you can choose to automate submission ofthe Transfer to GL and Journal Import processes, but you cannotchoose Transfer to GL and Post Journals without choosing JournalImport.

When you enable any of the above process options, MRC also submitsthat same process for each associated reporting set of books. If youchoose not to enable a process option, you need to submit that processmanually in both the primary and each associated reporting sets ofbooks.

See Also

Oracle Accounting Engine User’s Guide

Multiple Product Installation Groups and Multiple Organization Architecture

MRC supports Oracle Applications in these types of installations:

• Single Product Installation Group: Oracle Applications hasbeen installed once.

• Single Product Installation Group Using MultipleOrganization Architecture: Oracle Applications has beeninstalled once, with some subledger applications using the




Multiple Organization Architecture introduced with Release10.7. This feature allows you to use multiple operating units inyour subledgers with one General Ledger set of books.

For example, if your business is located in Canada, and you haveoperations in the U.S. and Australia, you can set up an operatingunit for Payables for each location.

• Multiple Product Installation Groups: Oracle Applications’products have been installed in multiple product groups. In thisinstallation case, certain subledger Applications, such asPayables and Receivables, are installed multiple times andassociated with one General Ledger installation.

For example, if your business is located in Canada, and you haveoperations in the U.S. and Australia, you have Payables installedand set up for each location. However, you post transactionsfrom all of these Payables installations to a single General Ledgerinstallation.


The information and diagrams presented in the first portion of thischapter describe transaction processing in a single product installationgroup for Oracle Applications that support MRC. The descriptions forPayables, Receivables, Purchasing, and Projects are also applicable tothe other two types of installations. The related description anddiagram applies to each:

• Operating unit of a product in a single product installation groupusing Multiple Organization Architecture

• Installation of a product in a multiple product installation group

See Also

Multiple Organizations in Oracle Applications

Oracle Applications Installation Manual

C H A P T E R

4

4 – 1Product–Specific Considerations

Product–SpecificConsiderations


Special Considerations for General Ledger

This section discusses special considerations for using MRC withGeneral Ledger. We have grouped these considerations into threeareas:

❑ Primary versus Reporting Responsibilities: Discussesconsiderations for using primary and reporting responsibilities.

❑ Performing Standard General Ledger Activities: Discusses howsome standard General Ledger activities require new steps oradditional information when MRC is enabled. Also notes whichactivities must be performed in both your primary and reportingsets of books.

❑ Completing MRC–related Activities in the Correct Order:Discusses the increased importance of completing certain GeneralLedger activities in the correct order.

Primary versus Reporting Responsibilities

When you log into General Ledger using your reporting responsibility,you can perform all of the same activities you can perform when youare logged in using your primary responsibility. The only exception iswhen you log in using the predefined General Ledger EURO Userresponsibility, which only provides Euro reporting capabilities.

You should be cautious about performing any activity other thanreporting when you are logged in using a reporting responsibility. Thisis especially true of entering or importing new journals into yourreporting set of books, since MRC only converts and replicates journalsfrom your primary set of books to your reporting sets of books — notthe other way around.

Caution: Entering new journals or changing existing journalsin a reporting set of books can make it very difficult toreconcile the reporting set of books to the associated primaryset of books.

Generally, you would consider entering new journals or changing anexisting journal in a reporting set of books when you need to changethe converted amounts for some reason. Another reason might be thatyou need to adjust the balances in a reporting set of books because thejurisdiction in which you report those reporting currency amountsfollows different accounting rules than those you use in your primaryset of books.


Performing Standard General Ledger Activities

Some standard General Ledger activities require new steps oradditional information when MRC is enabled. Also, certain activitiesmust be performed in both your primary and reporting sets of books.

Opening Periods

You must open and close accounting periods in your primary set ofbooks and in each of your reporting sets of books separately.

See: Opening and Closing Accounting Periods(Oracle General Ledger User’s Guide)

Entering and Posting Journals

MRC automatically generates unposted converted journals in yourreporting sets of books when you post the original journals in yourprimary set of books. These unposted journals must be posted toupdate the related account balances.

Note: When you import journals from non–Oracle feedersystems or Oracle applications that do not support MRC,General Ledger creates converted journals in your reportingsets of books when you post the imported journal batch in yourprimary set of books.

See: Creating Journal BatchesImporting JournalsPosting Journal Batches


Reversing Journals

You cannot reverse converted journals directly in your reporting sets ofbooks. Instead, when you reverse the original journal in your primaryset of books, MRC automatically reverses the corresponding entries inyour reporting sets of books. The reversal process is slightly different,depending upon whether the original entry is reversed before or afterbeing posted in your primary set of books:

Reverse after posting: When you reverse a journal in your primary setof books, MRC automatically creates a reversing journal in each of yourreporting sets of books, using the same amounts as the originalconverted journal.

Reverse before posting: When you post the original journal in yourprimary set of books, MRC automatically converts it and creates two




unposted journals in each reporting set of books — one for theconverted original journal and one (using the same converted amounts)for the reversing journal.

You must post reversing journals in both your primary and reportingsets of books to update your balances.

Note: If you enter a journal directly in your reporting set ofbooks, you can only reverse it in your reporting set of books.

See: Defining Reverse Journal Entries(Oracle General Ledger User’s Guide)

Approving Journals

As discussed earlier in this chapter (see: Primary versus ReportingResponsibilities: page 4 – 2), you should generally exercise cautionover entering or importing new journals in a reporting set of books. Asa result, you may wish to use General Ledger’s Journal Approvalfeature to ensure that a reporting set of books’ journals are processedthrough your organization’s approval hierarchy.

You can enable Journal Approval separately in your primary andreporting sets of books. Journals are approved as noted in the tablebelow:




Journal Approval in

Primary SOB Reporting SOB Approval Processing

Enabled Enabled Journal entered and approved in primary SOB:Approval required based on Journal Approvalsettings in primary SOB. Approval status carriedover to corresponding converted journal in reportingSOB. Separate approval not needed in reporting SOB.

Journal entered directly in reporting SOB: Approvalrequired based on Journal Approval settings inreporting SOB. No approval needed in primary SOB.

Not Enabled Enabled Journal entered in primary SOB: Associatedconverted journal in reporting SOB not required to beapproved, regardless of Journal Approval settings inreporting SOB. Approval status set to N/A.

Journal entered directly in reporting SOB: Approvalrequired based on Journal Approval settings inreporting SOB. No approval needed in primary SOB.

Enabled Not Enabled Journal entered and approved in primary SOB:Approval required based on Journal Approvalsettings in primary SOB. Not applicable to reportingSOB.

Journal entered directly in reporting SOB: Noapproval needed in primary or reporting SOB.

Table 4 – 1 (Page 1 of 1) Journal Approval Processing

Document Numbers

When you enter a journal in your primary set of books, the documentnumber assigned to the journal is determined by the primary set ofbooks and the converted journal in the reporting set of books isassigned the same document number. However, if you enter a journalin the reporting set of books, the document number assigned to thejournal is determined by the reporting set of books.

See: Entering JournalsDocument Sequences


Entering Budgets

MRC does not convert budget amounts or budget journals from yourprimary set of books to your reporting set of books. If you need toreport budget amounts in your reporting currencies, you can choosefrom two methods for each reporting currency:


Maintain Translated Budget Amounts in Primary Set of Books: Inthis case, you translate the budget amounts in your primary set ofbooks to your reporting currency and maintain the converted amountsin the primary set of books. You can then create FSG reports usingthese translated budget amounts. For example, a budget variancereport can take the translated budget amounts from the primary set ofbooks and the reporting currency actual amounts from the relatedreporting set of books.

Maintain Budget Amounts in Reporting Set of Books: In this case,you maintain reporting currency budget amounts in your reporting setof books and report both budget and actual amounts from there. Touse this method, you must duplicate the budget organization and setupinformation from your primary set of books in your reporting set ofbooks. You must also enter your reporting currency budget amounts inthe reporting sets of books, using one of these methods:

• Translate the budget amounts in your primary set of books toyour reporting currency, then use the Global ConsolidationSystem to consolidate the translated amounts to your reportingset of books.

• Import the reporting currency budget amounts.

• Manually enter the reporting currency budget amounts.

See: Overview of BudgetingImporting JournalsGlobal Consolidation System


Encumbrances and Budgetary Control

For General Ledger, MRC automatically creates convertedencumbrance journals in your reporting sets of books when you postthe associated encumbrance journal in your primary set of books.

Note: Encumbrance journals are created in your reporting setsof books as functional encumbrance journals.

For Payables and Purchasing, you run the Create Journals program inGeneral Ledger to create unposted encumbrance journals for yourfunds–reserved transactions. When you post these encumbrancejournals in General Ledger in your primary set of books, MRC createsconverted encumbrance journals in your reporting sets of books.


To use MRC with encumbrance accounting and/or budgetary controlfor Payables and Purchasing:

• Enable budgetary control in General Ledger for your primary setof books, then perform the standard setup tasks in GeneralLedger, Payables, and Purchasing.

Note: You cannot enable budgetary control in a reporting setof books.

• Define GL Conversion Rules for the Payables and Purchasingjournal sources.

Note: GL Conversion Rules for the Payables and Purchasingjournal sources are applied only to encumbrance journals.MRC will not convert actual journals that have these journalsources assigned.

See: Entering EncumbrancesUsing Budgetary Control and Online Funds CheckingSetting Up Budgetary ControlSetting Up Budgetary Control in Purchasing and Payables


Define General Ledger Conversion Rules: page 2 – 14

Revaluation

You must run revaluation in your primary set of books and in each ofyour reporting sets of books.

See: Revaluing Balances(Oracle General Ledger User’s Guide)

Translation and Consolidation

See: Translation versus MRC: page 5 – 9

Mass Maintenance

You must run Move/Merge and Move/Merge reversal in your primaryset of books and in each of your reporting sets of books.

See: Mass Maintenance(Oracle General Ledger User’s Guide)


Completing MRC–Related Activities in the Correct Order

There are multiple dependencies between a reporting set of books andthe primary set of books to which it is assigned. Therefore, it isimportant that you complete your period–begin tasks, day–to–dayaccounting tasks, and period–closing tasks in the correct order. Someguidelines are presented below.

Period–Begin Tasks

Open the accounting period in both your primary and reporting sets ofbooks before you create journals for the period. MRC will onlygenerate converted journals in your reporting set of books if the periodis open or future–enterable.

Day–to–Day Tasks

Enter the daily exchange rates to convert your journals to each of yourreporting currencies.

Period–End Tasks

You need to be sure to complete the following period–end tasks:

• Finish entering all regular and adjusting journals for the periodin your primary set of books.

• If you use Oracle feeder systems, such as Receivables andPayables, you must run the subledger application’s post toGeneral Ledger process in both your primary and reporting setsof books.

See: Special Considerations for Oracle Subledgers: page 4 – 9

• Post all unposted journals in your primary set of books.

• Post all unposted journals in your reporting sets of books.

• Run Revaluation in both your primary and reporting sets ofbooks. Post the resulting revaluation batches in each set ofbooks.

• As needed, translate balances in both your primary andreporting sets of books.

• Generate needed reports from both your primary and reportingsets of books.

• Close your accounting period in both your primary andreporting sets of books.


Special Considerations for Oracle Subledgers

This section discusses special considerations for using MRC with thesubledgers that support MRC. This section covers the following topics:

❑ Performing Standard Subledger Activities: Discusses how somestandard processes require new steps or additional informationwhen MRC is enabled. Also notes which activities must beperformed in both your primary and reporting sets of books.

❑ Completing MRC–related Activities in the Correct Order:Discusses the increased importance of completing certain processesin the correct order.

Assets

Running Depreciation

You must run depreciation separately for each reporting responsibilityassociated with an asset depreciation book. You must do this beforerunning depreciation for your asset depreciation book in the primaryresponsibility.

Before running depreciation in your reporting responsibilities, ensurethat you have no pending retirements/reinstatements. If you havepending retirements/reinstatements, run Calculate Gains and Losses inyour primary responsibility. You cannot calculate gains and losses in areporting responsibility. When you calculate gains and losses from yourprimary responsibility, the resulting gains and losses are automaticallyconverted to each of the associated reporting functional currencies.

Mass Additions

While logged into a primary responsibility, if you are loading theFA_MASS_ADDITIONS table with data from a legacy system (a feedersystem other than Oracle Payables or Oracle Projects), you must alsoload the FA_MC_MASS_RATES table. This also applies if you areloading the FA_MASS_ADDITIONS table from Payables andReceivables environments that are not MRC–enabled. For each massaddition line in FA_MASS_ADDITIONS, you need to provide exchangerate information in the FA_MC_MASS_RATES table for each reportingset of books associated with the corporate book into which the assetswill be added.


Payables

Opening and Closing Periods

If you are using MRC with Payables, you must open and close periodsin your primary set of books only. MRC automatically opens and closesperiods in all of the associated reporting sets of books. You cannot closea period until you have posted all outstanding transactions to GeneralLedger in both your primary and associated reporting sets of books.

AutoRate

The AutoRate option allows you to postpone the specification of anexchange rate until the time of invoice approval. AutoRate is notsupported for the reporting sets of books. Consequently, all GeneralLedger daily rates necessary for converting to the reporting currenciesmust already be defined in General Ledger at the time of invoice entry.

Note: The Required Exchange Rate Entry option in theCurrency alternate region of Payables Options only applies tothe primary set of books.

See: AutoRate Program (Oracle Payables User’s Guide)

Automatic Offsets

If you enable Automatic Offsets, Payables automatically balancesinvoice and payment distributions that cross balancing segments bycreating offsetting entries for each balancing entry. However, theseoffsetting entries are not created in the reporting sets of books.

See: Automatic Offsets (Oracle Payables User’s Guide)

Receivables


If you are using MRC with Receivables, you must open and closeperiods in your primary set of books only. MRC automatically opensand closes periods in all of the associated reporting sets of books. Youcannot close a period until you have posted all outstanding transactionsto General Ledger in both your primary and associated reporting sets ofbooks.


Purchasing

Inquiry Windows

When you log into Purchasing using a reporting responsibility, there arecurrently no inquiry windows that display reporting currency amounts.

Projects


If you are using MRC with Projects, you must open and close periods inyour primary set of books only. MRC automatically opens and closesperiods in all of the associated reporting sets of books. You cannot closea period until you have posted all outstanding transactions to GeneralLedger in both your primary and associated reporting sets of books.

Interfaces to General Ledger

You must run each of the following processes in both your primary andreporting sets of books:

• Interface Usage and Miscellaneous Costs to General Ledger

• Interface Total Burdened Cost to General Ledger

• Interface Revenue to General Ledger

• Interface Labor Costs to General Ledger

You must run each process, along with the Journal Import program andthe associated Tieback process, in your primary set of books before youcan run the same set of processes in your reporting sets of books. If youattempt to run any of the interface processes in your reporting set ofbooks when you have not completed all steps for that interface processin the primary set of books, you will get an error.

See: Processes (Oracle Projects User’s Guide)

Interfaces to Subledgers

When you run interfaces to Receivables, Payables, or Assets, you canrun these processes only in your primary set of books.


MRC Amounts in the External System

When you implement MRC, this option appears only in the TransactionSources window for your primary set of books. Checking this optionindicates that transaction amounts in your primary currency and eachassociated reporting currency are provided by an external system.Otherwise, Projects calculates reporting currency amounts based on theGeneral Ledger daily rates. If you enable this option, you mustpopulate the PA_MC_TXN_INTERFACE_ALL table with the currencyconversion rates and converted amounts for all transactions originatingfrom that transaction source.

Project Budgets

MRC does not convert project budget amounts to your reportingcurrencies.

Cost Management

Reporting

Unlike other subledgers that support MRC, Cost Management does notconvert transactions to your reporting currencies at entry time. CostManagement does not store reporting currency amounts in the system.You have the option to run several reports in which reporting currencyamounts will be calculated. To run these reports in a reporting currency,you enter the reporting currency for the Currency parameter and anexchange rate between the primary and the reporting currencies for theExchange Rate parameter.

The following reports allow you to run them in any reporting currenciesin addition to your primary currency:

• Material Account Distribution Detail Report

• All Inventories Value Report

• Elemental Inventory Value Report

• Elemental Cost Report

• Inventory Value Report

• Intransit Value Report

• Subinventory Account Value Report

• WIP Account Distribution Report




• WIP Account Summary Report

• WIP Value Report

• Receiving Value Report

• Margin Analysis Report in R10

• Elemental Cost Report

• Margin Analysis Report

• Inventory Subledger Report

C H A P T E R

5

5 – 1Implementation Considerations

ImplementationConsiderations


Implementation Considerations

This chapter discusses important issues you should consider before youimplement MRC for your organization, including:

❑ Type of Installation: Different issues arise when you implementMRC for a new Oracle Applications installation versus enablingMRC after upgrading from an earlier version of OracleApplications.

❑ MRC Starting Dates: Determine appropriate dates to use forinitializing account balances in your reporting sets of books and forentering back–dated subledger transactions.

❑ Initializing Account Balances in Reporting Sets of Books:Initialize the beginning account balances in your reporting sets ofbooks. You must also choose an initializing method.

❑ Translation versus MRC: Discusses the differences betweenGeneral Ledger’s Translation feature and MRC.

Type of Installation

The initial release of MRC supports two specific types of installation:

❑ Fresh Install: New customers who install Oracle Applications forthe first time and enable MRC.

Note: For Oracle subledger applications that support MRC, youmust enable MRC before entering any transactions in thesubledgers. There is no such restriction for General Ledger.

❑ Upgrade Scenario 1: Existing customers who upgrade from anearlier release of Oracle Applications, then enable MRC.

For Oracle subledger applications that support MRC, you mustenable MRC in:

• A new set of books or

• A new operating unit in an existing set of books

before entering any transactions in the subledgers. There is no suchrestriction for General Ledger.

Following the initial release of MRC, a planned patch will support asecond upgrade scenario:


❑ Upgrade Scenario 2: Existing customers who upgrade from anearlier release of Oracle Applications, then enable MRC for anexisting set of books or operating unit when there are opentransactions in subledgers that support MRC.

Note: An open transaction is a subledger transaction whoseaccounting lifecycle has not been completed. For example, areceivables invoice for which you have not received paymentfrom the customer, a payables invoice which you have not paid,or a project that has an open status.

Following the patch, a planned maintenance release for MRC willsupport a third upgrade scenario:

❑ Upgrade Scenario 3: Existing customers who upgrade from anearlier release of Oracle Applications, enable MRC, and want toconvert historical transaction amounts in their subledgers to theirreporting currencies.

Notes

❑ For both Fresh Install and Upgrade Scenario 1, if you entertransactions in a subledger before enabling MRC, there will be opentransactions when MRC is enabled. Any subsequent entries relatedto the open transactions (e.g., credit memos, receipts, payments, orproject expenditure adjustments) that occur after MRC is enabledwill not be converted to reporting currencies and may cause an errorcondition.

To avoid this situation, you must install the planned patch when itbecomes available, then convert the open transactions to yourreporting currencies.

❑ If you are an existing customer upgrading from an earlier release ofOracle Applications and you have no open transactions insubledgers that support MRC, you can enable MRC for thosesubledgers without creating a new set of books or operating unit.

Warning: Do not reopen closed transactions if you haveenabled MRC without creating a new set of books or operatingunit.


MRC Starting Dates

Attention: The information in this section applies only tothe Fresh Install and Upgrade Scenario 1 installation types.

You need to determine appropriate dates for two important MRCstarting dates:

❑ Logical Effective Date: The date on which you initialize theaccount balances in your reporting sets of books.

❑ From Date: The first date for which MRC will start convertingtransactions to your reporting functional currency. You enter thefrom date on the Conversion Options window.

Note: In determining which transactions or journals to convert,MRC compares the from date to the:

– Transaction or journal date for Payables, Receivables, andGeneral Ledger

– Entered date for Purchasing, Assets, and Projects

When the from date precedes or is the same as the date beingcompared, MRC converts the transaction or journal.

Choosing a Logical Effective Date

Choosing a logical effective date is basically a business decision youmust make for your organization. This decision is based primarily onyour determination of when you want to start inquiring and reportingon transactions and balances in your reporting currencies.

We recommend that you choose a logical effective date that falls on thefirst day of your first MRC period. In addition:

• Your first MRC period should be one for which you have notentered any transactions.

• Your first MRC period should be the first period of a quarter toensure that the quarter–to–date reporting currency balances forthe quarter in which you enable MRC are correct.

• If you use average balance processing and need to report averagebalances in your reporting sets of books, choose a logical effectivedate that is the first day of a fiscal year. This ensures that yourperiod–average–to–date, quarter–average–to–date, andyear–average–to–date reporting currency balances will be correct.


Choosing a From Date

Choosing an appropriate from date differs depending on the applicationfor which you are setting the date. The considerations are the same forGeneral Ledger, Payables, Receivables, and Purchasing. For Assets andProjects, the from date is determined automatically.

General Ledger, Payables, Receivables, and Purchasing

When setting the from date, you should choose a date that precedes thelogical effective date and which is early enough to allow you to enterback–dated subledger transactions without adversely affecting theaccount balances in your reporting sets of books. We recommend thatyou choose a date that precedes the date of the first transaction in eachapplication/operating unit (application only for General Ledger).

Note: Back–dated subledger transactions are those whosetransaction dates precede the logical effective date.

If the from date is not sufficiently early, any back–dated transactionwhose accounting date precedes the from date will not be converted byMRC to your reporting currencies.

The figure below illustrates why choosing an appropriate from date isimportant. The example shows how the accounts receivable balance inyour reporting set of books is affected by your choice of from dates. Theexample assumes that you’ve chosen June 1st as your logical effectivedate and that you use General Ledger’s Translation and Consolidationfeatures to initialize the beginning balances in your reporting set ofbooks. The section titled June Activity & Balances shows transactionand balance activity for June, and a subsequent period–end postingfrom Receivables to General Ledger.

Finally, the example introduces a back–dated transaction and illustrateshow the General Ledger balances are affected when the from dateprecedes or follows the date of the transaction. In the example, noticethat when the date of the back–dated transaction precedes the from date,the beginning balance in the reporting set of books is not updated as itshould be.


10,000

Receivables Balance 5/31in Primary Set of Books

Beginning Balance inReporting Set of Books

ConversionRate 5/31

Logical Effective Date: 6/1

PrimarySOB

A/R Subledger Transactions

Date

6/1 Balance6/15 Journal

6/30 A/R Post

6/30 Balance

10,000

9,000––––––

8,000––––––

PrimaryCurr

ConvertedAmountDate

6/56/126/206/30

Post to GL

2,0001,5002,5003,000

––––––9,000

––––––

3,0102,2653,8104,470

––––––13,555

––––––

General Ledger Activity

ReportingSOB

15,000

13,555––––––11,945

––––––

Use Translation/Consolidation to Initialize Reporting Set of Books Balances

From Date: 5/15

Back–Dated A/R TransactionDate: 5/5Amount: 3,000 (primary curr) 4,600 (reporting curr)

Adjusted GL Balance 6/1Adjusted GL Balance 6/30

PrimarySOB

ReportingSOB

13,00011,000

15,00011,945

1.50 15,000

INCORRECT

June Activity & Balances

From Date: 5/1Primary

SOBReporting

SOB

13,00011,000

19,60016,545

CORRECT

(11,000) (16,610)

Warning: Do not inquire or report on reporting currencybalances from your subledgers for dates that fall in theintervening period between the from date and the logicaleffective date. Since the beginning balances in your reportingset of books will not yet be initialized, the reporting currencyaccount balances will not be correct for this intervening period.However, the reporting currency amounts of any back–datedtransactions that occur during the intervening period will becorrect.

Assets

For Oracle Assets, the from date is set automatically at the time youassign the Assets conversion options on the Assign Reporting Set ofBooks window. MRC sets the from date to the Oldest Date Placed inService value that you’ve entered in the Assets’ System Controls

Step 1


window. You cannot update the from date.

Projects

For Oracle Projects, the from date is set automatically at the time youassign the Projects’ conversion options on the Assign Reporting Set ofBooks window. MRC sets the from date to the system date at the timeyou assign the conversion options. You cannot update the from date.

Initializing Account Balances in Reporting Sets of Books

You must initialize the beginning balances in your reporting sets ofbooks before you can inquire and report on account balances in yourreporting currencies. The steps in this section explain how to initializeyour account balances. Throughout these steps we use the followingterms:

• First MRC Period: The first accounting period for which youwant to be able to report transactions and balances in yourreporting currencies. You must enable MRC and initialize yourreporting sets of books’ beginning account balances before thefirst MRC period.

• Initial Period: The accounting period preceding the first MRCperiod.

Note: During the process of initializing account balances inyour reporting sets of books, you should not post any newjournals.

Post in the Primary Set of Books

We recommend that you post all outstanding transactions in yourprimary set of books at the end of the initial period. This includesposting:

• (For Upgrade Scenarios 2 and 3) All subledger transactions toGeneral Ledger.

Caution: Do not enter any new transactions in subledgers thatsupport MRC until you complete setting up MRC.

• All journals in General Ledger.

Posting all outstanding transactions and journals ensures that theending account balances in your primary set of books are up to date.

Step 2

Step 3

Step 4


Close the Initial Period in Primary Set of Books

In General Ledger, close the initial period in your primary set of booksto ensure that new transactions will not update the account balances.

Open the Initial Period in Reporting Sets of Books

Before you initialize account balances in the next step, make sure youhave opened the initial period in General Ledger in your reporting setsof books.

Initialize Balances

You can use several methods to initialize the balances in your reportingsets of books:

❑ Translation & Consolidation: Translate the balances in yourprimary set of books then consolidate them into your reporting setsof books.

❑ Import Beginning Balances: Use General Ledger’s Journal Importfeature to import your beginning balances from an external source.

❑ Manual Journals: Use General Ledger’s Enter Journals window tomanually enter your beginning balances.

If you decide to use the translation and consolidation method toinitialize your reporting sets of books’ account balances, complete thethree steps below for each reporting set of books:

1. Translate Balances.

Run General Ledger’s Translation feature to convert balances fromyour primary functional currency to the appropriate reportingfunctional currency.

Suggestion: For convenience, you can translate your balancesto all of your reporting currencies at the same time.

See: Translating Balances(Oracle General Ledger User’s Guide).

2. Consolidate to Reporting Set of Books.

Use General Ledger’s Global Consolidation System to consolidatethe translated balances from your primary set of books to yourreporting set of books.

See: Global Consolidation System(Oracle General Ledger User’s Guide).

Step 5

Step 6


3. Post Consolidation Journals in your reporting set of books.

Posting the consolidation journals updates the balances in yourreporting set of books.

See: Global Consolidation System(Oracle General Ledger User’s Guide).

Close the Initial Period in Reporting Sets of Books

Close the initial period in your reporting sets of books. This is necessarybefore the initial period’s ending balances can be used to create thebeginning balances of your first MRC period.

Opening the First MRC Period

For General Ledger, open the first MRC period in both your primaryand reporting sets of books. This will automatically create yourbeginning account balances for the first MRC period.

In your subledgers that support MRC, open the first MRC period only inyour primary set of books. The same period will be openedautomatically in your reporting sets of books.

Translation versus MRC

General Ledger’s translation feature is used to translate amounts fromyour functional currency to another currency at the account balanceslevel. MRC converts amounts from your transaction currency to areporting currency at the transactions level.

MRC is specifically intended for use by organizations that mustregularly and routinely report their financial results in multiplecurrencies. MRC is not intended as a replacement for General Ledger’sTranslation feature. For example, an organization with a once–a–yearneed to translate their financial statements to their parent company’scurrency for consolidation purposes, but no other foreign currencyreporting needs, should use General Ledger’s standard translationfeature instead of MRC.

Another benefit of MRC over General Ledger’s Translation feature isthat with MRC you can inquire and report on transaction amounts inyour reporting currencies directly from your subledgers. Translationonly applies to General Ledger — it cannot be used to translatetransaction amounts in your subledgers.


If you use MRC and have properly initialized your reporting set ofbook’s balances, you can report directly from your reporting set ofbooks without running Translation. This is because the actualtransaction amounts in your reporting sets of books have already beenconverted from your primary set of book’s functional currency. As aresult, the account balances of your reporting set of books areautomatically maintained in your reporting currency.

For example, to consolidate a subsidiary that maintains a reporting setof books using your parent company’s functional currency, you mightsimply consolidate the reporting set of books to your parent set ofbooks, rather than translating, then consolidating the subsidiary’sprimary set of books.

Usually, when you compare the results of using amounts from yourreporting set of books rather than translated primary set of book’samounts, there will be rounding differences in your accounts. Many ofthese differences arise because a reporting set of book’s transactionamounts are converted using daily rates. Translation, however, usesperiod or historical rates to translate account balances.

Before you use your reporting set of book’s amounts in lieu oftranslating your primary set of book’s amounts, you need to understandand carefully consider:

• How MRC works.

• The country–specific accounting rules and regulations thatgovern your parent and subsidiary companies.

Note About Budget Balances

If you use MRC and need to report budget amounts in your reportingcurrency, you will need to translate the budget amounts in your primaryset of books to your reporting currency.

For example, after translating budget amounts to your reportingcurrency, you can use FSG to create a budget variance report with threecolumns:

• Translated budget amounts. Your FSG column set can draw theseamounts directly from your primary set of books.

• Reporting currency actual amounts. Your FSG column set candraw these amounts from your reporting set of books.

• The variance between budget and actual, expressed in yourreporting currency.


See Also

Translating BalancesPerforming Multi–Company Accounting


A P P E N D I X

AT

A – 1MRC Reporting Responsibilities

MRC ReportingResponsibilities

his appendix describes the predefined MRC reportingresponsibilities for each product that supports MRC.

A – 2 Multiple Reporting Currencies in Oracle Applications

Predefined Reporting Responsibilities

Oracle provides predefined MRC reporting responsibilities for eachproduct that supports MRC as examples of how to set up reportingresponsibilities using the predefined menus and requests groups. Thepredefined reporting responsibilities are in the format MRC <product>Manager.

Product Responsibilities Menus Request Groups

Assets MRC Assets Manager FA_MRC_NAVIGATOR_GUI MRC Programs FA

Payables MRC Payables Manager AP_MRC_NAVIGATOR_GUI MRC Programs AP

Receivables MRC Receivables Manager AR_MRC_NAVIGATOR_GUI MRC Programs AR

Purchasing MRC Purchasing Manager PO_MRC_NAVIGATOR_GUI MRC Programs PO

Projects MRC Projects Billing ManagerMRC Projects Costing Manager

PA_MRC_NAVIGATOR_GUI (PB)

PA_MRC_NAVIGATOR_GUI (PC)

MRC Programs PABillingMRC Programs PACosting


Note: There are two predefined General Ledger responsibilitiesintended for Euro reporting purposes. These predefinedresponsibilities are General Ledger EURO User and GeneralLedger EURO Super User. There are function and menuexclusion rules associated with these responsibilities. There areno predefined General Ledger menus or request groups forthese responsibilities.

See: Define Responsibilities: page 2 – 19

Menus

The predefined MRC menus allow you to access only those windowsthat are appropriate to use when using a reporting responsibility.Pre–defined MRC menus are in the format <productcode>_MRC_NAVIGATOR_GUI.

For a list of the MRC menus by product, see: Table 5 – 1.


Assets

The following table shows the windows available in Assets when usingthe FA_MRC_NAVIGATOR_GUI menu:

Navigator Entry Windows

Inquiry Financial Information InquiryTransaction History Inquiry

Depreciation Run DepreciationProjections

Journals StandardDeferred

Other Requests• Run

• View

• SetProfileConcurrentChange Organization



Payables

The following table shows the windows available in Payables whenusing the AP_MRC_NAVIGATOR_GUI menu:


Invoices Invoice BatchesInvoiceInvoice DistributionsInvoice OverviewWithheld Amounts

Payments Payment BatchesPaymentsPayment OverviewWithheld Amounts


• View




Receivables

The following table shows the windows available in Receivables whenusing the AR_MRC_NAVIGATOR_GUI menu:


Transactions Batches SummaryTransactionsTransactions Summary

Receipts Batches SummaryReceiptsReceipts SummaryRemittancesRemittances SummaryLockbox Transmission

Collections SchedulerCustomer CallsCustomer AccountsAccount OverviewAgingCorrespondenceAccount DetailsTransaction Overview

Interfaces General Ledger

Control Requests• Run

• View

• SetProfile OptionsConcurrent



Purchasing

The following table shows the windows available in Purchasing whenusing the PO_MRC_NAVIGATOR_GUI menu.

Note: In Purchasing, there are currently no inquiry windowsthat display reporting currency amounts.


Other RequestsRun• View



Projects

The following table shows the windows available in Project Billingwhen using the PA_MRC_NAVIGATOR_GUI (PB) menu:


Expenditures Expenditure Review• Supervisor

• AllExpenditure Inquiry• Project

• All

Capital Projects Capital Projects



WindowsNavigator Entry

Billing Events• Project

• AllInvoice ReviewRevenue Review


• View

• SetProfileConcurrent


The following table shows the windows available in Project Costingwhen using the PA_MRC_NAVIGATOR_GUI (PC) menu:


Expenditures Expenditure Review• Supervisor

• AllExpenditure Inquiry• Project

• All

Capital Projects Capital Projects


• View

• SetProfileConcurrent



Request Groups

The predefined MRC request groups allow you to access only thosereports and programs that are appropriate to run when using areporting responsibility. Pre–defined MRC request groups are in theformat MRC Programs <product code>.

For a list of the MRC request groups by product, see: Table 5 – 1.

Assets

The following reports are available in the MRC Programs FA requestgroup:

• Account Drill Down Report

• Account Reconciliation Reserve Ledger Report

• Additions by Source Report

• Asset Additions Report

• Asset Retirements Reports

• Asset Transfer Reconciliation Report

• Asset Transfers Report

• CIP Assets Report

• CIP Capitalization Report

• CIP Detail Report

• CIP Summary Report

• Cost Adjustments by Source Report

• Cost Adjustments Report

• Cost Clearing Reconciliation Report

• Cost Detail Report

• Cost Summary Report

• Depreciation Projection Report

• Drill Down Report

• Fully Reserved Assets Reports

• Journal Entry Reserve Ledger Report

• Mass Change Review Report

• Mass Depreciation Adjustment Review Report


• Mass Retirements Report

• Reinstated Assets Report

• Reserve Adjustments Report

• Reserve Detail Report

• Reserve Summary Report

• Responsibility Reserve Ledger Report

• Revaluation Reserve Detail Report

• Revaluation Reserve Summary Report

• Revalued Asset Retirements Report

• Tax Additions Report

• Tax Reserve Ledger Report

• Tax Retirements Report

• Transaction History Report

Payables

The following reports are available in the MRC Programs AP requestgroup:

• Accounts Payable Trial Balance Report

• Posted Invoice Register

• Posted Payment Register

• Posting Hold Report

• Transaction Reconciliation Report

• Journal with GL Details Report

The following program is available in the MRC Programs AP requestgroup:

• Payables Transfer to General Ledger Program

Receivables

The following reports are available in the MRC Programs AR requestgroup:

• Account Status Report


• Adjustment Approval Report

• Adjustment Register

• Aging 4 Buckets Report

• Aging – 7 Buckets By Account Report

• Aging – 7 Buckets By Amount Report

• Aging – 7 Buckets By Collector Report

• Aging – 7 Buckets By Salesperson Report

• Aging – 7 Buckets Report

• Applied Receipts Register

• AutoCash Rules

• Bad Debt Provision Report

• Bank Risk Report

• Commitment Balance Report

• Cross Currency Exchange Gain/Loss Report

• Customer Credit Snapshot

• Disputed Invoice Report

• Invoice Exception Report

• Invoices Posted To Suspense

• Journal Entries Report

• Key Indicators Report–Summary

• Projected Gains and Losses Report

• Receipt Analysis – Days Late

• Receipt Journal Report

• Receipt Register

• Reversed Receipts Report

• Sales Journal By Customer

• Sales Journal by GL Account Report

• Tax Only: Open Invoices Report

• Transaction Register

• Unapplied Receipts Register


• VAT Reconciliation Report

• VAT Register

Purchasing

The following reports are available in the MRC Programs PO requestgroup:

• Receiving Exceptions Report

• Savings Analysis Report (by Buyer)

• Purchase Order Distribution Detail Report

• Vendor Purchase Summary Report

• Purchasing Activity Register

• Uninvoiced Receipts Report

• Invoice Price Variance Report

• Purchase Summary Report by Category

• Accrual Reconciliation Report

• Savings Analysis Report (by Category)

• Receipt Accruals – Period–End

• Receiving Value Report

• Accrual Write Off Report

• Receiving Account Distribution Report

Projects

The following reports are available in the MRC Programs PA Billingrequest group:

• AUD: Missing Timecards

• AUD: Work Breakdown Structure

• AUD: Project Configuration

• AUD: Task Details

• AUD: Pre–Approved Expenditures Entry Audit

• AUD: Project Expenditures Adjustment Activity

• AUD: Time Card Entry


• AUD: Expense Report Entry

• AUD: Project Sub–ledger Summary

• AUD: Project Sub–ledger: Detail by Project

• AUD: Project Sub–ledger: Detail by Expenditure Types

• AUD: Cost Audit

• AUD: Revenue Audit

• MGT: Expenditure Detail

• MGT: Expenditure Summary

• MGT: Employee Activity by Organization

• MGT: Transfer Activity Report

• FLW: Invoice Flow Detail

• FLW: Invoice Flow Summary

The following reports are available in the MRC Programs PA Costingrequest group:

• AUD: Missing Timecards

• AUD: Work Breakdown Structure

• AUD: Project Configuration

• AUD: Task Details

• AUD: Pre–Approved Expenditures Entry Audit

• AUD: Project Expenditures Adjustment Activity

• AUD: Time Card Entry

• AUD: Expense Report Entry

• AUD: Project Sub–ledger Summary

• AUD: Project Sub–ledger: Detail by Project

• AUD: Project Sub–ledger: Detail by Expenditure Types

• AUD: Cost Audit

• MGT: Expenditure Detail

• MGT: Expenditure Summary

• MGT: Employee Activity by Organization

• MGT: Transfer Activity Report

Glossary – 1

Glossary

account hierarchy An Oracle Financialsfeature you use to perform summary levelfunds checking. An account hierarchy letsPurchasing and Multiple ReportingCurrencies quickly determine the summaryaccounts into which your detail accountsroll up.

Account segment One of up to 30 differentsections of your Accounting Flexfield,which together make up your generalledger account code. Each segment isseparated from the other segments by asymbol you choose (such as –, /, or \).Each segment typically represents anelement of your business structure, such asCompany, Cost Center or Account.

Account segment value A series of charactersand a description that define a uniquevalue for a particular value set.

account structure See Accounting Flexfieldstructure.

accounting calendar The calendar that definesyour accounting periods and fiscal years inOracle General Ledger. You defineaccounting calendars using the AccountingCalendar window. Oracle FinancialAnalyzer will automatically create a Timedimension using your accounting calendar.

Accounting Flexfield The code you use toidentify a general ledger account in anOracle Financials application. EachAccounting Flexfield segment valuecorresponds to a summary or rollupaccount within your chart of accounts.

Accounting Flexfield structure The accountstructure you define to fit the specific needsof your organization. You choose thenumber of segments, as well as the length,name, and order of each segment in yourAccounting Flexfield structure.

Accounting Flexfield value set A group ofvalues and attributes of the values. Forexample, the value length and value typethat you assign to your account segment toidentify a particular element of yourbusiness, such as Company, Division,Region, or Product.

ad hoc Concerned with or formed for aparticular purpose. For example, ad hoctax codes or an ad hoc database query.

Glossary – 2 Multiple Reporting Currencies in Oracle Applications

aggregate balance The sum of the end–of–daybalances for a range of days. There arethree types of aggregate balances:period–to–date (PTD), quarter–to–date(QTD), and year–to–date (YTD). All threeare stored in the General Ledger databasefor every calendar day.

allocation entry A recurring journal entry youuse to allocate revenues or costs.

alternative region An alternative region is oneof a collection of regions that occupy thesame space in a window where only oneregion can be displayed at any time. Youidentify an alternative region by a poplisticon that displays the region title, which sitson top of a horizontal line that spans theregion.

archive table Multiple Reporting Currenciescopies your account balances from theBalances Table (GL_BALANCES) to yourArchive Table(GL_ARCHIVE_BALANCES). MultipleReporting Currencies copies your journaldetails from the Journal Entry tables(GL_JE_BATCHES, GL_JE_HEADERS, andGL_JE_LINES) to your archive tables(GL_ARCHIVE_BATCHES,GL_ARCHIVE_HEADERS, andGL_ARCHIVE_LINES).

archive tablespace The tablespace where yourarchive table is stored. A tablespace is thearea in which an Oracle7 database isdivided to hold tables.

attribute An Oracle Financial Analyzerdatabase object that links or relates thevalues of two dimensions. For example,you might define an attribute that relatesthe Sales District dimension to the Regiondimension so that you can select data forsales districts according to region.

AutoCopy – budget organizations A featurethat automatically creates a new budgetorganization by copying accountassignments from an existing budgetorganization.

AutoCopy – budgets A feature thatautomatically creates a new budget bycopying all of the data from an existingbudget. Budget AutoCopy copies budgetamounts only from open budget years.

AutoOffset A feature that automaticallydetermines the offset (or credit) entry foryour allocation entry. AutoOffsetautomatically calculates the net of allprevious journal lines in your allocationentry, reverses the sign, and generates thecontra amount.

AutoReduction An Oracle Applicationsfeature in the list window that allows youto shorten a list so that you must scan onlya subset of values before choosing a finalvalue. Just as AutoReduction incrementallyreduces a list of values as you enteradditional character(s), pressing[Backspace] incrementally expands a list.

AutoSelection A feature in the list windowthat allows you to choose a valid valuefrom the list with a single keystroke. Whenyou display the list window, you can typethe first character of the choice you want inthe window. If only one choice begins withthe character you enter, AutoSelectionselects the choice, closes the list window,and enters the value in the appropriatefield.

Glossary – 3

AutoSkip A feature specific to flexfieldswhere Oracle Applications automaticallymoves your cursor to the next segment assoon as you enter a valid value into acurrent flexfield segment. You can turn thisfeature on or off with the user profileoption Flexfields:AutoSkip.

average balance The amount computed bydividing an aggregate balance by thenumber of calendar days in the relatedrange.

average exchange rate An exchange rate thatis the average rate for an entire accountingperiod. General Ledger automaticallytranslates revenue and expense accountbalances using period–average rates inaccordance with FASB 52 (U.S.). And, forcompanies in highly inflationaryeconomies, General Ledger uses averageexchange rates to translate yournon–historical revenue and expenseaccounts in accordance with FASB 8 (U.S.).Also known as period–average exchangerate.

back–value transactions Transactions whoseeffective date is prior to the currentaccounting date. Also known as value–datedtransactions.

balances table A General Ledger databasetable that stores your account balances,called GL_BALANCES.

balancing segment An Accounting Flexfieldsegment that you define so that GeneralLedger automatically balances all journalentries for each value of this segment. Forexample, if your company segment is abalancing segment, General Ledger ensuresthat, within every journal entry, the totaldebits to company 01 equal the total creditsto company 01.

bank statement A report sent from a bank to acustomer showing all transaction activityfor a bank account for a specific period oftime. Bank statements report beginningbalance, deposits made, checks cleared,bank charges, credits, and ending balance.Enclosed with the bank statement arecancelled checks, debit memos, and creditmemos. Large institutional bankingcustomers usually receive electronic bankstatements as well as the paper versions.

block Every Oracle Applications window(except root and modal windows) consistsof one or more blocks. A block containsinformation pertaining to a specificbusiness entity Generally, the first or onlyblock in a window assumes the name of thewindow. Otherwise, a block name appearsacross the top of the block with a horizontalline marking the beginning of the block.

budget Estimated cost, revenue, labor hoursor other quantities for a project or task.Each budget may optionally be categorizedby resource. Different budget types may beset up to classify budgets for differentpurposes. In addition, different versionscan exist for each user–defined budgettype: current, original, revised original, andhistorical versions. The current version of abudget is the most recently baselinedversion. .

budget formula A mathematical expressionused to calculate budget amounts based onactual results, other budget amounts andstatistics. With budget formulas, you canautomatically create budgets using complexequations, calculations and allocations.


budget hierarchy A group of budgets linkedat different levels such that the budgetingauthority of a lower–level budget iscontrolled by an upper–level budget.

budget interface table An Oracle GeneralLedger database table that storesinformation needed for budget upload.

budget organization An entity (department,cost center, division or other group)responsible for entering and maintainingbudget data. You define budgetorganizations for your company, thenassign the appropriate accounts to eachbudget organization.

budget rules A variety of shorthandtechniques you can use to speed manualbudget entry. With budget rules you candivide a total amount evenly among budgetperiods, repeat a given amount in eachbudget period or enter budget amountsderived from your account balances.

budget upload The ability to transfer budgetinformation from a spreadsheet to MultipleReporting Currencies. For example, withthe spreadsheet interface you can uploadbudget information from your spreadsheetto Multiple Reporting Currencies.

budgetary account An account segment value(such as 6110) that is assigned one of thetwo budgetary account types. You usebudgetary accounts to record themovement of funds through the budgetprocess from appropriation to expendedappropriation.

Budgetary Account An account that containsa budgetary account.

budgetary account type Either of the twoaccount types Budgetary DR andBudgetary CR.

budgetary control An Oracle Financialsfeature you use to control actual andanticipated expenditures against a budget.When budgetary control is enabled, youcan check funds online for transactions, andyou can reserve funds for transactions bycreating encumbrances. Oracle Financialsautomatically calculates funds available(budget less encumbrances less actualexpenditures) when you attempt to reservefunds for a transaction. Oracle Financialsnotifies you online if funds available areinsufficient for your transaction.

business day Days on which financialinstitutions conduct business. In GeneralLedger, you choose which days of thecalendar year are defined as business days.You can include or exclude weekends andholidays as needed.

business entity A person, place, or thing thatis tracked by your business. For example, abusiness entity can be an account, acustomer, or a part.

business group The highest level oforganization and the largest grouping ofemployees across which a company canreport. A business group can correspond toan entire company, or to a specific divisionwithin the company.

button You choose a button to initiate apredefined action. Buttons do not storevalues. A button is usually labeled withtext to describe its action or it can be anicon whose image illustrates its action.

child segment value A detail–level segmentvalue that is part of a parent segment value.See also parent segment value.

Glossary – 5

chart of accounts The account structure yourorganization uses to record transactionsand maintain account balances.

chart of accounts structure A classification ofaccount segment values that assigns aparticular range of values a commoncharacteristic. For example, 1000 to 1999might be the range of segment values forassets in the account segment of youraccounting flexfield.

check box You can indicate an on/off oryes/no state for a value by checking orunchecking its check box. One or morecheck boxes can be checked since eachcheck box is independent of other checkboxes.

child request A concurrent request submittedby another concurrent request (a parentrequest.) For example, each of the reportsand/or programs in a report set are childrequests of that report set.

column set A Financial Statement Generatorreport component you build withinMultiple Reporting Currencies by definingall of the columns in a report. You controlthe format and content of each column,including column headings, spacing andsize, calculations, units of measure, andprecision. A typical column set includes aheader column for headings andsubheadings, currency assignments,amount types, and calculation columnstotals. You can also define a column setwith each column representing a differentcompany to enhance consolidationreporting.

combination block A combination blockdisplays the fields of a record in bothmulti–record (summary) and single–record(detail) formats. Each format appears in itsown separate window that you can easilynavigate between.

combination of segment values Acombination of segment values uniquelydescribes the information stored in a fieldmade up of segments. A differentcombination of segment values resultswhen you change the value of one or moresegments. When you alter the combinationof segment values, you alter the descriptionof the information stored in the field.

combination query See Existing Combinations.

commitment An encumbrance you recordwhen you complete a purchase requisition.

concurrent manager A unique facility thatmanages many time–consuming,non–interactive tasks within OracleApplications for you, so you do not have towait for their completion. When yousubmit a request in Oracle Applicationsthat does not require your interaction, suchas releasing shipments or running a report,the Concurrent Manager does the work foryou, enabling you to complete multipletasks simultaneously.


concurrent process A non–interactive taskthat you request Oracle Applications tocomplete. Each time you submit anon–interactive task, you create a newconcurrent process. A concurrent processruns simultaneously with other concurrentprocesses (and other interactive activitieson your computer) to help you completemultiple tasks at once.

concurrent queue A list of concurrentrequests awaiting completion by aconcurrent manager. Each concurrentmanager has a queue of requests waiting tobe run. If your system administrator setsup your Oracle Application to havesimultaneous queuing, your request canwait to run in more than one queue.

concurrent request A request to OracleApplications to complete a non–interactivetask for you. You issue a request wheneveryou submit a non–interactive task, such asreleasing a shipment, posting a journalentry, or running a report. Once yousubmit a request, Oracle Applicationsautomatically takes over for you,completing your request without furtherinvolvement from you or interruption ofyour work.

consolidation A General Ledger feature thatallows you to combine the results ofmultiple companies, even if they are indifferent sets of books with differentcurrencies, calendars, and charts ofaccount. The Consolidated Billing Invoiceprogram lets you print a single, monthlyinvoice that includes all of your customer’stransactions for the period. This lets yousend one consolidated billing invoiceinstead of a separate invoice for eachtransaction.

consolidation set of books A set of books thathas average balance processing enabled andthat is defined as a consolidation set ofbooks. A consolidation set of books mustbe used to consolidate average balancesusing the balances consolidation method.

consumption tax An indirect tax imposed ontransfer of goods and services at each stageof their supply. The difference betweenoutput tax (tax collected for revenue earnedfrom the transfer) and the input tax (taxpaid on expense paid on the transfer) willbe the tax liability to the government. Thistax is, in concept, value added tax (VAT).

content set A report component you buildwithin General Ledger that defines theinformation in each report and the printingsequence of your reports. For example, youcan define a departmental content set thatprints one report for each department.

context field value A response to your contextfield prompt. Your response is composedof a series of characters and a description.The response and description togetherprovide a unique value for your contextprompt, such as 1500, Journal Batch ID, or2000, Budget Formula Batch ID. Thecontext field value determines whichadditional descriptive flexfield segmentsappear.

context response See context field value.

Glossary – 7

context segment value A response to yourcontext–sensitive segment. The response iscomposed of a series of characters and adescription. The response and descriptiontogether provide a unique value for yourcontext–sensitive segment, such asRedwood Shores, Oracle CorporationHeadquarters, or Minneapolis, MerrillAviation’s Hub.

context–sensitive segment A descriptiveflexfield segment that appears in a secondpop–up window when you enter a responseto your context field prompt. For eachcontext response, you can define multiplecontext segments, and you control thesequence of the context segments in thesecond pop–up window. Eachcontext–sensitive segment typicallyprompts you for one item of informationrelated to your context response.

conversion A process that converts foreigncurrency transactions to your functionalcurrency. See also foreign currencyconversion.

corporate exchange rate An exchange rate youcan optionally use to perform foreigncurrency conversion. The corporateexchange rate is usually a standard marketrate determined by senior financialmanagement for use throughout theorganization. You define this rate in OracleGeneral Ledger.

cross–validation rules Rules that define validcombinations of segment values a user canenter in an account. Cross–validation rulesrestrict users from entering invalidcombinations of account segment values.

Cumulative Translation Adjustment Abalance sheet account included instockholder’s equity in which MultipleReporting Currencies records nettranslation adjustments in accordance withFASB 52 (U.S.). You specify the accountyou want to use for Cumulative TranslationAdjustment when you define each set ofbooks in the Set of Books window.

current dimension The Oracle FinancialAnalyzer dimension from which you areselecting values. The current dimension isthe one you specified in the Dimension boxof the Selector window. Choices you makeand actions you take in lower–levelwindows ultimately affect this dimensionby selecting values from it to include in areport, graph, or worksheet.

current object The Oracle Financial Analyzerobject upon which the next specified actiontakes place. Generally, the current object isthe one most recently selected. However, ifyou use a highlight a group of objects, suchas data cells in a column, the first object inthe group is the current object.

current record indicator Multi–record blocksoften display a current record indicator tothe left of each record. A current recordindicator is a one character field that whenfilled in, identifies a record as beingcurrently selected.

DBA library If an Oracle Financial Analyzerdatabase object belongs to a DBA library, itmeans that the object was created by anadministrator and cannot be modified by auser.


database table A basic data storage structurein a relational database managementsystem. A table consists of one or moreunits of information (rows), each of whichcontains the same kind of values (columns).Your application’s programs and windowsaccess the information in the tables for you.

dependent segment An account segment inwhich the available values depend onvalues entered in a previous segment,called the independent segment. Forexample, the dependent segmentSub–Account 0001 might mean Bank ofAlaska when combined with theindependent segment Account 1100, Cash,but the same Sub–Account 0001 mightmean Building #3 when combined withAccount 1700, Fixed Assets.

descriptive flexfield A field that yourorganization can extend to capture extrainformation not otherwise tracked byOracle Applications. A descriptive flexfieldappears in your window as a singlecharacter, unnamed field. Yourorganization can customize this field tocapture additional information unique toyour business.

detail budget A budget whose authority iscontrolled by another budget.

dimension An Oracle Financial Analyzerdatabase object used to organize and indexthe data stored in a variable. Dimensionsanswer the following questions about data:”What?” ”When?” and ”Where?” Forexample, a variable called Units Sold mightbe associated with the dimensions Product,Month, and District. In this case, UnitsSold describes the number of products soldduring specific months within specificdistricts.

dimension label A text label that displays thename of the Oracle Financial Analyzerdimension associated with an element of areport, graph, or worksheet. For example,the data markers in a graph’s legendcontain dimension labels that show whatdata each data marker represents.Dimension labels can be short, meaningthey display the object name of adimension, or user–specified, meaning theydisplay a label that you typed using theDimension Labels option on the Graph,Report, or Worksheet menus.

dimension values Elements that make up anOracle Financial Analyzer dimension. Forexample, the dimension values of theProduct dimension might include Tents,Canoes, Racquets, and Sportswear.

display group A range of rows or columns inyour row set or column set for which youwant to control the display in your report.You assign a display group to a display setwhere you specify whether you want todisplay or hide your rows or columns.

display set A Financial Statement Generatorreport component you build withinMultiple Reporting Currencies to controlthe display of ranges of rows and columnsin a report, without reformatting the reportor losing header information. You candefine a display set that works for reportswith specific row and column sets.Alternatively, you can define a genericdisplay set that works for any report.

document sequence number A number thatis manually or automatically assigned toyour documents to provide an audit trail.For example, you can choose tosequentially number invoices in Receivablesor journal entries in General Ledger. Seealso voucher number.

Glossary – 9

dynamic insertion An Accounting Flexfieldsfeature that allows you to enter and definenew combinations of segment valuesdirectly in a flexfield pop–up window. Thenew combination must satisfy anycross–validation rules before it is accepted.Your organization can decide if anAccounting Flexfield supports dynamicinsertion. If an account does not supportdynamic insertion, you can only enter newcombinations of segment values using theDefine Accounts windowA feature specificto key flexfields that allows you to enterand define new combinations of segmentvalues directly into a flexfield pop–upwindow. The new combination mustsatisfy any cross–validation rules, beforeyour flexfield accepts the new combination.Your organization can decide if a keyflexfield supports dynamic insertion. If aflexfield does not support dynamicinsertion, you can only enter newcombinations of segment values using acombinations form (a form specifically usedfor creating and maintaining codecombinations).

effective date The date a transaction affectsthe balances in the general ledger. Thisdoes not have to be the same as the postingdate. Also known as the value date.

encumbrance See encumbrance journal entry.

encumbrance accounting An OracleFinancials feature you use to createencumbrances automatically forrequisitions, purchase orders, and invoices.The budgetary control feature usesencumbrance accounting to reserve fundsfor budgets. If you enable encumbranceaccounting only, you can createencumbrances automatically or manually;however, you cannot check funds onlineand Oracle Financials does not verifyavailable funds for your transaction. Seealso budgetary control.

encumbrance journal entry A journal entryyou create online that increases or relievesyour encumbrances. Encumbrance entriescan include encumbrances of any type. Youcan enter manual encumbrance entries,define encumbrance allocations, or useJournal Import to import encumbranceentries from other financial systems.

encumbrance type An encumbrance categorythat allows you to track your anticipatedexpenditures according to your purchaseapproval process and to more accuratelycontrol your planned expenditures.Examples of encumbrance types arecommitments (requisition encumbrances)and obligations (purchase orderencumbrances).

end–of–day balance The actual balance of ageneral ledger account at the end of a day.This balance includes all transactionswhose effective date precedes or is thesame as the calendar day.

exchange rate A rate that represents theamount of one currency that you canexchange for another at a particular point intime. Oracle Applications use the daily,periodic, and historical exchange rates youmaintain to perform foreign currencyconversion, revaluation, and translation.


exchange rate type A specification of thesource of an exchange rate. For example, auser exchange rate or a corporate exchangerate. See also corporate exchange rate, spotexchange rate.

Existing Combinations A feature specific tokey flexfields in data entry mode thatallows you to enter query criteria in theflexfield to bring up a list of matchingpredefined combinations of segment valuesto select from.

export A utility that enables you to copy datafrom an Oracle7 table to a file in yourcurrent directory. The export utility is partof the Oracle7 Relational DatabaseManagement System.

export file The file the export utility creates inyour directory. Export files must have theextension .dmp. It is wise to name theexport file so it identifies the data in thetable. For example, if you are saving fiscalyear 1994 for your Fremont set of books,you might call your export fileFY94FR.dmp.

factor Data upon which you perform somemathematical operation. Fixed amounts,statistical account balances, accountbalances, and report rows and columns areall data types you can use in formulas.

FASB 52 (U.S.) See SFAS 52.

FASB 8 (U.S.) See SFAS 8.

feeder program A custom program you writeto transfer your transaction informationfrom an original system into OracleApplication interface tables. The type offeeder program you write depends on theenvironment from which you are importingdata.

financial data item An Oracle FinancialAnalyzer database object that is made up ofeither a variable, or a variable and aformula. For example, a financial data itemcalled ”Actuals” would be a variable, whilea financial data item called ”ActualsVariance” would be made up of a variable(Actuals) and a formula that calculates avariance.

field A position on a window that you use toenter, view, update, or delete information.A field prompt describes each field bytelling you what kind of informationappears in the field, or alternatively, whatkind of information you should enter in thefield.

Financial Statement Generator A powerfuland flexible tool you can use to build yourown custom reports without programming.You can define reports online withcomplete control over the rows, columnsand contents of your report.

fiscal year Any yearly accounting periodwithout regard to its relationship to acalendar year.

fixed rate currencies Currencies with fixedexchange rates. For example, the Euro andcurrencies of countries in the EuropeanMonetary Union (EMU).

FlexBudgeting A feature that uses budgetformulas and statistics to create a flexiblebudget. For example, a manufacturingorganization may want to maintain aflexible budget based on actual units ofproduction to eliminate volume variancesduring an analysis of actual versusbudgeted operating results.

Glossary – 11

flexfield An Oracle Applications field madeup of segments. Each segment has anassigned name and a set of valid values.Oracle Applications uses flexfields tocapture information about yourorganization. There are two types offlexfields: key flexfields and descriptiveflexfields.

folder A flexible entry and display window inwhich you can choose the fields you wantto see and where each appears in thewindow.

foreign currency A currency that you definefor your set of books for recording andconducting accounting transactions in acurrency other than your functionalcurrency. See also exchange rate, functionalcurrency.

foreign currency conversion A process thatconverts a foreign currency journal entryinto your functional currency. MultipleReporting Currencies automaticallyconverts currency whenever you enter ajournal entry in a currency other than yourfunctional currency. Multiple ReportingCurrencies multiplies the daily exchangerate you define or the exchange rate youenter to convert amounts for yourfunctional currency. You can view theresults of foreign currency conversion in theEnter Journals window. See also foreignexchange gain or loss.

foreign currency exchange gain or loss Thedifference in your functional currencybetween the invoiced amount and thepayment amount when applying a receiptto an invoice. A realized gain exists if thereceipt amount in your functional currencyexceeds the invoice amount; a loss exists ifthe invoice amount in your functionalcurrency exceeds the amount of thepayment. Such gains and losses arise fromfluctuations in exchange rates of the receiptcurrency between the invoice date and thepayment date. See also realized gain or loss,unrealized gain or loss.

foreign currency journal entry A journalentry in which you record transactions in aforeign currency. Multiple ReportingCurrencies automatically converts foreigncurrency amounts into your functionalcurrency using an exchange rate youspecify. See also foreign currency, functionalcurrency.

foreign currency revaluation A process thatallows you to revalue assets and liabilitiesdenominated in a foreign currency using aperiod–end (usually a balance sheet date)exchange rate. Multiple ReportingCurrencies automatically revalues yourforeign assets and liabilities using theperiod–end exchange rate you specify.Revaluation gains and losses result fromfluctuations in an exchange rate between atransaction date and a balance sheet date.Multiple Reporting Currenciesautomatically creates a journal entry inaccordance with FASB 52 (U.S.) to adjustyour unrealized gain/loss account whenyou run revaluation.


foreign currency translation A process thatallows you to restate your functionalcurrency account balances into a reportingcurrency. Multiple Reporting Currenciesmultiplies the average, periodic, orhistorical rate you define by your functionalcurrency account balances to performforeign currency translation. MultipleReporting Currencies translates foreigncurrency in accordance with FASB 52(U.S.). Multiple Reporting Currencies alsoremeasures foreign currencies forcompanies in highly inflationaryeconomies, in accordance with FASB 8(U.S.).

form A logical collection of fields, regions,and blocks that appear on a single screen.Oracle Applications forms look just like thepaper forms you use to run your business.All you need to do to enter data is typeonto the form. See window.

formula entry A recurring journal entry thatuses formulas to calculate journal entrylines. Instead of specifying amounts, asyou would for a standard entry, you useformulas, and Multiple ReportingCurrencies calculates the amounts for you.For example, you might use recurringjournal entries to do complex allocations oraccruals that are computed using statisticsor multiple accounts.

function security An Oracle Applicationsfeature that lets you control user access tocertain functions and windows. By default,access to functionality is not restricted; yoursystem administrator customizes eachresponsibility at your site by including orexcluding functions and menus in theResponsibilities window.

functional currency The principal currencyyou use to record transactions and maintainaccounting data within Multiple ReportingCurrencies. The functional currency isusually the currency in which you performmost of your business transactions. Youspecify the functional currency for each setof books in the Set of Books window.

funding budget A budget against whichaccounting transactions are checked foravailable funds when budgetary control isenabled for your set of books.

funds available The difference between theamount you are authorized to spend andthe amount of your expenditures pluscommitments. You can track fundsavailability at different authority levelsusing the Online Funds Available inquirywindow, or you can create custom reportswith the Multiple Reporting CurrenciesFinancial Statement Generator.

funds checking The process of certifyingfunds available. You can check funds whenyou enter actual, budget, or encumbrancejournals.When you check funds, OracleFinancials compares the amount of yourtransaction against your funds availableand notifies you online whether funds areavailable for your transaction. OracleFinancials does not reserve funds for yourtransaction when you check funds.

Glossary – 13

funds reservation The process of reservingfunds available. You can reserve fundswhen you enter actual, budget, orencumbrance journals. When you reservefunds, Oracle Financials compares theamount of your transaction against yourfunds available and notifies you onlinewhether funds are available for yourtransaction.

historical exchange rate A weighted–averagerate for transactions that occur at differenttimes. Multiple Reporting Currencies useshistorical rates to translate owner’s equityaccounts in accordance with FASB 52 (U.S.).For companies in highly inflationaryeconomies, Multiple Reporting Currenciesuses historical rates to remeasure specifichistorical account balances, according toFASB 8.

HP Notation Mathematical logic upon whichEasyCalc is based. HP Notation is used byHewlett–Packard calculators. HP Notationemphasizes straightforward, logical entryof data, and de–emphasizes complicatedparenthetical arrangements of data.

import A utility that enables you to bring datafrom an export file into an Oracle7 table.The import utility is part of the Oracle7Relational Database Management System.This utility is used to restore archived data.

import journal entry A journal entry from anon–Oracle application, such as accountspayable, accounts receivable, and fixedassets. You use Journal Import to importthese journal entries from your feedersystems.

integer data type Any Oracle FinancialAnalyzer variables with an integer datatype containing whole numbers with valuesbetween –2.14 billion and +2.14 billion.

intercompany journal entry A journal entrythat records transactions between affiliates.General Ledger keeps your accountingrecords in balance for each company byautomatically creating offsetting entries toan intercompany account you define.

Item Validation Organization Theorganization that contains your master listof items. You define this organization bysetting the OE: Item ValidationOrganization profile option. See alsoorganization.

journal details tables Journal details arestored in the database tablesGL_JE_BATCHES, GL_JE_HEADERS, andGL_JE_LINES.

journal entry A debit or credit to a generalledger account. See also manual journalentry.

journal entry category A category in whichMultiple Reporting Currencies describesthe purpose or type of journal entry.Standard journal entry categories includeaccruals, payments, and vouchers.

journal entry source The source by whichMultiple Reporting Currencies identifiesand differentiates the origin of journalentries. Standard journal entry sourcesinclude payables, payroll, personnel, andreceivables.

Journal Import A General Ledger programthat creates journal entries from transactiondata stored in the General LedgerGL_INTERFACE table. Journal entries arecreated and stored in GL_JE_BATCHES,GL_JE_HEADERS, and GL_JE_LINES.

jurisdiction code An abbreviated address thatis specific to a Tax Supplier and moreaccurate than a simple five digit zip code.


key flexfield An Oracle Applications featureyou use to build custom fields in which youcan enter and display information relatingto your business. The General LedgerAccounting Flexfield is a key flexfield.Anintelligent key that uniquely identifies anapplication entity. Each key flexfieldsegment has a name you assign, and a set ofvalid values you specify. Each value has ameaning you also specify. You use thisOracle Applications feature to build customfields used for entering and displayinginformation relating to your business. TheAccounting Flexfield in your OracleGeneral Ledger application is an exampleof a key flexfield used to uniquely identifya general ledger account.

lamp A one–word message that OracleApplications displays in the message line ofany window to notify you that a particularfeature is available for a particular field. Asingle word message that appears on themessage line to indicate whether a functionsuch as <Insert> or <List> is available forthe current field.

listing An organized display of OracleApplications information, similar to areport, but usually showing setup data asopposed to transaction data.

manual journal entry A journal entry youenter at a computer terminal. Manualjournal entries can include regular,statistical, intercompany and foreigncurrency entries.

Many–to–Many attribute In Oracle FinancialAnalyzer, a relationship between one ormore values of one base dimension withone or more values of a second basedimension. For example, if you have aMany–to–Many attribute definition wherethe first base dimension is Organizationand the second base dimension is LineItem, then a single organization can berelated to several line items, and a singleline item can be related to severalorganizations.

MassAllocations A single journal entryformula that allocates revenues andexpenses across a group of cost centers,departments, divisions, and so on. Forexample, you might want to allocate youremployee benefit costs to each of yourdepartments based on headcount in eachdepartment.

MassBudgeting A feature that allows you tobuild a complete budget using simpleformulas based on actual results, otherbudget amounts, and statistics. Forexample, you may want to draft next year’sbudget using last year’s actual results plus10 percent or some other growth factor.With MassBudgeting, you can apply onerule to a range of accounts.

master budget A budget that controls theauthority of other budgets.

master–detail relationship A master–detailrelationship is an association between twoblocks—a master block and its detail block.When two blocks are linked by amaster–detail relationship, the detail blockdisplays only those records that areassociated with the current (master) recordin the master block, and querying betweenthe two blocks is always coordinated.Master and detail blocks can often appearin the same window or they can eachappear in separate windows.

Glossary – 15

message distribution A line at the bottom ofthe toolbar that displays helpful hints,warning messages, and basic data entryerrors. On the same line, ZOOM, PICK,EDIT, and HELP lamps appear, to let youknow when Zoom, QuickPick, Edit, andonline help features are available.

message line A line on the bottom of awindow that displays helpful hints orwarning messages when you encounter anerror.

meta data Data you enter in Oracle GeneralLedger to represent structures in OracleFinancial Analyzer. Meta data consists ofthe dimensions, segment range sets,hierarchies, financial data items, andfinancial data sets you define in OracleGeneral Ledger. When you load financialdata from Oracle General Ledger, OracleFinancial Analyzer creates dimensions,dimension values, hierarchies, andvariables based on the meta data.

model A set of interrelated equations forcalculating data in Oracle FinancialAnalyzer.

multi–org See multiple organizations.

multiple organizations The ability to definemultiple organizations and therelationships among them within a singleinstallation of Oracle Applications. Theseorganizations can be sets of books, businessgroups, legal entities, operating units, orinventory organizations.

Multiple Reporting Currencies An OracleGeneral Ledger feature that allows you toreport in your functional currency and inone or more foreign currencies.

natural account segment In Oracle GeneralLedger, the segment that determineswhether an account is an asset, liability,owners’ equity, revenue, or expenseaccount. When you define your chart ofaccounts, you must define one segment asthe natural account segment. Each valuefor this segment is assigned one of the fiveaccount types.

nesting The act of grouping calculations toexpress the sequence of routines in aformula. Traditional mathematical nestinguses parenthesis and brackets. MultipleReporting Currencies EasyCalc uses astraightforward and logical nesting methodthat eliminates the need for parentheticalexpressions.

net allocation Allocation in which you postthe net of all allocations to an allocated–outaccount.

obligation An encumbrance you record whenyou turn a requisition into a purchaseorder.

One–to–Many attribute A relationship inOracle Financial Analyzer where one ormore values of a base dimension are relatedto a single value of an aggregate dimension.For example, if you have a One–to–Manyattribute definition where the basedimension is Organization and theaggregate dimension is Level, eachorganization can be related to only a singlelevel.

operator A mathematical symbol you use toindicate the mathematical operation in yourcalculation.


option group An option group is a set ofoption buttons. You can choose only oneoption button in an option group at a time,and the option group takes on that button’svalue after you choose it. An option buttonor option group is also referred to as aradio button or radio group, respectively.

organization A business unit such as acompany, division, or department.Organization can refer to a completecompany, or to divisions within a company.Typically, you define an organization or asimilar term as part of your account whenyou implement Oracle Financials. See alsobusiness group.

parameter See report parameter.

parent request A concurrent request thatsubmits other concurrent requests (childrequests). For example, a report set is aparent request that submits reports and/orprograms (child requests).

parent segment value An account segmentvalue that references a number of othersegment values, called child segmentvalues. Multiple Reporting Currencies usesparent segment values for creatingsummary accounts, for reporting onsummary balances, and in MassAllocationsand MassBudgeting. You can create parentsegment values for independent segments,but not for dependent segments. OracleFinancial Analyzer uses parent and childsegment values to create hierarchies. Seealso child segment value.

period type You use accounting period typesto define your accounting calendar.

period–average exchange rate See averageexchange rate.

period average–to–date The average of theend–of–day balances for a related range ofdays within a period.

period–end exchange rate The daily exchangerate on the last day of an accounting period.Multiple Reporting Currenciesautomatically translates asset and liabilityaccount balances using period–end rates, inaccordance with FASB 52 (U.S.). When yourun revaluation for a period, MultipleReporting Currencies automatically usesthe inverse of your period–end rate torevalue your foreign currency denominatedassets and liabilities in accordance withFASB 52 (U.S.). For companies in highlyinflationary economies, Multiple ReportingCurrencies uses period–end rates toremeasure the balances of asset and liabilityaccounts according to FASB 8 (U.S.).

personal library If an Oracle FinancialAnalyzer database object belongs to apersonal library, it means that the objectwas created by the workstation user andcan be modified.

planned purchase order A type of purchaseorder you issue before you order deliveryof goods and services for specific dates andlocations. You usually enter a plannedpurchase order to specify items you want toorder and when you want the itemsdelivered. You later enter a shipmentrelease against the planned purchase orderto order the items.

pop–up window An additional window thatappears on an Oracle Applications formwhen your cursor enters a particular field.

posting date The date a journal transaction isactually posted to the general ledger.

Glossary – 17

poplist A poplist lets you choose a singlevalue from a predefined list. To choose avalue, press your left mouse button whileon the poplist icon to display the list ofchoices, then drag your mouse through thelist to the desired value. Release yourmouse button to choose the value youhighlight and display it in the poplist field.A poplist is also sometimes known as a list.

profile option A set of changeable optionsthat affect the way your applications run.In general, profile options can be set at oneor more of the following levels: site,application, responsibility, and user. Referto the Profile Option appendix in the OracleGeneral Ledger User’s Guide for moreinformation.

project segment To set up your account, youdefine the individual segments of yourgeneral ledger account code. You candefine a project segment to enter yourproject identifier. You define all keyattributes of the segment, including fieldlength, position of the segment within youraccount, prompt, type of characters(numeric or alphanumeric), and defaultvalue (optional).

project segment value The identifier (projectname, number, or code) you use todesignate each project. After you define aproject segment in your account, you set upa project in Multiple Reporting Currenciesby simply defining a project segment value.For example, you could define a projectname (ALPHA), a project number (583), ora project code (D890).

proprietary account An account segmentvalue (such as 3500) assigned one of thefive proprietary account types. The fivetypes include Asset, Liability, Owner’sEquity, Revenue, and Expense.

Proprietary account An account that containsa proprietary account.

proprietary account type Any of the fiveaccount types: Asset, Liability, Owner’sEquity, Revenue, and Expense.

proprietary funds A fund type that usesaccounting and reporting techniquessimilar to commercial enterprises.Examples of proprietary funds includeinternal service funds, such as a centralmotor pool or central public works facility,and enterprise funds.

purchase order (PO) A document used to buyand request delivery of goods or servicesfrom a supplier.

purchase order encumbrance A transactionrepresenting a legally binding purchase.Purchasing subtracts purchase orderencumbrances from funds available whenyou approve a purchase order. If youcancel a purchase order, Purchasing createsappropriate reversing encumbrances entriesin your general ledger. Also known asobligation, encumbrance or lien.

quarter average–to–date The average of theend–of–day balances for a related range ofdays within a quarter.

query A search for applications informationthat you initiate using an OracleApplications window.

realized gain or loss The actual gain or loss invalue that results from holding an asset orliability over time. Realized gains andlosses are shown separately on the IncomeStatement. See also unrealized gain or loss,foreign currency exchange gain or loss.


record A record is one occurrence of datastored in all the fields of a block. A recordis also referred to as a row or a transaction,since one record corresponds to one row ofdata in a database table or one databasetransaction.

recurring formula See recurring journal entry.

recurring journal entry A journal entry youdefine once; then, at your request, GeneralLedger repeats the journal entry for youeach accounting period. You use recurringjournal entries to define automaticconsolidating and eliminating entries. Alsoknown as recurring formula.

region A collection of logically–related fieldsset apart from other fields by a dashed linethat spans a block. Regions help toorganize a block so that it is easier tounderstand.

report An organized display of OracleApplications information. A report can beviewed online or sent to a printer. Thecontent of information in a report can rangefrom a summary to a complete listing ofvalues.A combination of at least a row setand column set, and optionally a contentset, display group, row order, and runtimeoptions, such as currency and overridesegment name, that you can define andname. When you request financialstatements, you can enter this name, andMultiple Reporting Currenciesautomatically enters the report componentsand runtime options for you. You simplyspecify the accounting period. MultipleReporting Currencies automatically entersthe rest.

report component An element of a FinancialStatement Generator report that defines theformat and content of your report. Reportcomponents include row sets, column sets,content sets, row orders, and display sets.You can group report components togetherin different ways to create custom reports.

report headings A descriptive section foundat the top of each report giving generalinformation about the contents of thereport.

report option See report parameter.

report parameter Options that let you sort,format, select, and summarize theinformation in your reports.

report security group A feature that helpsyour system administrator control youraccess to reports and programs. Yoursystem administrator defines a reportsecurity group which consists of a group ofreports and/or programs and assigns areport security group to each responsibilitythat has access to run reports usingStandard Report Submission. When yousubmit reports using Standard ReportSubmission, you can only choose fromthose reports and programs in the reportsecurity group assigned to yourresponsibility.

Glossary – 19

report set A group of reports that you submitat the same time to run as one transaction.A report set allows you to submit the sameset of reports regularly without having tospecify each report individually. Forexample, you can define a report set thatprints all of your regular month–endmanagement reports.

reporting currency The currency you use forfinancial reporting. If your reportingcurrency is not the same as your functionalcurrency, you can use foreign currencytranslation to restate your account balancesin your reporting currency.

reporting hierarchies Summary relationshipswithin an account segment that let yougroup detailed values of that segment toprepare summary reports. You definesummary (parent) values that reference thedetailed (children) values of that segment.

requisition encumbrance A transactionrepresenting an intent to purchase goodsand services as indicated by the completionand approval of a requisition. Purchasingsubtracts requisition encumbrances fromfunds available when you reserve funds fora requisition. If you cancel a requisition,Purchasing creates appropriate reversingentries in your general ledger. Also knownas commitment, pre–encumbrance orpre–lien.

Reserve for Encumbrance A portion of fundbalance you use to record anticipatedexpenditures. In Oracle Financials, youdefine your Reserve for Encumbranceaccount when you define your set of books.Oracle Financials uses your Reserve forEncumbrance account to create offsets forunbalanced encumbrance entries you createin Purchasing, Payables, and GeneralLedger.

Reserve for Encumbrance account Theaccount you use to record yourencumbrance liability. You define a Reservefor Encumbrance account when you defineyour set of books. When you createencumbrances automatically in Purchasingor Multiple Reporting Currencies, GeneralLedger automatically creates a balancingentry to your Reserve for Encumbranceaccount as you post your encumbrancejournal entries. General Ledger overwritesthe balancing segment for your Reserve forEncumbrance account, so youautomatically create the reserve forencumbrance journal entry to the correctcompany.

responsibility A level of authority in anapplication. Each responsibility lets youaccess a specific set of Oracle Applicationswindows, menus, reports, and data to fulfillyour role in an organization. Several userscan share the same responsibility, and asingle user can have multipleresponsibilities.A level of authority withinMultiple Reporting Currencies. Eachresponsibility provides a user with access toa menu and a set of books. You can assignone or more responsibilities to each user.Responsibilities let you control security inMultiple Reporting Currencies.


responsibility report A financial statementcontaining information organized bymanagement responsibility. For example, aresponsibility report for a cost centercontains information for that specific costcenter, a responsibility report for a divisionmanager contains information for allorganizational units within that division,and so on. A manager typically receivesreports for the organizational unit(s) (suchas cost center, department, division, group,and so on) for which he or she isresponsible.

revaluation See foreign currency revaluation.

revaluation gain/loss account An incomestatement account you specify in whichMultiple Reporting Currencies records netrevaluation gains and losses, in accordancewith FASB 52 (U.S.). You specify theaccount you want to use for unrealizedrevaluation gains and losses in the RunRevaluation window. You can change yourrevaluation gain/loss account as often asyou want. When you run revaluation,Multiple Reporting Currencies creates abatch of revaluation journal entries thatadjust your revaluation gain/loss account.Multiple Reporting Currencies also marksthe journal entries for reversal in the nextaccounting period.

revaluation journal entry A journal entry thatis automatically created when you runrevaluation for a range of accountsdenominated in a foreign currency.Multiple Reporting Currencies creates abatch of revaluation journal entries whenthe exchange rate used for conversion onyour transaction date differs from theexchange rate on your balance sheet date.Multiple Reporting Currencies creates ajournal entry to adjust an income statementgain and loss account for exchange ratefluctuations, in accordance with FASB 52(U.S.).

revaluation status report A report thatsummarizes the results of your revaluation.Multiple Reporting Currenciesautomatically generates this reportwhenever you revalue foreign asset andliability account balances for an accountingperiod in your calendar. You can reviewthis report to identify accounts that wererevalued in Multiple Reporting Currenciesand journal batches and entries that werecreated because of the revaluation.

reversing journal entry A journal entryGeneral Ledger creates by reversing anexisting journal entry. You can reverse anyjournal entry and post it to any openaccounting period.

rollup group A collection of parent segmentvalues for a given segment. You use rollupgroups to define summary accounts basedon parents in the group. You can use lettersas well as numbers to name your rollupgroups.

Glossary – 21

root node A parent segment value in OracleGeneral Ledger that is the topmost node ofa hierarchy. When you define a hierarchyusing the Hierarchy window, you specify aroot node for each segment. OracleFinancial Analyzer creates a hierarchy bystarting at the root node and drilling downthrough all of the parent and child segmentvalues. See also parent segment value.

root window The root window displays themain menu bar and tool bar for everysession of Oracle Applications. InMicrosoft Windows, the root window istitled ”Oracle Applications” and containsall the Oracle Applications windows yourun. In the Motif environment, the rootwindow is titled ”Toolbar” because itdisplays just the toolbar and main menubar.

row One occurrence of the informationdisplayed in the fields of a block. A blockmay show only one row of information at atime, or it may display several rows ofinformation at once, depending on itslayout. The term “row” is synonymouswith the term “record”.

row order A report component that you use tomodify the order of detail rows andaccount segments in your report. You canrank your rows in ascending or descendingorder based on the amounts in a particularcolumn and/or by sorting your accountsegments either by segment value orsegment value description. You alsospecify display options, depending on therow ranking method you choose. Forexample, if you want to review Total Salesin descending order by product, you canrank your rows in descending order by theTotal Sales column and rearrange yoursegments so that product appears first onyour report.

row set A Financial Statement Generatorreport component that you build withinMultiple Reporting Currencies by definingall of the lines in your report. For each row,you control the format and content,including line descriptions, indentations,spacing, page breaks, calculations, units ofmeasure, precision and so on. A typicalrow set includes row labels, accounts andcalculation rows for totals. For example,you might define a standard incomestatement row set or a standard balancesheet row set.

rule numbers A sequential step in acalculation. You use rule numbers tospecify the order in which you wantMultiple Reporting Currencies to processthe factors you use in your budget andactual formulas.


segments The building blocks of your chart ofaccounts in Oracle General Ledger. Eachaccount is comprised of multiple segments.Users choose which segments will make uptheir accounts; commonly–used segmentsinclude company, cost center, and product.

segment values The possible values for eachsegment of the account. For example, theCost Center segment could have the values100, which might represent Finance, and200, which might represent Marketing.

selection tools A set of tools in OracleFinancial Analyzer that provide shortcutmethods for selecting the values that youwant to work with in a report, graph, orworksheet.

sales tax A tax collected by a tax authority onpurchases of goods and services. Thesupplier of the good or service collects salestaxes from its customers (tax is usuallyincluded in the invoice amount) and remitsthem to a tax authority. Tax is usuallycharged as a percentage of the price of thegood or service. The percentage rateusually varies by authority and sometimesby category of product. Sales taxes areexpenses to the buyer of goods andservices.

sales tax structure The collection of taxingbodies that you will use to determine yourtax authority. ’State.County.City’ is anexample of a Sales Tax Structure. MultipleReporting Currencies adds together the taxrates for all of these components todetermine a customer’s total tax liability for

scrollable region A region whose contents arenot entirely visible in a window. Ascrollable region contains a horizontal orvertical scroll bar so that you can scrollhorizontally or vertically to view additionalfields hidden in the region.

segment A single sub–field within a flexfield.You define the structure and meaning ofindividual segments when customizing aflexfield.

set of books A financial reporting entity thatuses a particular chart of accounts,functional currency and accountingcalendar. You must define at least one setof books for each business location.

Glossary – 23

SFAS 52 (U.S.) Statement of FinancialAccounting Standards number 52, issuedby the Financial Accounting StandardsBoard (FASB), which dictates accountingand reporting standards for translatingforeign currency transactions in the UnitedStates. Multiple Reporting Currenciestranslates and revaluates such transactionsaccording to SFAS 52 (U.S.) standards.Usually, SFAS 52 (U.S.) mandates the use ofa period–end exchange rate to translateasset and liability accounts, and an averageexchange rate to translate revenue andexpense accounts. Foreign currencydenominated assets and liabilities arerevalued using a period–end rate on eachbalance sheet date, to reflect the period–endexchange rate in accordance with SFAS 52(U.S.). You specify the account used forrevaluation gains and losses in the RunRevaluation window. You maintain therates used for translation and revaluation inthe Define Period Rates and DefineHistorical Rates forms. SFAS 52 (U.S.) alsomandates that you post any out–of–balanceamounts arising from translation to aCumulative Translation Adjustmentaccount included in stockholders equity.You define the Cumulative TranslationAdjustment account in the Set of Bookswindow.

SFAS 8 (U.S.) Statement of FinancialAccounting Standards number 8, issued bythe Financial Accounting Standards Board(FASB), which mandates that you use ahistorical exchange rate for all accountsbased on past purchase exchanges, and thatyou use a current exchange rate for allaccounts based on current purchase,current sale, and future exchanges.Multiple Reporting Currencies remeasuresspecific account balances using historicalrates you specify for companies in highlyinflationary economies according to thestandards of SFAS 8 (U.S.). SFAS 8 (U.S.)also mandates that you record anyout–of–balance amounts arising fromtranslation to an income/expense accountincluded in your income statement.

shortdecimal data type Oracle FinancialAnalyzer variables with a shortdecimaldata type contain decimal numbers with upto 7 significant digits.

shortinteger data type Oracle FinancialAnalyzer variables with a shortinteger datatype contain whole numbers with valuesbetween –32768 and +32768.

shorthand flexfield entry A quick way toenter key flexfield data using shorthandaliases (names) that represent valid flexfieldcombinations or patterns of valid segmentvalues. Your organization can specifyflexfields that will use shorthand flexfieldentry and define shorthand aliases for theseflexfields that represent complete or partialsets of key flexfield segment values.

shorthand window A single–segmentcustomizable field that appears in a pop–upwindow when you enter a key flexfield.The shorthand flexfield pop–up windowonly appears if you enable shorthand entryfor that particular key flexfield.


sign–on An Oracle Applications usernameand password that allows you to gainaccess to Oracle Applications. Eachsign–on is assigned one or moreresponsibilities.

skeleton entry A recurring journal entry theamounts of which change each accountingperiod. You simply define a recurringjournal entry without amounts, then enterthe appropriate amounts each accountingperiod. For example, you might define askeleton entry to record depreciation in thesame accounts every month, but withdifferent amounts due to additions andretirements.

spot exchange rate A daily exchange rate youuse to perform foreign currencyconversions. The spot exchange rate isusually a quoted market rate that applies tothe immediate delivery of one currency foranother.

spreadsheet interface A program thatuploads your actual or budget data from aspreadsheet into Multiple ReportingCurrencies. Letters are based on thedunning levels of past due debit items. Thismethod lets you send dunning letters basedon the number of days since the last letterwas sent, rather than the number of daysitems are past due. For each dunning letter,you specify the minimum number of daysthat must pass before Receivables canincrement an item’s dunning level andinclude this item in the next letter that yousend.

standard balance The usual and customaryperiod–to–date, quarter–to–date, oryear–to–date balance for an account. Thestandard balance is the sum of an account’sopening balance, plus all activity for aspecified period, quarter, or year. Unlikean average balance, no additionalcomputations are needed to arrive at thestandard balance.

standard entry A recurring journal entrywhose amount is the same each accountingperiod. For example, you might define astandard entry for fixed accruals, such asrent, interest, and audit fees.

Standard Request Submission A standardinterface in Oracle Applications in whichyou run and monitor your application’sreports and other processes.

STAT The statistical currency Oracle GeneralLedger uses for maintaining statisticalbalances. If you enter a statisticaltransaction using the STAT currency, OracleGeneral Ledger will not convert yourtransaction amounts.

statistical journal entry A journal entry inwhich you enter nonfinancial informationsuch as headcount, production units, andsales units.

statistics Accounting information (other thancurrency amounts) you use to manage yourbusiness operations. With MultipleReporting Currencies, you can maintainbudget and actual statistics and use thesestatistics with budget rules and formulas.

Glossary – 25

status line A status line appearing below themessage line of a root window that displaysstatus information about the currentwindow or field. A status line can containthe following: ^ or v symbols indicateprevious records before or additionalrecords following the current record in thecurrent block; Enter Query indicates thatthe current block is in Enter Query mode,so you can specify search criteria for aquery; Count indicates how many recordswere retrieved or displayed by a query (thisnumber increases with each new record youaccess but does not decrease when youreturn to a prior record); the <Insert>indicator or lamp informs you that thecurrent window is in insert character mode;and the <List> lamp appears when a list ofvalues is available for the current field.

step–down allocation An allocation uponwhich you run another allocation. Forexample, you might allocate parentcompany overhead to operating companiesbased on revenues. You can then use astep–down allocation to allocate overheadto cost centers within the operatingcompanies based on headcount.

structure A structure is a specific combinationof segments for a key flexfield. If you addor remove segments, or rearrange the orderof segments in a key flexfield, you get adifferent structure.

summary account An account whose balancerepresents the sum of other accountbalances. You can use summary accountsfor faster reporting and inquiry as well asin formulas and allocations.

tablespace The area in which an Oracledatabase is divided to hold tables.

tax authority A governmental entity thatcollects taxes on goods and servicespurchased by a customer from a supplier.In some countries, there are manyauthorities (e.g. state, local and federalgovernments in the US), while in othersthere may be only one. Each authority maycharge a different tax rate. Within MultipleReporting Currencies, tax authority consistsof all components of your tax structure.For example: California.SanMateo.Redwood Shores forState.County.City. Multiple ReportingCurrencies adds together the tax rates forall of these locations to determine acustomer’s total tax liability for an .

tax codes Codes to which you assign sales taxor value–added tax rates. OracleReceivables lets you choose state codes asthe tax code when you define sales tax ratesfor the United States. (ReceivablesQuickCode)

tax engine A collection of programs, userdefined system parameters, andhierarchical flows used by MultipleReporting Currencies to calculate tax.

tax exempt A customer, business purpose, oritem to which tax charges do not apply.

Tax Identification Number In the UnitedStates, the number used to identify 1099suppliers. If a 1099 supplier is anindividual, the Tax Identification Number isthe supplier’s social security number. If a1099 supplier is a corporation, the TaxIdentification Number is also known as theFederal Identification Number.


tax location A specific tax location withinyour tax authority. For example ’RedwoodShores’ is a tax location in the TaxAuthority California.San Mateo.RedwoodShores.

tax type A feature you use to indicate the typeof tax charged by a tax authority when youdefine a tax name. Multiple ReportingCurrencies uses the tax type during invoiceentry to determine the financial impact ofthe tax. When you enter a tax of type Sales,Multiple Reporting Currencies creates aseparate invoice distribution line for the taxamount. When you enter a tax of type Use,Multiple Reporting Currencies does notcreate the invoice distribution line.

template A pattern that Multiple ReportingCurrencies uses to create and maintainsummary accounts. For each template youspecify, Multiple Reporting Currenciesautomatically creates the appropriatesummary accounts.

Time dimension An Oracle FinancialAnalyzer dimension whose valuesrepresent time periods. A time period canbe a month, quarter, or year. The length ofthe Time dimension’s values is determinedby the Width option on the MaintainDimension window.

toolbar The toolbar is a collection of iconicbuttons that each perform a specific actionwhen you choose it. Each toolbar buttonreplicates a commonly–used menu item.Depending on the context of the currentfield or window, a toolbar button can beenabled or disabled. You can display a hintfor an enabled toolbar button on themessage line by holding your mousesteadily over the button. The toolbargenerally appears below the main menu barin the root window.

translation See revaluation. foreign currencytranslation.

unrealized gain or loss The measured changein value of an asset or liability over time.Payables provides a report (the UnrealizedGain and Loss Report) that you can submitfrom the standard report submission format any time to review your unrealized gainsand losses. See also realized gain or loss.

use tax A tax that you pay directly to a taxauthority instead of to the supplier.Suppliers do not include use tax on theirinvoices. You sometimes owe use tax forgoods or services you purchased outside of,but consumed (used) within the territory ofa tax authority. Use taxes are liabilities tothe buyer of goods and services. You candefine a tax name for use taxes. When youenter a use tax name on an invoice,Multiple Reporting Currencies does notcreate an invoice distribution or generalledger journal entry for the tax.

user profile A set of changeable options thataffect the way your applications run. Youcan change the value of a user profileoption at any time. See profile option.

Glossary – 27

value Data you enter in a parameter. A valuecan be a date, a name, or a code, dependingon the parameter.

value set A group of values and relatedattributes you assign to an account segmentor to a descriptive flexfield segment.Values in each value set have the samemaximum length, validation type,alphanumeric option, and so on.

value added tax (VAT) A tax on the supply ofgoods and services paid for by theconsumer, but collected at each stage of theproduction and distribution chain. Thecollection and payment of value added taxamounts is usually reported to taxauthorities on a quarterly basis and is notincluded in the revenue or expense of acompany. With Multiple ReportingCurrencies, you control the tax names onwhich you report and the referenceinformation you want to record. You canalso request period–to–date value addedtax reports.

variable An Oracle Financial Analyzerdatabase object that holds raw data. Datacan be numerical, such as sales or expensedata, or textual, such as descriptive labelsfor products.

variable text Variable text is used when dialogboxes or their components are unlabeled orhave labels that change dynamically basedon their current context. The wording ofvariable text does not exactly match whatyou see on your screen.

voucher number A number used as a recordof a business transaction. A vouchernumber may be used to review invoiceinformation, in which case it serves as aunique reference to a single invoice.

weighted–average exchange rate Anexchange rate that Multiple ReportingCurrencies automatically calculates bymultiplying journal amounts for an accountby the translation rate that applies to eachjournal amount. You choose whether therate that applies to each journal amount isbased on the inverse of the dailyconversation rate or on an exception rateyou enter manually. Multiple ReportingCurrencies uses the weighted–average rate,instead of the period–end, average, orhistorical rates, to translate balances foraccounts assigned a weighted–average ratetype.

window A box around a set of relatedinformation on your screen. Manywindows can appear on your screensimultaneously and can overlap or appearadjacent to each other. Windows can alsoappear embedded in other windows. Youcan move a window to a different locationon your screen.

window title A window title at the top ofeach window indicates the name of thewindow, and occasionally, contextinformation pertinent to the content of thewindow. The context information,contained in parenthesis, can include theorganization, set of books, or businessgroup that the window contents isassociated with.

year average–to–date The average of theend–of–day balances for a related range ofdays within a year.

Zoom A forms feature that is obsolete in GUIversions of Oracle Applications.

Index – 1

Index

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