Operational Handbook PolyMETREXplus Interreg IIIC · PDF filecontractual and financial...

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Operational Handbook

on the management structure, programme, inputs and outcomes,

contractual and financial arrangementsfor the

PolyMETREXplus Interreg IIIC project

on the development of aFramework for a

Polycentric Metropolitan Europe,Action Plan,

Representative Interregional Networking Activities (RINA's)and a Benchmark of

effective metropolitan polycentric practice

IET/METREX SecretariatGlasgowMarch 2004

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____________________________________________________________________________

Operational Handbook_____________________________________________________________________________

Operational Handbook on the management structure, programme, inputs and outcomes,contractual and financial arrangements for the PolyMETREXplus Interreg IIIC project on thedevelopment of a Framework for a Polycentric Metropolitan Europe, Action Plan, RepresentativeInterregional Network Activities (RINA's) and a Benchmark of effective metropolitan polycentricpractice.

Contents

1 The PolyMETREXplus project (see Map)

2 PolyMETREXplus management structure (see Diagrams 1)

3 PolyMETREXplus programme of Workshops, Conferences and meetings of theSteering Committee (SC) and Management Team (MT) (see Diagrams 2, 3, and 4)

4 Web site structure for Workshop and SC/MT meeting inputs and outputs (seeDiagram 5A, B and C)

5 Partner/contributor self assessment indicators for Position Statements(ESPON/CPMR typologies) (Diagrams 6 and 7)

6 Representative Interregional Network Activities (RINA's) (see Diagram 8)

7 Contractual arrangements (Subsidy Contract and Partner Agreements) (seeAppendix 1)

8 Financial arrangements (PolyMETREXplus budget, operational costs and RINAbudget) (see Diagrams 9 and 10, Tables 1 and 2 and Appendix 2)

9 Appendix 1. Example of Partner Agreement (InterMETREX)

10 Appendix 2. Partner Financial Profiles (that formed the basis for the partner Co-financing Statements submitted with the Application)

11 Appendix 3. Partner contact details

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1 The PolyMETREXplus project (see www.eurometrex.org)_____________________________________________________________________________

Introduction

It is anticipated that the PolyMETREXplus project will commence in March 2004. In summary, itwill run for the period 2004-2007, have an Interreg IIIC budget of 1.8m, include 19 partners ledby the Generalitat de Catalunya (but also involve invited contributors) and be supported by theMETREX Secretariat/Interpretariat. It is intended to hold an Inception Meeting in March, forpartners and contributors, in Barcelona.

Purpose of this Operational Handbook

The purpose of this Operational Handbook is to inform all partners and prospective contributors ofthe management structure, programme, inputs and outputs, and contractual and financialarrangements for the management and co-ordination of the PolyMETREXplus project.

Partners and invited contributors (see Appendix 3 for partner details and Diagrams 5A, B andC for details of invited contributors)

When PolyMETREX was originally conceived and submitted to the South Zone Interreg IIICSouth Zone, in January 2003 as a Network Operation, it had 38 partners. When the modifiedPolyMETREXplus was submitted, as a Regional Framework Operation (RFO) in September2003, it had 19 partners. Now that PolyMETREXplus has been modified again, and approved asa Network Operation, with 19 partners, provision has been made to invite some 26 metropolitanregions and areas to make contributions to the Analysis and Synthesis Workshop programme, in2004 and 2005, leading to the production of the Framework for a Polycentric Metropolitan Europeand a related Action Plan. This provision is explained further in Section 8, Financialarrangements, and is designed to ensure that the Framework and Action Plan have thenecessary representative coverage in geographic and socio-economic terms.

PolyMETREXplus - now a Network Operation rather than a Regional Framework Operation

Although the project has been modified and approved as a Network Operation rather than aRegional Framework Operation, the essential form and content of the project has not changed.The intention is still to have a Planning Component, in 2004-2005, leading to the production of theFramework and Action Plan. However, it is now also intended to have a Practice Component(rather than a Project Component), in the period 2006-2007, to identify and progress 12-20Representative Interregional Network Activities (RINA's) and a Polycentric Practice Benchmark(rather than 8-12 Representative Interregional Polycentric Projects (RIPP's) as envisaged in theRFO).

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PolyMETREXplus objective

The objective of PolyMETREXplus, as set out in the approved Interreg IIIC Application, is asfollows.

Overall objective -To contribute effective polycentric metropolitan relationships, based oncomplementarity and co-operation, to the draft European Convention objective of TerritorialCohesion and the ESDP objective of the balanced and sustainable development of the EU.

Core objective -To support the objective of Interreg IIIC "to improve the effectiveness of policiesand instruments for regional development and cohesion" by producing a Framework for aPolycentric Metropolitan Europe, a related Action Plan and a Polycentric Practice Benchmarkderived from a programme of representative interregional networking activities (RINA's).

Outline of the PolyMETREXplus project (see Map)

The full PolyMETREXplus Interreg IIIC Application, in EN and FR, can be downloaded from theMETREX web site at www.eurometrex.org The main inputs and outputs of the project can beoutlined as follows.

• Inception Meeting in Barcelona to clarify the form and content of the PolyMETREXplusNetwork Operation, over the period 2004-2007, and the arrangements for the managementand co-ordination of the project

• Context Reports by the Lead Partner for a programme of 4 geographically based (seeDiagrams 1, 2 and 3 and Map) Analysis Workshops, in 2004, through which groups ofpartners and contributors present and discuss Position Statements setting out theirpolycentric situations/perceptions and intentions/aspirations

• Findings and Conclusions presented to the METREX Barcelona Conference in October 2004and a first Synthesis Workshop for all partners and contributors in 2005 to consider, discussand confirm the report Towards European Urban Balance

• Context Reports by the Lead Partner for 2 sectorally based (see Diagrams 1, 2 and 4)Synthesis Workshops, in 2005, through which socio/economic andtransportation/environmental issues will be explored by all partners and contributors

• A final Synthesis Workshop for all partners and contributors to consider, discuss and confirma Framework for a Polycentric Metropolitan Europe and a related Action Plan

• PolyMETREXplus Steering Committee (all partners) identifies and confirms a programme ofRepresentative Interregional Networking Activities (RINA's - perhaps 12-20) through which todevelop and progress the feasibility of aspects of the Action Plan

• A Polycentric Practice Benchmark of effective metropolitan polycentric practice derived fromthe RINA's and related comparative examples and experience

Rome

Paris

London

Vienna

Prague

StockholmOslo

ZurichBudapest

Bratislava

Warsaw

Minsk

Moscow

Kiev

Bucarest

IstanbulSofia

Vilnius

Riga

Tallinn

Helsinki

Berlin

Copenhagen

Madrid

Dublin

6

5

3

7

4

9

2

1

8

Parallèle Sud/Méditerrannée Occidentale

Méditerrannée Orientale

Zone d'Integration Economique Globale/Parallèle Nord

Aire Baltique/Danubienne

AIRES INTERREGIONALES,ATELIERS ET PARTENAIRES POLYMETREX.

Ljubljana

Parallèle Sud/Méditerrannée Occidentale

Méditerrannée Orientale

Zone d'Integration Economique Globale/Parallèle Nord

Aire Baltique/Danubienne

AIRES INTERREGIONALES,ATELIERS ET PARTENAIRES POLYMETREX.

The Hague

Ljubljana

Athens

Brussels

Lisbon

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PolyMETREXplus contact details

Appendix 3 gives the full contact details for all the 199 PolyMETREXplus partners. The followingare the contact details for the Lead Partner and the METREX Secretariat/Interpretariat. The LeadPartner should be contacted about all matters relating to the project in general and it's form andcontent in particular. The METREX Secretariat/interpretariat will be assisting the Lead Partnerwith the Management and co-ordination of the project and can be contacted about detailedoperational matters such as the clarification of the procedural and logistics arrangements outlinedin this Operational Handbook. METREX is also a full partner in the project and will be representedby the Secretary General.

Lead Partner

Dr. Francesc Carbonell,Director of Programmes,Institut d'Estudis Territorials,Generalitat de Catalunya,Universitat Pompeu Fabra,Passeig de Circumval lació 8,08003 BARCELONA,Spain.

Phone +34 93 542 26 33Fax +34 93 542 25 99E-mail [email protected] site www.ietcat.org

PolyMETREXplus Secretariat

Alastair WYLLIE,Communications and Management,METREXNye Bevan House,21 India Street,Glasgow G2 4PF,Scotland UK.

Phone/fax +44 (0)141 339 3841E-mail [email protected] site www.eurometrex.org

METREX

Roger Read,Secretary General,Address as above

Phone/fax +44 (0)1292 317074E-mail [email protected]

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PolyMETREXplus communications

Communications between partners and with the Lead Partner and Secretariat will be by e-mailand the METREX web site, www.eurometrex.org, will be the primary means of communicationand dissemination on the project. The web site has been specifically structured to serve thispurpose (see Section 4).

E-mail communications to the PolyMETREXplus Secretariat should be copied to the LeadPartner.

Project languages

The general approach will be to provide partners and contributors with the language services theyrequire to make effective contributions to the project and to participate fully in the programme ofWorkshops, Conferences and Steering Committee/Management Team Meetings. Documentedinputs will normally be expected in partner languages and/or EN and outputs will be inEN|DE|FR|ES|IT. Publication will normally be in pdf format on the METREX web site from whichpartners and contributors can then download all documents in the language they prefer. Pdf'scan be downloaded and opened using Acrobat Reader, which can also be downloaded from theMETREX web site.

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2 PolyMETREXplus management structure (see Diagrams 1)_____________________________________________________________________________

The PolyMETREXplus Application

The following explanatory text is taken from Section 3.2, Overall co-ordination and managementof the project, of the approved PolyMETREXplus Application.

Decision making, monitoring and evaluation structure

The project will be the legal responsibility of the Lead Partner. METREX will add value byproviding networking support and dissemination opportunities through its Meetings andConferences. A Steering Committee will be formed, comprising representatives of all thepartners, to supervise, monitor, review and evaluate the progress of the project. A ManagementTeam, comprising the Lead Partner and 7 other Workshop host partners and/or PolycentricPractice Exchange managing partners, will also be formed to manage and co-ordinate theWorkshop logistics, progress operation inputs and outputs, operate financial management andcontrol and report to the Steering Committee. The Steering Committee will be meet biannuallyand the Management Team quarterly and the Minutes will be published on the METREX web siteto ensure openness and transparency.

RINA selection procedure

The Steering Committee meet in 2005 to select a programme of networking activities that arerepresentative of the opportunities to develop polycentric relationships between metropolitanregions and areas identified in the Framework and Action Plan. In this way the networkingactivities will demonstrate the feasibility and effectiveness of polycentric relationships and pavethe way for their further development through the Structural Funds. The programme ofrepresentative interregional networking activities (RINA's) will then be managed and progressedby 4 Polycentric Practice Exchange managing partners (for social, economic, transportation andenvironmental projects) working with the Lead Partner as a Management Team. PolycentricPractice Exchange will be progressed on an interregional basis by appropriate networks asdescribed in Component 4.

Management structure

A Management Team, comprising the Lead Partner, 7 other Workshop host partners and 4Polycentric Practice Exchange managing partners, will manage and co-ordinate the project at theworking level. They will be supported by a Project Secretariat, led by the Project Co-ordinator andincluding the Financial Manager and the METREX Secretariat, Interpretariat, Accountant andWebmaster.

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Responsibilities

The Lead Partner will be legally responsible for the achievement of the project but theManagement Team/Project Secretariat will provide day to day support services. Theresponsibilities of all the partners, inputs to be made, action to be taken, time and financialresources allocated, and overall operation programme to be achieved will be included in PartnerAgreements between the Lead Partner, Workshop host partners, Polycentric Practice Exchangemanaging partners and all other partners.

A Lead partner

Guiding and overseeing the project to realise its objectives, implementing the project inaccordance with the agreed approach and methodology, efficient financial management andproductive co-ordination.

B Workshop host partners

Hosting Analysis Workshops (3-6 partners) and Synthesis/Sectoral Workshops (all 19 partners).

C Polycentric practice exchange managing partners

Guiding and overseeing the representative interregional networking activities (RINA's) inaccordance with the terms of their approval by the Steering Committee.

D All partners

The contribution of Position Statements to Analysis Workshops. Active participation in theAnalysis and Synthesis/Sectoral Workshops and the dissemination Conferences. Activeparticipation in selected representative interregional networking activities. METREX-Assisting theLead Partner with Secretariat, Interpretariat and webmaster services andnetworking/dissemination support.

E Secretariat

The Secretariat will be staffed by the Lead Partner and METREX to take responsibility foroperational management and co-ordination. The Secretariat will progress the exchange ofPosition Statements between partners before Workshops, the dissemination of findings andconclusions after Workshops and assist the Lead Partner in the production of Progress Reportsand the project report Towards European Urban Balance, the Framework for a PolycentricMetropolitan Europe and the Action Plan. The Secretariat will also assist Workshop hosts withlogistical arrangements and the Polycentric Practice Exchange

Procedures

The Project Secretariat will make all the logistical arrangements for Workshops and Conferences,Steering Committee and Management Team meetings in liaison with the host partners. TheSecretariat will also progress and disseminate Workshop inputs between partners and assist theLead Partner in the production and dissemination of project outputs, through the METREX website. Monitoring, review and evaluation will be carried out by the Lead Partner and ManagementTeam, assisted by the Project Secretariat and reported to the Steering Committee through sixmonthly Progress Reports and to the partners through the METREX web site, METREXConferences and the Interim and Final Progress Reports.

D1 PolyMETREXplus project management structure Lead Partner contact with the South Zone TS and MASTEERING COMMITTEE (SC)

Steering Committee to supervise, monitor, review and evaluate the Planning Component All 19 partners Steering Committee to supervise, monitor, review and evaluate the Action Component

Management Team to manage, co-ordinate, progress, operate, control and report to the SC Management Team to manage, co-ordinate, progress, operate, control and report to the SC

MANAGEMENT TEAM (MT)

WORKSHOP 1 WORKSHOP 2 WORKSHOP 3 WORKSHOP 4 Lead partner POLYCENTRIC POLYCENTRIC POLYCENTRIC POLYCENTRICGIZ/ Southern PRACTICE PRACTICE PRACTICE PRACTICENorthern Parallel/ Eastern Baltic/ CATALUNYA EXCHANGE 1 EXCHANGE 2 EXCHANGE 3 EXCHANGE 4Parallel Western Mediterranean Danubian area

Mediterranean 7 Managing partners Social Economic Transportation Environmental

LONDON ZARAGOZA ATHENS HELSINKI E-ROMAGNA VENETO STUTTGART ZARAGOZAManaging Managing Managing Managing ATHENS Managing Managing Managing Managing partner partner partner partner LONDON partner partner partner partner

Emilia-Romagna HELSINKIRotterdam Veneto Stockholm EMILAI-ROMAGNAStuttgart Thessaloniki Dresden ZARAGOZA Polycentric Practice Exchange programme selected by the SC and Managing partnersGlasgow Catalunya Malta Szczecin STUTTGARTMETREX Andalucia Sofia Krakow VENETO

3-5 RINA 3-5 RINA 3-5 RINA 3-5 RINA Leaders Leadrers Leadrers Leaders

(working withWORKSHOP 5 WORKSHOP 6 WORKSHOP 7 WORKSHOP 8 RINA LeadersTowards Euro Social/ Transportation/ Framwork and as selected andUrban balance Economic Environmental Action Plan approved by the SC)

Polycentric Polycentricissues issues SECRETARIAT

RINA partners/ RINA partners/ RINA partners/ RINA partners/CATALUNYA E-ROMAGNA/ STUTTGART/ CATALUNYA Lead Partner and contributors contributors contributors contributorsLead Partner VENETO ZARAGOZA Lead Partner METREX Secretariat/

Interpretariat/Accountant/ Polycentric Practice Exchange of 12-20 Representative Interregional Networking Activities Graphics/Webmaster

Benchmark of effective metropolitan polycentric practice derived from the exchange All partners All partners All partners All partners of RINA information and experience

Secretariat for logistics, liaison, productions, disemination and SC/MT support Secretariat for logistics, liaison, productions, disemination and SC/MT support

Planning Component 2004-2005 Practice Component 2006-2007

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3 PolyMETREXplus programme of Workshops, Conferences and meetings of theSteering Committee (SC) and Management Team (MT) (see Diagrams 2, 3 and 4)

_____________________________________________________________________________

PolyMETREXplus overall programme of Workshops, Conferences and meetings(Diagram 2)

Diagram 2 sets out the overall project programme. It shows how the cycle of eight Analysis andSynthesis Workshops are related to the meetings of the Steering Committee (SC) over the period2005 to 2005 and how the SC meetings will be arranged to coincide with biannual METREXMeetings, in the interest of efficiency and economy. Management Team meetings may bequarterly, associated with Workshops, or biannually, also associated with METREX Meetings.

In autumn 2005 the SC will meet to consider the Framework for a Polycentric MetropolitanEurope, and the related Action Plan, and to identify a programme of Representative InterregionalNetwork Activities (RINA's) to be progressed in the period 2006-2007. Section 6 explores thepossible form and content of RINA's an Section 8 explains the budgetary provision.

The 3 monthly cycles of Analysis and Synthesis Workshop and 1.5 day WorkshopProgrammes (Diagrams 3 and 4)

Diagrams 3 and 4 show, more specifically, the 3 monthly cycle of Analysis and SynthesisWorkshops, the activities that partners and contributors will be involved in during this period andthe inputs and outputs that are expected. Also shown is the possible programme for each of theeight 1.5 day Analysis and Synthesis Workshops.

D2 PolyMETREXplus overall programme of Workshops, Conferences and Meetings

Calendar years Year 2004 Year 2005 Year 2006 Year 2007J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S

Project month (total 42) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 31 33 34 35 36 37 38 39 40 41 42

Inception MeetingContinuing partner self assessments against ESPON/CPMR indicators

Analysis Workshop 1GIZ/Northern Parallel 3 monthly Analysis Workshop cycle (see also Diagram 3)London

Steering Committee/ManagementTeam Meetings 1/2 SC/MT Meeting documentation generally 1 month in advanceMETREX San Sebastian Meeting

Analysis Workshop 2S Parallel/W MediterraneanZaragoza

Analysis Workshop 3Eastern MediterraneanAthens

Analysis Workshop 4Baltic/Danubian areaHelsinki

Steering Committee/ManagementTeam Meetings 3/4METREX Barcelona Conference

Synthesis Workshop 1Towards European Urban balance 3 monthly Synthesis Workshop cycle (see also Diagram 4)Barcelona

Synthesis Workshop 2Social/Economic polycentric issuesVenice

Steering Committee/ManagementTeam Meeting 5/6METREX Budapest Meeting

Synthesis Workshop 3Transportation/Environmental issuesZaragoza

Synthesis Workshop 4Framework and Action PlanBarcelona

Steering Committee/ManagementTeam Meetings 7/8 These Meetings will identify RINA's and programme their activities in 2006-2007METREX Granada Meeting

RINA's 1-4Polycentric practice exchange The detailed RINA programme and activites will be determined bySC/MT Meetings 7/8Social issues

RINA's 5-8Polycentric practice exchangeEconomic issues

RINA's 9-12Polycentric practice exchangeTransportation issues

RINA's 13-16Polycentric practice exchangeEnvironmental issues

Prduction WorkshopPolycentric Practice BenchmarkBarcelona

Steering Committee/ManagementTeam Meetings 9/10/11/12/13/14/15/164 METREX Meetings 2006 and 2007

D2A METREX Calendar of events

2004 January February March April May June July August September October November December

Monday 1 1 Minutes of

Tuesday 2 1 2 AGM and

Wednesday 3 2 1 3 action 1

Thursday 1 4 Poly 1 Documents 3 Poly WK2 1 Poly WK3 2 Poly WK4 4 2

Friday 2 decision 2 for Meeting 4 Zaragoza 2 Athens? 3 Helsinki 1 for Conf 5 3

Saturday 3 6 3 1 5 3 4 2 6 4

Sunday 4 1 7 4 2 6 4 1 5 3 7 5

Monday 5 2 8 Lead in to Lead in to 3 7 5 Lead in to 2 6 Lead in to 4 Lead in to 8 6

Tuesday 6 3 9 WK3 6 WK1 4 8 6 WK4 3 7 WK5 5 Conference 9 7

Wednesday 7 4 10 E-Romagna 7 London 5 METREX 9 7 Porto 4 8 London 6 10 8

Thursday 8 5 11 Eurocity 8 Rotterdam 6 Meeting 10 8 Athens 5 9 Catalunya 7 11 9

Friday 9 6 12 Øresund 9 Stuttgart 7 Eurocity 11 9 Andalucia 6 11 Piemonte 8 12 10

Saturday 10 7 13 South Coast 10 Glasgow 8 Basque 12 10 Sevilla 7 12 Zurich 9 13 11

Sunday 11 8 14 Metropoloe 11 9 13 11 Liverpool 8 12 10 14 12

Monday 12 9 15 12 10 Minutes 14 Lead in to 12 9 13 11Feedback 15 13

Tuesday 13 10 16 13 11 and action 15 WK 3 13 10 14 12 from Inter 16 14

Wednesday 14 11 17 14 12 16 Athens 14 11 15 13 and Poly 17 15

Thursday 15 12 18 15 13 17 E-Romagna 15 12 16 14 Projects 18 16

Friday 16 13 19 16 14 18 Veneto 16 13 Athens 17 15 19 17

Saturday 17 14 20 17 15 19 Thessaloniki 17 14 Olympics 18 16 20 18

Sunday 18 15 21 18 16 20 Malta 18 15 19 17 21 19

Monday 19 16 22 19 17 Lead in to 21 Sofia 19 16 Lead in to 20 18 Draft of 22 20

Tuesday 20 17 23 20 18 WK2 22 20 17 WK4 21 19 Towards 23 21

Wednesday 21 18 24 21 19 Zaragoza 23 21 18 Helsinki 22 20 Urban 24 22

Thursday 22 19 25 22 Poly WK1 20 Andalucia 24 22 19 Stockholm 23 21 Balance 25 23

Friday 23 20 26 Poly Inc'n 23 London 21 Catalunya 25 23 20 Dresden 24 22 26 24

Saturday 24 21 27 24 22 26 24 21 Szczecin 25 23 27 25

Sunday 25 22 28 25 23 27 25 22 Krakow 26 24 28 26

Monday 26 23 29 Inter WK3 26 24 28 26 Inter WK4 23 27 Inter WK5 25 Inter WK6 29 27

Tuesday 27 24 30 Bologna 27 25 29 27 Porto 24 28 London 26 Barcelona 30 28

Wednesday 28 25 31 28 26 30 28 25 29 27 METREX 31 29

Thursday 29 26 29 27 29 26 30 Documents 28 Barcelona 30

Friday 30 27 30 28 30 27 Close of 29 Conference 31

Saturday 31 28 29 31 28 Olympics 30

Sunday 29 30 29 31

Monday 31 30

Tuesday 31

D3 PolyMETREXplus Monthe one Month two Month threeAnalysis Workshop cycle 1 2 3 4 5 6 7 8 9 10 11 12

1 PolyMETREXplus Briefing Notepublsihed on the METREX web sitegiving ESPON/CPMR indicatorsof FUA polycentric potential

2 Partner/contributor self assessments made

3 Interregional context publishedon the METREX web site andcirculated to partners/contributors

4 Partners/contributors consider theirperceived and intended polycentricrelationships

5 Partner/contributor Position Statements produced and circulated by the Secretariat (email)

6 Pre Workshop exchange of questionsand issues for discussion (email)

7 Lead/Managing partner producesand circulates Workshop programmeand issues for discussion

8 WORKSHOP (1.5 days)(12-15 participants)

9 Findings and conclusions producedand circulated by the Secretariat(email)

10 Findings and conclusionsdissemniated to other partners/contributors through the METREXweb site

PolyMETREXplus Day one Day two

Analysis Workshop programme AM1 AM2 PM1 PM2 AM1 AM2

1 Presentation of interregionalcontext

2 Partner/contributor PositionStatement presentations (3)

3 Partner/contributor PositionStatement presentations (3-4)



6 Partner/contributor discussionand identification of issues arising

7 Conclusing discussion and overallfindings and conclusions

D4 PolyMETREXplus Monthe one Month two Month threeSynthesis Workshop cycle 1 2 3 4 5 6 7 8 9 10 11 12

1 Context reports (WK's 5 and 8)published on the METREX web site and circulated to partners/contributors

2 Issues reports (WK's 6 and 7) published on the METREX web site and circulated to partners/contributors

3 Partners/contributors consider theirpositions in relation to the polycntriccontexts/issues

4 Partner/contributor ResponseStatements produced and circulated by the Secretariat (email)

5 Pre Workshop exchange of questionsand issues for discussion (email)

6 Lead/Managing partner producesand circulates Workshop programmeand issues for discussion

7 WORKSHOP (1.5 days)(45 participants)

8 Findings and conclusions producedand circulated by the Secretariat(email)

9 Findings and conclusionsdissemniated to other partners/contributors through the METREXweb site

PolyMETREXplus Day one Day two

Synthesis Workshop programme AM1 AM2 PM1 PM2 AM1 AM2

1 Presentation of interregionalcontexts (WK 5 and 8) and issues(WK 6 and 7)

2 Partner/contributor ResponseStatement presentations (3-4)




6 Partner/contributor discussionand identification of issues arising

7 Conclusing discussion and overallfindings and conclusions

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4 Web site structure for Workshop and SC/MT meeting inputs and outputs (seeDiagram 5)

_____________________________________________________________________________

METREX web site (www.eurometrex.org) structure for the periods 2004, 2005 and 2006 to2007

The METREX web site has been structured to accommodate all the project inputs and outputsand to act a filing and retrieval system for these. Diagram 5 (A - 2004, B - 2005, C - 2006 to 2007)shows the detailed inputs and outputs that are anticipated from the partners and invitedcontributors for each Workshop and from partners for SC and MT meetings. This web sitestructure will be demonstrated at the Inception Meeting.

D5A PolyMETREXplus programme 2004

1 INCEPTION Inception MeetingLead partner/METREX presentations

Briefing Operational Draft Partner Minutes andNote Note Agreements action

1 Catalunya EN (Summary in EN|DE|FR|ES|IT)

2 METREX EN|DE|FR|ES|IT EN|DE|FR|ES|IT EN|DE|FR|ES|IT

18 PARTNERS

26 CONTRIBUTORS

2 WORKSHOP 1 GIZ/Northern Parallel11 presentations. Language services DE|FR

Context Position Findings andReport Statements conclusions

1 Catalunya (+Managing partner) EN|DE|FR|ES|IT2 METREX - Operational support EN|DE|FR|ES|IT

PARTNERS (4)

3 LONDON - Managing partner EN4 Rotterdam EN5 Stuttgart EN|DE6 Glasgow EN

CONTRIBUTORS (7)

7 Bruxelles EN|FR8 Paris EN|FR9 Berlin EN|DE

10 Amsterdam EN11 Ruhr EN|DE12 Nürnberg EN|DE13 Hamburg

3 STEERING 8 Meetings (2 per annum/2004-2007)COMMITTEE (SC) With METREX biannual Meetings. Languages EN|DE|FR|ES|IT

Agenda's Progress Discussion MinutesReports Papers

1 Catalunya EN|DE|FR|ES|IT EN|DE|FR|ES|IT EN|DE|FR|ES|IT2 METREX EN|DE|FR|ES|IT

17 Other partners

4 MANAGEMENT 8 Meetings (2 per annum/2004-2007)TEAM (MT) With METREX biannual Meetings. Languages EN|DE|FR|ES|IT


1 Catalunya EN|DE|FR|ES|IT EN|DE|FR|ES|IT EN|DE|FR|ES|IT2 METREX EN|DE|FR|ES|IT7 Managing partners

5 WORKSHOP 2 Southern Parallel/Western Mediterranean14 presentations. Language services DE|FR|ES|IT



PARTNERS (3)

3 ZARAGOZA - Managing partner EN|ES4 Andalucia EN|ES

Catalunya EN|ES

CONTRIBUTORS (11)

5 Madrid EN|FR6 Valencia EN|FR7 Lisboa EN|DE8 Porto EN9 Marseille EN|DE

10 Lyon EN|DE11 Torino EN|IT12 Lombardia EN|IT13 Roma EN|IT14 Alpes-Maritimes EN|FR15 Eurocity Basque EN|ES

6 WORKSHOP 3 Eastern Mediterranean11 presentations. Language service IT



PARTNERS (6)

3 ATHENS - Managing partner EN4 Emilia-Romagna EN|IT5 Veneto EN|IT6 Thessaloniki EN7 Malta EN8 Sofia EN

CONTRIBUTORS (5)

9 Zagreb EN10 Budapest EN11 Nicosia EN12 Wroclaw EN13 Warzawa EN

7 WORKSHOP 4 Baltic/Danubian area10 presentations. Language service DE



PARTNERS (5)

3 HELSINKI - Managing partner EN4 Stockholm EN5 Dresden/Leipzig EN|DE6 Szczecin EN7 Krakow EN

CONTRIBUTORS (5)

8 Øresund EN9 Prague EN

10 Vilnius EN11 Minsk EN12 Wien EN|DE




17 Other partners




D5C PolyMETREXplus programme 2005

10 WORKSHOP 5 Towards European Urban BalanceLead partner presentation. Languages EN|DE|FR|ES|IT

Towards Euro Dialogue/email Findings andUrban balance responses conclusions

1 Catalunya (+Managing partners) EN|DE|FR|ES|IT2 METREX EN|DE|FR|ES|IT

PARTNERS17 Other partners EN|DE|FR|ES|IT26 CONTRIBUTORS EN|DE|FR|ES|IT

11 WORKSHOP 6 Social/Economic Polycentric issuesLead/manging partner presentations. Languages EN|DE|FR|ES|IT

Issues Response Findings andReport Statements conclusions

1 Catalunya (+Managing partners) EN|DE|FR|ES|IT2 METREX - Operational support EN|DE|FR|ES|IT

PARTNERS3 Emilia-Romagna/Veneto - Managing partners EN|DE|FR|ES|IT

16 Other partners26 CONTRIBUTORS




17 Other partners




14 WORKSHOP 7 Transportation/Environmental Polycentric issuesLead/manging partner presentations. Languages EN|DE|FR|ES|IT

Issues Response Findings andReport Statements conclusions

1 Catalunya (+Managing partners) EN|DE|FR|ES|IT2 METREX - Operational support EN|DE|FR|ES|IT

PARTNERS3 Stuttgart/Zaragoza - Managing partners EN|DE|FR|ES|IT

16 Other partners26 CONTRIBUTORS

15 WORKSHOP 8 Framework and Action PlanLead partner presentation. Languages EN|DE|FR|ES|IT

Framework & Dialogue/email Findings andAction Plan responses conclusions

1 Catalunya(+Managing partners) EN|DE|FR|ES|IT2 METREX - Operational support EN|DE|FR|ES|IT

PARTNERS17 Other partners EN|DE|FR|ES|IT26 CONTRIBUTORS EN|DE|FR|ES|IT




17 Other partners




D5D PolyMETREXplus programme 2006-2007

18 RINA's 1-4 Polycentric Practice Exchange - Social relationshipsWorkshop/seminar programme and languages to be defined

Context 4 RINA's Findings andReport conclusions

1 Catalunya - Lead partner EN|DE|FR|ES|IT2 METREX - Operational support EN|DE|FR|ES|IT

PARTNERS4 RINA leaders EN|DE|FR|ES|IT8 Other partners EN|DE|FR|ES|IT8 CONTRIBUTORS EN|DE|FR|ES|IT

19 RINA's 5-8 Polycentric Practice Exchange - Economic relationshipsWorkshop/seminar programme and languages to be defined




20 RINA's 9-12 Polycentric Practice Exchange - Transportation relationshipsWorkshop/seminar programme and languages to be defined




21 RINA's 13-16 Polycentric Practice Exchange - Environmental relationshipsWorkshop/seminar programme and languages to be defined




22 WORKSHOP 9 Production of Polycentric Practice BenchmarkLead partner presentation. Languages EN|DE|FR|ES|IT

Polycentric Findings andBenchmark Responses conclusions

1 Catalunya(+Managing partners) EN|DE|FR|ES|IT2 METREX - Operational support EN|DE|FR|ES|IT

PARTNERS17 Other partners EN|DE|FR|ES|IT

23/26 STEERING 8 Meetings (2 per annum/2004-2007)COMMITTEE (SC) With METREX biannual Meetings. Languages EN|DE|FR|ES|IT



17 Other partners

27/30 MANAGEMENT 8 Meetings (2 per annum/2004-2007)

TEAM (MT) With METREX biannual Meetings. Languages EN|DE|FR|ES|IT

Agenda's Progress Discussion Minutes

Reports Papers

1 Catalunya EN|DE|FR|ES|IT EN|DE|FR|ES|IT EN|DE|FR|ES|IT

2 METREX EN|DE|FR|ES|IT

7 Managing partners

11

_____________________________________________________________________________

5 Partner/contributor self assessment indicators for Position Statements(ESPON/CPMR typologies) (Diagrams 6 and 7)

_____________________________________________________________________________

ESPON/CPMR indicators

The PolyMETREXplus Briefing Note contains details of the ESPON and CPMR indicators thathave been used to identify the characteristics of Functional Urban Areas (FUA's) in Europe andalso possible Metropolitan European Growth Area's (MEGA's). These typologies form a usefulstarting point for the PolyMETREXplus project (see Diagram 6).

Some partners and contributors are included in one or both of these assessments but others arenot (see Diagram 7). All partners and contributors may wish to consider their circumstances, asreflected in these assessments, or to make such a self-assessment where none exists. It isrecognised that the ESPON/CPMR typologies are snapshots in time and may not reflect thedynamics of individual metropolitan area circumstances. Aspects of these circumstances may beimproving or declining. It is also recognised that the relationships between metropolitan areashave not yet been assessed and, of course, this issue will be addressed throughPolyMETREXplus.

Continuing liaison with ESPON/CPMR

Both ESPON (to 2006) and CPMR (also through Interreg IIIC) are continuing with their work onFUA's/MEGA's and it is intended to develop working relationships with both organisations in orderto ensure that their activities and PolyMETREXplus are complementary and mutually supportive.

Partner self-assessments for Position Statements

Diagram 6 compares the ESPON and CPMR typologies, and the PolyMETREXplus issues thatare not covered by them, and Diagram 7 shows those metropolitan areas that are covered, or not,by the ESPON and/or CPMR typologies. These Diagrams may help partners and contributors toidentify the self assessments that they may wish to undertake prior to Analysis Workshops (seealso Diagram 3) and to include in the Position Statements that all partners and contributorspresent to Analysis Workshops.

It is hoped that Position Statements will reflect partners and contributors views on the dynamicsof their situations by including their perceptions of their positions and their intentions in responseto these.

D6 Comparison of ESPON and CPMR typologies by indicator

ESPON FUA/MEGA typology CPMR MEGA typology PolyMETREXplus issues

1 Mass 1595 FUA's of 50k+ 1 Mass 41 European ranking urban 1 Potential GIZ's?(Functional 149 groups of FUA's (Metropolitan systems. Conurbation of 500k+urban area (FUA) 64 MEGA's with highest European growth population and other centres of 2 Potential polycentricpopulation) average FUA indicators area (MEGA) 150k+ within130km's (connected relationships?

17 MEGA's in the Pentagon population) by motorway). Total approx 1m

2 Connectivity Airports with 50k+ passengers 2 Connectivity International flights and 3 Road, rail, maritime?(Transport) Container ports with 20k+ TEU destinations (HST's, rail freight and

maritime feedering)

3 Tourism Hotel (or equivalent) bedspaces 4 Key issue to include.Indicators of cultural(social) capital?

4 Industry Gross value added in 3 Competitiveness GDP per capita in ppp in relationmanufacturing to the European average

5 Knowledge Number of students in higher 4 Human capital % of employment in R and D 5 Health(Higher education) education institutes % workforce (25-59 years of Indicators of social

age) with high educational capital (cohesion)?attainment

6 Decision making Number of HQ's of top 500 5 Decision making Number HQ's of top 1500 (Company HQ's) companies in each country, (Company HQ's) European companies

rated by turnover

7 Adminstrative Seats of national, regional, 6 Key issue to include.status provincial, local administrations Indicator of social

capital (cohesion)?

8 Economic base Share of GVA in primary, 6 Drivers of change Growth of GDP per capita in ppp.secondary, tertiary sectors Growth in productivity

7 EnvironmentIndicators of environmental health?Polycentric relationships?

D7 PolyMETREXplus Interreg IIIC project. Comparison of ESPON 1.1.1 and CPMR study typologies

ESPON Project 1.1.1 CPRM study PolyMETREXplus

Key Key Key

Global nodes Peripheral gateways 1 19 PolyMETREXplus partnersPeripheral gateways 2

European engines 10 Invited contributorsRising stars 1 16 Invited METREX members

Strong MEGA's Rising stars 2

Potential MEGA's Promising systems

Weak MEGA's Dilemma systems 1Dilemma systems 2

1 Paris Paris2 London 1 London

3 Munich4 Frankfurt5 Madrid 11 Madrid Madrid6 Milan Lombardia7 Rome 6 Roma Roma8 Hamburg Hamburg9 Brussels Bruxelles

10 Copenhagen 5 København-Malmö Øresund11 Zürich12 Amsterdam Amsterdam13 Berlin Berlin-Brandenburg14 Barcelona 18 Barcdelona 2 Calalunya15 Stuttgart 3 Stuttgart

16 Stockholm 7 Stockholm 4 Stockholm17 Helsinki 2 Helsinki- Tampere 5 Helsinki

18 Oslo 43 Oslo19 Düsseldorf Ruhr20 Vienna Wien21 Cologne Ruhr22 Manchester 25 Manchester-Liverpool23 Athens 6 Athens24 Dublin25 Gothenburg 26 Göteborg

26 Lyon 14 Lyon-Grenoble Lyon27 Antwerp28 Turin 4 Torino Torino29 Rotterdam 7 Rotterdam30 Malmö 5 København-Malmö Øresund31 Marseille 24 L'aire Métropolitains Marseillaise32 Nice 22 Nice/Cannes/Antibes Alpes-Maritimes33 Bern34 Lisbon 19 Lisboa Lisboa34 Prague Prague36 Bremen37 Toulouse 12 Toulouse38 Budapest Budapest39 Warsaw Warsaw40 Lille41 Bergen42 Edinburgh 13 Glasgow-Edinburgh 8 Glasgow43 Birmingham 21 Birminghan-Black Country/Coventry44 Luxembourg45 Palma de Mallorca46 Bologna 1 Bologna 9 Emilia-Romagna47 Valencia 29 Valencia Valencia48 Bratislava

49 Naples 38 Napoli Napoli50 Bordeaux 15 Bordeaux51 Genova 9 Genova Genova52 Bucharest53 Tallinn Not included54 Sofia 10 Sofia

55 Sevilla 42 Guadlaquiver 11 Andalucia56 Porto 40 Porto Porto57 Ljubljana58 Katowice59 Vilnius Vilnius60 Krakow 12 Krakow61 Riga62 Gdansk-Gdyania63 Wroclaw Wroclaw64 Valetta 13 Malta PA

65 3 Venezia-Padova 14 Veneto66 8 Firenze67 10 Bristol/Cardiff/Swindon68 16 Leeds-Bradford69 17 Belfast70 20 Pais-Vasco Pais-Vasco/Eurocity Basque71 23 Nottingham/Derby72 27 Zaragoza 15 Zaragoza73 28 Loire-Bretagne74 30 Newcastle75 31 Montpellier-Nîimes76 32 Cagliari77 33 Asturias78 34 Alicante-Murcia79 35 Bari80 36 Palermo81 37 Catania82 39 Galicia83 41 Malaga

84 16 Thessaloniki85 17 Dresden/Leipzig/Chemnitz86 18 Szczecin

19 METREX

12

_____________________________________________________________________________

6 Representative Interregional Network Activities (RINA's) (see Diagram 8)_____________________________________________________________________________

Form and content of Representative Interregional Networking Activities RINA's

At this early stage it is not possible to be specific about the form and content of RINA's. This willdepend to a large extent on the necessary actions and activities that emerge from the Frameworkand Action Plan. RINA's will be derived from these outcomes/outputs and chosen by the SC.However, it is possible to imagine how this process might proceed and how such outcomes mightlead to the identification of RINA's. Diagram 8 is intended to help partners and contributors toconsider and discuss the concept of RINA's at the Inception Meeting.

The Practice budget in the approved PolyMETREXplus Network Application budget,

The text on pages 13 and 14, under the above heading, explains in further detail how RINA'sdiffer from the Representative Interregional Polycentric Projects envisaged in thePolyMETREXplus Regional Framework Operation (RFO) Application and how the modified RINAbudget has been constructed to give the required flexibility to this stage of the PolyMETREXplusproject now that it is a Network Operation.

The Polycentric Practice Benchmark

The proposed programme of 12-20 RINA's, in the period 2006-2007, will provide a body ofpractical knowledge and experience showing how polycentric relationships between Europeanmetropolitan regions and areas can be strengthened and developed. The intention is that thisoutcome should be documented for the benefit of partners and contributors to thePolyMETREXplus project and also those involved with polycentric issues across the widerEurope. The intended output will be the Polycentric Practice Benchmark of effective metropolitanpolycentric practice.

D8 Relationship between the Framework, Action Plan and possible RINA's

PLANNING COMPONENT 2004 - 2005 PRACTICE COMPONENT 2006 - 2007SCHEMATIC DIAGRAM OFTHE RELATIONSHIPSBETWEEN PolyMETREXplus FRAMEWORK FOR A POLYCENTRIC PolyMETREXplus ACTION PLAN PolyMETREXplus RINA'sOUTPUTS METROPOLITAN EUROPE

From a Joint Development Integrated framework Priortites for polycentric action, Feasibility and developmentStrategy (Framework) to a limited complentarity and co-operation of programmes and projectsnumber of topics and jointpriorities (Action Plan) to RINA's

PROBLEMS AND OPPORTUNITES EXAMPLES EXAMPLES OF POSSIBLE RINA's

ECONOMIC RELATIONSHIPS Complementarity

Research and development Joint venture potential Locations for promotion/development Joint planning/development of sitesServices Commercial potentialManufacturing Business potential Locations for promotion/development Joint planning/development of sitesTourism Business potentialHigher education/training Joint course/exchange potential

SOCIAL RELATIONSHIPS Complementarity and co-operation

Culture Joint events/programmesGovernance Joint services Relationships for promotion/development Joint services/facilities

Joint operations Health Joint facilitiesHigher education Joint course/exchange potential Relationships for promotion/development Joint courses/campuses

TRANSPORTATION Common interests/co-operationRELATIONSHIPS

Gateways and interchnages Linked use and operation

Ports Shared facilities Services for promotion/development Co-ordinated development/useAirports Shared useRail stations Shared use Services for promotion/development Co-ordinated development

Routes Linked use and operation

Roads Joint benefit Routes for co-ordination development Joint planning/developmentRail routes Joint benefitAir corridors Joint benefit Routes for co-ordination development Joint promotion/development

ENVIRONMENTAL Joint interests/co-operationRELATIONSHIPS

Landscape Shared value Resources for conservation/development Joint conservation/managementWater catchment areas Shared use and valueHabitats Shared value

13

_____________________________________________________________________________

7 Contractual arrangements (Subsidy Contract and Partner Agreements) (seeAppendix 1)

_____________________________________________________________________________

Subsidy contract

As is mentioned in Section 2 (Responsibilities - page 6), the Lead Partner will be legallyresponsible for the successful completion of the PolyMETREXplus project, as set out in theApplication approved by the Interreg IIIC South Zone Committee in March 2004. The LeadPartner will enter into a Subsidy Contract with the South Zone Steering Committee and willprocess all claims for co-funding and distribute all co-funding received.

Partner Agreements

However, the Lead Partner clearly cannot meet these contractual obligations without the supportand commitment of all the partners. The Lead Partner will enter into a Partner Agreement witheach partner to ensure this. This procedure is normal with all Interreg IIIC operations and hasalready been adopted for the InterMETREX project. The InterMETREX Partner Agreement isattached, as an example, as Appendix 1. It will be explained and discussed at the InceptionMeeting.

14

_____________________________________________________________________________

8 Financial arrangements (PolyMETREXplus budget, operational costs and RINAbudget) (see Diagrams 8 and 9)

_____________________________________________________________________________

Project budget

The approved PolyMETREXplus budget is 1,826,744, as shown on the extracts overleaf fromthe approved Application. This comprises ERDF funding of 1,054,491, partner co-financing(shown as national co-financing EU Member States) of 772,235 and partner financing of

21,400 for Sofia. The extract from Annex IV.0, also shown overleaf, shows the budgetaryprovision by heading (staff costs, travel and accommodation etc.) and six monthly cash flow overthe project period 2004-2007.

Claims for co-funding can be made to the Interreg IIIC South Zone Secretariat at these sixmonthly intervals and will be evaluated against the budgetary headings and cash flow. There isflexibility to make a 20% transfer between budgetary headings, to accommodate unforeseenchanges of circumstance, and this facility is usually considered at the close of the project.

In Annex IV.0 expenditure is shown by Component. Component 1 is Management and Co-ordination, Component 2 the Analysis Workshop programme in 2004, Component 3 theSynthesis/Sectoral Workshop programme in 2005, Component 4 is the RINA programme andComponent 5 is Dissemination. The details can be found in the Application in Annexes AIII. 1-5.

Financial Profiles and Co-financing Statements

Partners prepared Co-financing Statements, based on Financial Profiles prepared by theMETREX Secretariat, which had to be submitted with the PolyMETREXplus Application todemonstrate and confirm the commitment of partners to the project. The Profiles set out thefinancial implications of participation in terms of staff time and cost (based on partner daily salaryrates), travel and subsistence costs (based on EU subsistence rates and scheduled air fares) andpartner shares of the overall operational costs of the project. The Profiles for Catalunya andMETREX are attached as Appendix 2 and these have been updated to reflect the RINA budgetsfor each partner referred to below.

The Project budget in the RFO

When the PolyMETREX project was originally submitted as a Network Application it had 38partners and comprised Components 1, 2, 3 and 5. The operational costs were shared equallyby the partners. When the Interreg IIIC South Zone Secretariat encouraged the Lead Partner toresubmit the project as a Regional Framework Operation (RFO) the partnership had to bereduced to around 20 partners and a Project budget, Component 4, was added. Partners addedtheir project budgets to sums allocated in their Profiles and prepared new Co-financingStatements accordingly. No other financial changes were made to the overall project budget.

15

Operational costs

However, the operational costs now had to be shared by 19 partners (the final PolyMETREXpluspartnership), rather than 38, which meant making some modifications to what could be affordedfor management and co-ordination staff time, language services and documentation etc. Acommitment was given to partners that there would be no increase in their share of operationalcosts for Components 2 and 3 with the change to an RFO. Nevertheless, the METREXSecretariat/Interpretariat felt that the project could still be managed and co-ordinated efficientlyand effectively. Table 1, overleaf, shows the make up of the operational costs for Components 2and 3. An element of Component 4, the practice (formerly project) budget, is needed for theoperational costs of this new part of the project (the plus of PolyMETREXplus) and this is alsoshown in Table 1.

The Practice budget in the approved PolyMETREXplus Network Application budget

The PolyMETREXplus RFO Application was submitted by the deadline of 26 September 2003.On 18 December 2003 the Lead partner was notified that the Interreg IIIC South Zone SteeringCommittee invited the Lead Partner to reformulate the PolyMETREXplus Application as aNetwork Application and to resubmit it by 31 January 2004. Partners were notified of thesechanged circumstances by e-mail on 7 January after the Lead Partner, in consultation withMETREX, had concluded that this change was practical and could retain the integrity of thePolyMETREXplus project that partners had committed themselves to. The revisedPolyMETREXplus Application was duly submitted by the 31 January deadline and approved bythe South Zone Steering Committee in March.

It is in this administrative context that the following modifications were made to thePolyMETREXplus RFO Project budget, Component 4, to transform it into a Network Practicebudget. Table 2, overleaf, gives the details.

A The total budget for Component 4 is 937100. From this 75000 (8%) has been allocatedfor operational costs, shared between the partners as an equal percentage of theirindividual former project budgets.

B The South Zone Secretariat has advised that, overall, staff costs for PolyMETREXplus,as a Network Operation, should be of the order of 50% of the overall project budget. Onthis basis 504,904 has been allocated to staff costs for Component 4. A provisionalsum of 128.196 has been allocated to External expertise to allow partners the flexibilityto use external expertise, should they choose to do so, in the preparation anddevelopment of RINA's and in the documentation and presentation of examples ofexperience with comparable projects elsewhere.

C The balance of the Component 4 budget has been provisionally allocated to Travel andaccommodation, 103,500, Meetings and events, 51,000 and Promotion costs, 74,500.These budgetary provisions are again intended to give partners some flexibility in howRINA's are taken forward and the activities that RINA Managing partners and Leadpartners decide to undertake. The approaches that are taken can then be tailored to thecircumstances and requirements of each RINA.

As the form and content of RINA's is not yet known it had to be recognised that thebudget for Component 4 could not be as precisely defined and allocated as the budgetfor the Analysis and Synthesis Workshops (Components 2 and 3). The 20% budgetaryflexibility, referred to under Project budget above, can be utilised to reconcile variations inComponent 4 expenditure at the end of the project.

16

The form, content and budgetary provision for RINA's

It is hoped that the modified budgetary provision now made for Component 4, as the Practiceelement of a Network Operation rather than the Project element of a Regional FrameworkOperation, will continue to enable the intentions of this part of PolyMETREXplus to be takenforward broadly as intended. The difference is that what were Representative InterregionalPolycentric Projects (RIPP's) now become Representative Interregional Networking Activities(RINA's) and these can cover perhaps a wider range of issues (activities rather than projects).They can also include networking activities to draw on, and exchange experience with, othermetropolitan areas. The exact nature of the PolyMETREXplus RINA programme, in 2006 and2007, will depend on the form and content of the Framework for a Polycentric MetropolitanEurope and the related Action Plan, which will be the outcome of Components 2 and 3. Diagram8 has been prepared to provide a basis for discussion on the form and content of RINA's at theInception Meeting.

RINA's will be identified and chosen by the PolyMETREXplus Steering Committee, comprising allpartners. It has been provisionally assumed that all 18 partners, excluding METREX, may wish tolead a RINA and this is why it is assumed that there could be 12-20 of these. It means that eachRINA could have a budget in the range 43-70,000 ( 937,100 less 75,000 operational costs =

862,100 divided by 12-20 RINA's). It was felt that such provision would allow RINA's to be takento the feasibility and development stage from which further EU Structural Fund support might thenbe sought, or specific applications made to Interreg (if it is continued) or other EU programmes.RINA's may, of course, also be taken forward directly, after 2007, by partners or othercollaborators, on a polycentric basis.

Polycentric Practice Benchmark

The outcome and outputs from the RINA's will provide a body of practical experience onmeasures, of a hard (for example, developments and infrastructure) or soft (for example,planning, promotion or service provision) nature, that are of practical use in the development ofpolycentric relationships across the broad field of social, economic, transportation orenvironmental affairs. Integrated measures, across all these primary sectors, will also be of value.

The Polycentric Practice Benchmark will provide a means of recording this experience as afoundation from which to take forward comparable measures in other locations, or circumstances,or from which to develop further RINA's that have only been taken to the feasibility stage throughPolyMETREXplus. The Benchmark could provide basis for future Structural Fund or Interreg IVprojects.

Partner financial profiles

The partner profiles in Appendix 2 set out the detailed budgets for Catalunya and METREX. Theintroductory note to Appendix 2 explains the financial implications of the changes to 3 Workshoplocations as a result of the changes in the project partnership from the original NetworkApplication (38 partners) to the current modified Network (former RFO) Application (19 partners).

1,826,744.00

ERDF funding 1,054,491.00National co-financing EU Member States 772,253.00

Please go to Annex I ‘Partnership’ and fill in relevant sections for the individual partners.

Norwegian regional co-financing 0.00

1,826,744.00Non-eligible financing (EU Member States, NO, private) 0.00

BUDGET of EU programmes for third countries 0.00

TOTAL

National co-financing for funding from EU programmes for third countries 0.00

INTERREG IIIC BUDGET OF THE OPERATION

Norwegian national funding 0.00

TOTAL BUDGET

National financing (third countries) 21,400.00Private financing (third countries) 0.00

VI. Budget

1,848,144.00

All amounts in EUR

The financial information will be automatically calculated from the partners' financial information provided in Annex I "Partnership". All fields in this section are locked.

Funding from EU programmes for third countries 0.00

0,00

other 21.400,00

0,00

other 0,00

other

0,00

other 0,00

other

0,00

other 0,00

other

0,00

other 0,00

other

0,00

other 0,00

other

0,00

other 0,00

other

0,00

other 0,00

other

114.105,00

other 0,00

other

14.119,00

28.783,50Nat cofi.:

Government of Catalonia

Institution

0,00

otherES

Province of Zaragoza 28.783,50 0,00

ERDF: Nat cofi.:Country

Organisation for Planning and Environmental Protection of Athens

Rotterdam City Council/Department of Urban Planning, Mobility and Housing

Region of Emilia-Romagna

Region of Venice

Regional Government of Andalucia

Lead Partner

Partner budgetother

IV.3. All partners listed by institution, country and financial contribution

ITERDF:

48.657,50Nat cofi.:

Nat cofi.:

ERDF:

IT

114.105,00

48.657,50ERDF:

ERDF: 42.357,00

ERDF:

ES

Partner 18 PL

Partner 19 BLMunicipality of Sofia

Krakow Institute of Urban Development

Partner 16 MT

Partner 17 PLMunicipality of Szczecin

Malta Environment and Planning Agency

Partner 14 SE

Partner 15 FIThe City of Helsiniki

City of Stockholm/City Planning Administration

Partner 12 DE

Partner 13 DECity of Dresden/Department of Urban Planning

Verband Region Stuttgart

Partner 11 UK

Partner 10 UK

Glasgow and the Clyde Valley Structure Plan Joint Committee

Greater London Authority

Partner 9 UKMETREX - The Network of European Metropolitan Regions and Areas

Organisation for the Master Plan Imp & Environmental Protection of Thessaloniki

Partner 7 GRNat cofi.:

GR 97.476,75 32.492,25ERDF:

ERDF:

Partner 8

Partner 3

101.235,00

49.115,50

Partner 6 NL 37.906,50 37.906,50

Partner 5

33.745,00

Partner 4

49.115,50

Partner 2

Nat cofi.:

Nat cofi.:

ES

0,00 0,00

Nat cofi.: 5.350,00 16.050,00

ERDF:

Nat cofi.:

ERDF: 39.739,50 13.246,50

Nat cofi.: 7.689,25 23.067,75

ERDF:

Nat cofi.:

Nat cofi.:

64.476,50ERDF:

Nat cofi.:ERDF:

64.476,50

Nat cofi.:

ERDF: Nat cofi.:

43.258,50

102.777,50

46.781,00 46.781,00

Nat cofi.:

102.777,50

ERDF: 43.258,50

103.431,00 34.477,00

ERDF: 55.889,50

39.383,00

Nat cofi.:

ERDF:

Nat cofi.:

55.889,50

Nat cofi.: 39.383,00

ERDF:

123456789

10

%

6,500.00236,896.00

35,480.00 267,779.00

945,456.00

Annex IV.0Budget

LINE

321,600.00

436,049.00 862,100.00 89,210.00 1,801,744.00

51,000.00

0.00 0.00

Please fill in the budget table and specify the costs for each budget line per component.

For further information on the budget categories, please refer to the Programme Manual.

To fill in the details for the budget categories "External expertise", "Other", "Investments" and "Preparation costs" please go to sheets Annex IV.1, Annex IV.2, Annex IV.3 and Annex IV.4. The data will be automatically transferred into this table.

Based on the information provided in Annex III of the Application Form, please calculate the costs of the operation and components per 6-monthly time periods.

6-MONTHLY ALLOCATION

4,420.00 217,487.0023,620.00

Jul - Dec 2003

108,232.00

Other 0.00 0.00 0.00 0.00 0.00 0.0019,350.00

103,500.00

Staff costs

External expertise 108,700.00Travel and accommodation 69,307.00 148,793.00

Administration costs

TOTAL COSTSPER BUDGET

Specification Compon 5Compon 1 Compon 2 Compon 4

All costs in EUR.

Budget line

504,904.00

Meetings and events 12,500.00 8,830.00 35,902.00

6,500.000.00128,196.00

19,350.00

TOTAL COSTS PER Component 147,050.00 267,335.00 436,049.00

0.00Subtotal 147,050.00

Investments

1,826,744.004.9%23.9% 47.2%

Compon 3

0.00 0.00

0.000.00

189,198.00 251,354.00

8.0% 14.6%

Budget break down

Compon 1 Compon 2 Compon 3 Compon 4 %Jan - Jun 2003

862,100.00 89,210.00 TOTAL COSTS

Project funds (for RFOs only)

100,0%

Compon 5

162,812.0020,600.00 141,843.00

3,120.000.00

Jan - Jun 20062,500.00

Jan - Jun 2004

TOTAL COSTS PER COMPONENT

14,150.00

34,200.00

161,920.00

436,049.00

125,492.00Jul - Dec 2004Jan - Jun 2005Jul - Dec 2005

236,698.0021,750.00 188,817.00

3,120.00 165,563.00198,928.00

%

1.4%

0.0%1.1%0.0%

98.6%

51.8%0.4%

13.0%17.6%

5.9%Promotion costs 163,710.00 9.0%89,210.00

Please fill in Annex IV.1 'Specification of budget line No. 3 External expertise' ,Annex IV.2 'Specification of budget line No. 7 Other costs',Annex IV.3 'Specification of budget line No. 8 Investments' andAnnex IV.4 'Specification of budget line No. 1

267,335.0025,000.00Preparation costs

74,500.00

0.0%0.0%

0.00

261,630.00

9.0%9.2%

13.1%

14.9%12.1%

48,304.0015.2%Jul - Dec 2006 10,025.00 2,860.00 274,515.00

283,432.00

22,075.00

1,300.00 294,757.00152,618.00 15,290.00 182,133.00 10.1%Jul - Dec 2007 14,225.00862,100.00 1,801,744.00147,050.00 89,210.00

16.4%Jan - Jun 2007 10,025.00

267,335.00 100.0%

D9 PolyMETREXplus overall RINA budget and partner budgets

No Partner Planning RINA's Op costs Staff Ext Admin Travel/ Meets/ Promo(in Com 1) exp accom events

1 Lead Partner Generalitat de Catalunya 128210 100000 8003 51000 21300 9000 5000 55002 Workshop Partner Diputación Provincial de Zaragoza 37567 20000 1601 13172 4500 500 5003 Partner Junta de Andalucia 36976 19500 1561 12259 4500 500 5004 Workshop Partner Regione di Veneto 37315 60000 4802 31000 4965 9000 4000 65005 Partner Regione Emilia-Romagna 38231 60000 4802 31000 4965 9000 4000 65006 Partner City of Rotterdam 35813 40000 3201 22000 1339 4500 2500 65007 Workshop Partner Organisation of Athens 34980 100000 8003 51000 21300 9000 5000 55008 Partner Organisation of Thessaloniki 29969 100000 8003 51000 21300 9000 5000 55009 Partner METREX 185555 20000 1601 13630 4500 500 500

10 Partner Greater London Authority 35962 57600 4612 31000 7327 4500 4000 600011 Partner Glasgow and the Clyde Valley 46517 40000 3201 22000 1339 4500 2500 650012 Partner Verband Region Stuttgart 38953 90000 7203 51000 12215 9000 5000 550013 Partner Dresden 37908 100000 8003 51000 21300 9000 5000 550014 Partner County/City of Stockholm 38766 40000 3201 22000 1339 4500 2500 650015 Workshop Partner Helsinki City Council 51779 60000 4802 31000 9507 4500 4000 600016 Partner Malta PA 30757 017 Workshop Partner Municipality of Szczecin 32986 20000 1601 12713 4500 500 50018 Partner Krakow Institute 11400 10000 800 8130 500 500

19 Partner Municiplaity of Sofia 11400 10000

Component 4 504904 128196 103500 51000 74500

Totals 889644 937100 75000 37950 2500 12500 22050

542854 128196 2500 103500 63500 96550

Note that Sofia's input is not included in the Interreg III figues 1826744 937100

T1 PolyMETREXplus PLANNING AND PRACTICE OPERATIONAL COSTS (Numbers refer to budget categories on the Application Form)

PLANNING COMPONENT

3 EXTERNAL EXPERTISE COMPONENT 1 70750 82581

1 Project and Workshop programme management Staff provision shared between 8 Workshops @ 10 days @ 500 40000(Content, findings, conclusions, outcomes and budget) the Lead partner and METREX 2 Conference @ 15 @ 500 15000

2 Project and Workshop programme co-ordination Travel and subsistence(Procedures, logistics and information exchange) (from total to give Component 1) 11831

3 Project web site and internet services(Electronic communications and publications)

4 Project accounting services Systems set up 5 days @ 350 1750(Budgetary control, payments and accounts) Interim Financial Report 3 days @ 350 1050

Final Financial Report 3 days @ 350 1050Close Accounts 5 days @ 350 1750Project Audit 5 days @ 350 1750Payments and accounts 8 Workshops/Szczecin Conference @ 5600

2 days @ 350Interreg IIIC claims and payments 4 biannual claims @ 2 days @ 350 2800

2 ADMINISTRATION COMPONENT 1 4000 4000

1 Office heating, lighting and power and cleaning Lead Partner and METREX 1 @ 2 years @ 10002 General office expenditure Lead ( 200) and Workshop ( 150) 8 Workshops @ 500 4000

partners and METREX ( 150)

5 MEETINGS AND EVENTS COMPONENT 2 8830 44732COMPONENT 3 35902

1 Catering at Analysis Workshops 4 Workshops @ 20 @ 15 @ 1.5 days 18002 Catering at Synthesis Workshops 4 Workshops @ 40 @ 15 @ 1.5 days 36003 Language services at Workshops EN|FR|DE|IT|ES for Workshops 38 days @ 400 + travel/subsistence 39332

6 PROMOTION COSTS COMPONENT 5 67160 67160

1 Translation of Workshop dissemination material Workshop/Conference summaries 8 @ 3000 words @ 130/1000 @ 4 12480Interim and Final Reports 2 @ 5000 words @ 130/1000 @ 4 5200

2 Dissemination and material 3 core publications (Towards Urban 3 @ 7500 words @ 130/1000 @ 4 11700Balance, Framework and Action Plan)Publication, CD and web site pages 30 days @ 400 plus 25780 production 37780

OPERATIONAL COSTS TO BE SHARED BY PARTNERS 198473

OPERATIONAL COSTS PER PARTNER (17.6) 11259

PRACTICE COMPONENT (RINA's)

3 EXTERNAL EXPERTISE COMPONENT 1 37950

1 Steering Committee meetings (5) Staff provision shared between 5 SC/MT meetings @ 10 days @ 500 25000(supervision, projects/budgets, reporting, dissemination) the Lead Partner and METREX

2 Management Team meetings (5) and involving Strand Managing (management, inputs, outputs, reporting, finance) Partners (4)

3 RINA web site and internet services(electronic communications and publications)

4 RINA accounting services Systems set up 5 days @ 350 1750 12950(budgetary control, payments and accounts) Interim Financial Report 2 days @ 350 700

Final Financial Report 2 days @ 350 700Close Accounts 5 days @ 350 1750RINA Audit 5 days @ 350 1750Payments and accounts 5 SC/MT meetings @ 2 days @ 350 3500Interreg IIIC claims and payments 4 biannual claims @ 2 days @ 350 2800

2 ADMINISTRATION COMPONENT 1 2500

1 Office heating, lighting and power and cleaning Lead Partner and METREX 1 year @ 50002 General office expenditure Lead ( 250) and METREX ( 250) 5 SC meetings @ 500 2500

5 MEETINGS AND EVENTS COMPONENT 4 12500

1 Catering at SC/MT meetings 5 meetings @ 20 @ 15 15003 Language services at Workshops EN|FR|DE|IT|ES for SC/MT meetings 5 meetings @ 4 @ 400 + overnight 11000

6 PROMOTION COSTS COMPONENT 5 22050

1 Translation of SC/MT dissemination material SC/MT Meeting minutes/reports 5 @ 2500 words @ 130/1000 @ 4 6500Interim and Final Reports 2 @ 3000 words @ 130/1000 @ 4 3120

2 Dissemination and material 1 publication (Polycentric Practice 1 @ 5000 words @ 130/1000 @ 4 2600Benchmark and RINA Summary)Publication, CD and web site pages 10 days @ 400 plus 5830 production 9830

OPERATIONAL COSTS TO BE SHARED BY PARTNERS 75000

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_____________________________________________________________________________

9 Appendix 1. Draft Partner Agreement_____________________________________________________________________________

Nye Bevan House, 20 India Street, GLASGOW, G2 4PFT. +44 (0)1292 317074 F. +44 (0)1292 317074

PROJECT PART-FINANCED [email protected] http://www.eurometrex.orgBY THE EUROPEAN UNION

West Zone Interreg IIIc

Project 1W0008N — InterMETREX

PARTNERSHIP AGREEMENT

Project 1W0008N — InterMETREXPARTNERSHIP AGREEMENT

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ARTICLES

Article 1 Definitions 1

Article 2 Partners 2

Article 3 Aims 2

Article 4 Joint Work Programme and Dissemination of Outcome 2

Article 5 Working Language, Interpretation and Translation 3

Article 6 Funding 3

Article 7 Distribution of Resources, Reporting Structures & Payment Procedure 3

Article 8 Financial Liability and Indemnity 4

Article 9 Publicity 4

Article 10 Transfer of Rights 4

Article 11 Disputes 4

Article 12 Final Provisions 4

Article 13 Duration 5

Article 14 Governing Law and Language 5

Dated and signed by all Partners 6

APPENDICES

Appendix 1 Partners(see Annex I of the InterMETREX Application to the West Zone Secretariat)

Appendix 2 Co-financing Statements(as attached to the InterMETREX Application to the West Zone Secretariat)

Appendix 3 Bank Account

Appendix 4 Project Budget(as set out in Annex IV.0 of the InterMETREX Application to the West ZoneSecretariat)

Appendix 5 Joint Work Programme (Project Workbook)

Appendix 6 Distribution of Resources and Expenditure (Partner Resource and Finance Profiles)


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ARTICLES

Article 1 - Definitions

a) METREX - The European Network of Metropolitan Regions and Areas

hereinafter referred to as METREX, is registered with the Ministry of Justice in Belgium as anAssociation Internationale Sans But Lucratif for the exchange of information, experience andexpertise in spatial planning and development among practitioners at the metropolitan level inEurope.

b) The interregional action

hereinafter referred to as InterMETREX, and as described in this Partnership Agreement, willbe carried out by a partnership of 32 Partner authorities, 22 from the European Union (EU), 9from the accession countries and 1 from third countries.

c) The transnational area

within which InterMETREX is to be carried out, and within which the Partners are eligible toparticipate in InterMETREX, is the wider Europe of the EU and Central and Eastern EuropeanCountries (CEEC), as defined by the European Commission, and specific third countries withinterregional relationships with the wider Europe.

d) The West Zone Secretariat

is the legal entity established by the European Commission to receive the submission of theInterMETREX project Application, and any resubmission, under the Interreg IIIC programme, toapprove the InterMETREX project on this basis through its award of a Grant Offer Letter, toreceive progress reports and claims for approved funding, and to make payment of approvedfunds on behalf of the European Commission.

e) The application

is the InterMETREX project application, and any subsequent revisions as required, submittedto the West Zone Secretariat for approval under the Interreg IIIC programme and which shall,with its related Annexes, form part of this Partnership Agreement.

f) The interregional partnership

will comprise the Partners listed in Appendix 1, who are signatories to this PartnershipAgreement, and whose representatives have already signed respective Co-financingStatements in support of the submission of the InterMETREX project. These Statements areattached as Appendix 2. A document identifying a bank account opened in EURO for theproject is attached as Appendix 3, and the budget for the project is attached as Appendix 4.


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g) The leading interregional partner

hereinafter referred to as the Lead Partner, will be the Renfrewshire Council on behalf of theGlasgow and the Clyde Valley Structure Plan Joint Committee, hereinafter referred to asGCVSPJC, and is hereby authorised by the Partners, in accordance with such a requirementby the European Commission, to act as sole discussion Partner with the EuropeanCommission for the purposes of InterMETREX.

h) The joint work programme

of InterMETREX is attached in Appendix 5. It defines the partnership’s objective and aim,procedures and timetable, and the respective actions to be undertaken by the Partners duringInterMETREX. The distribution of resources and expenditure between the Partners to operatethe joint work programme is attached as Appendix 6, detailed as the maximum amounts able tobe claimed against the approved budget.

i) Analysis Workshops

permit the presentation of partners’ metropolitan planning practice, an assessment ofmetropolitan planning competence, capability and process against the METREX PracticeBenchmark 2003, and consideration and discussion of issues arising with regard to therefinement, updating and augmentation of the METREX Practice Benchmark. Eight analysisworkshops are scheduled in two phases: the first phase involves partners from the EuropeanUnion and Switzerland, and will be hosted by partners in Stuttgart, Stockholm, Bologna, Portoand London; the second phase involves partners from Central and Eastern EuropeanCountries, the former Soviet Union and Accession Countries in the Mediterranean, and will behosted by partners in Budapest, Riga and Valletta.

j) Synthesis Workshops

permit the findings and conclusions of analysis workshops to be collated, presented, discussedand disseminated beyond the participating partnership. Two synthesis workshops are plannedas conferences, and will be marketed to the members and associates of the METREX NetworkThe first synthesis workshop will be held in Barcelona, and will feature the findings andconclusions of first phase analysis workshops. The second synthesis workshop will be held inSzczecin, and will feature the findings and conclusions of second phase analysis workshops.

k) The operating period

of InterMETREX began on 4 April 2003 with the approval of InterMETREX by the West ZoneSecretariat as Interreg IIIC Project Number 1W0008N, subject to the clarification of conditions,and the issue of a Subsidy Contract to the Renfrewshire Council on behalf of the GCVSPJC bythe West Zone Secretariat, and will terminate when the Renfrewshire Council on behalf of theGCVSPJC has fully discharged its obligations to the European Commission.

l) Agreement

within the meaning of this Partnership Agreement will mean the signed acknowledgement of,and concurrence with, the content, procedures and execution of the joint work programme forInterMETREX as submitted to the West Zone Secretariat, approved in the award of a SubsidyContract by the West Zone Secretariat, and as described in Appendix 5 of this Partnership


5

Agreement. The signing of this Partnership Agreement, on this basis, is a requirement of allPartners prior to their participation in the actions of the project.

m) The Subsidy Contract

shall exist between the Conseil Régional Nord-Pas de Calais, Hôtel de Région, 59555 LILLECedex, France, acting as managing authority of the European Community initiative programmeINTERREG IIIC West Zone, and the Renfrewshire Council on behalf of the GCVSPJC, as leadpartner of the InterMETREX project, for the delivery of the InterMETREX project as submittedin the Application and as so approved.

n) Deviation

from the implementation of InterMETREX as defined in Appendix 5 will be permitted by theWest Zone Secretariat provided that the Partners and the overall aims, content, procedures,execution and outcome of the joint work programme do not change in any fundamental sense,and that the overall budget does not change at all. Deviation from the fundamental sense ofInterMETREX, or for a reallocation of up to 20% of resources within the budget on any oneoccasion during the operating period of the project will require the written approval of the WestZone Secretariat.


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Article 2 - Partners

The InterMETREX Partners are as summarised below and set out in detail in Annex I of theInterMETREX Application to the West Zone Secretariat,

1. Lead Partner Renfrewshire Council on behalf of the Glasgow and the Clyde Valley StructurePlan Joint Committee UK

2. Partner METREX3. Partner Greater London Authority4. Partner Liverpool City Council5. Partner South Coast Metropole (SCM)6. Partner Verband Region Stuttgart Germany7. Partner Regione Emila-Romagna Italy8. Partner Provincia di Napoli9. Partner Regione Piemonte10. Partner Regione del Veneto11. Partner Generalitat de Catalunya Spain12. Partner Junta de Andalucía13. Partner Ayuntamiento de Sevilla14. Partner Ayuntamiento de Granada15. Partner Gobierno Vasco16. Partner Eurocity Basque (St Sebastián-Bayonne) Spain/France17. Partner Øresund Committee Denmark/Sweden18. Partner City of Helsinki Finland19. Partner Stockholm City Council Sweden20. Partner Organisation of Athens Greece21. Partner Organisation of Thessaloniki22. Partner Área Metropolitana do Porto Portugal23. Partner Regionalplanung Zürich und Umgebung Switzerland24. Partner Central Hungarian Regional Council Hungary25. Partner Riga City Council Latvia26. Partner Vilniaus Planas Lithuania27. Partner Malta Planning Authority Malta28. Partner Nicosia Municipality Cyprus29. Partner Municipality of Minsk Belarus30. Partner Krakow Institute Poland31. Partner Municipality of Szczecin32. Partner Municipality of Sofia Bulgaria


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Article 3 - Objective and Aim

The objective of the InterMETREX project shall be to contribute effective metropolitan spatialplanning and development practice to the ESDP objective of harmonious, balanced andsustainable development through the development and application of the METREX PracticeBenchmark to,

• enhance the competence, capability and processes of the existing metropolitan authorities ofthe wider Europe

• provide a basis on which effective metropolitan authorities can be established where these donot exist.

The aim of InterMETREX shall be the development and production of a revised European PracticeBenchmark of metropolitan spatial planning and development practice and its adoption andapplication across the metropolitan regions and areas of the wider Europe.

Article 4 - Joint Work Programme and Dissemination of Outcomes

a) In order to achieve its objective and aim, the interregional partnership will implement a workprogramme as defined in Appendix 5.

b) The revised European Practice Benchmark, the output of InterMETREX, will be published onthe METREX website, and will be publicised to the Members of METREX and to the generalpublic through the METREX website.

Article 5 - Working Language, Interpretation and Translation

a) The working languages of InterMETREX will be English, French, German, Italian and Spanish.

b) Interpretation and translation services will be provided by the METREX Interpretariat tofacilitate communication before, during and after Workshops and Conferences. The cost ofthese services will be included in the budget and shared equally between the Partners.

c) Partners will make their documentary inputs into the project in their own language and Englishand all project documentary outputs will be in the five working languages of InterMETREX

Article 6 - Funding

a) Internal provision has been made by each Partner to fund their respective shares of the projectbudget as stated in Appendix 4.

b) Confirmation of the availability of such funds for this purpose has been given in writing by theperson responsible for each Partner’s organisation in the Co-financing Statements required bythe European Commission to qualify for the award of a Subsidy Contract from the West ZoneSecretariat.


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Article 7 - Distribution of Resources, Reporting Structures and Payment Procedure

a) The distribution of each Partner’s resources of personnel, finance and services is stated inAppendix 6.

b) The Renfrewshire Council on behalf of the GCVSPJC will report on the progress ofInterMETREX for an initial period to cover all project actions from inception on 4 April 2003 until31 December 2003, and, thereafter, every six months for reporting periods to the end of Juneand December of each year during the operating period of the project. Project report forms willbe automatically generated by the West Zone Secretariat, based on the Application. The leadpartner is required to account for project actions scheduled to have taken place in the periodbetween each claim, and the combined claim and report form must be submitted to the WestZone Secretariat within two months of the end of the reporting period.

c) Each Partner is responsible for submitting a claim for project actions and participation in anyAnalysis or Synthesis Workshop within one calendar month from the end of the claim period towhich the claim applies: that is, by the end of January for the previous claim period ending 31December; and by the end of July for the previous claim period ending 30 June. EachPartner’s claim must be certified, as a true and accurate record of expenditure incurred in theachievement of project actions, by a responsible person, independent of the operation of theproject, who may or may not be external to the Partner’s organisation. In accordance withArticle 43 (2) of Council Regulation (EC) No. 1260/1999, a copy of which is available fordownload from the METREX website http://www.eurometrex.org, all Partners are required toretain all timesheets and receipts for expenditure in support of claims for three years from theend of the Interreg III Programme in 2008 — that is, until the end of 2011.

d) The Renfrewshire Council on behalf of the GCVSPJC will make claims to the West ZoneSecretariat for tranches of the funding approved in the Subsidy Contract. The maximumamounts of these tranches and their percentage of the total grant claimed are stated inAppendix 4. Claims for funding will be made on the basis of incurred, and not future,expenditure to the West Zone Secretariat at six monthly intervals, coterminous with projectprogress reports, as shown in Annex IV.0 of the Application. Project preparatory costs will beclaimed separately, subject to a procedure specified in Reporting Guidelines to be published bythe West Zone Secretariat in June 2003.

e) In accordance with Article 32 (3) last sentence and 32 (4) of Council Regulation (EC) No.1260/1999, a copy of which is available for download from the METREX websitehttp://www.eurometrex.org, the Renfrewshire Council on behalf of the GCVSPJC will pay eachPartner their respective share of the funds claimed upon payment of the claim by the WestZone Secretariat, less 5% retained by the West Zone Secretariat until the EuropeanCommission has received and approved a certified statement of expenditure paid during theproject, the final project implementation report and a final independent audit of the project. It isexpected that the Lead Partner will make the final report by the end of August 2006.

f) The Renfrewshire Council on behalf of the GCVSPJC will invoice partners for their share of theproject operational costs after the Analysis Workshop that they participate in, and after eachSynthesis Workshop, as shown in Appendices 5 and 6. Each Partner is liable for an equalshare of the operational costs of the project, regardless of whether the Partner claims for theexpenditure incurred in the achievement of project actions, or whether subsidy is received fromthe European Commission for that Partner’s participation.


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Article 8 - Financial Liability and Indemnity

a) Each Partner is financially liable for the provision of personnel, finance and services to enableInterMETREX as submitted to the West Zone Secretariat and confirmed in the supporting Co-financing Statement from each Partner, approved in the award of a Grant Offer Letter by theWest Zone Secretariat, and as described in Appendix 6 of this Partnership Agreement.

b) Each Partner, including the Lead Partner, shall be liable to the other Partners, and shallindemnify and hold harmless such other Partners for and against all losses, liabilities, costs,claims, actions, proceedings, Decrees or judgements, which may be made arising out of theadministration of, and implementation of, the InterMETREX project, resulting from the non-compliance of any Partner’s duty and obligation, as stated in this Partnership Agreement andits Appendices.

Article 9 – Publicity

All InterMETREX documents, notices and publications, in all media, including materials used atInterMETREX Analysis and Synthesis Workshops, must specify that the project has received fundsfrom the European Union, and must feature the European Emblem and the logo of the Interreg IIICWest Zone, both of which are available for download from the METREX websitehttp://www.eurometrex.org.

Article 10 - Transfer of Rights

No Partner will have the right to transfer the rights and responsibilities of their partnership, asdefined by this Partnership Agreement, without the written agreement of all other Partners and theWest Zone Secretariat.

Article 11 - Disputes

a) All disputes between Partners shall be settled by achieving a practical consensus that will takeaccount of the point of view, situation and resource implications for any dissenting Partner, butnot to the extent that it may threaten the stability or wellbeing of the partnership, nor thefundamental sense of InterMETREX, as defined in this Partnership Agreement.

b) In the event that any Partner is not satisfied, any dispute may be referred to a single,independent arbiter to be jointly agreed by all Partners, which arbiter's decision on the matterunder dispute, and the liability for payment of any expenses relating to such arbitration, shall befinal.

c) If an arbiter is unable to be identified or agreed upon by all Partners, any single Partner mayrefer the matter in dispute to the Sheriff Principal of the Sheriffdom of North Strathclyde atPaisley for the appointment of an arbiter.


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Article 12 - Final Provisions

a) The Partners shall have equal rights in respect of the intellectual property of the outcome ofInterMETREX, the revised European Practice Benchmark, upon completion of theInterMETREX project. No individual Partner shall have any greater rights of association with,or exploitation of, the outcome of InterMETREX beyond that of any other Partner. EachPartner shall have unlimited access to, and use of, the outcome of InterMETREX. Suchaccess shall extend to use of the product on the respective websites of the Partners.

b) The usage of the project title, InterMETREX, at any time in the future, or for any purpose, willbe the sole right and responsibility of METREX.

Article 13 - Duration

a) Notwithstanding the date or dates of execution hereof, the commencement date of thisPartnership Agreement will be 1 June 2003. It will remain in force until the RenfrewshireCouncil on behalf of the GCVSPJC has discharged in full its responsibilities to the EuropeanCommission in respect of InterMETREX.

b) This Partnership Agreement will not be renewed without the prior written consent of theEuropean Commission or the West Zone Secretariat.

Article 14 : Governing Law and Language

a) This Partnership Agreement shall be governed by Scots law, and parties hereby agree tosubmit to the non-exclusive jurisdiction of the Scottish Court.

b) This Partnership Agreement will operate within the meaning and understanding of the Englishlanguage.


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Dated and signed by all Partners :

“Read and Approved”

Signed : __________________________________________

Name (print) : __________________________________________

Title / Function : __________________________________________

Partner Name : __________________________________________

__________________________________________

Date : __________________________________________


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APPENDIX 1

InterMETREX interregional partnership

The partnership will be as set out in the InterMETREX Application, Section IV.3, and listed in detailin Annex I of the Application. The Application may be downloaded from the InterMETREX page ofthe METREX website: http//www.eurometrex.org.


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APPENDIX 2

Co-financing Statements

Co-financing Statements were submitted to the West Zone Secretariat as part of the InterMETREXApplication, and may be downloaded from the InterMETREX page of the METREX website:http://www.eurometrex.org.


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APPENDIX 3

A letter proving that a Bank Account for the receipt of all income from European Commissionfunds, and their disbursement to project Partners as per claimed expenditure, has been opened forthis purpose by the Lead Partner, the Renfrewshire Council on behalf of the Glasgow and theClyde Valley Structure Plan Joint Committee (GCVSPJC) is available for download from theInterMETREX page of the METREX website: http://www.eurometrex.org.


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APPENDIX 4

InterMETREX budget

The InterMETREX budget shall be as set out in Section VI and detailed in Annex IV.0 of theInterMETREX Application, which is available for download from the InterMETREX page of theMETREX website: http://www.eurometrex.org.


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APPENDIX 5

Joint work programme

Objective and aim

The objective of InterMETREX project shall be to contribute effective metropolitan spatial planningand development practice to the ESDP objective of harmonious, balanced and sustainabledevelopment through the development and application of the METREX Practice Benchmark to,

• enhance the competence, capability and processes of the existing metropolitan authorities ofthe wider Europe

• provide a basis on which effective metropolitan authorities can be established where these donot exist.

The aim of InterMETREX shall be the production of revised European Practice Benchmark ofmetropolitan spatial planning and development practice and its adoption and application across themetropolitan regions and areas of the wider Europe.

Procedures

Each Partner will prepare a report assessing the competence, capability and process of theplanning system within their metropolitan area, and evaluating their practice against the METREXPractice Benchmark, prior to participating in an interregional Analysis Workshop to present anddiscuss the comparative issues arising.

The findings and conclusions of each Workshop will considered by all InterMETREX partners atSynthesis Workshops in 2004 and 2006 and the output will be the revised European PracticeBenchmark.

Timetable

The project began on 4 April 2003, and claims for the reimbursement of approved expenditure onthe project date from 4 April 2003. The project is expected to finish in May 2006. The cycle ofWorkshops and the timing of the actions within each cycle are shown on the InterMETREXProgramme, which is available for download from the InterMETREX page of the METREX website:http://www.eurometrex.org.


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APPENDIX 6

Distribution of resources and expenditure between the partners(Partner Resource and Finance Profiles)

The allocation of resources and finance to each of the InterMETREX project partners is shown onthe InterMETREX Partner Profiles, which can be downloaded from the InterMETREX page of theMETREX website: http://www.eurometrex.org.

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_____________________________________________________________________________

10 Appendix 2. Partner Financial Profiles (that formed the basis for the partner Co-financing Statements submitted with the Application)

_____________________________________________________________________________

Changes to the profiles from the Network to the RFO Applications. The addition of theRINA budgets

These profiles were originally prepared in 2002 to clarify PolyMETREX participation costs forpartners and to enable them to complete their Co-financing Statements in support of the InterregIIIC Network Application of 10 January 2003. The present profiles, shown in this Appendix, retainthe original profiles and simple add to these the individual partner Project budgets included in theInterreg IIIC RFO Application of 26 September 2003. These Project budgets are shown inDiagram 9.

Changes to the location of some Workshops from the Network to the RFO Application

Partners will see that the provisional location of some Workshops has changed from the Networkto the RFO Application because some of the Workshop host partners who were in the NetworkApplication were not in the RFO Application. However, as can be seen below, it is felt that thesechanges should be able to be accommodated within the flexibility of the overall travel andsubsistence budget

WK1 was Amsterdam and is now LondonWK2 was Torino and is now ZaragozaWK8 was Bruxelles and is now Barcelona

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A2 PolyMETREXplus partner financial profiles 2004-2007

Partner Budget

P1 Lead Partner Generalitat de Catalunya 228210P2 Managing Partner Diputación Provincial de Zaragoza 57567P3 Partner Junta de Andalucia 56476P4 Managing Partner Regione di Veneto 97315P5 Managing Partner Regione Emilia-Romagna 98231P6 Partner City of Rotterdam 75813P7 Managing Partner Organisation of Athens 134980P8 Partner Organisation of Thessaloniki 129969P9 Partner METREX 205555P10 ManagingPartner Greater London Authority 93562P11 Partner Glasgow and the Clyde Valley 86517

Structure Plan Joint CommitteeP12 Managing Partner Verband Region Stuttgart 128953P13 Partner Landeshaupstadt Dresden 137908

P14 Partner City of Stockholm 78766P15 Managing Partner Helsinki City Council 111779P16 Partner Malta PA (Valletta) 30757P17 Workshop Partner Municipality of Szczecin 52986P18 Partner Krakow Institute 21400

Total Interreg IIIC budget 1826744

P19 Partner Municipality of Sofia 21400

Total budget 3674888

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P1 PolyMETREXplus PARTNER FINANCIAL PROFILE 2004-2007

Generalitat de Catalunya

ANALYSIS WORKSHOPS Staff resources Travel Subsistence

Q3/2003-Q2/2004 Staff time Daily rate Staff cost Travel Workshop EU per Subsistencedays costs stay days diem rate allowed

Workshops 1-4120 350 42000 3836 1094

SYNTHESIS WORKSHOP Staff resources Travel Subsistence

Q4/2004 Staff time Daily rate Staff cost Travel Workshop EU per Subsistencecosts days diem rate allowed

Workshop 5BARCELONA 36 350 12600



Workshop 6VENEZIA 35 350 12250 968 2 130 260



Workshop 7ZARAGOZA 35 350 12250 286 2 141 282



Workshop 8BRUXELLES 35 350 12250 1076 2 150 300



Workshop 9SZCZECIN 16 350 5600 1250 2 367 734

Partner costs 277 96950 7416 2670

Share of PolyMETREX operational costs 11259

Pre Application costs 2 9915

PolyMETREX figure for co-funding 128210

Plus figure for co-funding 100000

Total in Co-financing Statement 1 228210

Share of Plus operational costs 3 8003

Balance of co-funding returned to Partner by Lead Partner 1@50% minus 2 and 3 96187

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METREX

ANALYSIS WORKSHOPS Staff resources Travel Subsistence

Q3/2003-Q2/2004 Staff time Daily rate Staff cost Travel Workshop EU per Subsistencedays costs stay days diem rate allowed

Workshops 1-460 500 30000 4835 1094



Workshop 5BARCELONA 16 500 8000 1090 3 141 423



Workshop 6VENEZIA 15 500 7500 1090 2 130 260



Workshop 7ZARAGOZA 15 500 7500 1264 2 141 282



Workshop 8BRUXELLES 15 500 7500 727 2 150 300



Workshop 9SZCZECIN 16 500 8000 1476 2 367 734

Partner costs 137 68500 10482 3093

Share of operational costs 2 11259

Investments (Laptop. Beamer, Sennheiser kit) 19350

Pre Application costs 15085

26 Contributors @ 500+Sofia/Krakow travel/subsistence costs 17683+ 7070 operational costs (see T1) 37786

Figure for co-funding 165555

Plus figure for co-funding 20000

1 185555

3 1601

79918

P9 PolyMETREXplus PARTNER FINANCIAL PROFILE 2004-2007

Total in Co-financing Statement

Share of Plus operational costs

Balance of co-funding returned to Partner by Lead Partner 1@50% minus 2 and 3

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_____________________________________________________________________________

11 Appendix 3. Partner contact details_____________________________________________________________________________

Summary partners contact details

Full partner details can be found in Annex 1 of the PolyMETREXplus Application (see METREXweb site at www.eurometrex.org for EN|FR versions). As the intention is that PolyMETREXpluscommunications should generally be by e-mail, the following are the relevant contact details.

A3 PolyMETREXplus partner e-mail contact details

Partner Authority Contact E-mail address

P1 Lead Partner Generalitat de Catalunya Francesc Carbonell [email protected] Managing Partner Diputación Provincial de Zaragoza Pablo Calvo y Ruata [email protected] Partner Junta de Andalucia Gonzalo Acosta [email protected] Managing Partner Regione di Veneto Romeo Toffano [email protected] Managing Partner Regione Emilia-Romagna Claudio Tolomell [email protected] Partner City of Rotterdam Rob Groeneweg [email protected] Managing Partner Organisation of Athens Lillian Palla [email protected] Partner Organisation of Thessaloniki Magdalini Segkouni/Athanasios Pappas [email protected] Partner METREX Roger Read/James Parke [email protected] ManagingPartner Greater London Authority Kevin Reid [email protected] Partner Glasgow and the Clyde Valley Vincent Goodstadt [email protected]

Structure Plan Joint CommitteeP12 Managing Partner Verband Region Stuttgart Jürgen Ludwig [email protected] Partner Landeshaupstadt Dresden R Herman [email protected] Partner City of Stockholm Mats Pemer [email protected] Managing Partner Helsinki City Council Markku Lahti [email protected] Partner Malta PA (Valletta) Godwin Cassar [email protected] Workshop Partner Municipality of Szczecin Romualda Kedziora [email protected] Partner Krakow Institute Zygmunt Ziobrowski [email protected] Partner Municipality of Sofia Georgette Rafailova [email protected]

Secretariat Support functions Contact E-mail address

METREX Secretariat/Interpretariat generally [email protected] and co-ordination support Alastair Wyllie [email protected] Tim Page [email protected] management support John Brown john,[email protected] ES Alicia Harland [email protected] IT Adriano Muratori [email protected] FR Marc Fermin [email protected] DE Stefanie Becker [email protected]

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