Online Timesheet User Manualtimesheet.auditimeindia.com/Document/Online Timesheet...Timesheet User...

AISL

AISL

Timesheet User Manual

version1.0

Timesheet User Manual version 1.0

AUDITime Information Systems (I) Ltd.

Page 1 of 47

Ver1.0 This is private, restricted document for authorized users only

Table of Contents

LAUNCHING TIMESHEET ..................................................................................................................................................................... 2

LOGIN / ACCESS TIMESHEET .............................................................................................................................................................. 4

HOME PAGE ...................................................................................................................................................................................... 6

Employee Timesheet ....................................................................................................................................................................... 7

How to fill User Timesheet? ......................................................................................................................................................... 10

Leave Request Management ........................................................................................................................................................... 25

CHANGE PASSWORD........................................................................................................................................................................ 38

SIGN OUT ....................................................................................................................................................................................... 42

FORGOT PASSWORD? ...................................................................................................................................................................... 43

SUPPORT ........................................................................................................................................................................................ 46



Page 2 of 47


LAUNCHING TIMESHEET

This section details the steps to launch Timesheet.

Step-1 Open an Web Browser (Internet Explorer 7.0 or above / Mozilla Firefox 3.0)

Step-2

Enter below Timesheet URL in address bar

http://timesheet.auditimeindia.com/Index.aspx



Page 3 of 47


Step-3 After pressing Enter, your browser will load the below screen which is the Login Page of Timesheet.



Page 4 of 47


LOGIN / ACCESS TIMESHEET

This section details the steps for logging into Timesheet and accessing the various features available for users.

Step-1 Type Login Name & Password (Provided by the Timesheet Administrator)

Step-2 Click on Login button



Page 5 of 47


Step-3 The following page appears after successful login,

The below screen contains Home, Change Password and Sign out links At the right hand corner.



Page 6 of 47


HOME PAGE

The Home Page contains couple of menus in left panel for user as mentioned below:

• Employee Timesheet

• Leave Request Management



Page 7 of 47


Employee Timesheet

Step-1 Click on Employee Timesheet link, It will show you below screen.

It shows the open timesheets for currently logged user.



Page 8 of 47


Step-2 Click the Month (for e.g. August)

After clicking on month below screen is loaded with the user timesheet for given month.

Yellow marked rows indicates weekly / marked / Saturday off.



Page 9 of 47


Step-3 Select the respective date for timesheet entry.

After clicking on Date below screen is loaded which is the entry form for user to fill Timesheet



Page 10 of 47


How to fill User Timesheet?

Step-4 Select day status

• Present if work hour is greater than 5 hours in a day.

• Absent in case of leave.

• HalfDayWorking if work hour is less than 5 hours in a day.



Page 11 of 47


Step-5 Select Respective Clients from client list.



Page 12 of 47


Step-6 On selection of Client, It will load the respective Projects for that client, Select the appropriate Project.



Page 13 of 47


Step-7 On selection of Project, It will load the respective Modules for that client, Select the appropriate Module.



Page 14 of 47


Step-8 Select Taskgroup



Page 15 of 47


Step-9 On selection of Task group, It will load the respective Task, Select the appropriate Task.



Page 16 of 47


Step-10 Select the Manager



Page 17 of 47


Step-11 Enter Work entry detail.

Enter Work Hour; total day hours should be less than 16 hours.

Enter voucher amount.

Enter Mode of travelling.



Page 18 of 47


Step-12 After filling all entries click on save button then message box appears “Save Successfully”



Page 19 of 47


Step-13 User can enter more than one work entry for one day.



Page 20 of 47


Step-14 After saving entries click on CANCEL button,

It will redirect to employee timesheet page then select next date and follow above procedure to fill other day work entries.



Page 21 of 47


Step-15 In case of Saturday Off or Weekly Off

Click on date select day status and save entry.



Page 22 of 47


Step-16 When the timesheet is fully filled (all day entries i.e. present, absent & leave status) by user, then it will allow closing the

timesheet.

If it is not fully filled the following error massage is popup when you close the timesheet “Please Filled up all the entries to

close Timesheet”.



Page 23 of 47


Step-17 Export of timesheet report

Click on export button

Message box appears showing three options (open/save/cancel) choose any of one appropriate

Option and user gets timesheet report for month.



Page 24 of 47


Step-18 After filling all entries click on Close Timesheet button then user gets message “Timesheet Close successfully”.



Page 25 of 47


Leave Request Management

Step-1 Click on Leave Request Management link

It will show you If any request done before, and allow you to create new Leave Request, If the Leave is not approved you can

modify.



Page 26 of 47


Step-2 Click on new button to add Leave Request.

Click on modify button to modify Leave Request.

Click on delete button to delete Leave Request.

Leave Details Screen



Page 27 of 47


Step-3 If Start Date less than or equal to today’s date then message box appears “Invalid Start Date”.

That means start date must be greater than today’s date.



Page 28 of 47


Step-4 If End Date is less than start date then message box appears “Invalid End Date”.

That means end date must be greater than start date.



Page 29 of 47


Step-5 Select Leave Type

If Leave Type is not selected then message box appears “Please Select Leave Type”.



Page 30 of 47


Step-6 Select Leave Reason

If Leave Reason is not selected then message box appears “Please Select Leave Reason”.



Page 31 of 47


Step-7 Select Manager

If Manager is not selected then message box appears “Please Select Manager”.



Page 32 of 47


Step-8 After filling all details click on submit button to save Leave Request.



Page 33 of 47


Step-9 After clicking on submit button, it accepts user leave request and forward the same to the selected manager.



Page 34 of 47


Step-10 Select the entry for modification

User can modify his unapproved entries.

To modify Leave Request, Please select the appropriate entry and click on Modify button.



Page 35 of 47


Step-11 User can modify the values required. To save modified leave request, Please click on Modify button.



Page 36 of 47


Step-12 Use can delete unapproved Leave Requests.

To delete the leave request, Please select appropriate entry and click on Delete button.

It will populate confirmation message, Please Click OK to confirm delete else Click Cancel to cancel the delete operation.



Page 37 of 47


Step-13 The Leave Request is sent to Manager for Approval.



Page 38 of 47


CHANGE PASSWORD

Step-1 Click on Change Password link, for changing the Password.



Page 39 of 47


Step-2 When user clicks on Change Password link, then below screen is loaded.



Page 40 of 47


Step-3 Change Password: After filling all details click on submit button to save Password.

Message box appears “Password changed successfully”.



Page 41 of 47


Step-4 Security Information: After filling all details click on submit button to save Security Information.

Message box appears “Security information saved successfully”.



Page 42 of 47


SIGN OUT

Step-1 Click on Sign Out link if user wants to sign out from Timesheet application.



Page 43 of 47


FORGOT PASSWORD?

Step-1 In case User forgot password then click on Forgot Password Link.



Page 44 of 47


Step-2 Select Security question and enter appropriate answer of the question then click on submit button. If security question and

answer is right then message box appears “Password Successfully sent to your email address”. User will receive Password

Information from Timesheet Administrator.



Page 45 of 47


Step-3

Click on Back to login page link it redirects to Login page.



Page 46 of 47


SUPPORT

For further support please contact [email protected]

Online Timesheet User Manualtimesheet.auditimeindia.com/Document/Online Timesheet...Timesheet User...

Documents

Transcript of Online Timesheet User Manualtimesheet.auditimeindia.com/Document/Online Timesheet...Timesheet User...