Office Procedure and Administration - HCM RIPA Compensatory Allowance (1-7-2013) –` 180-` 600 in...

1

STATE GOVERNMENT: Structure & Functioning

GOVERNMENT OF RAJASTHAN

FOUNDATION TRAINING COURSE (BATCH 2012)

STATE CIVIL SERVICES, 2015

Government

Departments

Public Sector

Undertakings

Government Aided

Institutions

Panchayati Raj

Institutions

Urban Local

Bodies

8.10 Lakhs

0.91 Lakhs

0.13 Lakhs 0.87 Lakhs

0.34 Lakhs

TOTAL 10.35

Lakhs

Number of Employees in Rajasthan

As on 9 March 2015

` 24328 Crore

` 5224 Crore

` 3709 Crore

` 1296 Crore

` 672 Crore

` 35229 Crore

Source: Under Section 5, 6 & 7 of FRBM Act, 9 March 2015 Budget,

Rajasthan, Page. 15

ToP

Middle

Base

PB-3 & 4Grade Pay No.

15 to 24

48214

PB-2Grade Pay No.

11 to 14

223330

PB-1 Grade Pay No. 1 to 10

374301and Others

10040

TOTAL-655885 [2015]

PAY BAND GRADE PAY NUMBER

5200-20200 1-10 374301

9300-34800 11-14 223330

15600-39100 15-21 47161

37400-67000 22-24 1053

OTHERS 10040

TOTAL- 655885

Source: Budget Estimates 2015-2016 presented by Finance Minister (Chief Minister, Rajasthan) on 9 March 2015,

Posts, page.19

As on 9 March 2015

TOTAL-655885 [2015]

Non Plan Posts: 519456

Plan Posts: 136429

CSS Posts:16604


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Manpower: 6,55,885

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MANPOWER MANAGEMENT

From 1.1.2006 Rajasthan Civil Services (Revised Pay) Rules, 2008.

– Notification No. F.11(7)FD(Rules)/2008 dated 12-9-2008, No. F.14(1)FD(Rules)2013-II dated 6 April 2013 & No. F.14(1)FD(Rules)2013-II dated June 2013

Total 4 Pay Bands for all Government Servants.

Total 24 Grade Pay in 4 Pay Bands

MANPOWER MANAGEMENT

Total 24 Grade Pay in 4 Pay Bands w.e.f. 1 July 2013

PB-1 (6) ` 5200-20200 G.P. 2, 3, 4, 5, 9 & 10 ` 1700, 1750, 1900, 2000, 2400 & 2800

PB-2 (4) ` 9300-34800 G.P. 11, 12 & 14 ` 3600, 4200, 4800 and 5400

PB-3 (8) ` 15600-39100 G.P. 15, 16, 17, 18, 19, 20, 21 ` 5400, 6000, 6600, 6800, 7200, 7600 and 8200

PB-4 (4) ` 37400-67000 G.P. 22, 23, 23A and 24 ` 8700, 8900, 9500 and 10000

MANPOWER MANAGEMENT

Minimum Running Pay Band-` 5200-20200 with Grade Pay No. 2 ` 1700 (Pay Band No. 2)

Maximum Running Pay Band- ` 37400-67000 with Grade Pay No. 24 ` 10000 (Pay Band No. PB-4)

Chief Secretary/Additional Chief Secretaries- ` 80000 Fixed.

MANPOWER MANAGEMENT

RSR Rule 7(24)(i)] = Total Pay

–Total of Pay in Running Pay Band

+Grade Pay drawn

=Basic Pay

–No other type of pay like Special Pay or Personal Pay is included.

–Annual Grade Increment once in a Year in July @ 3%

–Assured Career Progression (ACP)

CPC Chairman Appoint-ment

Implementation of

Filing of Report

Financial Impact

Finan-cial

Burden in Crores

I S. Varadachariar May 1946 May 1947 January 1946 NA

II Jagannatha Das August 1957 August 1959 July 1959 39.62

III Raghubir Dayal April 1970 March 1973 January 1973 144.60

IV P.N.Singhal June 1983 3 Reports-June & Dec. 1986 and May 1987

January 1986 1282

V S. Ratnavel Pandian April 1994 January 1997 January 1996 17000

VI B.N.Srikrishna July 2006 March 2008 January 2006 22,000

VII Ashok Kumar Mathur Feb. 2013 November 2015

January 2016 102,100

PAY COMMISSIONS A Snapshot of earlier Central Pay Commissions

Pay Band & Grade Pay dispend with.

New Pay Matrix

Grade Pay subsumed in Pay Matrix

Levels (18) in the Pay Matrix

Fitment Factor by Index 2.57 to 2.78

VII CENTRAL PAY COMMISSION

VII CENTRAL PAY COMMISSION

Illustration:

Pay Band 2 : ` 9300-34800

Grade Pay : ` 4800

Entry/Current Pay ` 18150

Rationalized 18150* (Index-2.62)

= ` 47553 i.e. ` 47600

Level 8

Compensatory Allowances: Dearness Allowance [DA]: 119% as on

1-7-2015 on Basic Pay as defined in RSR Rule 7(24)(i)

House Rent Allowance (1-9-2008) :

Base: Population 50 lakhs to 5 lakhs– in Y Class Cities (Bikaner, Jaipur, Jodhpur

[UA] and Kota [UA] and Ajmer [UA]-20% of Basic Pay (i.e. Total Pay+Grade Pay)

Base: Population below 5 lakhs– in Z Class (Remaining Cities/Towns and

other Places)-10% of Basic Pay (i.e. Total Pay+Grade Pay)

Compensatory Allowances:

City Compensatory Allowance (1-7-2013)

– ` 180- ` 600 in Metropolitan Cities like Delhi, Mumbai, Kolkata, Chennai, Hyderabad and Bangalore.

Special Allowance Minimum ` 10 and Maximum ` 600

S. No. Basic Pay Jaipur Ajmer, Bikaner, Jodhpur & Kota

1. Upto ` 7000 ` 190 ` 70

2. ` 7000-` 9000 ` 300 ` 130

3. Above ` 9000 ` 480 ` 240

TYPES OF ORGANIZATION

Secretariat Head of Department

Collectorate Others

3

2 4

SECRETATIAT

Secretariat Manual

Department of Personnel and Administrative Reforms-Administrative Reforms Department

Rajasthan Rules of Business Cabinet SecretariatGeneral Administration Department (A) December 14, 1967

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C0LLECTORATE

District Manual Part I and II

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HEADS OF DEPARTMENTS

Handbook of Office Procedure for Heads of Departments (excluding Collectorates) and Subordinate Offices attached thereto.

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GOVERNOR

CHIEF MINISTER

COUNCIL OF MINISTERS

DEPARTMENTS Ra

jasth

an

Ru

les o

f B

usin

ess

un

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r A

rtic

le 1

66

(2)&

(3)

“Honourable” instead of “His Excellency” in English , “MananiyaRajyapal” or “Rajyapal Mahodaya” in Hindi, Order dated 26-8-2014

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bin

et/

Co

un

cil

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Min

iste

rs

CABINET MINISTER

MINISTER FOR STATE

DEPUTY MINISTER

PARLIAMENTARY SECRETARY

CHIEF MINISTER

Services in State Government

Services are in the form of Sectors.

THREE SECTIONS:

General Services

[Budget Head 2011-2075]

Social Services


Economic Services


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STATE GOVERNMENT DEPARTMENTS

1. There are 75 Departments in

State Secretariat

EXECUTIVE DEPARTMENTS

1. Executive Departments are

located outside Secretariat

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Administrative Departments

Within Secretariat Outside Secretariat

POLICY EXECUTION

Administrative Departments and Executive Departments

Executive Departments

The Business of the State Government shall be transacted in Secretariat Departments and shall be classified and distributed between those Departments.

FUNCTIONING OF STATE GOVERNMENT

All orders or instruments made or executed by or on behalf of the Government of Rajasthan shall be expressed to be made or executed in the name of the GOVERNOR [Rule 11]

“By Order Governor”, vide, Order No. F.27(2) Cab.Sec./2009 dated 7-2-2012


Minister-in-charge is primarily responsible for the disposal of the business pertaining to that Department.

The Council is collectively responsible for all advice tendered to the Governor and also for all executive orders issued in the name of the Governor.


Every order or instrument of the Government shall be signed by such an officer who is empowered in that behalf.

Minister-in-Charge shall issue Standing

Orders giving directions for the disposal

of business relating to the items specified for his Department.



Inter-departmental concurrence is

required from referral Departments:

Finance Department (Rule 10 of Rules of

Business)

Department of Personnel

Law and Legal Affairs

General Administration Department

Election Department

INTER-DEPARTMENTAL CONCURRENCE

SECRETARIAT

ADAD AD AD AD

MINISTER-IN-CHARGE

* IAS officers as Deputy Secretary to Government shall be in JAS in PB-3, GP Rs. 7600

Additional Chief Secretary to the Government

Principal Secretary to the Government

Special Secretary to the Government

Deputy Secretary to the Government*

Secretary to the Government

Assistant Secretary to the Government

Section Officer

Assistant Section Officers

Joint Secretary to the Government

CIVIL SERVICESChief Secretary to the Government

Additional Chief Secretary to the Government

Principal Secretary to the Government

Special Secretary to the Government

Deputy Secretary to the Government*

Secretary to the Government

Assistant Secretary to the Government

Section Officer

Assistant Section Officers* HST/ST Scale RAS officers have been re-designated as Joint Secretary to Government

w.e.f. 28 December 2012, vide Order No. F.3(1)Karmik/Ka-4/2011 dated 28-12-2012

Joint Secretary to the Government

Items

To be Examined by

To be Disposed of by

RULE 21 RRB

GOVERNOR

COUNCILCOUNCIL OF MINISTERS & SUB-COMMITTEE OF THE

COUNCIL OF MINISTERS

The Rajasthan Rules of Business [Framed under Article 166(2) & (3) of the Constitution of India]

Rule 4, Schedule I

Departments Departments Departments Departments Departments

Functions

Constituted under Article

163 by the Governor for

the speedy disposal of

urgent and specific

business

Functions Functions Functions Functions

Aid and Advice by

Collectively responsible for all advice tendered to the Governor

Business of the State Government is classified and distributed in the Departments

STATE GOVERNMENT

36

Departments Departments Departments Departments Departments

Functions Functions Functions Functions Functions

Minister-in-Charge

Minister-in-Charge

Minister-in-Charge

Minister-in-Charge

Minister-in-Charge

Standing Order

Standing Order

Standing Order

Standing Order

Standing Order

WORKING OF STATE GOVERNMENT

Working

EXECUTIVE DEPARTMENTS

ED

ED

ED

ED

EDED

ED

ED

ED

ED

ED

ED

ED

EDED

ED

ED

ED

Subordinate Offices

SO

SO

SOSO

SO

SO

SO

HEADS OF EXECUTIVE

DEPARTMENTS

DIRECTOR

COMMISSIONER

REGISTRAR

DIRECTOR GENERAL

INSPECTOR GENERAL

CHIEF ENGINEER

In Divisions: Commissioner is known as Divisional Commissioner.

In Government Department:

Bureau of Industrial Promotion (BIP)

District Primary Education Project (DPEP)

Industries

Excise

Devasthan

Settlement

Commissioners

In Government Department:

Commercial Taxes

Handicapped

Investment Bureau

Tourism

Departmental Enquiries

Transport

Agriculture and Mid-day Meal

Social Justice and Empowerment

Commissioners

Agriculture- Commissioner & ex-officio Special Secretary to Government

Agriculture Marketing- Director and ex-officio Deputy Secretary to Government

College Education- Director & ex-officio Secretary to Government

Medical and Health- Secretary to Government, Medical, Health and Family Welfare and Mission Director, NRHM

Local Self and Local Bodies- Director & ex-officio Deputy Secretary to Government

HEADS OF DEPARTMENTS WITH

EX-OFFICIO SECRETARY POSITION

Information and Public Relations- Commissioner & ex-officio Secretary to Government

Minorities-Director and ex-officio Special Secretary/ Deputy Secretary to Government

Additional Director and ex-officio Deputy Secretary to Government

Transport- Commissioner & ex-officio Principal Secretary to Government

Social Justice and Empowerment- Director & ex-officio Special Secretary to Government

Additional Director and ex-officio Deputy Secretary to Government



Social Empowerment- Commissioner & ex-officio Secretary to Government.

HCM RIPA- Director General /Director & ex-officioAdditional Chief Secretary/Principal Secretary to Government (Training)

Additional Director and ex-officio Deputy Secretary to Government (Training)

ICDS- Director & ex-officio Deputy Secretary to Government

Economics and Statistics- Director and ex-officio Deputy Secretary to Government





RUIDP- Project Director & ex-officio Special Secretary to Government

Rajasthan Sports Council- Secretary & ex-officio Deputy Secretary to Government

Physically Challenged- Director and ex-officio Special Secretary to Government, Differently Able people

HEAD OF DEPARTMENT CLASS I/OTHER THAN CLASS I

Additional Directors

Joint Directors

Deputy Directors

Assistant Directors

LEVELS OF ORGANIZATION

Headquarters Level

District Level

Area Level

Regional Level

Subordinate Offices

AUTHORITIES

State Government declares

HEAD OF DEPARTMENTAn authority declared to be such for purposes of delegations and exercise of administrative and financial powers as

in Appendix 8 of the GF&AR

Declaration of Head of Department

Rajasthan Service Rules

General Finance and Accounts Rules

Rajasthan Civil Services (Classification, Control and Appeal) Rules

Service Matters Delegation of Powers

Financial Matters

Delegation of Powers

Disciplinary Powers

Under Rule 12/15(1)

HEAD OF DEPARTMENT

HEADS OF DEPARTMENTS Class I

HEADS OF DEPARTMENTS Other than Class I

No such distinction

Schedule “A” 116 HoDs

Rajasthan Service Rules, 1951, Vol. II

Annexure XIV

(1) List “A” 146

(2) List “B” 114[As on 14 July 2015]

General Finance and Accounts Rules, 1993, Part-I

Appendix VIII (428)[As on 21 September 2015]

RCS (CCA) Rules, 1958 Rule 2(g)

HEAD OF DEPARTMENT

DECLARES

HEAD OF OFFICE

A Gazetted Officer declared as such under rule 3(a) of the

GF&AR.

AUTHORITIES

HEAD OF OFFICE DECLARES

DRAWING AND DISBURSING OFFICERA Head of Office and also any other Gazetted Officer

serving under Head of Office authorised by him under Rule 3(b) to sign, draw bills including pay and allowances, incur expenditure to the extent specified and make payments on his behalf. The

term also include a Head of Department where he himself discharges such functions.

AUTHORITIES

Head of Department

Head of Office

Drawing and Disbursing Officer

Gazetted OfficerWho is either:

a member of an All India Service; or

is the holder of any of the posts shown in Schedule I (State Service) of the Rajasthan Civil Services (Classification, Control Appeal Rules), 1958; or

is a person appointed in accordance with the terms of a contract or agreement and whose appointment is gazetted by Government; or

is a Government Servant holding a post which may be declared by Government to be a Gazetted post.

– Rule 2(xiv) of GF&AR

ADMINISTRATIVE DEPARTMENTS

HEAD OF DEPARTMENT

REGIONAL AUTHORITIES

HEAD OF OFFICE

COMPETENT AUTHORITIES

55

e- Office Chief Minister, Rajasthan made an

announcement in Budget that Rajasthan will soon introduce e-Office in the State

NIC developed e-Office software in Rajasthan.

Administrative Reforms Department notified that e-office is introduced in Rajasthan w.e.f. 1 November 2012.

e-office has been introduced in phases. In Phase-I, the system has been introduced in 15 Administrative Departments of State Secretariat.

56

e- Office To begin with, it has been introduced in following

Administrative Departments of State Secretariat: Chief Minister Office

Chief Secretary Office

Department of Personnel

General Administration Department

Administrative Reforms Department

Revenue Department

Rural Development Department

Panchayati Raj Department

Department of Information and Public Relations

Home Department

Medical & Health Services

Justice Department

Disaster and Relief Department

Public Works Department

Department of Information Technology & Communication

57

e- Office Dak Receipt, File Movement and Dispatch

have been introduced in Phase-I in 15 ADs w.e.f. 12 December 2012.

e-office has been recognized by State Government in Para 69-A, 69-B, 69-C and 69-D of Chapter IV in Secretariat Manual.

Para 69-A : e-office application

Para 69-B e-office Application Register Proforma

Para 69-C e-office Application Dispatch Register Proforma

Para 69-D e-office Application Peon Diary

Head of Department Class I–cum Administrative Secretary

Head of Office

Junior Administrative Officer/Administrative

Officer/Senior Administrative Officer

SUBORDINATE SERVICE

Clerks-Grade-II, Clerks Grade-II.

Class-IV SERVICE

Head of Department other than Class I

GAZETTED OFFICERS

Drawing and Disbursing Officer

Common Posts in Various Departments OFFICE

Assistant Office Superintendent PB-2 Rs. 9300-34800, GP (11) Rs. 3600

Clerk Grade-I PB-1 Rs. 5200-20200, GP (10) Rs. 2800

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Office Superintendent-cum-Administrative Officer PB-2 Rs. 9300-34800, GP (12) Rs. 4200

Clerk Grade-II PB-1 Rs. 5200-20200, GP (9) Rs. 2400

Administrative Officer PB-2 Rs. 9300-34800, GP (14) Rs. 4800

Establishment Officer PB-3 Rs. 15000-39100, GP (16) Rs. 6000

Multi Tasking Staff-(MTS) Multi Tasking Staff (MTS) Non Technical

post under Ministerial Staff on the pattern of Government of India.

Pay Band- Rs. PB-1 ` 5200-20200 Grade Pay ` 1800

Will be promoted in Clerk Grade-II

Recruitment through a written Examination. Education Qualification : 10th Pass.

There will by no Class IV henceforth.

DoP Circular No. F.4(1)Karmik/Ka-2/97Part I dated 28 July 2015

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Minimum GovernmentMaximum Governance

Service DeliveryCustomer Satisfaction

SimplificationUse of Information technology

SMART GovernmentFeel Good (aha) Approach

Office Procedure and Administration - HCM RIPA Compensatory Allowance (1-7-2013) –` 180-` 600 in...

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Transcript of Office Procedure and Administration - HCM RIPA Compensatory Allowance (1-7-2013) –` 180-` 600 in...