Office 365 groups & Planner: Productivity and Enterprise Collaboration End-to-End
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aOS Dublin March 15 th 2017 Office 365 Groups & Planner: Productivity and enterprise collaboration end-to-end Juan Carlos González Martín | Office Servers & Services MVP @jcgm1978
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Transcript of Office 365 groups & Planner: Productivity and Enterprise Collaboration End-to-End
aOS DublinMarch 15th 2017
Office 365 Groups & Planner: Productivity and enterprise collaboration end-to-endJuan Carlos González Martín | Office Servers & Services MVP @jcgm1978
aOS Dublin March 15th 2017
Thanks to our sponsors!
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Speaker presentation
• Office Servers & Services MVP | Cloud & Productivity Advisor• Cofounder and Coordinator at SUGES, Comunidad de Office 365 &
Nuberos.NET• CompartiMOSS co-director (www.compartimoss.com)• Where you can find me:• Twitter: @jcgm1978• Personal blog: https://jcgonzalezmartin.wordpress.com• E-Mail: [email protected]• LinkedIn: https://nl.linkedin.com/in/juagon
aOS DublinMarch 15th 2017
Modern collaboration with Office 365 GroupsJuan Carlos González Martín | Office Servers & Services MVP @jcgm1978
aOS Dublin March 15th 2017
Collaboration is changing our worldEmployees work on nearly
2xthe number of teams,compared to 5 years ago
Geographically Distributed Need different ways to connect across locations and time-zones
Internal & External Team MembersTeam members outside the firewall require access too
Multi-Generation WorkforceDifferent expectations and preferences for tools
Some features of a typical Team
aOS Dublin March 15th 2017
Each Team has different needs…
Co-Creating Content
Mail &Calendar
Voice, Video& Meetings
Chat-based Workspace
Sites & Content Management
EnterpriseSocial
Today’s Challenges
Siloed Apps Friction across applications – multiple logins, difficulty sharing and discovering information
Shadow IT Incomplete toolset can lead to inconsistent security, compliance and risk
Wasted TimeContext switching between different apps drains attention and time
aOS Dublin March 15th 2017
…and Office 365 can meet all of them
Co-Creating ContentOffice 365 ProPlus
Mail &CalendarOutlook
Voice, Video& MeetingsSkype
Chat-based WorkspaceMicrosoft Teams
Sites & Content ManagementSharePoint
EnterpriseSocialYammer
Complete Collaboration SolutionOffice 365 addresses the breadth of collaboration needs across your company
Integrated ExperiencesOffice 365 Groups and the Microsoft Graph enable integrated experiences that provide effective collaboration
Security and ComplianceOffice 365 delivers the security, compliance and manageability required in today’s workplace
Office 365 Groups
aOS Dublin March 15th 2017
Collaboration in the past…
Request DL for messaging
Get SharePoint Site(s) for files
Create project plan
Manually manage permissions on content
Ramp up new team members based on previous group discussions
Apply & manage policies on content
Manually manage membership and access on DL
aOS Dublin March 15th 2017
…Collaboration Today = Office 365 Groups
Group identity & assets created in a single step
Centrally managed as a single object in AAD
Simplified permissions and access structure
All group assets created in a single step
Easy to manage independently New members onboard quickly
Benefits for end usersBenefits for IT
aOS Dublin March 15th 2017
Office 365 Groups as a membership service
User creates new group for collaboration
Office 365 Application
Group experience populated in app of choice
Office 365 Application
Group identity created
Azure Active DirectoryIdentity, Resource URLs, Owners, Members
One IdentityAzure Active Directory (AAD) is the master for group identity and membership across Office 365 (Exchange, SharePoint, etc.)
Federated ResourcesO365 services extend with their data (e.g. Group messaging, SharePoint Team Site, OneNote, Planner)
Loose couplingServices notify each other of changes to a group (e.g., creation, removal, updates)
aOS Dublin March 15th 2017
Office 365 Groups: Collaboration Blocks
Each Group gets a Modern Team Site
Each Group gets a Notebook
Conversations & Important dates
happens in Outlook
Group Tasks are managed in Planner
aOS Dublin March 15th 2017
Office 365 Groups: Collaboration Blocks
Group Site News & Announcements Document Libraries & Files Lists Business Processes (Flow)
and Business Applications (PowerApps)
Conversations & Calendar Team Discussions E-Mail Subscriptions Communications with
Vendors Activity Scheduling, Event
Dates, Deadlines
OneNote Notebook Agenda Meeting Notes Workshop Notes Training Notes Team Ideas
Planner Plan Work Follow Up Who does what Team Performance
aOS Dublin March 15th 2017
Identity
Office 365 Groups
Microsoft Graph
Azure Active Directory
Files
(in S
PO)
Note
book
(in O
neN
ote
Onl
ine)
Conv
ersa
tions
(in
Out
look
)
Plan
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Pla
nner
)
Dyn
amic
s 36
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Cale
ndar
(in O
utlo
ok)
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rnal
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es
Powe
r BI
ODFB
Del
ve
Skyp
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r Bu
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s
aOS Dublin March 15th 2017Te
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Office 365 Groups as an Intelligent Fabric
aOS Dublin March 15th 2017
Some Groups scenarios
Project Group One place for all project
files & Conversations Simple access from any
device Organize teamwork with
Planner Invite external project
members into the Group
Organizational Group Manage membership
across the organization with dynamic membership (AAD Premium required)
Shared calendar with all the important dates
Work with distributed teams using S4B
Organize content with modern team sites
Interest Group Take advantage of the
collective knowledge of your organization
Get notifications from external services & apps using Connectors
Discover communities of interest in the organization thanks to the Groups discoverability feature
aOS Dublin March 15th 2017
Internal & External Team Members Collaboration with Groups + Latest
Additions in Modern Team Sites
aOS Dublin March 15th 2017
Managing Groups in Office 365End UserCreate groupSet as public/privateAdd members & adminsAdd/remove external membersDelete group
Tenant AdminPull reports on group activityControl who can create groupsEstablish dynamic membershipSet naming & retention policiesMaster permissions for groups
Admin Tools
> Get-UnifiedGroup #create/update/view groups and their settings
> Get-UnifiedGroupLinks #Manage members, owners, and subscriber list
> Get-MsolSettings #Manage tenant-wide group settings
Admin UIOffice 365 Admin CenterOffice 365 Admin appAzure AD Admin PortalExchange Admin consoleAzure AD PowerShell
PowerShellExecute against Azure AD as primarySynchronous notification/update in Exchange/SP*-UnifiedGroup / *-MsolGroup*-UnifiedGroupLinks*-MsolSettings
aOS Dublin March 15th 2017
Office 365 Groups innovations
Shipped during past year
Upcoming investments
Office 365 ConnectorsMicrosoft PlannerProfessional learning community groups Office 365 Groups + team sites integrationGuest user access (external users)Calendaring improvementsNotifications improvementsMobile improvementsOutlook Groups iPad app
ExperiencesFile quota managementHybrid guidance & improvementsPrivacy type conversionMulti-domain supportCreation policies in AADMobile application managementData classification and extensible policiesUsage guidelinesExchange Admin Center UI for upgrading DL to Groups
Administration
Yammer integration – Rolling outPlanner: multi-assign, external user, mobileSend As in Outlook on the web – Rolling OutOutlook for Mac support – Rolling OutInbox tiered notificationsSingle Groups files view – Already rolled outSearch across GroupsSkype Meet NowContinuously improving UI design
Naming policies in AADHidden membershipGeneral usage reportingPreservation and deletion policiesSoft-delete and restoreUpgrade from nested, dynamic and hybrid DLs to GroupsImproved hybrid experiences
aOS DublinMarch 15th 2017
Agile Teams Management with PlannerJuan Carlos González Martín | Office Servers & Services MVP @jcgm1978
aOS Dublin March 15th 2017
30% of executives say the greatest challenge to executing strategy isthe failure to coordinate across units1
62% of employees work from multiple locations in a month2
25% of the average worker’s time goes into looking for information3
1. Harvard Business Review. “Why Strategy Execution Unravels—and What to Do About It.”
2. Forrester Remote Work Survey3. IDC. “The High Cost of Not Finding Information.”
Modern workplace challenges
aOS Dublin March 15th 2017
Work management for the modern workplace
PLANNER
• Planner is not for planning:• Organize teamwork: Coordinate and work on tasks• Ideal for smaller teams: Work together without
chaos:• Visibility and transparency• Collaborate around tasks
• Get started quickly:• Easy to use• Organize work visually
• Share updates & collaborate by means of Office 365 Groups
• Always stay informed about team performance
aOS Dublin March 15th 2017
Visual way to organize work & Work together effortlessly
aOS Dublin March 15th 2017
Planner Roadmap
2017Planner
Multiple userassign
External user access
Mobileapps
Multiple plans per group
Teams integration
(*) Roadmap published at Ignite Australia
aOS Dublin March 15th 2017
Planner Roadmap – Multiple user assign• Planner Top requested feature
(Check Planner UserVoice)
aOS Dublin March 15th 2017
Planner Roadmap – Cross Platform Mobile Apps
Windows 10 Universal App
Native iOS Native Android
aOS Dublin March 15th 2017
Planner Roadmap – What about Planner Templates?• At Ignite Australia, Microsoft said that Planner Templates will come
this year (Q3, Q4):• Check Dave Heller’s session:
• https://channel9.msdn.com/Events/Ignite/Australia-2017/PROD224a• It seems Planner Templates will be more a “Cloning” existing plans feature…
something that can be done Today:• https://blogs.msdn.microsoft.com/brismith/2017/02/17/microsoft-planner-how-to-clon
e-a-plan-with-graph/
aOS Dublin March 15th 2017
Agile Teams Management with Planner
aOS DublinMarch 15th 2017
ConclusionJuan Carlos González Martín | Office Servers & Services MVP @jcgm1978
aOS Dublin March 15th 2017
Conclusions
• Office 365 Groups can be used for a wide range of collaboration scenarios:• Each Group has a Modern Team site and each Modern Team site can have a
Group
• Planner enables Agile Teams Management aimed to get the work done as fast as possible:• Each Plan has a Group and each Group has a Plan
aOS Dublin March 15th 2017
Want to learn more about Office 365?
• Join us at the Microsoft Tech Community: • https://techcommunity.microsoft.com/
aOS Dublin March 15th 2017
SPS Madrid, 20th of May
• Call for speakers is still open:• http://www.spsevents.org/city/Madrid/Madrid2017/
