Office 2003 Introductory Concepts and Techniques M i c r o s o f t The slides in this lecture have...
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Transcript of Office 2003 Introductory Concepts and Techniques M i c r o s o f t The slides in this lecture have...
Office 2003Introductory Concepts
and Techniques
M i c r o s o f t
The slides in this lecture have been originally created by the author of the book and partially modified by Dr. A. R Hadaegh and Sahar Mosleh at CSUSM
Excel Project 1
Creating a Worksheet and an Embedded Chart
2Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Objectives
• Start and Quit Excel
• Describe the Excel worksheet
• Enter text and numbers
• Use the AutoSum button to sum a range of cells
• Copy a cell to a range of cells using the fill handle
3Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Objectives
• Copy a cell to a range of cells using the fill handle
• Format a worksheet
• Create a 3-D Clustered column chart
• Save a workbook and print a worksheet
4Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Objectives
• Open a workbook
• Use the AutoCalculate area to determine statistics
• Correct errors on a worksheet
• Use the Excel Help system to answer questions
5Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Starting Excel
• Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then point to Microsoft Office Excel 2003 on the Microsoft Office submenu
• Click Microsoft Office Excel 2003
• If the Excel window is not maximized, double-click its title bar to maximize it
6Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Starting Excel
7Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Customizing the Excel Window
• Right-click the Language bar
• Click Close the Language bar
• Click the Getting Started task pane Close button in the upper-right corner of the task pane
• If the toolbars are positioned on the same row, click the Toolbar Options button
• Click Show Buttons on Two Rows
8Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Customizing the Excel Window
9Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering the Worksheet Titles
• Click cell A1
• Type Extreme Blading in cell A1 and then point to the Enter box in the formula bar
• Click the Enter box to complete the entry
• Click cell A2 to select it. Type Second Quarter Sales as the cell entry. Click the Enter box to complete the entry
10Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering the Worksheet Titles
11Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering Column Titles
• Click cell B3
• Type Direct Mail in cell B3
• Press the RIGHT ARROW key
• Repeat the last two steps for the remaining column titles in row 3, as shown on the following slide
12Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering Column Titles
13Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering Row Titles
• Click cell A4. Type Inline Skates and then press the DOWN ARROW key
• Repeat the previous step for the remaining row titles in column A, as shown on the following slide
14Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering Row Titles
15Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering Numbers
• Click cell B4• Type 58835.35 and then press the RIGHT
ARROW key• Enter 97762.50 in cell C4, 71913.73 in cell
D4, and 85367.37 in cell E4• Click cell B5• Enter (or copy and past) the remaining fourth
quarter sales provided on the next slide for each of the three remaining product groups in rows 5, 6, and 7
16Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Entering Numbers
Direct mail Outlets TeleSale web total
Inline Skates 58835.35 97762.5 71913.73 85367.37
Quad Skates 22512.16 60999.12 36263.47 73450.75
Custom Skates 33824.33 72761.21 56416.45 44092.53
Accessories 53937.19 49145.34 64637.5 61987.11
Total
17Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Summing a Column of Numbers
• Click cell B8• Click the AutoSum
button on the Standard toolbar
• Click the AutoSum button a second time
18Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Copying a Cell to Adjacent Cells in a Row• With cell B8 active,
point to the fill handle• Drag the fill handle to
select the destination area, range C8:E8
• Release the mouse button
19Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Determining Multiple Totals at the Same Time• Click cell F4
• With the mouse pointer in cell F4 and in the shape of a block plus sign, drag the mouse pointer down to cell F8
• Click the AutoSum button on the Standard toolbar
• Select cell A9 to deselect the range F4:F8
20Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Determining Multiple Totals at the Same Time
21Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Changing the Font Type
• Click cell A1 and then point to the Font box arrow on the Formatting toolbar
• Click the Font box arrow and then point to Arial Rounded MT Bold
• Click Arial Rounded MT Bold
22Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Changing the Font Type
23Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Bolding a Cell
• With cell A1 active, click the Bold button on the Formatting toolbar
24Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Increasing the Font Size of a Cell Entry• With cell A1 selected,
click the Font Size box arrow on the Formatting toolbar
• Click 24 in the Font Size list
25Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Changing the Font Color of a Cell Entry• With cell A1 selected,
click the Font Color button arrow on the Formatting toolbar
• Click Violet (column 7, row 3) on the Font Color palette
26Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Centering a Cell Entry across Columns by Merging Cells• With cell A1 selected,
drag to cell F1• Click the Merge and
Center button on the Formatting toolbar
27Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Formatting the Worksheet Subtitle
• Select cell A2• Click the Font box arrow on the Formatting
toolbar and then click Arial Rounded MT Bold• Click the Bold button on the Formatting toolbar• Click the Font Size box arrow on the Formatting
toolbar and then click 16• Click the Font Color button on the Formatting
toolbar
28Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Formatting the Worksheet Subtitle
• Select the range A2:F2 and then click the Merge and Center button on the Formatting toolbar
29Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Using AutoFormat to Format the Body of a Worksheet• Select cell A3, the upper-left corner cell of
the rectangular range to format• Drag the mouse pointer to cell F8, the
lower-right corner cell of the range to format
• Click Format on the menu bar• Click AutoFormat on the Format menu• When Excel displays the AutoFormat
dialog box, click the Accounting 2 format
30Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Using AutoFormat to Format the Body of a Worksheet• Click the OK button• Select cell A10 to
deselect the range A3:F8
31Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Using the Name Box to Select a Cell• Click the Name box in
the formula bar and then type a3 as the cell to select
• Press the ENTER key
32Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
33Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Adding a 3-D Clustered Column Chart to the Worksheet• With cell A3 selected, position the block plus sign mouse
pointer within the cell’s border and drag the mouse pointer to the lower-right corner cell (cell E7) of the range to chart (A3:E7
• Click the Chart Wizard button on the Standard toolbar• When Excel displays the Chart Wizard – Step 1 of 4 –
Chart Type dialog box and with Column selected in the Chart style list, click Clustered column with a 3-D visual effect (column 1, row 2) in the Chart sub-type area
• Click the Finish button• If the Chart toolbar appears, click its Close button
34Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Adding a 3-D Clustered Column Chart to the Worksheet• When Excel displays the chart, point to an open
area in the lower-right section of the chart area so the ScreenTip, Chart Area, appears next to the mouse pointer
• Drag the chart down and to the left to position the upper-left corner of the dotted line rectangle over the upper-left corner of cell A10
• Release the mouse button• Point to the middle sizing handle on the right
edge of the selection rectangle
35Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Adding a 3-D Clustered Column Chart to the Worksheet• While holding down the ALT key, drag the
sizing handle to the right edge of column F
• If necessary, hold down the ALT key and drag the lower-middle sizing handle down to the bottom border of row 20
• Click cell H20 to deselect the chart
36Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Adding a 3-D Clustered Column Chart to the Worksheet
37Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Saving a Workbook
• Click the Save button on the Standard toolbar
• Type Extreme Blading 2nd Quarter Sales in the File name box
• Click the Save in box arrow
• Click USB flash drive in the Save in list
• Click the Save button in the Save As dialog box
38Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Saving a Workbook
39Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Printing a Worksheet
• Ready the printer according to the printer instructions and then click the Print button on the Standard toolbar
• When the printer stops printing the worksheet and the chart, retrieve the printout
40Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Quitting Excel
• Point to the Close button on the right side of the title bar
• Click the Close button• Click the No button
41Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Starting Excel and Opening a Workbook• Click the Start button on the Windows taskbar,
point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Excel 2003 on the Microsoft Office submenu
• Click Extreme Blading 2nd Quarter Sales in the Open area in the Getting Started task pane
42Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Starting Excel and Opening a Workbook
43Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Using the AutoCalculate Area to Determine an Average
• Select the range B6:E6 and then right-click the AutoCalculate area on the status bar
• Click Average on the shortcut menu
• Right-click the AutoCalculate area and then click Sum on the shortcut menu
44Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Using the AutoCalculate Area to Determine an Average
45Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Clearing Cell Contents
• Fill Handle– Select the cell or range of cells and point to the fill
handle so the mouse pointer changes to a cross hair– Drag the fill handle back into the selected cell or
range until a shadow covers the cell or cells you want to erase. Release the mouse button
• Shortcut Menu– Select the cell or range of cells to be cleared– Right-click the selection– Click Clear Contents on the shortcut menu
46Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Clearing Cell Contents
• Delete Key– Select the cell or range of cells to be cleared– Press the DELETE key
• Clear Command– Select the cell or range of cells to be cleared– Click Edit on the menu bar and then point to
Clear– Click All on the Clear submenu
47Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Clearing the Entire Worksheet
• Click the Select All button on the worksheet
• Press the DELETE key or click Edit on the menu bar, point to Clear and then click All on the Clear submenu
48Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Deleting an Embedded Chart
• Click the chart to select it
• Press the DELETE key
49Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Quitting Excel
• Click the Close button on the right side of the title bar, and if necessary, click the No button in the Microsoft Excel dialog box
50Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Summary
• Start and Quit Excel
• Describe the Excel worksheet
• Enter text and numbers
• Use the AutoSum button to sum a range of cells
• Copy a cell to a range of cells using the fill handle
51Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Summary
• Copy a cell to a range of cells using the fill handle
• Format a worksheet
• Create a 3-D Clustered column chart
• Save a workbook and print a worksheet
52Excel Project 1: Creating a Worksheet and an Embedded Chart
Sahar Mosleh and Ahmad R. Hadaegh - CSUSM
Summary
• Open a workbook
• Use the AutoCalculate area to determine statistics
• Correct errors on a worksheet