OD NETWORK ANNAL CONFERENCE ND OOCTOBER 17-20, 2015 HILTON PORTLAND PORTLAND, OR CONTACT: ANDREW...

OCTOBER 17-20, 2015HILTON PORTLANDPORTLAND, ORCONTACT: ANDREW WERFELMANN

[email protected]

P: 312.673.5777 • F: 312.644.0575

2ND OD

2015

WORLD SUMMIT

ANNUAL CONFERENCEOD NETWORK | IODA

To become a partner, contact Andrew Werfelmann at: [email protected], Phone: 312.673.5777, Fax: 312.644.0575 2

Built on decades of successful partnership, the Organization Development Network (ODN) has joined forces with the International Organization Development Association (IODA) to host the 2015 OD Network | IODA Annual Conference & 2nd OD World Summit. OD Network’s cooperation with IODA aims to bring the global OD community together to leave an international footprint to its already established annual meeting of the best minds in organization development.

Expected to attract delegates from more than 40 countries, the OD Network | IODA Annual Conference & 2nd OD World Summit will be a gathering place for a highly-focused, powerful group of more than 400 professionals. Attendees recognize ODN and IODA events as their most reliable source for growth, information and networking connections. Your presence as a sponsor or exhibitor will help to further demonstrate your support for the goals of the industry as well as your unique understanding of the field.

OD NETWORK CONFERENCE ATTENDEESA wide range of industries participates in OD Network conferences, including:

YOU’LL BE IN GOOD COMPANY – JUST LOOK AT OUR ROSTER OF PRIOR OD NETWORK | IODA PARTNERS:

Allianz GroupAmerican UniversityBenedictine UniversityBowling Green State University Brighter Strategies Case Western Reserve UniversityCELEMI, Inc.Co-VisionDeutsche TelekomDrexel OnlineEEA-Norway GrantsFielding Graduate UniversityGestalt Center for OSDGroup for Organizational EffectivenessHuman Synergistics, Inc.

Hungarian Development BankLee Hecht HarrisonNTL InstitutePCOMPeirce CollegePepperdine UniversityPfizerResilience AllianceRoyal Roads UniversityTalentSmartTeachers CollegeTemenosUniversity of DenverUniversity of San FranciscoUniversity of St. Thomas

ENGAGE AN AUDIENCE WITH INFLUENCE

ATTENDEES WITH INFLUENCEAttendees at the OD Network | IODA Annual Conference are decision makers actively engaged in improving their companies through organization development practices and services. Their roles within their companies include:

• Organization development (OD) and organization effectiveness (OE) practitioners

• Vice presidents, directors and managers of OD, human resources, training, performance

• Organization leaders of large-scale and/or cultural change and talent management

• Internal and external consultants• Entrepreneurs running independent OD practices• Coaching professionals• Academic program directors, students and scholars• HR professionals and generalists looking to expand their knowledge of OD• Management, leadership and executive development professionals

OF ATTENDEES WOULD BE MORE LIKELY TO DO BUSINESS WITH ANNUAL CONFERENCE EXHIBITORS64%

“I feel re-connected with the whole field of OD, instead of just the narrow area of talent that I normally work in day-to-day.”— Past Attendee

HEALTHCARE

CONSUMER PRODUCTS

GOVERNMENT

NON PROFIT

COMMUNICATIONS & TECHNOLOGY

FINANCE

ENTERTAINMENT

HOSPITALITY & SERVICE

AUTO & AVIATION

OF ATTENDEES WOULD

RECOMMENDTHE CONFERENCE TO A FRIEND

90%

OD OE VP

HR

PractitionerVice President

Directormanager

HumanResourcesTraining

Performance

cultural

changemanagement

TalentManagement

consultant

entrepreneur

Coach

educator

academicProgram Director

student

scholar

specialist

Generalist

ExecutiveDevelopment

Professor

LeadershipProfessional

CEO

HRD


SHOW YOUR SUPPORT THROUGH PLATINUM, GOLD OR SILVER SPONSORSHIP

PROMOTE YOUR PRODUCTS & SERVICESGain exclusive access to more than 400 practitioners who are key decision makers at their respective organizations as well as consultants who engage thousands of organizations. As sponsor or exhibitor, you are guaranteed a receptive and relevant audience for your products and services. Some examples of what attendees to the 2015 OD Network | IODA Annual Conference & 2nd OD World Summit are looking for include:

• Assessment and feedback instruments• Books, educational and learning products• Coaching resources• Consulting services, methods and tools

• Degree and continuing or executive education programs

• Innovative software solutions• Knowledge management approaches• Project management technology

• Professional and career services• Small business and practice management• Survey design and implementation• Training products, simulations and services

• Logo appears larger than Gold and Silver Sponsors in all promotional materials

• Three (3) complimentary full conference registrations

• Double exhibit table (two 6-foot exhibit tables)

• Mobile app advertisement (banner ad)

• Two (2) mobile app push notifications

• Web button advertisement on both the conference and OD Network landing pages for 12 months

• Opening reception sponsor recognition (exclusive)

• One (1) program track sponsor signage (choose one of three tracks)

• One (1) full-page (8.5” x 11”) flyer insert in attendee tote bags*

• OD Network awards ceremony sponsor (exclusive)

• Option to hold a 45-minute Sponsor Spotlight presentation during the onference

• Your logo displayed on the conference sponsor recognition signage and slides

• One (1) sponsored email to attendees

• Two (2) complimentary full conference registrations

• One (1) 6-foot exhibit table

• One (1) half-page (8.5” x 5.5”) flyer insert in attendee tote bags*

• Logo displayed on the conference sponsor recognition signage and slides


• Inclusion in a mobile app push notification recognizing all silver sponsors

• Web button advertisement on both the conference and OD Network landing pages for three (3) months

Platinum Sponsor: $25,000

• Logos displayed above and in larger dimensions than Silver Sponsors in all promotional materials

• Two (2) complimentary full conference registrations

• Double exhibit table (two 6-foot exhibit tables)

• One (1) mobile app push notification

• Web button advertisement on both the conference and OD Network landing pages for six (6) months

• One (1) half-page (8.5” x 5.5”) flyer insert in attendee tote bags*

• Clickable logo advertisement on the conference landing page (196P Wide x 158P High)

• One (1) program track sponsor signage (choose one of three tracks)

• Option to hold a 45-minute sponsor spotlight presentation during the conference

• Your logo displayed on conference sponsor recognition signage and slides


Gold Sponsor: $12,000 Silver Sponsor: $7,000

CONFERENCE SPONSORSHIP PACKAGES

* Sponsor responsible for printing.

* Sponsor responsible for printing.* Sponsor responsible for printing.


NEW Column Wrap: $2,500*Wrap your company message, graphics, logo and/or booth number around one of the high-exposure columns within the conference space.

Conference Tote Bag Co-op: $5,000Your logo will go places — at the conference and beyond! Trust this sponsorship to provide lots of mileage. This option also includes one tote bag insert. (Please note that tote bags will also display the ODN and IODA logos. Contract signed and artwork must be received no later than September 7, 2015.)

Daily Break: Price negotiable (Limited Availability)• Logo on event signage• Full-conference event with no schedule conflicts• Opportunity to provide logo napkins

NEW Elevator Door Clings: $2,500*Broadcast to attendees while they are going to and from educational sessions with custom elevator door clings. The elevators are a high-traffic area, guaranteeing unparalleled exposure to your brand name — you can even influence traffic to your booth at the exhibition by including your booth number!

NEW Escalator Clings: $2,500*Attendees use escalators daily when traveling to and from session rooms. Take advantage of the chance to reach them during this time with your company name displayed between building escalators and help sales soar.

Exhibit Hall Photo Booth: $4,000*Help attendees create lasting memories as the exclusive photo booth sponsor amid the hustle and bustle of the Exhibit Hall. This package includes logo recognition on each photo strip that attendees take home — you’re sure to be a big hit!

Hotel Keycard: $3,000*Keep your company’s message top-of-mind by putting it right in the hands of attendees! With this sponsorship, your company will be included on guest room key cards at the conference hotel — the Hilton Portland.

Mobile App Advertisement: $1,000 (Limit 9) Gain extra exposure through a banner ad in the conference mobile app. Advertising through the conference mobile app provides a fantastic opportunity to place your organization’s information in the hands of all attendees.

Mobile app features include:

• Session and speaker information and descriptions

• Ability for attendees to download programs

• Exhibitor directory

CONFERENCE SPONSORSHIP OPPORTUNITIES

* Exclusive to one sponsor.


Opening Networking Reception in Exhibit Hall: $6,000Help welcome participants and attendees to the most talked-about conference in the field of organization development. (Availability based on Platinum Sponsorship reservation.)

• Logo on event signage• Recognition in Onsite Pocket Guide as sponsor• Full-conference event with no schedule conflicts• Opportunity to provide logo napkins (sponsor responsible for producing)

NEW Pre-Conference Email Blast: $1,000Expose your company to all conference attendees via an all-attendee email. All you need to provide is your company logo and website link, we’ll do the rest!

Tote Bag Insert: $1,500Put your collateral or a fun trinket into the hands of every conference attendee. You supply the item, we do the stuffing! (Materials to be supplied by sponsor. Proofs of all items to be sent by September 7, 2015.)

45-Minute Sponsor Spotlight Presentation: $2,500Position your organization as a thought leader by hosting a 45-minute sponsor spotlight presentation during a mealtime. This is an excellent opportunity to provide educational content and help OD practitioners add more skills to their toolkits!

Concurrent Session Tracks: $4,000 (Limited Availability)Attendees find it difficult to choose among the dozens of sessions built into each conference track, but it’s easy to notice your support! With this option, your organization’s name will appear with the title of the session track through posted signage during the conference. (Tracks for 2015 not yet announced.)

Keynote Presentation: $5,000 (Limit 3)Keynotes are the heart of any conference — and the most well-attended sessions. Through this opportunity you’ll reach hundreds of attendees as your logo will be prominently displayed through chair drop materials on each seat in the session hall. (Materials for drop to be supplied by sponsor.)

CONFERENCE SPONSORSHIP OPPORTUNITIES (CONT.)


CONFERENCE EXHIBIT PACKAGES

NETWORK WITH YOUR KEY CUSTOMERSDon’t miss the opportunity to reach your target audience face-to-face. Exhibiting for three days during the 2015 OD NETWORK | IODA Annual Conference & 2nd OD World Summit will provide your organization with an unparalleled platform to demonstrate your products and services to an international audience — all while fostering new relationships!

The standard Exhibit Hall package includes one (1) 6-foot table, two (2) chairs and a waste basket. Additional charges will apply if your exhibit requirements extend beyond this footprint.

Included with the exhibit fee are two exhibitor staff passes, providing access to the Exhibit Hall ONLY, as well as one (1) full conference registration at a $200 discount. (Note: Additional staff interested in attending must purchase passes through the attendee registration website.)

EXHIBIT PACKAGE ONE TABLE: $1,750

DOUBLE TABLE: $2,750

6-foot tabletop(s) for exhibit space 1 2

Exhibit Hall-only passes 2 4

100-word description and logo in the Annual Conference mobile app

Included Included

Recognition on signage in high-traffic area

Included Included

Discounted conference registration for additional exhibitor or client ($200 off full conference fee)

1 2

Pre-conference access to attendee list Included Included

Post-conference use of attendee list — Included

EXHIBITING OPPORTUNITIES


ADVERTISING RATESAll ads are black and white.

• Full-page: $1,500• Half-page: $800• Quarter-page: $400

GENERAL INFORMATION• OD Practitioner is published four times

yearly by the OD Network• Trim size is 8½” x 11”, saddle-stitched• New advertisements are accepted for

placement only on inside pages at this time• Inside pages are printed in black ink on

premium matte stock• Halftone screen is 150 lines per inch

DEADLINES FOR INSERTION ORDERS AND ARTWORK:• Winter Issue: Dec. 5, 2014• Spring Issue: March 6, 2015• Summer Issue: June 5, 2015• Fall Issue: Sept. 4, 2015

TECHNICAL INFORMATIONOD Practitioner is published using Adobe InDesign software on the Macintosh platform. Advertising materials are accepted in the following formats listed at the right.

AD SIZES

• Full page—7.5” x 10.25” (45 picas x 61 picas 6 points)• Half page—7.5” x 5” (45 picas x 30 picas)• Quarter page:

» 1-column— 2.4” x 7.28” (14 picas 6 points x 43 picas 9 points) » 2-column—4.95” x 3.53” (29 picas 9 points x 21 picas 3 points) » 3-column—7.5” x 2.333” (45 picas x 14 picas)

ADOBE ACROBAT PDF

• Grayscale, black art only. No color, CMYK or RGB artwork.• Graphics resolution of 300 dots per inch (DPI). Distill using press-quality or

high-quality print preset• Fonts must be embedded. Do not subset; embed complete fonts.• Crop marks are not required

EPS

• Grayscale, black art only. No color, CMYK or RGB artwork.• Graphics resolution of 300 dots per inch (DPI). Graphics should be embedded,

but, if they are linked, they must also be supplied with the ad file• Fonts should be embedded or text converted to curves.

If it is not possible to embed the fonts, they must be supplied (Macintosh fonts only)

• Crop marks are not required

INDESIGN; QUARK XPRESS

• Grayscale, black art only. No color, CMYK or RGB artwork• Graphics resolution of 300 dots per inch (DPI). Linked graphics must also

be supplied with the InDesign or QuarkXpress file• Fonts should be converted to curves. If that is not possible, fonts must be

supplied (Macintosh fonts only)• Crop marks are not required

YEAR-ROUND PRINT ADVERTISING

OD Practitioner, the OD Network’s quarterly peer-reviewed journal for OD practitioners, combines theory and practice to advance the field of OD. Every member of the OD Network receives a subscription to OD Practitioner as a member benefit. OD professionals and libraries may also subscribe to OD Practitioner without being members of the OD Network.


ADVERTISERS 3X RATE 6X RATE 12X RATE SPECIFICATIONS FEATURES

Sidebar 1-2 $750 per month

$650 per month

$500 per month

150 (w) x 240 (h) pixels static JPEG or static GIF (up to 25k)

URL link, caption of up to 150 characters, including spaces


$500 per month

$400 per month



KEY BANNER SPONSORS 3X RATE 6X RATE 12X RATE SPECIFICATIONS FEATURES

Platinum Sponsor Banner N/A $2,000 per month

$1,750 per month

388 (w) x 126 (h) pixels Static JPEG or GIF, 72 DPI

URL link

Gold Sponsor Banner $1,750 per month

$1,500 per month

$1,250 per month

388 (w)x 80 (h) pixels static JPEG or GIF, 72 DPI

URL link

Silver and Bronze Sponsor Banner $1,500 per month

$1,250 per month

$1,000 per month

388 (w) x 80 (h) pixels static JPEG or GIF, 72 DPI

URL link

ADVERTISERS 3X RATE 6X RATE 12X RATE SPECIFICATIONS FEATURES


$650 per month

$500 per month




$500 per month

$400 per month



OD NETWORK CONNECTIONS SPONSOR & ADVERTISER RATES

OD NETWORK NEWS & NETWORK4LEARNING ADVERTISER RATES

YEAR-ROUND DIGITAL ADVERTISING

ABOUT OUR READERSOur readers are highly educated and highly influential professionals who work to make all kinds of organizations and systems operate more effectively. Included are master’s- and doctorate-level professionals employed by Fortune 500 firms, public sector organizations, not-for-profit organizations and colleges/universities.

Many of our members are consultants working for these same organizations. OD consultants, whether employed by a large corporation or employed as outside consultants, interact with the most senior levels in the organization in order to effect large systems change.

REPORTINGUpon request, key banner sponsors and advertisers will be provided a high-level report that includes the open rate, overall click through rate and the number of clicks for their specific advertisement: contact information of email subscribers will not be provided.

OD NETWORK CONNECTIONSOD Network Connections is the monthly electronic vehicle for engaging members of the OD Network with key articles related to OD. The monthly communication is sent to all 2,000 members. It is also periodically sent as a promotion to prospective members, reaching another several thousand professionals in the field of organization development.

OD NETWORK NEWS & NETWORK4LEARNINGOD Network News and Network4Learning are monthly email updates sent by the organization. Both communications are sent to members and non-members, a database of over 14,000 contacts.

Rotating Web Banner: Price variesDisplay your latest product or service offers to all OD Network members right from the home page at www.ODNetwork.org. The number of rotating ads at a given time is unlimited and are placed on a month-to-month basis. (Banner specs: 150 x 240 pixels.)

To become a partner, contact Andrew Werfelmann at: [email protected], Phone: 312.673.5777, Fax: 312.644.0575

COMPANY INFORMATION (For Official Listing in All Materials):

Company: Contact:

Company Address:

City: State/Prov: Postal Code:

Phone: ( ) Fax: ( ) Email: Website:

PERSONAL INFORMATION (Main Contact):

Name: Contact:

Company Address (if different from above):

City: State/Prov: Postal Code:

Phone: ( ) Fax: ( ) Email:

COMPANY/PRODUCT/SERVICE DESCRIPTIONPlease provide a 100-word company/product/service description on an attached sheet OR via email to Laura Bott at [email protected].

EXHIBITOR APPLICATIONSpace assignments will be made based on sponsorship level and the date a contract is received. All applications to exhibit must be accompanied by full payment. Exhibit space will not be assigned without a signed contract and full payment.

□ One Table: $1,750 □ Double Table $2,750

Please specify any companies, or types of companies, that you do not wish to be located near:

2015 OD | IODA NETWORK 2015 ANNUAL CONFERENCE & 2ND OD WORLD SUMMITOctober 17-20, 2015 | Hilton Portland | Portland, Oregon

SPONSORSHIP OPPORTUNITIES

Sponsorship Packages

□ Platinum: $25,000 □ Gold: $12,000 □ Silver: $7,000

YEAR-ROUND ADVERTISING□ Rotating Web Banner: $_____ x months

Conference Sponsorships□ Opening Network Reception: $6,000

□ Daily Break: $_____

□ Conference Tote Bag Co-op: $5,000

□ Concurrent Session Tracks: $4,000

List Track:______________________________

□ Exhibit Hall Photo Booth: $4,000

□ Hotel Keycard: $3,000

□ Mobile App Advertisement: $1,000

□ Tote Bag Insert: $1,500

□ Keynote Presentation: $5,000

□ Sponsor Spotlight Presentation: $2,500

□ New! Pre-Conference Email Blast: $1,000

□ New! Escalator Clings: $2,500

□ New! Elevator Door Clings: $2,500

□ New! Column Wrap: $2,5000

PAYMENT INFORMATION

Method of Payment: □ CHECK □ CREDIT CARD - Options to pay by credit card will be included in your invoice.

Please make checks payable to OD Network and mail to: OD Network , 330 N. Wabash Ave., Suite 2000, Chicago, IL 60611

Acceptance: We, the authorized representative of the undersigned company, on behalf of said company subscribe and agree to all terms, conditions, authorizations and covenants obtained in this OD Network Contract and the Rules and Regulations.

Signature: Date:

□ OD Network News □ OD Network Connections □ OD Network4Learning□ Platinum Banner

□ Sidebar 1-3

□ Gold Banner

□ Sidebar 4-6

□ Silver/Bronze Banner

□ 3x per year □ 6x per year □ 12x per year

OD Practitioner □ Full Page: $1,500 □ Half Page: $800 □ Quarter Page: $400

APPLICATION FOR PARTNERSHIP OPPORTUNITIES

To become a partner, contact Andrew Werfelmann at: [email protected], Phone: 312.673.5777, Fax: 312.644.0575

1. AgreementPlease complete the agreement, noting your company name, address, contact person, telephone and fax numbers. The product/service to be exhibited must be noted in order for your agreement to be processed and validated. Payment in full is required to reserve exhibit space. After the initial space assignment, space will be assigned on a first-come, first-served basis.

2. Payment TermsIn order to confirm exhibit space and/or sponsorships, full payment of exhibit space/sponsorship must accompany contract. If any exhibitor fails to perform any term or condition of the contract, or fails to observe and abide by these Contract Rules and Regulations, OD Network and IODA reserve the right to terminate the contract immediately without refund of any monies previously paid.

3. CancellationCancellation of exhibit space must be directed in writing to OD Network. Refunds will be made at the discretion of OD Network and IODA. Contracts canceled by August 3, 2015 will be refunded at 50 percent of the exhibitor’s total payment due. In no case, however, will any refunds be made after August 3, 2015. In case of fire or the elements, or any other causes beyond the control of management, which prevent the holding of the show, this contract is not binding. If for any reason beyond OD Network’s control, the 2015 OD Network| IODA Annual Conference & 2nd OD World Summit must be canceled, shortened, delayed or otherwise altered or otherwise changed, Exhibitor understands and agrees that all losses and damages which it may suffer as a consequence thereof are its responsibility and not that of OD Network or its event manager SmithBucklin, or their respective directors, officers, employees or agents. Exhibitor understands that it may lose all monies it has paid to OD Network for space in the exhibition, as well as other costs and expenses it has incurred, including travel to the show, setup, lodging, freight, employee wages, etc.

4. Assignment of SpaceSpace assignments will be made beginning July 20, 2015 based on sponsorship level, beginning with Platinum Sponsors. After the initial space assignment, space will be assigned on a first-come, first-served basis. Payment in full is required to reserve exhibit space. After the initial space assignment, space will be assigned on a first-come, first-served basis.

5. Set-up and DismantleSet-up and dismantle hours will be noted in the Exhibitor Service Kit to be sent in late summer 2015. If an exhibit is not set up by the time and date designated in the Exhibitor Service Kit, OD Network and IODA reserve the right to reassign such space to another exhibitor or to make other use of the space as deemed necessary or appropriate at the expense of the exhibitor. Exhibitors are required to be present at their tabletop until the closing of the Exhibit Hall. No part of an assigned tabletop shall be removed during the Conference without special permission from OD Network.

6. Subletting of Exhibits and Prohibited UsesExhibitors are prohibited from assigning or subletting a tabletop or any part of the space allotted to them. Nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising materials which are not a part of their regular products, or which are not compatible with the character of OD Network and IODA, without a written request and approval. OD Network reserves the right to terminate any portion of the exhibit that is not in accordance with these rules without prior approval.

7. Exhibit Package and LayoutEach exhibitor will receive at least one (1) table and two (2) chairs.

8. Alcoholic BeveragesThe serving of alcoholic beverages by exhibitors in any part of the tabletop exhibit area is strictly prohibited.

9. Use of Space — GeneralAll marketing activities of each exhibitor must be confined to the exhibitor’s assigned tabletop. Demonstrations must be designed to take place and keep the audience within the existing space to allow the free flow of traffic in the room. Exhibitors expressly agree not to hold any activity that, in the opinion of OD Network and IODA, creates a material adverse effect on attendance during the Conference. A maximum of (2) roll-up banners may be used in each booth, but must not exceed 6 (six) ft. tall. No free-standing pop-ups will be permitted in the Exhibit Hall.

10. Special Visual and Audio EffectsAudio-visual and other sound and attention-getting devices and effects will be permitted only in those locations and in such intensity as, in the opinion of OD Network and IODA, do not interfere with the activities of neighboring exhibitors. Operational equipment demonstrated may not create noise levels objectionable to neighboring exhibitors.

11. Hotel Suites and Meeting RoomsOD Network reserves the right to control all suites and meeting rooms in the hotel which is providing housing for OD Network. No entertainment, meetings, tours, special events, hospitality suite functions or other private functions will be permitted during the Conference activities unless approved by OD Network and IODA. Companies not in accordance with the stated rules may lose their privilege of exhibiting at this and future conferences.

12. LiabilityThe exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitor’s display, equipment and other property while on the hotel premises, and hereby waives any claim or demand it may have against the hotel or its affiliates arising from such loss, theft, or damage. In addition, the exhibitor agrees to indemnify, defend, and hold harmless OD Network and IODA against any liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorneys’ fees and costs, arising out of or in connection with the “exhibitor’s” occupancy and use of the exhibition space.

13. InsuranceEach exhibitor shall carry and maintain all liability insurance. Participating exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the hotel and shall indemnify and hold harmless OD Network and IODA, the management firm, agents, servants and employees from any and all damages, claims and/or destruction including theft or mysterious disappearance to any and all equipment owned by, leased to, or utilized by exhibitors.

14. Promotions, Contests, Printed Material, Etc.All giveaway items, with the exception of pens, pencils, luggage tags, pocket calendars and similar items, must be submitted for approval prior to the Conference. Sideshow tactics, or other methods, including marketing material, considered by OD Network and IODA to be objectionable, are expressly prohibited at the Conference. Prizes, awards, drawings, raffles, lotteries or contests may be permitted in accordance with applicable state laws. Requests for approval of such activities must be submitted in writing to OD Network at least three weeks prior to the opening of the Conference. Distribution of promotional material to OD Network conference attendees’ hotel sleeping rooms, public areas or in sessions is strictly prohibited without prior approval from OD Network. Use of OD Network hotel communication systems to promote the exhibitor’s presence or their products is also prohibited.

15. Use of OD Network OR IODA NameParticipation by an exhibitor in the Conference does not entitle the exhibitor to use the OD Network or IODA name other than with reference to the exhibitor’s participation as an exhibitor in the Conference without permission from OD Network and IODA. Participation in the Conference does not imply endorsement or approval by OD Network or IODA of any product, service, or participant and none shall be claimed by any participant.

16. SecurityNeither OD Network, IODA, nor the management firm will accept the responsibility for “exhibitor’s” valuables, tools or personal items. It is suggested that small carry-type items of value be secured or removed from the Exhibit Hall floor each evening.

17. CleaningOD Network will arrange daily cleaning of the aisle carpets and common areas. “Exhibitors” are responsible for maintaining the cleanliness of their respective exhibit space.

18. PressOD Network reserves the right to control all media access and press activity during the Conference.

19. Music LicensingVendors are responsible for individual ASCAP/BMI music licensing fees or similar statues as may apply outside the United States if applicable to the function. Music played and/or performed, whether recorded or live, will not be covered under OD Network’s ASCAP/BMI music licensing agreement.

20. Name BadgesIn an attempt to better secure your Conference investments, all representatives from an exhibiting company must wear an exhibitor’s name badge to gain entrance to, and while in the Exhibit Hall. Name badges must be authorized in writing by the designated company contact person. All badges included in any sponsorship package or booth purchase may only be used by an employee of the sponsor or exhibiting company.

21. Onsite Name BadgesIf additional badges are required on site, an onsite registration form must be completed at the registration desk by the exhibiting company’s contact noted on the agreement. There will be a charge for each additional exhibitor and full conference badge (limit of eight additional exhibits-only personnel badges per company).

22. Americans with Disabilities Act/Similar Non-U.S. StatutesExhibitors shall be responsible for making their exhibits accessible to persons with disabilities, as required by the Americans with Disabilities Act or similar statutes as may apply outside of the United States and shall hold OD Network or IODA harmless from any consequences of failing to do so.

23. EnforcementThe exhibitor acknowledges that its failure to comply with the Rules and Regulations set forth herein will cause harm to OD Network or IODA. The exhibitor agrees that, if either party determines that a material violation has occurred, the exhibitor will lose the privilege of exhibiting at this and future conferences. In addition, OD Network and IODA reserve the right to immediately remove all exhibit materials if a violation occurs during the conference without issuing a refund.

24. GeneralAll matters and questions not covered by the regulations are subject to the decision of OD Network and IODA. These regulations may be amended at any time by OD Network and all amendments that may be so made shall be equally binding on all parties affected by them, as are the original regulations. In the event of any amendment or additions to these regulations, written notice will be given by OD Network and IODA to such exhibitors as may be affected by them.

RULES AND REGULATIONS

OD NETWORK ANNAL CONFERENCE ND OOCTOBER 17-20, 2015 HILTON PORTLAND PORTLAND, OR CONTACT: ANDREW...

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Transcript of OD NETWORK ANNAL CONFERENCE ND OOCTOBER 17-20, 2015 HILTON PORTLAND PORTLAND, OR CONTACT: ANDREW...