OceanDocs, AgriOcean Dspace & OceanDocs, AgriOcean Dspace & IODE Information Management PolicyIODE Information Management Policy

Marc GoovaertsCoordinator OceanDocs - Head Uhasselt LibraryRome – December 16-17 2010

Overview

1. From OdinPubAfrica to OceanDocs2. AgriOcean Dspace: cooperation between FAO and

UNESCO-IOC3. OceanDocs & IODE Information management

policy

From OdinPubAfrica to OceanDocs

OdinPubAfrica

A FUST project of IOC (Aug. 2004 – Aug. 2006) coordinated by Hasselt University and supported by the Flemish government in the framework of OdinAfrica

http://web.archive.org/web/20060822002821/iodeweb1.vliz.be/odin/

The goals of OdinPubAfrica

• Facilitate publishing of research findings by African scientists (e-journal as well as e-archive) thereby promoting African research and increasing access by African scientists to the international research forum

• Make scientific publications in the field of marine science and oceanography in Africa more easily and freely accessible

• Enhance the internal scientific communication• Develop an OAI-compliant repository providing access to

full-text publications created by scientists affiliated to African institutes

A single repository for OdinAfrica

• Limited internet capacity in Africa:o At the end of 2003, 64 kbps was a good connection

• Choose of Dspaceo Community/collection structureo Customization possibilities

• Training:o Local coordinators (16 information managers)o Appointment of 2 DSpace administrators:

• Implementation at institute level:= work of the information managers of OdinAfrica

From OdinPubAfrica to OceanDocs

• Repository development has been identified as a major goal by IOC

• Information management training sessions• Interest of ODIN communities: OdinCarsa –

OdinCindio – OdinECET – …

OceanDocs as a Network

Two-level approach is unavoidableo Institutes have their own repositoryo The oceanographic collection will be a part of a larger institutional

repositoryo The OceanDocs Central will be available for smaller institutes and

institutes with limited internet capacityo The new version of Dspace has harvester functionality

o Development of AgriOcean Dspace (see further) :o Easy-to-install version for local repositories of the IODE partnerso Local collections can be harvested in OceanDocs Central (including the

documents)

Current situation

IODE related repositories:• OceanDocs

(31 institutes from Africa and Latin America) – 3303 docs http://www.oceandocs.net

• Repositories with the same software: o IBSS(Sevastopol – Ukraine): http://repository.ibss.org.ua/dspace/ -

1418 docso CEEMAR (http://www.ceemar.org/) – 814 docs

• Related institutional repositories:o NIO (Goa-India): http://drs.nio.org/ - On DSpace - 3725 docso ODINPimris (http://pimrisregional.library.usp.ac.fj/ ) – On Greenstone –

352 docs• New partners: GEOHAB (collections in development)

Repositories in aquatic science

• Other repositories in marine science:o Iamslic: Aquatic Commons

- http://aquacomm.fcla.edu/o Institutional repositories with oceanography collections: examples- National Oceanography Centre and School of Ocean and Earth

Sciences at Soton - http://eprints.soton.ac.uk/ - IFREMER - http://www.ifremer.fr/docelec/

• Harvester:– AVANO: http://www.ifremer.fr/avano/

= Harvester of Aquatic Commons and of OceanDocs

AgriOcean Dspace: Cooperation between FAO and UNESCO-IOC

Cooperation between FAO and IODE

• The United Nations agencies of FAO and UNESCO-IOC have announced a joint initiative to provide a customized version of DSpace using standards and controlled vocabularies in oceanography, marine science, food, agriculture, development, fisheries, forestry, natural resources and related sciences.

• The communities supported by FAO and UNESCO-IOC/IODE are synergistic and the standards on metadata and controlled vocabularies are similar for both. • Communities: AGRIS – ASFA - ODINS• Standards: Agris AP – MODS• Thesauri: AGROVOC – ASFA

• Bigger user community (Distribution – support)

Goals

Promoting open access to scientific information on the topics of FAO and UNESCO-IOC.

Ensuring the metadata quality of repositories and the use of thesauri / authority control.

Contributing to the development of sustainable repositories by the use of tools to make scientific publications (and data) more accessible and visible

Removing access barriers by encouraging the creation of new service providers based on existing and mature metadata and semantics technology.

Integration of the FAO and UNESCO-IOC developments

FAO and DSpace

• Dspace as a tool for Agris centres• Objectives:

• Assure quality in metadata creation • Sharing information in a standardized manner • Use of common semantics and interoperable syntaxes• Use of more sophisticated and specialized metadata • Use of controlled, multilingual vocabularies

• Requirements:o AGRIS AP compliancyo AGROVOC

FAO and Dspace 2

• Agris Dspace (ARD Prasad at ISI -Bangalore, India)

• Agris AP integration:o Adapted submission moduleo Agris AP export -OAI-PMH

• Thesaurus plug in (Kasetsart University - Bangkok, Thailand)o Web services: use local or remote version of AGROVOC thesaurus/SKOS

OceanDocs developments

Integration of FAO and OceanDocs Developments

• Enhancement submission module:o Lay-out:

o Grouping of fields (field size - different fields in a row - …)o Controlled vocabulary – with autosuggestiono Language choice on field levelo Type defioned input forms - Switching between types

• Support of Agris AP and MODS in the OAI-module

• Integration of the Thesaurus plug-in

Easy-to-install-version

• Distribution based on a builded version of AgriOcean DSpace

• Limited costumization options: o Bannero Name – urlo Community-Collection structureo Content (of course)o Without handle service (option)

• Windows-based• Source code will also be available

= Platform independent

Next Steps

• AgriOcean Dspace release: 1st Quarter 2011• Installation and distribution

• Upgrade of OceanDocs• Distribution in IODE and FAO community – other partners: INASP (?)

• Cooperation with DURASPACE• Informing about the new AgriOcean Dspace implementations• Collaborating in the Dspace Ambassadors Program

OceanDocs & IODE Information Management Policy

IODE Data and Information Management

• IODE has a broad range of data and information management products: • Ocean Data Portal – Ocean Expert – OceanDocs –

OceanPortal – OceanTeacher • Products on the level of the Odins : Atlases – Portals• Hosting of Aquatic Commons

• See http://www.iode.org.

IODE & OceanDocs

• Overall goal: a better integration of products• Specific for Oceandocs: • Linking of publication with its data:

• In Ocean Data Portal• In the new to be developed data repository: OceanDataPub

• Linking OceanDocs with Ocean Expert:• Using the Ocean Expert database as an authority control tool for

authors and institutes• Linking from authors and institutes in OceanDocs records to

OceanExpert records and vice versa.

OdinAfrica

• The Ocean Data and Information Network for Africa brings together more than 40 marine related institutions from twenty-five countries in Africa (see http://www.odinafrica.org)

• Integrated approach of Information Management + Cooperation with Data Management group:• Local tasks:

• Cataloguing – Repository - ASFA-input - …

• Odinafrica level: • Federated approach: Afrilib – OceanDocs Africa - ….• Derivated products: Marine Atlasses – Subject Bibliographies – African

Ocean Portal

• Relevancy of standards – exchange protocols

Conclusions

• OceanDocs as a network: • Local repositories • Development of AgriOcean DSpace (in cooperation with FAO)• Integration in the central repository by harvesting

• Linking and networking - interoperability• IODE Information and Data Management• Regional networks: e.g. OdinAfrica• Broader perspective:

• AVANO• VOA3R (OceanDocs is a partner)• …