November 13, 2014 MEMORANDUM TO: The Buildings and ...14...November 13, 2014 MEMORANDUM TO: The...
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November 13, 2014 MEMORANDUM TO: The Buildings and Grounds Committee: Kevin J. Fay, Co-Chair Barbara J. Fried, Co-Chair Frank M. Conner III William H. Goodwin Jr. John G. Macfarlane III Edward D. Miller, M.D. George Keith Martin, Ex Officio Iñaki N. Alday, Faculty Consulting Member and The Remaining Members of the Board and Senior Advisor: Frank B. Atkinson Victoria D. Harker L.D. Britt, M.D. Bobbie G. Kilberg Allison Cryor DiNardo Stephen P. Long, M.D. Helen E. Dragas John L. Nau III Frank E. Genovese Margaret N. Gould John A. Griffin Leonard W. Sandridge Jr. FROM: Susan G. Harris SUBJECT: Minutes of the Meeting of the Buildings and Grounds Committee on November 13, 2014 The Buildings and Grounds Committee of the Board of Visitors of the University of Virginia met, in Open Session, at 2:50 p.m., on Thursday, November 13, 2014, in the Auditorium of the Albert & Shirley Small Special Collections Library of the Harrison Institute; Kevin J. Fay and Barbara J. Fried, Co-Chairs, presided. Present were George Keith Martin, Frank M. Conner III, William H. Goodwin Jr., John G. Macfarlane III, and Edward D. Miller, M.D. Other Board members present were John A. Griffin and Victoria D. Harker.
Transcript of November 13, 2014 MEMORANDUM TO: The Buildings and ...14...November 13, 2014 MEMORANDUM TO: The...
November 13, 2014
MEMORANDUM TO: The Buildings and Grounds Committee: Kevin J. Fay, Co-Chair
Barbara J. Fried, Co-Chair Frank M. Conner III
William H. Goodwin Jr. John G. Macfarlane III Edward D. Miller, M.D. George Keith Martin, Ex Officio Iñaki N. Alday, Faculty Consulting Member and The Remaining Members of the Board and Senior Advisor: Frank B. Atkinson Victoria D. Harker
L.D. Britt, M.D. Bobbie G. Kilberg Allison Cryor DiNardo Stephen P. Long, M.D. Helen E. Dragas John L. Nau III
Frank E. Genovese Margaret N. Gould John A. Griffin Leonard W. Sandridge Jr.
FROM: Susan G. Harris SUBJECT: Minutes of the Meeting of the Buildings and Grounds Committee on November 13, 2014 The Buildings and Grounds Committee of the Board of Visitors of the University of Virginia met, in Open Session, at 2:50 p.m., on Thursday, November 13, 2014, in the Auditorium of the Albert & Shirley Small Special Collections Library of the Harrison Institute; Kevin J. Fay and Barbara J. Fried, Co-Chairs, presided.
Present were George Keith Martin, Frank M. Conner III, William H. Goodwin Jr., John G. Macfarlane III, and Edward D. Miller, M.D.
Other Board members present were John A. Griffin and Victoria D.
Harker.
Buildings and Grounds Committee November 13, 2014 2.
Present as well were Susan G. Harris, Patrick D. Hogan, David W. Martel, David J. Neuman, Nancy A. Rivers, Pamela H. Sellers, Colette Sheehy, and Debra D. Rinker. Presenters were David J. Neuman and Colette Sheehy. Mr. Fay opened the meeting and asked Ms. Sheehy to present the action items.
_ _ _ _ _ _ _ _ _ _
Action Item: Project Approval: 500 Ray C. Hunt Drive Renovation Ms. Sheehy explained that the Medical Center would like to renovate the building for Urology and Cardiology clinics.
This action was recommended by the Medical Center Operating Board and the Finance Committee. On motion, the committee approved the following resolution: REVISION TO THE MAJOR CAPITAL PROJECTS PROGRAM, 500 RAY C. HUNT DRIVE RENOVATION
WHEREAS, the University proposes the addition of the 500 Ray C. Hunt Drive Renovation to the Major Capital Projects Program;
RESOLVED, the Board of Visitors approves the addition of the 500
Ray C. Hunt Drive Renovation, estimated between $17.15 million and $21.0 million, to the University’s Major Capital Projects Program.
_ _ _ _ _ _ _ _ _ _
Action Item: Architect/Engineer Selection: 500 Ray C. Hunt Drive Renovation Ms. Sheehy noted that the recommended firm has done extensive cardiology programming work and was the unanimous choice of the selection committee. On motion, the committee approved the following resolution: ARCHITECT/ENGINEER SELECTION, 500 RAY C. HUNT DRIVE RENOVATION
RESOLVED, Hammel, Green and Abrahamson, Inc., of Alexandria, VA is approved for performance of architectural services for the 500 Ray C. Hunt Drive Renovation project.
_ _ _ _ _ _ _ _ _ _ Action Item: Architect/Engineer Selection: Gooch-Dillard Residence Halls Renovation Ms. Sheehy noted that the recommended firm has extensive experience in the renovation and construction of residence halls.
Buildings and Grounds Committee November 13, 2014 3.
On motion, the committee approved the following resolution: ARCHITECT/ENGINEER SELECTION, GOOCH-DILLARD RESIDENCE HALLS RENOVATION
RESOLVED, VMDO Architects of Charlottesville, VA is approved for performance of architectural services for the Gooch-Dillard Residence Halls Renovation project.
_ _ _ _ _ _ _ _ _ _ Report by the Vice President for Management and Budget
Ms. Sheehy reported that the Alderman Road Residence Halls Project, Phases II, III, and IV, will be recognized with two awards later this year: (1) an Educational Category Design-Build Honor Award by the Design Build Institute Mid-Atlantic Region, and (2) a Safety Award of Merit by the Engineering News Record Mid-Atlantic Region. Ms. Sheehy also noted that the Lawn was recently recognized by the American Planning Association as one of the Great Places in America.
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Discussion with the Committee Mr. Fay noted that this is a follow-up to the University/Emmet/ Ivy District Planning Study presentation that was made at the September meeting. At that meeting, it was decided that new committee members would benefit from an overview of past planning efforts in the area of the University Avenue/Emmet Street/Ivy Road intersections. At Mr. Fay’s request, Mr. Neuman presented the overview. It was divided into three periods, and included acquisitions, new construction projects, and planning/design studies.
During the period from 1983 to 2000, there were a number of
acquisitions along Emmet Street and Ivy Road. These included the Massie-Valentine property; 104, 199, and 132 Emmet Street; and the Cavalier Inn and Italian Villa. Construction projects included the Central Grounds Garage and the Snyder Tennis Center. There was also a planning study for a residential college.
From 2001 to 2006, acquisitions included 100 Emmet Street, the
Dynamics Building, University Forum, and adjacent commercial buildings on Ivy Road. Planning began for the Ivy-Emmet Garage, the Dell, and the Arena. There was a planning and design study for a Performing Arts Center, the Gateway to the Arts Design Competition, and Arts Grounds to North Grounds plan.
From 2007 to 2014, the Econo Lodge and Panda Garden were
acquired, and the Arts Gateway was proposed, which included a residential arts college, a new museum, marching band rehearsal spaces, and a site for a future concert hall. There was also a study for a potential building on Nameless Field, and the University of Virginia Foundation also undertook a concept study for the
Buildings and Grounds Committee November 13, 2014 4.
redevelopment of the Cavalier Inn site for University-related mixed-use development.
Mr. Neuman followed the overview with a brief presentation of the
current study that reviewed its history, the study area limits, the proposed entrance corridors, and the concept of approach, arrival, and entry. The Committee discussion focused on a number of issues.
While there were no objections to the limits of the study area,
it was suggested that West Main Street be considered an entry corridor. Concern was expressed about the practicality of entrance gateways given that the Grounds are so broadly distributed and the location of an entrance gateway would change if additional land is acquired. It was suggested that the focus instead should be on developing a central arrival point for prospective students, alumni, and visitors.
Committee members did not want the study to focus on proposals
for new buildings, believing it would be better if these were identified at a later date. It was suggested that the Cavalier Inn be demolished if there was no business reason for keeping it. This would improve the appearance of the University Avenue/Emmet Street/Ivy Road intersection and would create a new building site. Several Committee members felt the Cavalier Inn supported numerous University functions and activities and a lodging facility near the Central Grounds is needed.
Concluding comments suggested the adoption of a slow approach to
development proposals in the study area, and initial efforts should focus on safety, traffic flow, and aesthetics.
For the February meeting, the committee asked for presentations
by the University of Virginia Foundation on its planning study for the Cavalier Inn site and by the Office of the Architect on safety, traffic flow, and aesthetic enhancement options for the area centered on the University Avenue/Emmet Street/Ivy Road intersection.
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On motion, the meeting was adjourned at 4:00 p.m.
SGH:wtl These minutes have been posted to the University of Virginia’s Board of Visitors website: http://www.virginia.edu/bov/buildingsgroundsminutes.html
MISCELLANEOUS REPORTS Buildings and Grounds Committee
University of Virginia
November 13, 2014
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MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES OCTOBER 2014
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MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES OCTOBER 2014
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MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES OCTOBER 2014
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MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES OCTOBER 2014
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MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES OCTOBER 2014
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UNIVERSITY OF VIRGINIA
CURRENT CAPITAL PLANNING STUDIES
Project Comments
Academic Division (Agency 207)
Contemplative Sciences Center Fundraising
UVA Golf Indoor Driving Facility/Coaches Offices Studying Options
UVA Tennis Center Studying Options
Darden Program Planning Reviewing with Darden Program Planning
McIntire Program Planning Studying Options
Jeffersonian Grounds Initiative Fundraising/Developing Sequencing
Medical Center (Agency 209)
No current capital planning studies
College at Wise (Agency 246)
No current capital planning studies
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UNIVERSITY OF VIRGINIA ARCHITECT/ENGINEER SELECTIONS FOR CAPITAL PROJECTS $5 MILLION OR LESS
PERIOD ENDED OCTOBER 17, 2014
There are no architect/engineer selections for capital projects $5M or less for the period ending October 17, 2014.
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Professional Services and Construction-Related Non-Professional Services Contracts Quarter Ended September 30, 2014
249 256 255
319 324
282
66
135
89 78
61
82 81
20
0
50
100
150
200
250
300
350
2008-2009 2009-2010 2010 - 2011 2011 -2012 2012 - 2013 2013 - 2014 07/01/14 -09/30/14(FYTD)
# of
Con
trac
ts
Fiscal Year
Total VirginiaContracts
Total Out-of-StateContracts
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Professional Services and Construction-Related Non-Professional Services Contracts Quarter Ended June 30, 2014
$10.4 $10.5
$7.2
$10.1
$6.7 $6.7
$1.5
$30.2
$8.2 $7.4
$2.4
$10.2 $8.7
$7.2
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
$30.0
$35.0
2008-2009 2009-2010 2010 - 2011 2011 -2012 2012 - 2013 2013 - 2014 07/01/14 -09/30/14(FYTD)
Mill
ion
$s
Fiscal Year
Total VirginiaContracts (M)
Total Out-of-State Contracts(M)
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS AS OF OCTOBER 2014
Pavilion Occupants Assigned Available Comments
I Robert Pianta Winter 2010
November 2018
Occupied Pavilion III from Spring 2008 until Winter 2010
II Office of the Board of Visitors and the Office of the Architect Through the remainder of the
Rotunda renovation
III Harry Harding Spring 2010
January 2015
IV Larry J. Sabato October 2002
Spring 2018
Extended an additional five years in November 2010, from Spring 2013 to
May 11, 2018
V & Annex Patricia Lampkin Spring 2008
August 1, 2018
Occupied Pavilion III from Summer 2005 until Spring 2008
VI Robert D. Sweeney Fall 2012
Fall 2017
VII Colonnade Club
VIII Upper Apartment John Colley April
2011 April 15,
2016
VIII Terrace Apartment Gerald Warburg March
2012 March 2017
IX Dorrie Fontaine July 2011
July 2016
X Nancy E. Dunlap, M.D. May 2013
January 2015
Montebello James H. Aylor April 2012
August 2015
Sunnyside Artificial Pancreas Project April 2013
March 2015
Weedon House Carl P. Zeithaml July 2011
July 2016
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