Distributor of Novartis In Pakistan

MIS FINAL PRESENTATION 1

Introduction of Novartis

• Novartis was created in 1996 through the merger of Ciba-Geigy and Sandoz, two companies with a rich and diverse corporate history.

• Throughout the years, Novartis and its predecessor companies have discovered and developed many innovative products for patients and consumers worldwide.

MIS FINAL PRESENTATION 2

Parazelsus Pakistan

• Parazelsus Limited is an independent, pro-active investment and management company, founded by Peter Zuellig in 2005

• parazelsus understands very well how to generate value in the healthcare sector through an unconventional approach

MIS FINAL PRESENTATION 3

Parazelsus Pakistan

• Effective 1st of January 2007, Parazelsus acquired the distribution operation of Novartis in Pakistan

• Parazelsus Pakistan covers the entire span of services that make an industry-leading distributor of pharmaceuticals.

MIS FINAL PRESENTATION 4

• About 2 and half years ago the organization was using customized software

• But recently they came up with the new system

• No system is perfect for any organization, it has some drawbacks

• But Parazelsus doesn’t planning for transition.

MIS FINAL PRESENTATION 5

System Used in Distribution Section

• Currently Parazelsus is using Enterprise Business Solutions (EBS), a version of Oracle.

• System is not molded according to org.• But org. has molded itself according to

Information system.

MIS FINAL PRESENTATION 6

Overall Working of System

• This system basically covers all the department of Parazelsus which includes– Finance– HR– Sales & Distribution, etc.

MIS FINAL PRESENTATION 7

Different Portions of System

• Human Resources – HR Module• Finance – General Ledger (GL)• Sales and Distribution– Order Management– Inventory Management– Accounts Receivables

MIS FINAL PRESENTATION 8

Human Resource – HR Module

MIS FINAL PRESENTATION 9

Human Resource – HR Module

• This contains all the info. Regarding employees like no. of Employees, salaries, designations, working hours, age etc.

• Payroll procedure starts from here

• This module generate report of each employee at the end of month

MIS FINAL PRESENTATION 10

Human Resource – HR Module (cont.)

• This report is computer generated which includes– No. of hours– Over time (allowed or not)– Leaves– Basic Salary– Allowances etc.

MIS FINAL PRESENTATION 11

Human Resource – HR Module (cont.)

• HR Module also contains the complaint system– Like complaint of any employee can be made

online– After the repeated complaints probation is given

to employee

• HR Module gives all the updated info. Of the employees.

MIS FINAL PRESENTATION 12

Finance – General Ledger (GL)

MIS FINAL PRESENTATION 13

Finance – General Ledger (GL)

• After the HR Module generates report, it goes to finance dept and senior management.

• It makes sure that how much deductions should be made which includes– Gratuities– Taxes– Workers welfare fund etc.

MIS FINAL PRESENTATION 14

Finance – General Ledger (GL) cont.

• Then all the deductions are recorded in separate accounts

• HR Module records the salary without deductions

• While the deductions are adjusted in Finance dept.

MIS FINAL PRESENTATION 15

Sales & Distribution

MIS FINAL PRESENTATION 16

Overview of Sales & Ditribution

– Order is taken by booking boys– Order is sent to company via sms, which is saved

in system– Afterwards system generates sales file, and send

invoices to the distribution dept.– Then distribution dept. deliver the goods.

MIS FINAL PRESENTATION 17

Sales & Distribution

• Sales & Distribution has three systems working under it which are:1. Order Management2. Inventory Management3. A/c Receivables

MIS FINAL PRESENTATION 18

1. Order Management– Initially the order noted to the company • Like which product is demanded, quantity of the

product demanded• This order comes through sms.

MIS FINAL PRESENTATION 19

2. Inventory Management– After order management, it goes to inventory

management.• Like it makes sure the either the product is available

or not• If it is available the packaging of product starts.• If it is not available then system generates a back

order• And it is kept in pending until it is fulfilled.• If there are already orders in pending then those

orders fulfilled first.

MIS FINAL PRESENTATION 20

– Then system gives an expected date of the delivery of the product.

– When back order converted in delivery order, then invoices are generated.

MIS FINAL PRESENTATION 21

3. Accounts Receivables– After delivering order, accounts receivable are

maintained• Like is payment through cheque / cash

• After making payment accounts are closed

• Remaining accounts which haven’t cleared their accounts are kept in outstanding.

MIS FINAL PRESENTATION 22

MIS FINAL PRESENTATION 23

ORDER

Outstanding

Accounts

Closed

Accounts

(Incase of Payment is made)(Incase of Payment is not made)

Recommendation

• Order taking is done through sms, due to network problems it might affect the company’s order booking process.

• They should adopt other system like PDA, in which the effectiveness is high.

MIS FINAL PRESENTATION 24

Conclusion

MIS FINAL PRESENTATION 25

Questions & Answers

MIS FINAL PRESENTATION 26

Thank You

MIS FINAL PRESENTATION 27