Parks and Recreation Commission Agenda Page 1September 20, 2017

NOTICE OF MEETING OF THEPARKS AND RECREATION COMMISSION

OF BUDA, TX

6:30 PM - Wednesday, September 20, 2017Joint Meeting with Prop 5 Committee

Council Chambers - 121 S. MAIN STREETBuda, TX 78610

This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular Parks &Recreation Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed andmay be acted upon.

A. CALL TO ORDER

B. INVOCATION

C. PLEDGE OF ALLEGIANCE Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.

D. ROLL CALL

E. PUBLIC COMMENT At this time, comments will be taken from the audience on non-agenda related topics, for a length of time not toexceed three minutes per person. To address the Parks and Recreation Commission, please submit a Citizen'sComment Form to the City Liaison prior to the start of the meeting. No action may be taken by the Parks andRecreation Commission during Public Comments.

F. REGULAR AGENDA

F.1. Discussion and possible action to approve City Park Design Development or modifications to projectscope, provide budgetary recommendations, and affi rm authorization of Design Workshop to continuepreparation of Construction Documents for Proposition 5 City Park project

Revised Budget Conversation 170914.pdf

G. COMMISSION REQUEST FOR FUTURE AGENDA ITEMS

H. ITEMS OF COMMUNITY INTEREST

I. INFORMATIONAL PURPOSES ONLY - COMPLETE AGENDA PACKET

J. ADJOURNMENT 1

Parks and Recreation Commission Agenda Page 2September 20, 2017

Requests for accommodations must be made 48 hours prior to the meeting. Please contact the Board Liaisonlisted below at (512) 312-0084, or FAX (512) 312-1889 for information or assistance. I, the undersigned authority,do hereby certify that the above Notice of Meeting of the Governing Body of the City of Buda, was posted on thebulletin board in front of Buda City Hall, which is readily accessible to the public at all times, by 5:00 pm on DATE,2016.

/s/______________________________Staci Vines, Administrative Assistant

Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility.Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities.

In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding MinuteRecord and the Supplemental Minute Record. Details on meetings may be obtained from the Board Liaison, or video of the entire meeting may bedownloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunctionor other uncontrollable factors.)

Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards,commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/orcommittee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board,commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards,commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at themeeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body,board, commission or committee subject to the Texas Open Meetings Act.

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Parks and Recreation Commission Agenda ItemReport

Date: Wednesday, September 20, 2017

Agenda Item No. 2017-651-Contact: Gabriela Moore

Subject: Discussion and possible action to approve City Park Design Development ormodifications to project scope, provide budgetary recommendations, andaffirm authorization of Design Workshop to continue preparation ofConstruction Documents for Proposition 5 City Park project

1. Executive SummaryIn November 2014, the citizens of Buda passed a bond election obligating $8 million forimprovements to parks. The City Council appointed a seven (7) member advisory committee to assistthe Parks Commission and staff in developing a recommendation of improvement projects for theBuda park system. The Commission/Committee used the 2012 Parks, Recreation, Trails and OpenSpace Master Plan as the basis for establishing project priorities, specifically for City Park. Asreferenced in the forward of the 2012 Plan, the document was a culmination of an extensiveplanning process involving elected officials, Parks Commission, and most importantly the citizens ofBuda.

The Parks Commission and Proposition 5 Advisory Committee developed a recommendation of CityPark improvements with staff and Design Workshop over several months, completing the task in June2017. This was subsequently approved by City Council.

The purpose of this agenda item is to revisit this recommendation as cost information has beendeveloped, exploring alternatives and constraints. The goal is to receive guidance and approval fromthe Commission & Committee, which will then be presented to City Council.

2. Background/HistoryIn December 2016, the City Council approved the Parks Commission and Prop 5 AdvisoryCommittee's recommendation for proposed improvements to City Park and authorized DesignWorkshop to initiate schematic design for the project. Design Workshop completed the schematicdesign phase and was authorized to initiate the next phase of design, design development in April2017. Design Workshop completed design development, which was presented to and approved by theCommission & Committee on June 28th.

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3. Staff's review and analysisThis item is returning as a result of concerns found in preparing a cost estimate on the approvedDesign Development documents. The cost estimate, prepared by professional estimators, indicated acost of $7.6 million. The budget for city park is $4.1 million. Staff immediately began working withDesign Workshop to verify scope & cost, reaching a reduction to $5.3 million. At this point, staff wasuncomfortable providing further guidance on modifications without input from the Commission &Committee.

Staff sought to identify items that, if removed, would be natural opportunities for incrementaladdition in the future. In some cases, items scoped were not considered necessary. For example, oneof the items removed was a special type of grass reinforcement system in the overflow parking. Keyareas that brought the estimate to $5.3 million involved:- minimizing improvements to the existing pavilion- reductions in roads & paving (and some small parking reductions)- site preparation- amphitheater stage structure

Of chief concern to staff is meeting citizen expectations, particularly in regard to the "everyday"areas of the park such as the playgrounds, water plaza, play lawn, amphitheater "great lawn" andcirculation. Staff considered modifications to the water plaza, but stepped away because it felt themodification was too much to consider without input.

4. Financial ImpactDiscussed within report and at meeting.

5. Summary/ConclusionThe Commission & Committee is faced with a challenge. With existing value engineering, theestimate remains $5.3 million, approximately $1.3 million over budget.

Staff is seeking creative solutions and direction from the Commission & Committee for how toproceed. Staff will be checking the current Parks Capital Fund balance, as staff expects theCommission & Committee will ask about this option.

6. Pros and Cons

7. Alternatives

8. RecommendationStaff requests the Commission & Committee take action to provide a recommendation for how toproceed further into design.

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City Park: Design Development

September 20, 2017

5

c i t y p a r k a n d t r a i l s

City Park $5,781,000Trails and Misc. Projects $1,363,000Parks and Maintenance Building $658,965Design and Misc. Fees* $197,035

City Park $4,041,000Trails and Misc. Projects $759,000Parks and Maintenance Building $658,965Design and Misc. Fees* $1,313,953Garison Park $1,227,082

$8,000,000

Proposition 5 started with $8,000,000 for City Park. Additional funds were spent on the purchase of the Garison Park property and associated fees, bringing the revised budget for City Park down to $4,041,000.

Grand Total $8,000,000

Grand Total

Proposition 5 Budget

* Design fees, attorney fees, surveys, geotechnical reports, bonds, insurance, contingencies, etc. * Design fees, attorney fees, surveys, geotechnical reports, bonds, insurance, contingencies, etc.

ORIGINAL PROP. 5 FUND ALLOCATION CURRENT PROP. 5 FUND ALLOCATION

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c i t y p a r k

2012master plan*

2016current budget**

2017cost estimate***

2017cost revision****

Interactive Water Feature $737,000 $737,000 $637,418 $637,418Amphitheater with Restrooms $681,000 $681,000 $1,348,697 $690,197Existing Pavilion Improvements $228,000 $228,000 $322,699 $14,535Special Events Building $741,000 $0 $0 $0Playground Area Improvements $737,000 $500,000 $354,840 $354,840 Event Area Improvements $257,000 $257,000 $0 $0Natural Area $732,000 $350,000 $0 $0Park Entry $165,000 $165,000 $0 $0Roads, Parking, Paving $1,503,000 $1,123,000 $1,428,049 $780,135 Planting and Irrigation $0 $0 $1,095,004 $997,484Site Preparation $0 $0 $428,533 $278,553Drainage $0 $0 $361,080 $361,080Lighting $0 $0 $91,050 $95,900General Requirements $0 $0 $849,044 $587,800Contingencies $0 $0 $719,181 $532,408

Main Street Trail $248,000 $100,000 $100,000 $100,000Garlic Creek Trail $615,000 $300,000 $300,000 $300,000Unspecified Parks Project $500,000 $359,000 $359,000 $359,000

Grand Total

$4,041,000

$4,800,000

$5,781,000

$7,144,000

$7,635,595 $5,330,350

$8,394,595 $6,089,350

CITY PARK

TRAILS AND MISC. PROJECTS

Evolution of the Budget

* Budget based on master plan produced by Halff in 2012** Revised budget determined by Parks and Recreation Commission due to purchase of Garison property *** Cost estimate performed by outside consultant based on 100% DD set produced by Design Workshop **** Cost estimate revision performed by Design Workshop with suggested cost estimates as shown on the following pages

+ $1,289,350 OVER BUDGET

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c i t y p a r k

Circulation

Proposed concrete path

Existing sidewalk

Removed paths

Proposed crushed gravel path

S A N A N T O N I O S T R E E T

M A I N S T R E E T

GA

RI S

ON

RO

AD

Remove ring path around central lawn

Remove second path from pavilion and sidewalk along

Garison Road

Remove two paths from parking and

consolidate with one central path

Each change was selected because it could be incrementally added in the future.

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c i t y p a r k

Roads and Parking

Grass overflow parking (197 parking spaces)

Grass shoulder parking (102 parking spaces)

Asphalt parking (33 parking spaces)

= 401 total spaces

Gravel road

Asphalt road

Gravel parking (69 parking spaces)

Remove pavilionparking lot

PARKING

ROADS

S A N A N T O N I O S T R E E T

M A I N S T R E E T

GA

RI S

ON

RO

AD

The gravel stretch of the park road will be used only during large

events to allow enough queueing room to prevent backup on San

Antonio or Garison Road. All other times, the gravel stretch will be closed off with a rope and chain.

This also helps with security when not being used for major events

(racing, illicit activity, etc.)

NOTE: Gravel road is not true loose gravel, but more like the parking at Sportsplex. Asphalt can be done incrementally; also consulting Public Works to do all the paving.

ADA

ADA

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c i t y p a r k

NO 20’ 40 ’

Playground and Water Feature

WATER FEATURE

BIG KIDS

LITTLE KIDS

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c i t y p a r k

Playground | Little Kids

A

A

D

D

C

C

F

F

B

B

E

E

The playground features for little kids will remain.$354,840 (entire playground)

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c i t y p a r k

Playground | Big Kids

G

G

I I

K

K

H

H

J

J

The playground features for big kids will remain. $354,840 (entire playground)

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c i t y p a r k

Playground | Shade and Seating

Trees

Benches

Shade structure (additional $15,000 not accounted for in current budget, but could easily be added in later )

Vegetation

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c i t y p a r k

Water Feature

WF-102

WATER FEATURECONCEPTUAL

PLAN

1 2 3 4 5 6 7

A

B

C

D

E

F

8 9

1 2 3 4 5 6 7 8 9

C O P Y R I G H T D E S I G N W O R K S H O P, I N C.

BU

DA

, TEX

AS

5436

ISSUE

DRAWN:

PROJECT NUMBER:

REVIEWED:

SHEET NUMBER

ISSUE DATE:

DESCRIPTION# DATE

JUNE 23, 2017

BU

DA

CIT

Y PA

RK

DESIGN WORKSHOP

W W W . D E S I G N W O R K S H O P . C O M

Landscape Architecture Land PlanningUrban Design Tourism Planning

Facsimile (512) 499-0229(512) 499-0222

Austin, TX 78701800 Brazos St, Suite 490

Asheville Aspen Austin Beijing Chicago Denver Dubai Houston Los Angeles Lake Tahoe

DEVELOPMENT100% DESIGN

TOS BA

REVIEW SETONLY

NOT FORCONSTRUCTION

The water feature shown at 100% DD had a limestone wall with multiple jets, misters and a range of splash features.

One possible way to reduce the water feature cost would be to reduce it to a “splash plaza” as shown here.

($337,418 possible reduction)14

c i t y p a r k

PLAZA

RESTROOM

HORSESHOES

PICNIC TABLES

MAINTENANCE ACCESS

GRILLSLAWN

DUMPSTER

AMPHITHEATER

PLAYGROUND

PAVILION

VOLLEYBALL

BERM

Court Games and Grill Area

NO 20’ 40 ’

The pavilion lawn and court games will remain.

Concrete

Sand

Lawn

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c i t y p a r k

Lighting

Lighitng Type 1 (Great Lawn) Powder-coated steel pole; can be configured with curve or straight

Lighting Type 2 (Parking Lots)Wooden pole with metal fixtureLighting upgrades could occur at a later date when/if asphalt is later implemented in parking lots.

Lighting will only occur around the central lawn and in the parking lot. ($95,900 new total for lighting)

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c i t y p a r k

Architecture | Amphitheater

DESIGNWORKSHOPLandscape Architecture Land

Planning Urban Design TourismPlanning

Facsimile (512) 499-0229(512) 499-0222

Austin, TX 78701800 Brazos St, Suite 490

Asheville Aspen Austin Beijing Chicago Denver Dubai Houston Los Angeles Lake

Tahoe

W W W . D E S I G N W O R K S H O P . C O M

PROJECT NUMBER:

PRELIMINARYNOT FOR CONSTRUCTION

THIS DOCUMENT IS RELEASED FORTHE PURPOSE OF INTERIM REVIEW. IT

IS INCOMPLETE AND MAY NOT BE USEDFOR REGULATORY APPROVAL, PERMIT,

OR CONSTRUCTION.

DONNA CARTERTEXAS REGISTRATION NUMBER #8207

# DATE

ISSUE DATE:

ISSUEDESCRIPTION

DRAWN: REVIEWED

987654321

98765432

A

B

C

D

E

F

W W W . D E S I G N W O R K S H O P. C O M

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AMPHITHEATERPERSPECTIVE

VIEWS

5436

ZWR DDC

23 JUNE 2017

BUDA

PARK

S AN

DTR

AILS

100% DESIGNDOCUMENTS

The amphitheater shown at 100% DD had a roof, side walls, backstage restrooms and a truss for electrical equipment.

Based on a $550,000 reduction to the “amphitheater” line item, it will now appear as a podium stage with stairs. It will be designed such that it can be added on to in the future and in the meatime, rented stage equipment can be used. For reference, this is what ACL does at Zilker

Park (there is no stage or amphitheater).

All of the earthwork and sloped viewing area are still in the plans.

($ 238,760 new total for amphitheater)

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c i t y p a r k

DESIGNWORKSHOPLandscape Architecture Land

Planning Urban Design TourismPlanning

Facsimile (512) 499-0229(512) 499-0222

Austin, TX 78701800 Brazos St, Suite 490

Asheville Aspen Austin Beijing Chicago Denver Dubai Houston Los Angeles Lake

Tahoe

W W W . D E S I G N W O R K S H O P . C O M

PROJECT NUMBER:

PRELIMINARYNOT FOR CONSTRUCTION

THIS DOCUMENT IS RELEASED FORTHE PURPOSE OF INTERIM REVIEW. IT

IS INCOMPLETE AND MAY NOT BE USEDFOR REGULATORY APPROVAL, PERMIT,

OR CONSTRUCTION.

DONNA CARTERTEXAS REGISTRATION NUMBER #8207

# DATE

ISSUE DATE:

ISSUEDESCRIPTION

DRAWN: REVIEWED

987654321

98765432

A

B

C

D

E

F

W W W . D E S I G N W O R K S H O P. C O M

N:\R

evit_

2014

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23/2

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1:23

:21

PM A3-42

PERSPECTIVEVIEWS

5436

Author Checker

23 JUNE 2017

BUDA

CIT

YPA

RK

100% DESIGNDEVELOPMENT

Architecture | Pavilion

The pavilion shown at 100% DD had a small stage area along Garison Road and shade structures on the southern side to

protect from the elements and bring down the scale of the building.

Based on a $328,164 reduction to the “pavilion” line item, it will now only include electrical

improvements. No architectural treatment will be included at this phase. This could be shown as an

“add alternate” for future alterations.

($14,535 new total for pavilion)

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c i t y p a r k

Architecture | Restrooms

DESIGNWORKSHOPLandscape Architecture Land

Planning Urban Design TourismPlanning

Facsimile (512) 499-0229(512) 499-0222

Austin, TX 78701800 Brazos St, Suite 490

Asheville Aspen Austin Beijing Chicago Denver Dubai Houston Los Angeles Lake

Tahoe

W W W . D E S I G N W O R K S H O P . C O M

PROJECT NUMBER:

PRELIMINARYNOT FOR CONSTRUCTION

THIS DOCUMENT IS RELEASED FORTHE PURPOSE OF INTERIM REVIEW. IT

IS INCOMPLETE AND MAY NOT BE USEDFOR REGULATORY APPROVAL, PERMIT,

OR CONSTRUCTION.

DONNA CARTERTEXAS REGISTRATION NUMBER #8207

# DATE

ISSUE DATE:

ISSUEDESCRIPTION

DRAWN: REVIEWED

987654321

98765432

A

B

C

D

E

F

W W W . D E S I G N W O R K S H O P. C O M

N:\R

evit_

2014

\Pro

ject

Pat

h\BP

T R

estro

oms_

CAD

D1.

rvt

6/23

/201

7 11

:10:

33 A

M A1-41

RESTROOMPERSPECTIVE

VIEWS

5436

ZWR DDC

23 JUNE 2017

BUDA

PARK

S AN

DTR

AILS

100% DESIGNDOCUMENTS

The restroom shown at 100% DD had six stalls.

Based on a 110,500 reduction to the “restroom” line item, it will now include three toilet stalls

instead of six.

( $451,437 new total for restrooms)

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