City Council Agenda Page 1 October 18, 2016

NOTICE OF MEETING OF THECITY COUNCIL

OF BUDA, TX

6:30 PM - Tuesday, October 18, 2016Council Chambers - 121 S. Main Street

Buda, TX 78610

This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular City Council Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed and may be actedupon.

A. CALL TO ORDER The City Council meeting will begin at 6:30 P.M.

B. INVOCATION Jennifer Brooke-Davidson of the Buda Ministerial Alliance

C. PLEDGE OF ALLEGIANCE

D. ROLL CALL

E. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not toexceed three minutes per person. To address the City Council, please submit a Citizen’s Comment form to theCity Secretary prior to the start of the meeting. No action may be taken by the City Council during PublicComments.

F. CONSENT AGENDA All matters listed under this item are considered to be routine by the City Council and will be enacted by onemotion. There will not be separate discussion of these items. If discussion is desired by any Council Member onany item, that item will be removed from the consent agenda and will be considered separately.F.1. Approval of the October 11, 2016 City Council Meeting Minutes (City Secretary Alicia Ramirez)

2016-1011 DRAFT Minutes.pdf

F.2. Approval of a request to close the following streets: San Antonio Street (Main to Austin), Elm Street(Main to Austin), Ash Street (Main to Austin), and Main Street (railroad to FM 967) on December 3 andDecember 4 for the 37th Annual Budafest event (Parks & Recreation Director Drew Wells)

Budafest SEP 2016.pdf

F.3. Approval of the annual contract between Buda Public Library and Hays County for library services to thecommunity in the amount of $30,000 (Library Director Melinda Hodges)

2016-1018 Hays County Contract.pdf

bpl application and letter.pdf1

City Council Agenda Page 2 October 18, 2016

2017 Hays County Application for Funds.pdf

Hays County Contract FY17.pdf

G. EXECUTIVE SESSION

G.1. Council will recess its open session and convene in executive session pursuant to Government Code§551.071 Consultations with Attorney with regard to dispute resolution with ECM International, Inc.;§551.071 and §551.087 Deliberations regarding Economic Development Negotiations to deliberate andseek the advice of the city attorney on an offer or financial or other incentive to a company orcompanies with whom the City of Buda Economic Development Corporation is conducting economicdevelopment negotiations and which the City of Buda seeks to have, locate, stay, or expand in Buda;and, §551.071, to consult with the City Attorney to seek legal advice regarding Martinez v. City of Buda,filed in the United States District Court, Western District of Texas, Austin Division, No. 1:16-CV-01115.

H. CONVENE INTO REGULAR SESSION AND TAKE ACTION, IF ANY, ON MATTERS DISCUSSED IN EXECUTIVE SESSION.

I. STAFF REPORT

I.1. Update on the National Civic League All-American City Award (City Secretary Alicia Ramirez)

Staff Report AACW Award.pdf

AboutAAC – National Civic League.pdf

2017 All-America City Award – National Civic League.pdf

I.2. Update on 2014 Bond Program (Interim Assistant City Manager & Planning Director Chance Sparks; CityEngineer John Nett; Director of Parks and Recreation Drew Wells)

J. CITY MANAGER’S REPORT 2014 Bond Program, Capital Improvement Projects, Developments, Drainage Projects, Engineering Department,Finance Department, General/Special Election, Grant related Projects, Law Enforcement, Legislative Update,Library Projects, Parks & Recreation Department, Planning Department, Road Projects, Status-Future AgendaRqst, Special Projects, Tourism Projects, Transportation, Wastewater Projects, and Water Projects

K. CITY COUNCIL’S BOARD AND COMMITTEE REPORTS

L. ITEMS OF COMMUNITY INTEREST

M. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

M.1. Update on Pending Items requested by City Council

Pending Items.pdf

N. ADJOURNMENT

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City Council Agenda Page 3 October 18, 2016

Requests for accommodations must be made 48 hours prior to the meeting. Please contact the City Secretary at(512) 312-0084, or FAX (512) 312-1889 for information or assistance. I, the undersigned authority, do herebycertify that the above Notice of Meeting of the Governing Body of the City of Buda, was posted on the bulletinboard in front of Buda City Hall, which is readily accessible to the public at all times, by 5:00 pm on October 14,2016.

/s/____________________________Alicia RamirezCity Secretary

Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility.

In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding MinuteRecord and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Secretary’s Office, or video of the entiremeeting may be downloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due toequipment malfunction or other uncontrollable factors.)

The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation withlegal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of theTexas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regardingeconomic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment,or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, ifany, will be taken in open session.

This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of theagenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutesan opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering availableopinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda withthe intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participantsin reliance on this opinion.

Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards,commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/orcommittee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board,commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards,commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at themeeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body,board, commission or committee subject to the Texas Open Meetings Act.

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CITY COUNCIL MINUTE RECORD Page 1 The City of Buda, Texas Volume 135 Tuesday, October 11, 2016

CALL TO ORDER

Mayor Ruge called the meeting to order at 6:30 p.m.

ROLL CALL

City Secretary Alicia Ramirez certified a quorum with the following Council Members present:

Mayor Todd Ruge Mayor Pro Tem Wiley Hopkins Council Member Angela Kennedy Council Member David Nuckels Council Member George Haehn Council Member Eileen Altmiller

Kenneth Williams, City Manager

Council Member Bobby Lane was absent and excused from the meeting.

City Staff in attendance: Assistant City Manager Brian La Borde, City Secretary Alicia Ramirez, Planning Director Chance Sparks, Chief of Police Bo Kidd, Library Director Melinda Hodges, Parks & Recreation Director Drew Wells, Public Works Director Mike Beggs, Water Specialist Brian Lillibridge, Public Information Officer David Marino, and Executive Assistant Isabel Fernandez

PROCLAMATION

National Friends of Libraries Week, Oct. 16-22, was received by Rita Powell of the Friends of the Buda Library

PUBLIC COMMENTS

None.

CONSENT AGENDA

APPROVAL OF THE SEPTEMBER 6, 2016 AND SEPTEMBER 20, 2016 CITY COUNCIL MEETING MINUTES

APPROVAL OF CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE BY THE GBRA OF REVENUE BONDS TO BE KNOWN AS THE GUADALUPE-BLANCO RIVER AUTHORITY CONTRACT REVENUE REFUNDING BONDS, SERIES 2016

AWARD OF RFP 16-012 FOR CITY-WIDE COPIER SERVICES TO TOSHIBA BUSINESS SOLUTIONS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT

SECOND READING AND ADOPTION OF ORDINANCE #2016-20 AMENDING CODE OF ORDINANCE OF THE CITY OF BUDA, ARTICLE 1.02, BOARDS, COMMISSIONS, COMMITTEES PERTAINING TO ESTABLISHING UNIFORM APPOINTMENT DATES

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Page 2 Minutes Volume 135 October 11, 2016 SECOND READING AND ADOPTION OF RESOLUTION #2016-R-23 AUTHORIZING A PERFORMANCE AGREEMENT BETWEEN THE BUDA ECONOMIC DEVELOPMENT CORPORATION AND PROJECT BOURBON

APPROVAL OF A REQUEST BY THE BUDA PUBLIC LIBRARY AND THE PARKS AND RECREATION DEPARTMENT TO CLOSE LOOP 4/MAIN STREET FROM SAN ANTONIO STREET TO FM 2770 FOR THE 14TH ANNUAL BOO-DA HALLOWEEN EVENT ON SATURDAY, OCTOBER 29TH

Motion, to approve the Consent Agenda, as presented, was made by Council Member Altmiller and seconded Council Member Kennedy. Motion carried unanimously.

PRESENTATIONS

PRESENTATION AND UPDATE BY COMMISSIONER MARK JONES REGARDING THE HAYS COUNTY BOND PROJECTS, INCLUDING, BUT NOT LIMITED TO, THE ROAD, JAIL, AND CO-LOCATION PROJECTS

Commissioner Jones presented background information. A copy of the presentation is part of the permanent supplemental record.

General discussion was held on the various road projects, size of the jail and the amount of jail cells at the new facility, capacity of court systems, the incarceration rate of less than 1.5%; the drainage/mitigation plan; impacts to Onion Creek downstream; and their support and approval of FEMA map by commission.

PRESENTATION REGARDING THE BACKGROUND, PURPOSE AND PROCESS OF ADOPTING AND/OR UPDATING IMPACT FEES

Planning Director Chance Sparks presented background information. A copy of the presentation is part of the permanent supplemental record.

General discussion was held on the traffic impact analysis, safety improvements related to growth; and the request for qualifications for the water/wastewater service impact fees, including drainage.

Responding to a questions by Council Member Altmiller, Mr. Sparks stated the city is at a disadvantage as they receive 35% of impact fees.

General discussion was held on the committee. In conclusion, Council Member suggested utilizing the Planning & Zoning Commission with one individual from Zoning Board of Adjustment or Construction Board of Appeals. Mr. Sparks noted staff will review and check current member qualifications.

REGULAR AGENDA

AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH FREESE AND NICHOLS FOR FINAL DESIGN OF THE BUDA 2014 BOND PROGRAM, PROPOSITION 4 – DRAINAGE PROJECTS

Public comments were made by Citizens Karen Hibpshman of 123 W. Goforth and Gerald Haschke of 308 Fox Hollow, Buda.

City Engineer John Nett and Jay Scanlon, Freese and Nichols presented background information.

General discussion was held on the Oxbow culvert and suggestion to include northern drainage; project cost in comparison to what was sold to voters for bond election, although projects are larger, the cost of 5

Minutes Page 3 October 11, 2016 Volume 135

final design cost will be less than anticipated in the bond. Council Member Kennedy suggested revising the report on website.

Further discussion was held on the staff research regarding the pond maintenance at Bella Vita and the impact of development of leisure woods and improvements.

Responding to a question by Council Member Haehn, Mr. Scanlon stated approval and acquirement of easements require Texas Department of Transportation and Texas Railroad Commission approval which may delay the project start date.

Motion, to authorize the agreement, as presented, was made by Mayor Ruge and seconded by Council Member Haehn. Motion carried unanimously

FIRST AND FINAL READING AND ADOPTION OF AN ORDINANCE #2016-21 ANNEXING APPROXIMATELY 40.99+/- ACRES OF LAND TO THE CITY OF BUDA, TEXAS, ADOPTING A SERVICE PLAN FOR THE ANNEXED AREA, PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS FOR PROPERTY GENERALLY LOCATED NEAR 711 GARISON ROAD (GARISON PARK ANNEXATION)

Planning Director Chance Sparks presented background information.

Motion, to consider Ordinance on first and final, was made by Council Member Haehn and seconded by Council Member Altmiller.

Motion, to adopt the Ordinance on first and final reading, as presented, was made by Mayor Ruge and seconded by Council Member Altmiller. Motion carried unanimously.

FIRST AND FINAL READING AND ADOPTION OF ORDINANCE #2016-22 ANNEXING APPROXIMATELY 17.730+/- ACRES OF LAND TO THE CITY OF BUDA, TEXAS, ADOPTING A SERVICE PLAN FOR THE ANNEXED AREA, PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS FOR PROPERTY GENERALLY LOCATED ON NORTHBOUND INTERSTATE 35 ADJACENT AND SOUTH OF TRUCK CITY FORD (TRUCK CITY FORD EXPANSION ANNEXATION)

Planning Director Chance Sparks presented background information.

Motion, to consider Ordinance on first and final reading, was made by Council Member Altmiller and seconded by Council Member Haehn. Motion carried unanimously.

Motion, to adopt the Ordinance on first and final reading, as presented, was made by Mayor Ruge and seconded by Council Member Altmiller. Motion carried unanimously.

APPROVAL OF THE CHAPLAINCY POLICY AND PROGRAM FOR THE CITY OF BUDA

Human Resources Manager Kristin Williams introduced Jennifer Brooke-Davidson of the Buda Ministerial Alliance. Ms. Brooke-Davidson provided a brief update.

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Page 4 Minutes Volume 135 October 11, 2016 General discussion was held on the Employee Assistance Program available to employees and on the certification requirements of local ministers. In conclusion, Council Members suggested revising the language on the “Appointment” Section to read as follows:

Each Chaplain shall provide written verification of a local ecclesiastical certification of a religious group as well as undergo a driver history check.

City Attorney Catarina Gonzales informed staff was waiting on a final determination by the Attorney General (AG) regarding a volunteer chaplain program submitted from Montgomery County. She noted the AG approved they program as written.

City Manager Kenneth Williams also informed the program had been discussed with and received positive feedback from the various department heads.

Motion to approve, with stated amendment, was made by Council Member Altmiller and seconded by Mayor Ruge. Motion carried unanimously.

EXECUTIVE SESSION

At 8:18 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, §551.071 consultations with attorney and §551.074 to deliberate the evaluation of the city manager; and §551.071, to consult with the city attorney to seek legal advice regarding Martinez v. City of Buda, filed in the United States District Court, Western District of Texas, Austin Division, No. 1:16-CV-01115.

At 9:45 P.M., Council reconvened, and the following business was transacted and action taken, if any, on matters discussed in executive session.

Motion, to extend the City Manager’s contract for one year, modify compensation as directed in executive session, and authorize the Mayor to execute said contract, was made by Council Member Haehn and seconded by Council Member Altmiller. Motion carried unanimously.

STAFF REPORT

STATUS UPDATE REGARDING THE 2016 BUDA TRAIL OF LIGHTS EVENT DATES

Parks and Recreation Director Drew Wells presented background information.

STAFF REPORT ON BUDA PET’S FALL FESTIVAL EVENT SCHEDULED FOR SUNDAY, OCTOBER 16TH AT CITY PARK

Parks and Recreation Director Drew Wells presented background information.

Mayor Ruge requested staff send email reminder to Council with the date information.

CITY MANAGER’S REPORT

• 2014 Bond Program • Capital Improvement projects

• Developments • Drainage projects

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Minutes Page 5 October 11, 2016 Volume 135

• Engineering Department • Finance Department • Grant related projects • Law Enforcement • Legislative Update • Library Projects • Parks & Recreation Department

• Planning Department • Road projects • Special projects • Status on Requested Future Items • Tourism Projects • Wastewater projects • Water projects

City Manager Kenneth Williams provided an update on the following:

• Contacts for various Bond Proposition • Project Manager update • Received the municipal site tree relocation bid for $232,167 resulting in a savings of $100k.

Public Works Director Mike Beggs provided an update on the in-house drainage projects.

Parks & Recreation Director Drew Wells provided an update on According Festival/Buda Beer and Polka Fest on October 22, 2016.

CITY COUNCIL’S BOARD AND COMMITTEE REPORTS

None.

ITEMS OF COMMUNITY INTEREST

None.

CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

Council Member Nuckels: National Night Events; traffic calming at Lyons Drive at Meadow Park

Council Member Altmiller: upcoming legislature – begin preparing an agenda and be aware of issues

- City Charter – appoint review committee - Senior Advisory Committee

Mayor Ruge: with sale of Cabelas, with possible street name change, consider legacy name.

ADJOURNMENT

Motion, to adjourn the meeting, was made by and seconded by . Motion carried unanimously.

There being no further business, the meeting was adjourned at p.m.

THE CITY OF BUDA, TEXAS ___________________________ ATTEST: Todd Ruge, Mayor _______________________________ Alicia Ramirez, TRMC DATE City Secretary 8

Page 6 Minutes Volume 135 October 11, 2016

In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Secretary’s Office, or audio or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record audio or video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.)

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City Council Agenda Item ReportDate: Tuesday, October 18, 2016

Agenda Item No. 2016-386-Contact: Drew Wells

Subject: Approval of a request to close the following streets: San Antonio Street (Main toAustin), Elm Street (Main to Austin), Ash Street (Main to Austin), and Main Street(railroad to FM 967) on December 3 and December 4 for the 37th Annual Budafestevent (Parks & Recreation Director Drew Wells)

1. Background/History The 37th Annual Budafest event runs from 10 a.m. till 6 p.m. on Saturday,December 3 and Sunday, December 4 on the Greenbelt in downtown. Theevent also features a carnival that will be held in City Park. Budafest includesover 75 plus artisan booths, food booths, parade, carnival, and musicalentertainment. The parade is scheduled to begin at 10 a.m. on December 3starting at the Buda Fire Department and finishing in the parking area north ofCity Park.

2. Findings/Current Activity Similar to previous years, the committee is requesting the closure of thefollowing streets: San Antonio Street (Main to Austin), Elm Street (Main toAustin), Ash Street (Main to Austin), and Main Street (railroad to FM 967). Asproposed, road closures including Main Street would occur on December 3 from7:00 a.m. until approximately 6:30 p.m. and on December 4 from 8:00 a.m. untilapproximately 6:00 p.m. Portions of the road along the parade route will betemporarily closed during the parade. FM 2770 and FM 967 will reopen as soonas the parade proceeds through the area.

3. Financial Impact As in previous years, costs to the City will include staff overtime to work theparade. Fees paid to the City include $500 for the exclusive rental of City Parkfor two days, $300 for the exclusive rental of the Greenbelt for two days. It isanticipated that Budafest may generate Hotel Occupancy Tax (HOT) revenueand sales tax revenue for Buda (especially for the downtown merchants).

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4. Action Options/Recommendation Approve or deny the request to close Main Street and various downtown streetson December 3 and December 4 for the annual Budafest event.

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City Council Agenda Item Report October 18th, 2016

Agenda Item No. Contact – Melinda Hodges, Library Director

295-5899

librarian@budalibrary.org

SUBJECT: Approval of the annual contract between Buda Public Library and Hays County for library services to the community in the amount of $30,000.

1. BACKGROUND/HISTORY The Hays County government has provided funds for the Buda Public Library since the early

1980s. These funds are given in order to ensure that all citizens of Hays County have access to

library services. These funds are used for general library expenditures, and, since the library

became a city department, are added as revenue to the General Fund.

Each year, the directors of the five public libraries of Hays County meet to discuss budget

demands on the libraries and to request the assistance of Hays County to meet the fiscal

demands on library services. We then submitted an application for funding to the Hays County

judge. For fiscal year 2016-2017, the Buda Public Library requested $60,000.

2. FINDINGS/CURRENT ACTIVITY Hays County has approved the 2017 budget for library services to Hays County residents and

awarded $30,000 to the Buda Public Library.

The Library Commission recommended that City Council approve this contract at their

October 13th, 2016 meeting.

There have been no changes made to the terms of this contract since last year.

3. FINANCIAL IMPACT This revenue ($30,000) was budgeted in the City of Buda’s FY17 General Fund.

4. ACTION OPTIONS/RECOMMENDATION Staff requests consideration for approval.

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Hays County Application for Funds

Organization Name: Buda Public Library

Address: 303 Main Street, P.O. Box 608

City: Buda, Texas 78610

Contact Person: Melinda Hodges Title: Library Director

Phone: (512) 295-5899

E-mail: librarian@budalibrary.org

Fax: (512) 295-6525

Website: www.budalibrary.org

A. Brief History of Organization and Description of Existing Services

Brief History of the Buda Public Library

The Buda Public Library was established through the efforts of the Buda Community

Women’s Club (BCWC). They raised money, secured property, and established the Buda

Public Library in 1979 at no cost to the citizens of the Buda community. The Library

began as a single shelf of donated books in the Buda City Hall, managed by volunteers.

Through the efforts of the BCWC, the City Council of Buda passed an ordinance

officially creating the Buda Public Library on April 1, 1980. The original structure on

Main Street was constructed in 1983, funded by local donations.

The Buda Public Library has continued to grow and has been housed on the original site

in the 5,200 sq. ft. building on Main Street since 1993, funded by local donations and a

Library Services and Construction Act grant. In November 2014, the City of Buda

citizens voted in favor of a bond that will fund a new municipal facility, including space

for a new library, which will hopefully be ready for occupancy in early 2018. Until that

facility is ready, we will continue to make the best of our very limited space.

Mission Statement

The mission of the Buda Public Library is to improve the quality of life for all residents

of the community by providing resources and services that enhance their access to

education, enjoyment, and lifelong learning through library materials, services, programs

and online access.

Service Description:

Provide free library services to all residents of Hays County.

Circulate print and non-print materials to patrons, including books, magazines,

audio books, DVDS, and downloadable e-books, e-audio books, magazines,

videos and music.

Provide reader advisory services.

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Answer patrons with their reference questions via e-mail, telephone, and snail-

mail and assist with research questions using print, audiovisual, and electronic

materials.

Assist users in locating materials helpful to research, whether those materials are

physically in the library, on the Internet, or in another institution.

Provide Internet and WIFI access to the public.

Provide informal, individual assistance with computers and other library

equipment (copier, fax machine, scanners, etc…).

Provide interlibrary loan services.

Provide services to adult and young adult job seekers, such as computer training

and resume assistance.

Conduct programs that promote an interest in reading and learning for preschool

and school age children and teenagers.

Provide space for events/programs in the library (library-related and community-

wide).

Provide access to various educational online resources, including ePrep (SAT,

ACT, PSAT practice tests and supplementary materials), Universal Class (over

500 online classes in a wide variety of subjects, from academic to recreational

hobbies) and Mango Languages (foreign language and ESL learning software).

Buda Public Library is open 54 hours a week.

Programs:

There are weekly storytimes for toddlers, preschoolers, families, and

homeschoolers.

We offer one-one-one tutoring sessions for computer/technology skills and

resume writing.

Our Summer Reading Program for 2016 is packed with various children’s and

teens’ activities at least four days per week.

The library provides Interlibrary Loan services, access to the TexShare Databases

and to the TexShare Card programs.

The library provides cultural and education programs for adults, approximately

monthly, including a monthly book club.

The library participates actively in services and programs provided by the Central

Texas Library System and the Texas State Library and Archives Commission.

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Performance Indicators (from the 2015 annual report to the TSLAC) Active Cardholders 9,287

Library visitors 60,163

Items borrowed 101,150

Reference questions 1,066

Computer users 14,712

WiFi sessions (appx.) 14,210

Children's program attendance

11,652

Teen program attendance 537

Adult program attendance 539

Volumes in the collection 27,456

Volunteer hours worked 1,027

Accomplishments of FY 2015:

Circulated 101,150 items.

9,257 active registered users visited the library 60,163 times.

Completed 186 interlibrary loan requests for our patrons.

Provided 55 interlibrary loans for other libraries’ patrons.

Added 1,884 new physical items to the collection.

Conducted a Summer Reading Club; 323 children participated and read 16,064

books and 322,074 minutes.

Conducted a Teen Reading Club; 42 teens read 144,840 minutes and created

reviews and other projects based on what they read.

Provided 345 programs for children and teens – 12,189 participants.

Provided 64 programs for adults - 539 participants.

Provided 14,712 computer sessions and over 14,200 WiFi sessions for library

patrons.

Completed a Youth Programming Strategic Plan

Began transitioning to RFID for material identification

Increased our digital magazine collection to 50 subscriptions

Library staff has been heavily involved the design of the new Municipal Facility,

to include our new library building.

Conducted four Ready to Read workshops to train caregivers’ in their role as a

child’s first teacher, including one workshop that trained caregivers in integrating

science and mathematics

Accomplishments of FY 2016 (ongoing):

Conducted individual computer training and resume assistance for adults

Enhanced the library collection with both physical and digital items

Enhanced the quality and appearance of the library collection through the de-

selection of old or unused items and purchase of new or updated items and

through rearranging collection space as needed

Completed Family Place Library training through a grant from the Texas State

Library and Archives Commission and IMLS

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Created a Family Place play area for our youngest patrons and a parenting

collection through a grant from the Texas State Library and Archives Commission

and IMLS

Facilitating the provision of information to citizens regarding projects approved in

the November 2014 Bond Election

Added a Youth Coordinator position to facilitate the implementation of the Youth

Programming Strategic Plan

Began work on the update to our Long Range Plan

Goals and Objectives for FY 2017 (from the Long Range Plan’s action plan):

Patrons of the Buda Public Library will have high-speed access to the ever-growing

resources and services available through the Internet.

Make the website more information-rich, accessible and user-friendly, including

for mobile devices. We will continue to enhance and update our website.

Use expertise to maximize the efficiency of the computer, network and online

access capabilities.

Young patrons will have access to materials and activities which encourage their

development into lifelong learners.

Conduct at least three Ready to Read training sessions each year to train parents

in their role as their child’s first teacher.

Have at least two summer programs for each age group that are based on

literature.

Increase Summer Reading Club and Texas Teens Read enrollment by 5% each

year.

Create resource lists of local and online literacy resources for parents to use with

their children.

All patrons of the Buda Public Library will have access to materials and programs that

provide pleasurable reading, viewing and listening experiences.

Adults will have at least six yearly special programs, covering art, music,

gardening and other areas and an on-going book club.

Teens will have weekly programs throughout the summer and three special

programs yearly.

School-aged children will have weekly programs throughout the summer and four

special programs yearly.

Toddlers and preschoolers will have weekly storytimes.

Increase expenditures for materials by 5% each year in order to reach Texas

Public Library Standards, with a focus on electronic materials.

Improve the appearance of the collection.

o Remove low and non-circulating items to make room for newer titles

according to the CREW method by May, 2017.

The community will have an attractive, comfortable, highly functional library

environment.

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Work towards a new, state-of-the-art library that will address critical space

shortages, provide a technology center and accommodate expanding content,

services and programs.

From the Youth Programming Strategic Plan:

Youth will have access to activities which will aid in their literary development.

Third through fifth grade students will have a monthly book club.

Sixth through eighth grade students will have a monthly book club.

Ninth through twelfth grade students will have a summer book club.

Youth will have access to activities which promote an interest and understanding in

STEM (Science, Technology, Engineering, and Math).

Three through five year old children will have a monthly STEM storytime.

Kindergarten through second grade students will be offered 5 STEM programs

per year.

Students will have access to activities which will aid in their creative development.

Kindergarten through second grade students will be offered 5 arts and crafts

programs per year.

Third through fifth grade students will be offered 5 arts and crafts programs per

year beginning.

Teens will have opportunities to develop leadership skills

Strengthen relationships with local high schools to promote volunteer

opportunities.

Staff and Volunteers Buda Public Library has a staff of six full time employees and one part time employee.

In fiscal year 2015, 101 volunteers worked 1,027 hours.

Library Director: Melinda Hodges (9 1/2 years with the library; received Master of

Science in Information Studies from the University of Texas at Austin in May 2011)

Assistant Director/Children’s Librarian: Martha Sanders (13 years with the library;

received Master of Science in Information Studies from the University of Texas at Austin

in December 2008)

Circulation Coordinator: Heather Teems (6 years with the library)

Youth Coordinator: Caitlin Foley (6 months with the library; received Master of

Science, majoring in Library Science from the University of North Texas in May 2016)

Administrative Assistant:

Angelina Moreno (3 months with the library)

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Circulation Clerks: Amy Jensen (3 years with the library; received Master of Science in Information Studies

from the University of Texas at Austin in May 2013)

Sarah Castillo (7 months with the library)

Current Population Served

Our service area is the 78610 zip code and residents of the surrounding northern Hays

County area.

We have 9,287 active cardholders; this includes family cards and individual cards.

59% of our users reside outside of City of Buda and within Hays County; 4.3% live

outside of Hays County.

(Statistics as of June 15, 2016)

B. Description of Need for Funding

As stated above, the majority of the Buda Public Library’s patrons (59%) lives outside of

the City of Buda and within Hays County and provide no property tax to support the

library. Funding obtained from Hays County will be used to supplement the general

operating budget for the library. This will allow residents of Hays County that are not

City of Buda residents to continue to use our information resources.

C. Current and Projected Sources of Revenue Current Proposed (FY 2016)

City of Buda $429,225 $397,674

Hays County $30,000 $60,000

Library Generated $12,913 $12,416

Community Support $15,100 $9,670

D. Plans for Funding after the Grant Period We would incorporate successful services into future budget processes. We hope for

continued support from Hays County so that we may continue to provide library and

information services to all residents of Hays County.

E. Plans for Evaluation Carefully calculate usage statistics; statistics for all aspects of usage are collected and

tabulated monthly in a spreadsheet that compares figures over a three year time.

We invite comments and criticisms from users, both in the library and in online forums

(Facebook, Twitter).

Note user statistics, taking into account new library users vs. returning existing users.

Note volunteers’ comments.

44

Evaluate usage statistics of physical and digital resources. Each section of the library will

be evaluated every three years in order to assure the collections are timely and of high-

quality.

Staff and volunteer evaluation of program or service.

F. Current Budget and Proposed FY 2017 Operating Budget

Buda General Fund funded items

FY16 Budgeted

FY16 YTD (May 2016)

FY17 Proposed

Salaries $266,355 $156,835 $271,682

Benefits $102,225 $65730 $111,641

Operating Supplies $2,879 $1,615 $4,030

Computer Supplies $966 $741.95 $1000

Postage $1,560 $595 $1,400

Adult and Young Adult Books $14,675 $10,145 $15,155

Audiovisual Items $6,000 $3,163 $6,000

Children's Books $7,000 $5,083 $7,700

Electronic Materials $6,985 $5,982 $7,205

Repairs and Maintenance $8,722 $5,094 $9,173

Advertising $1,000 $372 $1,000

Communication $4,020 $2,604 $4,200

Contract Labor - - -

Dues and Subscriptions $1,655 $1,489 $1,650

Professional Services $27,450 $12,000 $3,650

Rental of Equipment $5,280 $3,511 $5,280

Travel/Seminars $3,483 $2,365 $3,314

Uniforms $400 - $340

Utilities $7,000 $2,897 $7,000

Events & Programs $1,500 253 $5,600

Furniture - - -

Community funded items (some funded through carry-over funds)

Operating supplies - $3,331 0

Computer supplies $550 - $550

Adult and Young Adult Books $500 $1,159 $500

Audiovisual Items - $125.71 -

Children's Books $1,000 $254.34 $1,000

Electronic Materials $4,500 $3,540 $4,500

Contract Labor - - $800

Dues and Subscriptions $30 - $30

Professional Services - - -

Events $7500 $4,859 $7,500

45

Furniture - $12,313 -

Totals $483,235 $306,057 $481,900

G. Balance Sheet or Statement of Financial Position Municipal entity – City of Buda.

H. Income Statement or Statement of Activities Municipal entity – City of Buda.

I. List of Library Commission Members Commission members can be contacted through the library

Juli Barksdale Janice Kearley

jjbarksdale@yahoo.com kearleyhome@gmail.com

Katie Bell-Moore Beth Martinez

katiebellmoore@gmail.com bhagan3@gmail.com

Sue Bellows James Williams

suebellows@austin.rr.com jm.will1492@gmail.com

Marc Hunter - Chairperson

bookmarc11@gmail.com

J. Documentation 1. Most recent certified audit

The City of Buda’s FY 2015 audit is available at

http://ci.buda.tx.us/DocumentCenter/View/4089

2. Latest IRS Form 990 filed.

n/a

3. Most recent copy of the applicant’s status as an exempt organization for federal

income tax purposes.

n/a

46

47

48

49

50

51

City Council Agenda Item Report October 18, 2016

Contact – Alicia Ramirez, City Secretary, aramirez@ci.buda.tx.us, 512-312-0084

SUBJECT: STAFF REPORT ON THE NATIONAL CIVIC LEAGUE ALL-AMERICAN CITY AWARD PROCESS

1. BACKGROUND/HISTORY • Created in 1949, the All-America City Award –once called the “Nobel Prize

for constructive citizenship”- has been awarded to more than 500 communities (some have won the award five times!) across the country.

• Communities from 48 states as well as Puerto Rico have won the Award. • California communities have won the Award an incredible 62 times, followed

by North Carolina with 54 wins. • 7 communities have won the Award 5 or more times including - Cleveland,

OH; Des Moines, IA; Kansas City, MO; Phoenix, AZ; Roanoke, VA(6!); Tupelo, MS; and Worchester, MA;

• The Award is open to the full diversity of American communities from major cities and regions, to towns, villages, counties, neighborhoods and tribes.

• The 2017 awards will look different from the ‘classic All-America City Awards.’ They will be highly focused on the Campaign for Grade-Level Reading's.

• In applying communities reflect on their strengths, weaknesses, challenges and the progress they have made.

• The awards conference includes workshops on promising practices. • Each year hundreds of leaders, volunteers and young people from the

Finalist communities travel to Denver to present the story of their work and their community to a jury of national experts.

2. FINDINGS/CURRENT ACTIVITY

• The process begins with downloading an application. • Communities can participate in monthly conference calls with previous

winners to learn more about the benefits of the Award, the application process, and other communities' innovative projects

• Communities gather to discuss local efforts and their impact across the last five years. Communities also explore their challenges, and aspirations for the future. 52

• Letter of Intent is preferred by October 1, 2016 to partiticipate in a series of monthly webinars beginning this fall.

• A draft application will be available for communities to review by July 29, 2016.

• All-America City Award applications will be due by Tuesday, January 31, 2017. Semi-finalists will be identified using a peer review process involving all applicants. Award-winners will be named at NCL’s Annual Conference in Denver, Colorado, on June 14–16, 2017.

• The event includes workshops, panel discussions, networking opportunities, cultural exchanges and community presentations to a jury of national experts.

• 10 winners are selected - by the jury - from among the Finalists.

3. FINANCIAL IMPACT $100 by October 2016 $200 thereafter

4. ACTION OPTIONS/RECOMMENDATION Staff seeks further direction from Council.

53

10/14/2016 AboutAAC – National Civic League

http://www.nationalcivicleague.org/aboutaac/ 1/3

About the All-America City Award

Since 1949, the National Civic League hasrecognized and celebrated the best inAmerican civic innovation with theprestigious All-America City Award. TheAward, bestowed yearly on 10 communities(more than 500 in all), shines a spotlight ontrail-blazing efforts to bring all aspects of thecommunity together to tackle the mostpressing local issues. Teams of residents;nonpro t, business, and government leaders;and young people from communities acrossthe country come together for 3 days. At AACthese teams connect and share insights with peers, learn from nationalthought-leaders, and present the story of their work to a jury of nationallyrecognized civic leaders.  It is a transformational experience – one that equips,inspires and supports leaders and communities to achieve more than they everbelieved possible.

Celebrating and Connecting Innovative Communities

AAC brings together communities from across the country and provides anopportunity for innovative leaders and passionate citizens to connect with andlearn from their peers. The Award shines a light on communities that are

AAC at a Glance

Created in 1949, the All-America City Award –oncecalled the “Nobel Prize forconstructive citizenship”-has been awarded to morethan 500 communities(some have won the award

ve times!) across thecountry.Communities from 48states as well as PuertoRico have won the Award.California communitieshave won the Award anincredible 62 times,followed by North Carolinawith 54 wins.7 communities have wonthe Award 5 or more timesincluding - Cleveland, OH;Des Moines, IA; Kansas City,

Home About All-America City Award Community Services Membership

Publications Blog Contact

54

10/14/2016 AboutAAC – National Civic League

http://www.nationalcivicleague.org/aboutaac/ 2/3

working to tackle tough issues and lifts these places up for nationalrecognition.

Energizing and Inspiring Others to Step Forward

The examples set by AAC winners inspire other civic leaders and communitiesto step forward and take action. In the year after winning the Award, AACcommunities help their peers by sharing their insights and approaches. Workingwith AAC winners, NCL organizes monthly conference calls highlightingwinners’ work and providing opportunities for interested communities to learnhow they too can create impact.

The Process

Every year communities from across the country compete for the All-AmericaCity Award, telling the story of their community and their work.

The process begins with downloading an application.Communities can participate in monthly conference calls with previouswinners to learn more about the bene ts of the Award, the applicationprocess, and other communities' innovative projectsCommunities gather to discuss local efforts and their impact across thelast ve years.  Communities also explore their challenges,and aspirations for the future.Applications are due in March (the date varies from year to year - clickhere for the 2016 schedule).  Communities that submit a Letter of Intentto Apply in November (again the speci c dates vary by year) receive a50% discount on the overall application (paying $100 to apply insteadof $200).Applications are reviewed in April.  Finalists are announced in April andinvited to assemble a community team to attend the All-America CityEvent in Denver.The All-America City Award Event takes place in June in Denver.  Theevent includes workshops, panel discussions, networking opportunities,cultural exchanges and community presentations to a jury of nationalexperts.10 winners are selected - by the jury - from among the Finalists.

MO; Phoenix, AZ; Roanoke,VA(6!); Tupelo, MS; andWorchester, MA;The Award is open to thefull diversity of Americancommunities from majorcities and regions, totowns, villages, counties,neighborhoods and tribes.The 2016 All-America CityAward will focus oninnovative communityefforts to ensure that allchildren are healthy andsupported in school andlife.In applying communitiesre ect on their strengths,weaknesses, challengesand the progress they havemade.The awards conferenceincludes workshops onpromising practices.Each year hundreds ofleaders, volunteers andyoung people from theFinalist communities travelto Denver to present thestory of their work andtheir community to a juryof national experts.

“I could not begin to imagine how exciting and rewarding the All-America City

Award process was until our city participated...A life-changing event."

Mike Dougherty, Director of Economic Development, Eden, NC

55

10/14/2016 AboutAAC – National Civic League

http://www.nationalcivicleague.org/aboutaac/ 3/3

RECENT PHOTOS RECENT TWEETS

Good attendancepaired withexercise - a greatcombo

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@NorwoodES@canstafford

twitter.com/i/web/status/7…2 days ago

FIND US ON FACEBOOK

Be the first of your friends to like this

All­America City ...7.9K likes

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56

10/14/2016 2017 All­America City Award – National Civic League

http://www.nationalcivicleague.org/2017­all­america­city­award/ 1/3

All-America City Award 2017

In 2017, NCL is proud to be partnering with the Campaign for Grade-Level Readingfor the All-America City Awards.  In 2012, NCL and CGLR partnered to make thatyear's All-America City Awards the kick-off for the Campaign for Grade-LevelReading's 10 year effort.  For 2017, we will again be working with CGLR to celebratecommunities that are leading the way on grade-level reading efforts.

The 2017 awards will look different from the ‘classic All-America City Awards.’ Theywill be highly focused on the Campaign for Grade-Level Reading's - four solutionareas (see below).  In 2017, winners will be communities that have made measurableprogress for low-income children on the key drivers of early reading success. Winning applications will:

1. Demonstrate they have moved the needle on outcomes for low-income children inat least two of the following community solutions areas

School Readiness – More children from low-income families ready for schooland developmentally on track, or fewer children entering kindergarten withundetected, undiagnosed, and untreated conditions or delays that canimpede learning.School Attendance – More children from low-income families attendingschool regularly or fewer children chronically absent because of manageablehealth challenges such as asthma and preventable ones such as tooth decay.Summer Learning – More children from low-income families maintaining orincreasing their reading levels over the summer.Grade-Level Reading – More children from low-income families reading at orabove grade-level at the end of rst, second, and third grade.

 

A sample of presentations from the2012 AAC Awards(focused on Grade-Level Reading)Louisville, KY

GLR Denver: Louisville, KY

Home About All-America City Award Community Services Membership

Publications Blog Contact

57

10/14/2016 2017 All­America City Award – National Civic League

http://www.nationalcivicleague.org/2017­all­america­city­award/ 2/3

Name:*

Email:*

Community

2. Address the National Civic League’s key criteria

Civic Engagement and Collaboration — comprehensive citizen/residentengagement in decision making and action planning, cross-sectorcollaboration (business, local government, nonpro ts, military, etc.) andregional collaboration.Inclusiveness and Diversity — recognition and involvement of diversesegments and perspectives (ethnic, racial, socioeconomic, age, sexualorientation, gender expression, people with disabilities and others) incommunity decision making.

**Bonus Points**Awarded for communities that have a plan for sustainability and fordeepening the impact and scale of proven and promising programs, practices, andstrategies

Learn more about the Campaign and the 2017 awards here:http://gradelevelreading.net/aacaward

Moving Forward

The 2018 awards will be a return to the ‘classic All-America City Awards’ and willhave a similar application to 2016, which you can view here for reference:http://www.nationalcivicleague.org/wp-content/uploads/2016/05/2016-AAC-Application.docx

Stay up-to-date on the latest AAC news and information: As mentioned above, the2017 All-America City Awards are speci cally focused on community performance inensuring all children are reading at grade-level. We know that many communitiesare doing great work on a host of other topics. The 2018 All-America City Award willbe a return to the more standard application and process. Please sign up below toreceive updates and information about the 2018 application and timeline.

* indicates required eld

CAPTCHA Code:*

Submit

Worchester, MA

GLR Denver: Worcester, MA

Baltimore, MD

GLR Denver: Baltimore, MD

58

10/14/2016 2017 All­America City Award – National Civic League

http://www.nationalcivicleague.org/2017­all­america­city­award/ 3/3

RECENT PHOTOS RECENT TWEETS

Good attendancepaired with exercise- a great combo

!Keep up the goodwork!…

@NorwoodES@canstafford

twitter.com/i/web/status/7…2 days ago

FIND US ON FACEBOOK

Be the first of your friends to likethis

All­America ...7.9K likes

Like Page

DONATE TO NCL

SUPPORT NCL WHILE YOUSHOP

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59

CITY COUNCIL 

PENDING/FUTURE ITEM REQUEST

Revised:  10/13/2016, Page 1

MEETING  DATE COUNCIL MEMBER REQ# REQUESTED ITEM

10/11/2016 Nuckels 1)

Based on National Night Event, traffic calming a Reliance Drive at 

Meadow Park

10/11/2016 Altmiller  1) Upcoming legislature‐ prepare agenda and aware of issues

10/11/2016 Altmiller  2) Charter Committee ‐ consider appointing members

10/11/2016 Altmiller  3) Update on Senior Advisory Committee (referring back to previous request)

9/6/2016 None

8/2/2016 Haehn 1)

suggest staff consider applying for the National Civic League All‐America 

City Award. 

6/7/2016 Altmiller  1)

UDC Draft, related ordinances changes and permit requirements, 

specifically relocating mobile homes in and out of the city limits

4/19/2016 Nuckels 1)

Bradfield park and flooded area; possibly use the TxDOT Historic Bridge 

Program

3/15/2016 Altmiller  1)

CAPCOG has established the Aging Advisory Council for the ten county 

area.  She noted CAPCOG suggested each area should have an advisory 

group and recommended assigning the Senior Retirement Group to fulfill 

those duties

60