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M/s

Dear Sir,

NOTICE INVITING TENDERS

FOR OPERATION AND DAY TO DAY ELECTRICAL MAINTENANCE CONTRACT

(OMC) FOR 11KV SUB STATION AND DG SETS AT STATE BANK ACADEMY, PLOT

NO 77, SEC 18, GURGAON.

State Bank of India, having its Office named State Bank Academy at Plot No. 77, Sector

18, Gurgaon invites sealed tenders for Operation and day to day electrical maintenance

of 11KV Substation and DG Sets in SINGLE STAGE TWO BID SYSTEM – PART ‘A’

(Technical bid) & PART ‘B’ (Priced bid). PART ‘A’ containing the qualification proposal

and EMD and PART ‘B’ containing the price bid, if not sealed in separate covers, the

tender shall be rejected. The Tender duly filled along with EMD of Rs.25,000/- should be

submitted to Chief Manager(Administration) State Bank Academy, Plot No 77, Sec 18,

Gurgaon on or before 27.06.2017 by 3:00PM and will be opened on same day at

3:30PM.

The contractors should read the details term & condition properly and quote their rates

strictly in accordance to the T & C only.

The tenders without the requisite EMD will be rejected. Bank reserves the right to cancel

any/all Tender(s) without assigning any reason.

The envelopes should be subscribed clearly at the top as Tender for Operation and Day

to Day Electrical maintenance of 11KVA Substation and DG Sets

Yours faithfully,

Chief Manager(Admin.)

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STATE BANK ACADEMY

77, SECTOR 18, GURGAON - 122015

TERMS & CONDITIONS

TENDER FOR OPERATION AND DAY TO DAY ELECTRICAL MAINTENANCE

CONTRACT FOR 11KV SUB STATION AND DG SETS

1. THE SITE OF WORK: State Bank Academy, Plot No. 77, Sector-18, Gurgaon.

2. Sealed Tender documents duly completed in all respects shall be submitted to Chief

Manager (Admn.), State Bank Academy, Plot No 77, Sector 18, Gurgaon, Haryana, 122-

015, either in person or by post so as to reach the Academy/Bank on or before 3.00

P.M. on 15.05.2017. The Bank will not be responsible for any postal delay/loss/non-

receipt thereof. No consideration will be given to a Tenders received after the time/date

specified above and such Tenders are deemed to be rejected. The Tender Documents

are not transferable. Incomplete Tenders and not conforming to the requirements of the

invitation for tenders are liable to be rejected. Tenders submitted by a firm shall be

signed separately by proprietor, each partner thereof and in the absence of any partner,

shall be signed by the Power of Attorney holder. Tender by a company shall be

executed by person(s) duly authorized under the resolution of the Board of Directors of

the Company.

3. The offers are to be submitted in two bid system:- The qualification/technical proposal

and the price proposal in two separate sealed covers, distinctly marked accordingly and

both the proposals then put in a third envelope and sealed duly superscribed as “Tender

for Operation & Day to Day Electrical Maintenance Contract for 11KV Substation,

DG Sets for State Bank Academy at 77, Sector 18, Gurgaon”. Technical bid & price

bid, if not enclosed in separate sealed covers, the tender shall be rejected.

4. Earnest money deposited (EMD) will be refunded to all except the successful bidder.

EMD amount shall not carry any interest.

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5. Qualification proposals will be opened at 3.30 P.M. on 15.05.2017 at the office of the

DGM & Sr. Faculty, State Bank Academy, Plot No.77, Sector 18, Gurgaon, in the

presence of bidders or the bidders duly authorized representatives.

6. The price proposals of those qualified bidders based on qualification proposals will be

opened in the presence of bidders or the bidder’s duly authorized representatives who

desire to remain present, at the time and date and the venue to be advised by the

Academy/Bank after approval of the evaluation of the qualification proposal. The

authorized representatives should bring necessary authority letters under an official

letterhead of the bidders conferring full and comprehensive authority to deal with all

matters relating to the tenders.

7. The tenderer should also submit the following documents along with their offers in

support of:-

a) List of technical/skilled personnel.

b) List of machinery, equipments and tools, etc. available on hand (own) for the work

and proposed to be inducted.

c) List of works on hand, indicating description of work, contract value, date of award,

number of personnel and equipments deployed, supportive documents from the

organization to be enclosed.

d) Earnest Money Deposit of Rs.25,000/- by way of Banker’s Demand Draft or Banker’s

Cheque in favour of State Bank Academy drawn on a Nationalized/Scheduled Bank

payable at Gurgaon.

e) List of proposed items to be provided.

f) Valid ‘A’ Class Approved Electrical License, Valid registration certificate/licence

with Labour Department under the Contract Labour (Regulation & Abolition) Act,

1970, if applicable.

8. The contract for services would be for a period of Two Years from the date of

acceptance, subject to renewal for a further period of one year on the same terms and

conditions and upon renewal of License by the Contractor on or before expiry of the

License granted by the Appropriate Authority under the Contract Labour

(Regulation & Abolition) Act, 1970, if applicable. However, the contract will not be

renewed beyond total 3 years.

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9. The contractor should inspect the premises and assess the scope of work before

quoting the rates. The tender quoted rate or quoted amount will be valid for a period of

03 months from date of opening of price bid. If the tenderer withdraws his/her offer

during validity period or makes modification in his/her offer which are not acceptable to

the Bank without prejudice to any other right or remedy, the Bank shall be at liberty to

forfeit EMD.

10. Within the validity period of the tender the Bank shall issue a letter of acceptance to

the successful bidder at the address of the bidder as given in the tender to enter into a

contract for the execution of the work as per terms of the tender. The letter of

acceptance shall constitute a binding contract between State Bank Academy (SBA) and

the bidder/contractor.

11. On receipt of the intimation of the acceptance of the tender from SBA the successful

tenderer shall be bound to implement the contract and within 15 days thereof, he shall

sign an agreement in a non judicial stamp paper of appropriate value.

12. The Courts in Gurgaon city alone shall have the jurisdiction in respect of any or all

matters relating to or connected with the Tender.

13. The Bank does not bind itself to accept the lowest tender and reserves to itself the

right to reject at any stage any or all the tenders received without assigning any reason.

14. Final award of the contract for Operation and day to day electrical maintenance

contract (OMC) services will be subject to the approval of the Competent Authority in the

Bank.

15. The specifications, duration of the work and the Terms and Conditions under which

the contract is required to be performed and also the rights and obligations of the

person(s)/ firm /company whose tender is accepted shall be under an Agreement to be

executed within 15 days after awarding the work.

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SPECIAL TERMS AND CONDITIONS

1.0 SECURITY DEPOSIT:

The contractor shall deposit a sum of Rs. 1,20,000/- (Rupees one lakh and twenty

thousand only) as SECURITY DEPOSIT (inclusive of EMD) with the Bank for due

fulfillment and performance of the Contract. The Security Deposit shall be held in Term

Deposit with the State Bank of India in the joint names of State Bank Academy and the

Contractor and the deposit receipt will be kept in the custody of the Bank. Periodical

Interest accrued on the deposit may be claimed by the contractor, under intimation to the

Bank. The Security Deposit will be returned to the contractor after three months from the

date of expiry of the contract provided that there are no defects or loss or damage

caused to the Bank and/or materials/motors/equipments, etc provided to him are duly

accounted for and returned to the Bank in good working order and condition by the

contractor to the satisfaction of the Bank and all his dues to the Bank and all other

liabilities under any law or otherwise arising out of or in connection with or in respect of

the services are fully settled.

2.0 CONTRACT AGREEMENT:

The contractor shall bear all the costs and expenses and stamp duty in respect of all

Agreements that may be entered into with the Bank (SBA) to give effect to this

arrangement.

3.0 LIQUIDATED DAMAGE:

3.1 In case the contractor fails to fulfill his obligations for any day or any number of days

to the satisfaction of the Bank, for any reason whatsoever, he shall pay by way of

liquidated damages a sum of Rs.1000/- per day for the entire number of such days and

the bank shall without prejudice to their rights and remedies including the termination of

the contract, be entitled to deduct such damages from the security deposit and monthly

bill, if any, payable to the contractor. Such work will be carried out through any agency

by the Bank at the cost of the Tenderer.

4.0 MATERIALS, TOOLS & TACKLES & EMPLOYEES:

4.1 The contractor shall arrange for required spares, consumables, tools & tackles and

such other materials required for keeping the plant in excellent condition.

4.2 The contractor shall arrange for their purchases on his own with the approval of the

Bank and shall bear all expenses in connection with such purchases including their

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transportation. Day to Day Maintenance of DG Sets, electrical panels, motor control

panel, replacement of electrical cables/wires etc. is in the scope of OMC and all

expenses/charges towards repairs, taxes and transportation will be borne by the

contractor.

4.3 All the equipments and machineries provided by the Bank are for exclusive use in

the Bank’s (SBA) premises for the purpose. The contractor shall take due care of all the

equipments provided by the Bank, as a bailee, in terms of the provisions under the

Indian Contract Act and duly return them in good working order and condition to the

Bank on and at the expiry of the currency of the contract or on its sooner determination

in terms of these presents. The day to day electrical maintenace of the DG sets and

11KV sub station shall be the sole responsibility of the contractor.

4.4 The Contractor shall provide adequate number of efficient, clean, healthy, honest,

well-behaved staff as his agents or nominees for operating and maintaining the DG sets

and 11KV sub station and allied equipments, who will personally operate and keep the

surroundings around the DG room neat and clean.

4.5 The contractor shall be responsible for the good conduct and performance on the

part of his personnel and the contractor shall and be deemed, for all legal and

contractual purposes, the employer of the said personnel engaged by him and such

persons shall not have any claim for employment in the Bank in whatsoever and

howsoever manner or in any connection therewith against the Bank now or at a future

date. He will, at the request of the authorized officer of the Bank/establishment remove

from the work any person engaged by him for the services, who may be unsuitable or

incompetent or whose conduct is not trustworthy or who misbehaves and/or is not

courteous, polite with the employees of the Bank or it’s customers or third parties.

5.0 PERMITS, LAWS AND REGULATIONS:

5.1 The Contractor shall strictly comply with all Labour and such other statutory Laws in

relation to the services to be provided and the personnel engaged by the Contractor and

he shall be solely responsible for all acts of the said personnel so enrolled and there

shall and will not be any privity of contract for any purpose and to any intent between the

Bank and said personnel so engaged by the Contractor. The Bank shall neither be liable

nor answerable in respect of any claims or demands in respect of any matter or on any

account which may be raised by the said personnel so engaged by the Contractor and it

shall be the sole responsibility and liability of the Contractor to answer all such claims or

demands of the said personnel so engaged, under any law for the time being in force.

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5.2 The contractor shall be responsible for the training, 24 hours of operation & day to

day maintenance of the DG Sets and Substation, etc. The contractor shall alone have

the right to exercise control, give directions and manage the personnel engaged for the

purposes.

5.3 The contractor should possess, for the entire duration of the contract, all licences

and registrations as may be required under any law and shall be responsible to register

himself and obtain a valid license under Contract Labour (Regulation and Abolition) Act,

1950 and rules there under. The Contractor shall comply with all rules and regulations in

force under the said Act and rules. The Contractor shall comply with all applicable laws,

rules and regulations relating to Provident Fund, Payment of Bonus, Minimum Wages or

any other Statutory/Regulatory requirements( Presently of Central Government applicable

in Gurgaon city). Any dispute regarding such dues shall and be dealt with and settled by

the contractor.

5.4 The Contractor shall in terms of the provisions of Section 16, 17 and 18 of the

Contract Labour (Regulation & Abolition) Act, 1970 and the rules framed under the said

Act provide the prescribed amenities to its personnel. In case of failure of the Contractor

in complying with the said provisions, the bank may provide the same when called upon

to do so by the Competent Authorities and deduct the expenses incurred thereof from

the bills of the Contractor without prejudice to its other rights and remedies under the

contract. The Contractor shall be responsible for proper maintenance of all Registers,

Records and Accounts so far these relate to the compliance of any and all statutory

provisions/obligations for inspection of Bank /Statutory bodies.

5.5 In terms of the provisions of the aforesaid Contract Labour (Regulation & Abolition)

Act, 1970 and Rules 72 and 73 of the Rules framed there under, in case the same are

applicable to the Contractor, the Contractor shall disburse the minimum wages payable

to its personnel only in the presence of the Authorised Representative of the bank and

shall obtain due certification to that effect from the said Authorised Representative of the

Bank. Any violation of the aforesaid provisions of the Law will entail forthwith termination

of this Contract in addition to such penal consequences as may be attended with under

these presents.

6.0 TAXES:

6.1. The contractor shall alone bear all taxes, rates, charges, levies or claims

whatsoever as may be imposed or levied by the State/Central Government(s) or any

local body or authority for and in connection with the rendering services except service

tax as applicable.

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6.2 All the taxes which the Bank may be liable to deduct or called upon to so deduct,

during the currency of the arrangement which are liable to be payable by the contractor

under the law but not so paid, shall be set-off against the bills raised by the contractor

and paid to the respective government departments or authorities as may be required

under law and the contractor shall have no claim against the Bank in respect of any or all

such payments.

7.0 INSURANCE:

7.1 The contractor shall arrange and pay for policy under the Public Liability Insurance

Act, 1991 and insure and keep insured all materials which are or have been declared to

be hazardous under the notifications issued or that may be issued from time to time

under the above said Act or any Rule framed there under and which are used by the

Contractor during the course of the OMC services under these presents.

7.2 The contractor shall obtain adequate Insurance Policy in respect of his workmen

engaged for the service, towards meeting the Liability of Compensation arising out of

death, injury/disablement at work, etc. and shall regularly and punctually pay each and

every premium as and when the same shall become due during the currency of these

presents.

8.0 DAMAGE TO PERSONS & PROPERTY:

8.1 The Contractor undertakes, accepts and admits absolute and complete responsibility

for the service conditions, claims, damages and other compensations of the personnel

enrolled by him and will be liable for and unequivocally assume responsibility for due

compliance with all the requirements of all statutory obligations, duties and liabilities

(including insurance) and to pay all such claims, costs, damages, expenses, fines

penalties and compensation which may arise out of any claim, suit or prosecution for

contravention thereof. The contractor shall indemnify and keep the Bank indemnified

from and against all such claims, demands, costs, charges, fines, or penalties and

compensations, etc. if any, as aforesaid.

8.2 The Contractor shall be responsible for any loss due to theft/pilferage and/or damage

to the Bank’s property, when such damage is, in the opinion of the Bank, caused due to

negligence, carelessness or any fault on the part of the Contractor or his

workmen/employees engaged for the services. The Contractor shall ensure that the

character and antecedents of the personnel engaged by him are duly verified before

such engagement.

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9.0 ASSIGNMENT AND SUBLETTING:

9.1 The Contractor shall not assign or sublet the benefits of this contract to any person

or entity and in the event of any violation or breach thereof, the Bank may at its

discretion, but without prejudice to its other rights and remedies terminate this contract.

10.0 PAYMENTS:

10.1 The Contractor will submit the bills for the OMC services rendered, only at the end

of each month to the authorized officer who will scrutinse the bills. The payments as far

as possible will be made within one week from the date of certification, subject to the

condition that the contractor has cleared/paid all his dues, viz. Labour Payments, taxes,

levies, etc. as required to be paid/payable by him under any law for the time being in

force.

10.2 The Bank further reserves right to delete or reduce any item or sanction of the bills

before effecting payment, in case any complaints regarding quality of services, inefficient

service, non-adherence to agreed quality of materials or services have been received or

noticed by the Bank without assigning any reason whatsoever and no claim will be

entertained in this regard.

10.3 The tender quoted amount or total contract value is fixed and no claim will be

entertained during contract period and extension(s) to the present contract.

11.0 PERFORMANCE:

11.1 The contractor shall ensure excellent standard of operation and maintenance of DG

Sets and Substation and also ensure that the entire surrounding area of DG Room is

kept hygienic and clean. Regular preventive maintenance/services of plant, DG sets,

Electric Panels, equipment, motors and machineries will also have to be done by the

Contractor.

11.2 The contractor shall ensure proper upkeep of all plants, equipments, motors, and

machineries at DG Room and in case of any breakage, pilferage of any kind, or any

other material etc., the responsibility shall be of the contractor and the contractor shall

be liable to make good the loss(es).

11.3 The contractor shall deploy suitable trained operators round the clock, who will be

responsible for smooth and proper operation of DG sets and Sub Station. The records

maintained by the Contractor will be Bank’s property.

11.4 The contractor will be responsible to attend all complaints/requirements within the

purview of the contract.

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11.5 The contractor shall discharge his obligations under the contract most diligently,

efficiently and honestly.

11.6 The contractor will be obligated to meet the Officer-in-charge once in a month for

assessing and monitoring the quality of OMC services rendered. The Contractor shall

comply with such observations made and furnished by the Bank for improvement of the

services by him/her. However, the continuance of the contract shall be subject to review

of the performance from time to time and in case the performance is not found to be

satisfactory by the Bank for any period under such review, the Bank at its discretion,

reserves its right to terminate the contract under due notice to the Contractor without

incurring any further liability thereof.

12.0 OWNERS RIGHT TO TERMINATE THE CONTRACT:

12.1 The Agreement shall come into force and be effective from ………….. for a period

of 1 (ONE) year and expires on ……………….. subject to the review of satisfactory

performance as mentioned hereinabove. This agreement shall be terminated by efflux of

time or earlier by one month’s notice at the option of the Bank in the event of

unsatisfactory performance or on breach of any of the stipulated conditions or qualitative

dimensions of the various services agreed upon by the Contractor under these presents.

The contractor may, after giving three months’ notice to the Bank to terminate the

contract, if he so desires at any time during the course of the currency of this agreement.

The contract may be renewed for a further period of 12 + !2 months under the same

terms and conditions stated in this Agreement.

12.2 If during the currency of the Contract, any Statute, rules/Govt. notification prohibits

employment of Contract Labour for the services envisaged under this Agreement or

otherwise, the contract shall come to an end forthwith and no compensation shall be

payable to the Contractor or his workmen/ employees.

13.0 SETTLEMENT OF DISPUTES AND ARBITRATION:

13.1 All questions relating to the performance of the obligations under this agreement

and to the quality of materials used in respect of the OMC services and all the disputes

and differences which shall arise either during or after the agreement period or other

matters arising out of or relating to this agreement or payment to be made in pursuance

thereof, shall be referred to The Principal, State Bank Academy, Gurgaon, Haryana, in

the Bank, whose decision shall be final, conclusive and binding on the contractor.

13.2 Nothing contained in the contract is intended nor shall be construed to be a grant,

demise or assignment in law of the premises or the plant/equipments or any part thereof

by the Bank to the Contractor and/or its personnel and they shall vacate and handover

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the same in good working condition and order upon termination of these presents either

by efflux of time or otherwise.

14.0 Any indulgence, forbearance or waiver, granted or shown or made on the part of

the bank will not prejudice its rights under the contract.

15.0 The Courts in Gurgaon City (Haryana State) alone shall have jurisdiction in respect

of any matter touching these presents.

DATE:

PLACE: SIGNATURE AND SEAL OF

THE CONTRACTOR

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SCOPE OF WORK

1.0 Operation and day to day electrical maintenance of following installations:-

a) 11KV substation (including HT/LT Transformer, HT VCB, HT cable,

L.T. Panels, Motor control panel etc.

b) Capacitor Bank’s panels

c) D.G. sets (320KVA *3 Nos) along with AMF panel, cooling Tower,

Pumps, and Diesel storage Tank / pumps.

d) Batteries and Battery charger for tripping & Alarm circuits, Kent

makes oil meters etc.

e) Liaison with DHBVNL for shutdown / restoration of H.T. supply for

breakdown / preventive maintenance work for which no extra

charges are payable.

2.0 The CONTRACTOR shall carry out preventive maintenance and day to

day operation of electrical installation / equipment (As mentioned above).

An appropriate Logbook / record book should be maintain for operation as

well as maintenance of all equipments / installations, nothing extra will be

paid for such work.

I. To maintain DG set clean & in good running condition along with all its

accessories like cooling tower, day tank, pumps, storage tank & AMF

Panel.

II. To carry out / coordination with outsource vendor for scheduled

maintenance (Monthly / Half yearly / Yearly) of individual equipments and

periodic check of DG sets as per recommendation of suppliers.

III. To carry out day to day operation & maintenance of DG set

IV. Cleaning of the cooling tower once in a week.

V. Operation and day to day maintenance of cooling tower pumps & its

electrical starters.

VI. Examine for cracks and deposits on bushings every three months and

clean to the Transformer.

VII. To check oil level in conservator, Bucloz`s operation, tap changer

positioning etc for Transformer.

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VIII. To ensure all safeties & protection of 11KV substation to be incorporated

in the system.

IX. To check Earthing for all HT/LT switchgears of substation, Lightening

Arrestor system and building.

X. Clean H.T. switchgears, bus trucking and bus bars by air blower once in

three months.

XI. Minor repairs of battery charger wiring, pump starters, H.T. & L.T. panels

and relays control wiring etc.

3.0. Proper preventive maintenance of electric installations including following

items of work shall be carried out as per period stated against them.

a) Clean the contact points of L.T. switchgears including ACB’s

starters, contractors and relays of AMF panels etc. with the help of

CTC liquid every three months.

b) Earth testing - once in a year.

c) Insulation of test – once in six month.

d) Cleaning of Electrical panels – once in every three months.

e) Periodic operation of valves, switchgears, starters and pumps etc.

f) Check and replace indicating lamps if required (lamp supplied by

Bank).

4.0 The contractor is required to render service through his skilled staff, tools /

safety measures etc. to operate and efficiently maintain the installations /

equipments.

5.0 All the materials required for carrying out operations and day to day

maintenance services (like cotton waste, duster, insulation tape, soaps,

CTC liquid, discharge resistance rod for capacitors, etc) will be supplied

by the contractor.

6.0 The contractor shall takeover the electrical and mechanical installations

before commencement of the work and make over the same at the time of

‘completion’ of contract in original condition. However, normal wear and

tear will not be the responsibility of the contractor.

7.0 The contractor will assess the requirement of materials for preventive

maintenance and breakdowns and intimate to the Bank in advance for

procurement of materials by the Bank.

8.0 All the dismantled materials shall be returned to the Bank by the

contractor or his representatives.

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9.0 The operation and day to day maintenance service will be for 24 hours a

day including holidays.

10.0 The CONTRACTOR shall arrange adequate relief staff for weekly rest

days and holidays.

11.0 The CONTRACTOR shall provide required number of qualified and

experienced electricians and operators (along with attested

certificates & license) as mentioned in Price Bid for maintenance of

11KV Substation and operation of entire electrical installations.

12.0 The CONTRACTOR shall furnish details of staff engaged in the work to

the Chief Manager (Admin) who will have the authority to ask the

contractor to remove / replace any his staff member in the event of any

misconduct of the latter.

13.0 Complaint register, demand register, log books for DG sets, Transformers,

HSEB supply, battery unit, periodical inspection books( log books /

registers shall be provided by the Bank). The insulation and earth test

register on CPWD format and workman’s diaries shall be provided by the

contractor.

14.0 The CONTRACTOR shall carry out preventive maintenance service /

check as per program given by the Bank’s engineer or as per CPWD

specifications of respective trade practice and maintenance instructions.

15.0 Normally information of breakdown faults, defects etc, noticed by the

contractors shall be recorded by them and action be initiated immediately.

It should also be brought to the notice of the Bank.

16.0 The CONTRACTOR shall have required number of caution boards such

as “Man on line” & “Don’t switch on” for displaying on the controlling

switchgears, while undergoing repair work.

17.0 The CONTRACTOR will follow all electricity safety rules as per tender

documents and also required safety precautions while doing work on the

equipments.

18.0 Local security rules shall be observed by the CONTRACTOR and his staff.

19.0 It will be responsibility of contractor to keep the electrical installation,

substation, Transformer yard, Cooling Tower area, switch gear and meter

rooms and generator room neat and clean.

20.0 The CONTRACTOR shall maintain properly the trip battery supply unit as

per the recommendation of battery manufacturers. The surfaces of

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batteries shall be maintained clean and dry. The contractor shall make

required entries in the logbook for recording specific gravity of electrolyte

in each cell, DC voltage per cell and final output DC voltage of battery

bank.

21.0 The CONTRACTOR shall arrange to render efficient service as outlined in

these specifications. In case he fails to maintain the satisfactory service &

if the Bank and the department have to incur any expenditure to maintain

the installation by alternate arrangement, the expenditure thus will be

recovered from the contractor.

22.0 The CONTRACTOR shall be responsible for any damage due to

negligence of his staff and shall have to make good such damages to its

original shape and description as when breakage etc is noticed or taken.

23.0 The bank has reserved its right to discontinue the contract at any time

without assigning any reason.

24.0 The payment will be made monthly on written request after the receipt of

satisfactory service rendering certificate from the concerned officials.

25.0 The following works will be looked after by the contractor:-

a) To maintain complaint register, log books, demand register, earth

testing and insulation record register etc.

b) To replace material such as fluorescent tubes, lamps, chokes,

starters, holders, HRC fuse links, MCB’s, isolators, switches,

sockets etc.

c) To attend all complaints / works given by the concerned officers of

Administrative department and hostel reception.

d) To maintain DC supply including batteries for H.T. panels.

e) To give proper account of materials issued by the Bank.

f) To switch on / off the compound and street light, floors light and

ceiling (space frame) lights as per time schedule give by the

Department.

g) All minor repairs, adjustment of relays, timer etc.

h) Testing of transformer oil is to be done by the contractor once in a

year.

26.0 The CONTRACTOR staff should rush for rescuing the persons from the

lift if it is required to do so.

27.0 No advance payment of any kind shall be made.

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28.0 The CONTRACTOR shall employ qualified/trained persons for operation

Maintenance of equipment and shall be fully responsible to obtain such

licences for taking up the above work as are prescribed by the state /

local bodies / CPWD both for execution and operation staff. They shall

also be responsible for any periodic statutory inspections (statutory fee

will be borne by the Bank) to be carried out on the equipments,

rectification of defects pointed out during such inspection etc. A failure of

contractor to comply with all penalties imposed by the state / local bodies

and the inspection and subsequent rectification will be carried out by the

Bank at his risk and cost.

29.0 This contract can be terminated by the Chief Manager (Admin.) without

assigning any reasons by giving a notice period of 30 days at any time

during the period of contract. No claim for any compensation will however

be entertained due to such termination prior to the expiry of stipulated

period of contract.

30.0 In case of any accident during the operation and maintenance of the

equipment, leading to injuries/damages to human beings / equipment, the

contractor will settle all claims and indemnify the department against any

claims arising out of such accident consequent damages to other system

will however be not recoverable from the contractor.

30.0 The fair wages will be paid by the contractor to the staff as per the

prevailing Govt. labour laws in force and as may be amended from time

to time during this contract.

31.0 The rates quoted should be inclusive of all statuary obligations such

as minimum wages ( Presently of Central Government applicable in

Gurgaon city), ESI, PF contribution, Service charges etc., all kind of

taxes (except service tax). The offer of those prospective bidders which

do not meet the statuary requirements are liable to be rejected

32.0 The CONTRACTOR will provide technical advice for proper maintenance

of the system and their safety and when it is sought by the department.

33.0 In case of absence of staff, suitable alternate arrangement shall be made

by the contractor. In case of absence of such arrangement pro-data

deduction shall be made from the contract amount and heavy penalty

may be imposed i.e Rs.1000/- per electrician per day.

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34.0 As per terms of the contract, extra manpower will have to be procured by

the contractor as and when required and nothing extra shall be paid by us

for the same. No overtime shall be paid.

35.0 The CONTRACTOR shall obtain adequate insurance policy in respect of

his workmen to be engaged for the work, towards meeting the liability of

compensation arising out of death / injury / disablement at work etc.

36.0 The CONTRACTOR shall provide two sets of uniform including

shoes for summer and in winter one set of woolen sweater to his

employees at its own cost as per approved colour and specification

of the Bank and ensure their cleanliness and use.

37.0 The CONTRACTOR / contractor’s engineer shall visit the site / office

once in a week and also as and when required, failing which recovery will

be made @ Rs.500/- per visit.

38.0 Please note that no residential accommodation shall be provided by the

Bank.

39.0 The CONTRACTOR will have to agree for the lowest / approved rates for

miscellaneous electrical jobs to be executed at the site.

40.0 The company agrees to keep rates firm throughout the contract period

and shall not change at any event during the contract period. Any

statutory increase in the minimum labor wages, taxes / duties shall be

borne by the Bank.

41.0 In the event of any difference or dispute in connection with this

agreement over the right of obligations of the parties have to the matter

shall be settled by arbitration in accordance with the Indian Arbitration Act

of 1996 in the Jurisdiction of the Gurgaon Court.

42.0 The following measuring instruments/ equipments and tools in good

working condition must be available at site/ with the Electricians and

other equipments shall be brought by the CONTRACTOR as and when

required at their cost (If any)

43.0 Contractor staff may be utilized for other electrical maintenance work in

the premises as per the requirement, for which no extra cost will be paid.

44.0 Contractor staff may be deputed to SBA Campus 2, if required.

Name of Equipments (Reputed Makes only):

a. Digital Multifunction Meter

b. Megger 1000V (Digital/Analog)

18

c. Digital Clamp Meter

d. Electric Drill Machine

e. HV Tester/ Testing Equipment (Must bring as when required/ asked for)

Name of tools (Reputed Makes only)

a. Screwdriver cum Tester Sets

b. Screwdriver Sets

c. Pliers

d. Hacksaw Blades

e. Chisels

f. Hammers

g. Crimping Tools up to 500 Sq.mm suitable for crimping up to 500Sq.mm

h. Aluminum alloy Ladders of suitable height,

i. Hand Gloves up to 11KV withstand – 2 pairs and

j. All other tools required for carrying out day to day job smoothly.

k. Vaccum Cleaner and Blower

l. Goti Pana Set

NOTE:

1. The above noted OMC services shall be 24 hours.

2. The staff should wear photo-identity-card.

3. Operation and maintenance contract to cover 24 hours operation and electrical

maintenance of DG Sets and 11KV Substation in the Academy campus at Plot No 77,

Sector 18, Gurgaon.

4.The contractor is to provide standard quality of tools & tackles (ISI marked, where

ever applicable) and of reputed companies.

5. In case it is observed that the material used is of inferior quality or insufficient quantity

is used, the Bank will reserve the right to purchase the same itself and deduct the cost

thereof out of the monthly bill payable to the contractor.

6.The contractor shall pay the wages of his employees in presence of the authorized

representative of the Bank as required under Contract Labour (Regulation & Abolition)

Act, 1970 and Rules 72 and 73 of the Rules framed there under, in case the same are

applicable to the Contractor, for which the contractor shall intimate the Bank.

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PRICE BID

The amount inclusive of all taxes has to be quoted per month to carry out above job as

per the details given as under along with price breakup:

Sr.No. Particulars Personal

Available

Monthly Rate Amount

1 Electrician with ITI Pass & having

wireman license or having experience

of more than 10 years in the

Operation and maintenance work of

DG sets and sub station

(Attested copy of

certificate/experience & License to be

enclosed)

1 in each shift

(Total 3 shift of

8 Hrs)

2 Electrician with ITI Pass & having

license for operation of 11KVA

Substation & DG Sets or having

experience of more than 10 years in

the Operation and maintenance work

of DG sets and sub station

(Attested copy of

certificate/experience & License to be

enclosed)

1 in each shift

(Total 3 shift of

8 Hrs)

Total (A) : Rs.

Quoted Amount(A) : Rs.

Taxes(B) : Rs.

Total Amount (A+B) : Rs.

Amount in Words

20

DATE:

PLACE: SIGNATURE AND SEAL OF

THE CONTRACTOR

Price Breakup

S.No

Category Minimum wages

ESI EPF OH & P Any other Charges

Total

1 Wireman

2 Operator

21

ANNEXURE – A

SAFETY CODE: The Safety Code has to be observed by the Contractor as under:- 1. These shall be maintained in a readily accessible place - first aid appliances including

adequate supply of sterilizers, dressings and cotton wool.

2. The injured person shall be taken to a public hospital without loss of time in case

where the injury necessitates hospitalization.

3. Suitable and strong scaffold should be provided for workmen for all works that cannot

safely be done from ground.

4. No portable single ladder shall be over 8 metres in length. The width between the side

falls shall not be less than 30cms (clear) and the distance between two adjacent rungs

shall not be more than 30 cms. when a ladder is used, an extra Mazdoor shall be

engaged for holding the ladder.

5. Every opening in the floor of a building or in a working platform shall be provided with

suitable means to prevent the fall of persons or materials by providing suitable fences or

railing minimum height of which shall be one meter.

6. No floor, roof or other parts of the structure shall be loaded with rubbish or materials

as to render it unsafe.

7. Suitable facemasks should be supplied for use by the workers, when the paint is

applied in the form of spray or surface having lead paint dry rubbed and scrapped.

8. Ropes used in hoisting or lowering material or as a means of suspension should be of

durable quality adequate enough and free from defects.

9. The contractor will ensure that all types of safety measures as advised by

Government are taken care of during the performance of work.

22

Signature with seal and date of the Tenderer

ANNEXURE –B

PENALTY 1) The bank is at liberty to impose suitable penalty and deduct the same either from the

bills submitted by the contractor or at its discretion from the Security deposit for any

damage caused to bank’s property by the contractor or for unsatisfactory work.

2) The contractor shall while maintaining or repairing the electrical items,

equipments/substation equipments and other development works at the aforesaid

complex only for the aforesaid maintenance and repair purposes, use the aforesaid and

not to any other purpose and any violation or breach of this condition shall make the

contractor liable for all the losses and of damages suffered or may be suffered by the

bank in addition to pecuniary liability for

all the consequences, besides forfeiture of the security deposit.

3) The contractor shall keep switches, switchgears, electrical apparatus, Dbs, wirings,

switch boards etc of all the floors of the various buildings in the aforesaid complex

whatsoever nature in good, substantial and proper working order and condition while

carrying out the maintenance and repairs operations of the aforesaid work and shall not

come cause any damage or destruction to the aforesaid fixtures and fittings and material

and contactor expressly undertake to indemnity and keep the bank indemnified from all

monitory losses. Legal actions proceedings suffer the bank and pay all the costs charges

of expenses and whatsoever nature immediately on demand by the bank.

4) The contractor specifically agree for the safe custody and storage of the various

materials supplied to him by the bank and shall indemnify the bank for all the losses in

the event of any theft, robbery, dacoity, fire or civic circumstances and will not allow any

free access to any person who is not acceptable to the bank.

23

Signature of Contractor

Date: Seal

ANNEXURE – C

CERTIFICATE

" Certified that We have remitted the monthly subscription of Employees' Provident Fund

& Employees State Insurance to the workers employed by me in SBA, Plot No 77, Sec

18, Gurgaon - 122015 for _________________________ work for ____________ month

Year."

Office in which subscription remitted

Bill No. & date EPF ESI

Signature of Contractor

Date: Seal:

24

ANNEXURE – D

Declaration regarding wages to be paid by the contractor to contract labour

(This is to enable the SBI to satisfy themselves of the intention of the contractor to

adhere to minimum wages Act. etc.)

1. Wage per day contract labour proposed to be paid by the contractor excluding

employer contribution of EPF but including employee contribution of EPF.

Rs. (In Words)

(In Figure)

Place :

Date :

Signature with seal of the Contractor:

Name in block letters :

Address :

Signature of Contractor

Date: Seal:

25

ANNEXURE – E

UNDERTAKING We hereby certify that we have gone through the tender document fully and we have

understood the conditions therein. We hereby assure that we will comply with the

conditions and submit monthly compliance statements regarding minimum wages and

other Labour related statutory formalities like PF, ESI etc.

Place : Date : Signature with seal of Contractor : Name in block letters : Address :

Signature of Contractor

Date: Seal: