North Carolina Migrant Education Program Quality Assurance System.
-
Upload
alexander-martinez -
Category
Documents
-
view
223 -
download
4
Transcript of North Carolina Migrant Education Program Quality Assurance System.
![Page 1: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/1.jpg)
North Carolina Migrant Education Program
Quality Assurance System
![Page 2: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/2.jpg)
What is Quality Assurance?
• Our goal at NC Migrant Education is to promote a high-quality program that is based on the needs of migrant students.
![Page 3: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/3.jpg)
Which of these words BEST describes a high quality program?
• Responsive
• Accountable
• Consistent
• Efficient
• Research-based
![Page 4: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/4.jpg)
Isn’t Quality Assurance the same as monitoring?
Monitoring Quality Assurance
Snapshot in time Ongoing
Consolidated Program-specific
Statutory Compliance Guidance and best practices
Findings Observations and follow-up
Actions needed Professional Development
![Page 5: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/5.jpg)
Quality Assurance Covers Three Aspects of the Migrant Education Program
• Identification and Recruitment
• Data Collection and Reporting
• Service Delivery
![Page 6: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/6.jpg)
The Quality Assurance Manual
• Contains all three components: ID & R, Data Collection and Reporting, and Service Delivery
• Each section has an explanation followed by an appendix containing the forms for that section.
• E-mail version, CD version, online on the Web site.
![Page 7: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/7.jpg)
Quality Assurance in ID & R
• Training
• Resolving Eligibility Questions
• Determining Accuracy of Eligibility Documentation
• Re-interviewing Families/Workers
• ID & R and COE Reports
![Page 8: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/8.jpg)
ID & R—Training
The purpose of training is to assure that Recruiters gain and maintain the Eligibility and Recruitment Basic Core Competencies. It occurs at two levels:
• One-on-One
• Statewide
![Page 9: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/9.jpg)
ID & R—Resolving Eligibility Questions
• Two steps to resolution:
– Use ID & R Manual and local resources
– Call NC DPI ID & R Coordinator
![Page 10: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/10.jpg)
ID & R—Determining Accuracy of Eligibility Documentation (the COE)
• Standardized, handwritten COE
• Signatures
• Electronic COE
• COE Reviewers
• COE Review Form
![Page 11: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/11.jpg)
Determining Accuracy of Eligibility Determinations
COE Review Form• See form in QA Manual.• LEA assigns a staff member to review COEs.• Attach this form to each COE.• Make corrections on COE in ink, dated, and
initialed.
![Page 12: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/12.jpg)
Re-interviewing Families and Workers
• SEA Prospective Re-interviews– Annual (sample of 50+); used for troubleshooting– Triennial; independent, contracted re-interview
• LEA/Regional Re-interviews– Annual; 5% or 5 students– Report due on August 31; keep a copy on file– Re-interviewers assigned by LEAs, but should not
be the person who originally interviewed the family.
![Page 13: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/13.jpg)
Re-Interview Forms
Re-Interview Challenge Form
• This form is used in case a recruiter or LEA staff member wishes to challenge the eligibility decision made by the re-interviewer or explain the circumstances of the original eligibility decision.
![Page 14: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/14.jpg)
Re-Interview Forms
Re-interview Outcome Report
• Send to State ID & R Coordinator.
• Ineligible students must be removed from enrollment by August 31.
![Page 15: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/15.jpg)
ID & R—Evaluation Report
• List of activities and outcomes that took place in resource areas
• Due with MEP Application on June 1
![Page 16: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/16.jpg)
COE Summary Outcome Report
• Use the COE Summary Report in MIS2000 to complete the form.
• Due June 30.
• Keep a copy for your records.
• The SEA will run and check the report for 11 or 12 LEAs each year.
![Page 17: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/17.jpg)
COE Summary Report Timeline
Year 1 Year 2 Year 3Nash Henderson RockinghamEdgecombe Pender JohnstonPitt Chatham LenoirColumbus Hoke SampsonHalifax Buncombe LeeRobeson Duplin WhitevilleBrunswick Randolph SurryMontgomery Bladen AlamanceAlleghany Northampton BeaufortAshe Franklin MitchellHaywood Granville VanceBertie
![Page 18: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/18.jpg)
Quick Survey
Which is your heaviest period for recruiting?1. March-April
2. May-June
3. July-August
4. September-October
5. November-February
![Page 19: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/19.jpg)
Another Survey Question…
When do you recruit?1. Weekdays, during school hours
2. Weekdays, evenings
3. Weekends, daytime
4. Weekends, evenings
5. All of the above
![Page 20: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/20.jpg)
Another Survey Question
When is the ideal time of day and week to recruit?
1. Monday-Friday, school hours
2. Monday-Friday, after school and evening
3. Saturdays
4. Sundays
![Page 21: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/21.jpg)
Quality Assurance of Data Collection and Reporting
• To ensure that data entered into MIS2000 are accurate, updated, and comply with requirements.
• To guarantee the detection of errors and other problems related to data collection and reporting.
![Page 22: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/22.jpg)
Quality Assurance of Data Collection and Reporting
• Training
• Re-enrollment Certification
• Duplicate Records Checking
• Transfer of Student Records
• Data Certification
• Accurate and Updated Data
![Page 23: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/23.jpg)
Data Collection and Reporting—Training
• One-on-One Training of New Users– On a monthly basis at DPI
• Biannual Statewide training
![Page 24: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/24.jpg)
Data Collection and Reporting—Re-Enrollment Certification
• Enrollment verification must be conducted by each LEA and Regional Data Specialist at the beginning of each school year and summer period.
• Re-enrollment Certification form—to be signed by the LEA Program Director or State ID & R Coordinator and the Data Specialist; then submitted to DPI Data Manager.
• Enrollment Verification Outcome Report—no longer required, but to be kept on file in LEA/region.
![Page 25: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/25.jpg)
Data Collection and Reporting—Duplicate Records
• Conducted by Data Specialists• In collaboration with Recruiters to verify Out-of-
School student information• Schedule: 6 times per year
» November» January» February» March» April» July
![Page 26: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/26.jpg)
Data Collection and Reporting—Transfer of Migrant Student Records
Evaluation Report
• Submitted by local programs to DPI on August 31 of each year.
• Records of transfer should be kept on file.
![Page 27: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/27.jpg)
Data Collection and Reporting—Data Certification
• Certifies that
– The student ID of every migrant student attending school is included in his/her record in MIS2000
– The information stored on the electronic COE stored in MIS2000 matches 100% the hand-written information captured on the original COE
– COEs are entered into MIS2000 within 2 weeks of the interview date
![Page 28: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/28.jpg)
Data Collection and Reporting—Data Certification
• Certification will be signed by local program Director and Data Specialist or—in the case of LEAs not having a Migrant Education Program—by the Regional Data Specialist and the DPI MEP Data Manager.
![Page 29: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/29.jpg)
Accurate and Updated Data
• A random sample of 50 students will be run for the entire state, and each student’s data will be reviewed for accuracy and timeliness.
• A report will be sent from DPI to each LEA or Regional Data Specialist on June 30 of each year.
• There will be 30 days in which to make corrections, report corrections, and submit an action plan to the state.
![Page 30: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/30.jpg)
Survey Question
How do you feel about data collection and reporting?
1. I know how to collect AND report.
2. I know how to enter data, but I need help reporting on the data.
3. I need help.
![Page 31: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/31.jpg)
Quality Assurance of North Carolina Migrant Education Service Delivery
• Service delivery throughout the state should be based on the NCMEP Service Delivery Plan.
• The Quality Assurance Process helps programs document their services, show alignment with the Service Delivery Plan, and demonstrate use of best practices.
![Page 32: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/32.jpg)
Quality Assurance of Services—Types of Documentation
• Submitted to DPI– Services Summary Report– Program Evaluation– Student Profile
• Maintained at local MEP sites– OSY Services Log– Pre-K Hours and Curriculum– PFS Students and Services– K-12 Students Not Meeting State Standards– Grade 9-12 Students Not on Track to Graduate– Parent Involvement and PAC Log
![Page 33: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/33.jpg)
Forms Submitted—Services Summary Report
• This report records types of services and numbers of students receiving them. It is being designed as a report in MIS2000. You will receive the numbers of students receiving services, and will have to fill in only the activity, personnel, and outcome.
• It is due at the same time as the Student Profile, Program Evaluation, and Application.
![Page 34: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/34.jpg)
Reports Submitted—Program Evaluation
• This evaluation is submitted with your Application.
• You should evaluate the previous year’s summer program, since you will not have conducted your summer activities at the time it is due.
• Evaluate both implementation and outcomes.
![Page 35: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/35.jpg)
Reports to Submit—Student Profile
• We have been working to design a “Student Profile” report in MIS2000, and this will provide you with baseline data on your students.
• You can include other information that you gain through surveys, focus groups, or other meetings as part of this document.
• It summarizes statistics about the students in your LEA and serves as the basis for your next year’s program.
![Page 36: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/36.jpg)
Service Reports to Keep on File—OSY Services
• This report gives you a space to report how you serve your Out of School Youth.
![Page 37: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/37.jpg)
Documenting Pre-K Hours and Curriculum
• This form allows you to keep a count on both hours and program information for your Pre-K children.
![Page 38: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/38.jpg)
Priority for Services
• This form is used to document that PFS students are receiving priority.
![Page 39: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/39.jpg)
K-12 Students NOT Meeting State Standards
• This documentation provides an ongoing log of students who are at-risk.
• It provides a place for recording strategies used to serve those students.
![Page 40: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/40.jpg)
High School Students NOT on Track to Graduate
• If a child has not passed English I or Algebra I by the end of 10th grade, that child will need interventions to graduate on time.
• This document records both status and interventions.
![Page 41: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/41.jpg)
Parent Involvement and Parent Advisory Committee
Documentation
• This summary information keeps a snapshot of your parent involvement efforts at hand.
• It also is a record of your PAC.
![Page 42: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/42.jpg)
Survey Question
Would you like some regionally based follow-up to assist you in implementing the Service Delivery Plan and Quality Assurance System?
1. Yes.2. No; I’m good to go.3. Maybe; I need some time to digest this!
![Page 43: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/43.jpg)
Thinking back to the characteristics of a high-quality program, do you think there are others that we should add?
– Responsive– Accountable– Consistent– Efficient– Research-based
![Page 44: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/44.jpg)
Next Steps
• Use the Service Delivery Plan, along with your student data, to develop your goals and objectives for next year.
• Contact us if you would like help in this process. Don’t be shy!
• Volunteer to be on the next CNA team.
![Page 45: North Carolina Migrant Education Program Quality Assurance System.](https://reader036.fdocuments.us/reader036/viewer/2022062511/5514c413550346b0338b4a2f/html5/thumbnails/45.jpg)
Questions???