NIGP Chapter Ambassadors

AZNIGP October 2015 Presented by

Victoria Cortinas, CPPB City of Tucson

Peggy A. Ferrin, CPPB City of Maricopa

Ambassadors

• Ambassadors were appointed by the

Member Council to support and promote

the mission of the organization as a NIGP

Chapter Ambassador

• Serves as the Communication conduit

between the Chapters and the Member

Council

• Participate in Chapter Leadership Activities

Areas (Area9)

Chapter Ambassador

Program

9 Geographic Areas

2-3 Ambassadors Per Area

(Varies During 2015-16

Pilot)

Understanding the

Connection with NIGP 2.0

NIGP 2.0: Intended Outcomes

1. Strategic focus on driving the profession and Institute

2. Member empowerment, influence, engagement

3. Right leaders in the right positions

4. Thought leadership and diversity of perspectives

5. Stakeholder expertise and engagement

6. Leadership development and succession planning

Retention Delegation

Board Retains

25 Roles

Board Transfers

42 Roles

Right Leaders/Right Positions

Strategic Focus: Drive Profession/NIGP

Thought Leadership

Diversity of Perspectives

Stakeholder Expertise/Engagement

Right Leaders/Right Positions

Functional Focus

Member Empowerment/Engagement

Meaningful/Relevant Service

Diversity of Perspectives

Leadership Development

Succession Planning

NIGP 2.0 – Shared Strategy

NIGP 2.0 - Shared Governance Roles

• Programs

• Chapter Affiliates

• Ethics & Professional Conduct (Norms)

• Positions

• Budget and Fees

• Financial Controls

• Investments

• Risk Assessment/ROI

• Audit

• Leadership Development

• Eligibility and Talents

• Recruitment and Assessment

• Succession Planning

• Vision & Mission

• Strategy, Goals, Results

• Policy

• CEO Selection

• Budget Philosophy

• Appointments

• Joint Ventures

Board Talent

Member Finance

NIGP 2.0 - Shared Governance Composition

• All Practitioners

• At least one Young Professional < 35

• Elected by Membership

• 8 Practitioners

• 3 Thought Leaders

• Treasurer is Chair

• Appointed by Board

• 6 Practitioners

• 3 Thought Leaders

• 2 Former Board

• Appointed by Board

• 4 Practitioners

• 3 Thought Leaders

• 2 Chairs

• Self-Appointed

Board (9)

Talent (11)

Member (11)

Finance (11)

The Chapter Connection…

Historical Perspective Based on Themes

Community

Connections

Collaboration

Communications

Community

A Network of Public Procurement Professionals

72 Chapter Affiliates (Regionally or Locally Based)

13,665 Chapter Members

Delivery of Complementing Services by the

Institute and Chapter Affiliates

The “Community” Score Card

Chapter Membership Growing By 4% Annually

Professionals are Unclear of Member Status

and Differences

Value of Institute Membership Unknown

The Purpose of Connections

Official Chapter Visits Performed By the NIGP

President or Officer Once Every 4 Years

Board Members Served a Liaison Role Within

Regions to Augment Relationship

On-Going Connection by the NIGP Staff Liaison

and other NIGP Support Staff

The “Connections” Score Card

Extensive Time Gaps between Official Visits

Inconsistent Number of Chapters for Board

Member Liaisons to Visit

Variable Sizes of Regions

Board Member Visits are Encouraged but

Voluntary

The Purpose of Collaboration

Legal Guidance and Support

Risk Assessment

Educational Sponsorship

Recognition and Cross-Promotion

The “Collaboration” Score Card

Only 39 Chapters Host Seminars (54%)

Recognition is Not Coordinated/Intentional

Cross-Promotion of Membership is Passive (On

Average, 55% of Chapter Members are also

Institute Members)

The Purpose of Communications

Highlighting Institute Programs and Collecting

Data During Official Chapter Visits

Providing Consistent Communication Links via

Chapter Leaders In the Loop

The “Communications” Score Card

Inconsistent Purpose of Chapter Visits

Inconsistent Messaging Delivered by Multiple

Messengers

Inconsistent Data Collection on Chapter

Concerns

Inconsistent Mechanism for Reporting

Challenges

The Ambassador Purpose

The Ambassador Purpose: Community

Clarify the Purpose and Value of both the

Chapter Affiliate and the Institute

Emphasize the Value-Add of Institute

Membership

Promote Memberships in both Organizations

The Ambassador Purpose: Connections

Provide a Chapter Visit Once Every 2 Years

(Possibly Annually after Pilot Period)

Divide Geographic Areas Based on Relative

Number of Chapters and Travel Distance

Create Geographic Areas that Blend Canadian with

U.S. areas for greater diversity and networking

Expectations of Chapter Ambassadors

• Conduct 1 – 3 Chapter visits per year

• Complete survey/expense form after each visit

• Participate in Chapter Leader calls (3)

• Facilitate reporting compliance with all Chapter requirements defined by the Institute

• Encourage participation in Chapter Awards Program

• Participation in the annual Chapter President’s Appreciation Luncheon

• Attendance at the February Leadership Development Symposium

• Judging Chapter Awards Program (may change)

NIGP Benefits &

Resources

9/2/2015

NIGP National Membership Exclusive Benefits

• Free Webinars

• Free Agency Savings & Efficiencies Reporting Tool (“MEASURE”)

• Free NIGP Job Board postings (and access)

• Online peer communities

• Scholarships

• Library access

• Contact-an-Expert

• Discounted pricing 23

Professional Development Online Courses

• 24- and 16-hour courses

• Instructor-facilitated over several weeks

• Independent study

• Interactive activities

• Case studies

• Quizzes

24

• NIGP offers 9 courses in an Online format

– Best Practices in Service Contracting (16 hours)

– Contracting for Public Sector Services (24 hours)

– CPPB / CPPO Prep (16 hours)

– Developing & Managing RFPs (24 hours)

– Fundamentals of Leadership & Management (16 hours)

– Legal Aspects of Public Procurement (24 hours)

– Risk Management (16 hours)

– Strategic Procurement Planning in the Public Sector (24 hours)

25

Professional Development Online NIGP Courses

26 NIGP Website: Professional Development / Education Programs / Online Courses

Professional Development Online Independent Study

• Business Communications *

• Debriefing Suppliers &

Avoiding Protests

• Effective Business Writing *

• Effective Negotiations *

• Finance Essentials

• Innovation & Critical Thinking *

• Introduction to Critical Thinking

• Introduction to Project

Management

• Leadership *

• Leading and Managing Change

• Leading High Performance

Teams

• Project Procurement

Management

• Selecting the Right Procurement

Method

• Spend Wisely: Strategic Use of

Spend Analysis and Management

• Understanding and Managing

Budgets

* Indicates certificate course series

27

Certification Preparation

• Self Assessments (CPPB & CPPO)

• NIGP Course Alignment w/ UPPCC Knowledge

Domains

• Recommended Study Timeline

• Study Resources

• Prep Courses – face-to-face & online

• Procurement flashcards - online

• Chapter study groups

• Contact-an-Expert

• Course schedule

• NIGP Library

• Dictionary

• Sourcing Tools

• Management Tools

• Public Procurement Practices

• Research

• Peer Networks

• Publications

NIGP Procurement Resource Center

28

• #1 accessed member

resource

• 30,000 unique page

views; 90,000 total views

each year

• Solicitation documents

• Research reports and

papers

NIGP Library

29

• Commodity Price Indices

• Cooperative Procurement

• Supplier Directory

Sourcing Tools Day-to-Day Resources

30

• Links to 20 cooperative

programs

• For convenience only

• NOT assessed,

“approved” or endorsed

Sourcing Tools Day-to-Day Resources

31

• 20 Practices

• Ongoing development and

review

www.principlesandpractices.org

Principles & Practices

32

• Contact-An-Expert

• Nsite Communities

• NIGP Chapters

• NIGP Member Directory

Peer Networks

33

• Government Procurement Magazine

• NIGP Position Papers

• NIGP White Papers

• NIGP Reports

Publications

34

• Global Procurement Portal

• Collegial Associations

• Green Purchasing Guides

– Purchasing Toolkit

– Calculators

– Policy Samples

– RPN Purchasing Guides

– Research

• NCPPC Standardized Job

Descriptions Report

• State Procurement Websites

Other Procurement Resources

35

Questions?

36