Dr Nicky Cashman, Aberystwyth University [email protected]@aber.ac.uk Gregynog, 2010.
NIA ELLIS INFORMATION SERVICES, ABERYSTWYTH UNIVERSITY [email protected] Business Analytics and...
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Transcript of NIA ELLIS INFORMATION SERVICES, ABERYSTWYTH UNIVERSITY [email protected] Business Analytics and...
NIA ELLISINFORMATION SERVICES,
ABERYSTWYTH UNIVERSITYnr [email protected] .uk
Business Analytics and Planning:Digitisation Benchmarking
Project
Why take part?
Low numbers taking up digitisationCharging for digitisation seen as barrierLong turnaround times raised issues
regarding capacity for increasing digitisationPotential for increasing student satisfaction
with access to materials on reading lists
What do our customers want?
more of the books that lecturers advise us to readCore texts!
Essential course booksE-texts and
online resources.
More copies of department required reading
Digitisation request received.
Request sent to BL
Request sent to Media and Sales
Lending receives BL invoice and lists digitisation work by dept.
Lending passes information to Mat Acq
Mat Acq creates dummy invoice for departments
Mat Acq pays BL by transfersring money out of dept fund to overall
surplus
Check whether payment directly from dept
No
Yes
M&S produce job sheet, inc £10 admin charge
Job sheet sent to Mat Acq through email
Mat Acq transfers money out of dept fund to overall
surplus
Check whether payment directly from dept
No
Mat Acq invoices department
Yes
Dept pays and money goes to general book fund
BL send link to CLAstaff which is
sent to M&S
M&S adds copyright notice and charges £10
Digitisation Benchmarking Project
2012-2013http://wrap.warwick.ac.uk/58472/
Digitisation benchmarking project: initial project outline
Identify recording methods used by each institution and establish a suitable method to adopt for benchmarking purposes.
Calculate the volume of digitised texts for each institution and identify peaks in service.
Record digitisation activity and process from request receipt to delivery to establish turnaround times at given dates throughout the academic year. This will enable institutions to position themselves in relation to comparator libraries.
Compare and share information based on turnaround times to ensure a customer-focused service.
Data recording spreadsheet
Institution number
Number of Requests Received
Number of Fulfilled Requests
Number of Unfulfilled Requests
Number of Renewal Requests
Number of New Requests
Turnaround time
September January May July0
1
2
3
4
5
6
7
8
9
Fulfilled requests - Aberystwyth
Aberystwyth
Sample weeks
Fulfi
lled r
equest
s
September January May July0
5
10
15
20
25
30
35
40
45
Average Turnaround Times (days) - Aberystwyth
Sample weeks
Days
September January May July0
5
10
15
20
25
30
35
40
45
Average turnaround times (days)
AberystwythBenchmarking group
Sample weeks
Days
Project impacts
Improvement in processesUpskilling new staff to deal with peaksEmploying temporary staff to deal with
backlogBringing scanning in-houseInvesting in new scanning equipmentResearching new software solutionsInform SLAsCreated community of digitisation service
professionals
Number of items digitised at AU
2010-2011 2011-2012 2012-2013 2013-20140
50
100
150
200
250
300
350
400
Items digitised by year
Next?
Work with Reading List management system for possible pro-active scanning
Continue to implement Packtracker and investigate reporting facility
SLAs and KPIsIncrease number of digitised texts
Conclusion
Achieved project objectives Identify suitable recording methods Record digitisation activity across academic year Establish turnaround time as a comparator
benchmarkAchieved our objectives
Provided us with information and data to write business cases for staff/resources
Improved our capacity to deal with current and future workload
Provided us with benchmarks
Acknowledgements
Thanks to:12 other institutions who took part and
shared data and experienceWarwick University for supporting the projectSharon Tuersley for leading and coordinating
and writing the final report (as well as quarterly reports)
All involved in digitisation at Aber for their patience and hard work.