NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · 1/29/2013 · Nathan Roedel, Director of...

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS

January 29, 2013

Regular Meeting 7:00 p.m.

Newberg School District 29J

714 East Sixth Street Newberg, Oregon 97132

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NEWBERG SCHOOL DISTRICT 29J Regular Meeting, January 29, 2013 7:00 p.m.

Newberg School District Board Room

NOTE: The Board encourages the attendance of citizens at its meetings. When a patron wishes to bring a particular matter to the attention of the Board, it is recommended that the matter first be discussed with the District Superintendent. The Superintendent will gather relevant information to assist the Board in addressing the issue.

A G E N D A

WORK SESSION- 6:30pm I. CALL TO ORDER II. FLAG SALUTE III. REVIEW AGENDA IV. STAFF/STUDENT RECOGNITION A. NHS Blue School……………………………………………………… Dan Malone, Principal 4 V. COMMENTS/QUESTIONS FROM PATRONS

Patrons may address the School Board. Board members may not be informed of a certain item until it is expressed at the Board meeting, therefore, the Board may not respond immediately to a patron’s request or question. A patron who expresses a concern is assured, however, that the concern will be heard and the Board will respond. The Board will not hear complaints concerning specific district personnel. The Chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals.

VI. CONSENT AGENDA .................................................................................................................... 6 A. Minutes ....................................................................................................................................... 7 B. Personnel C. Donations D. Financials .................................................................................................................................. 12

VII. COMMUNICATIONS, CORRESPONDENCE, INTRODUCTIONS Board Comments .................................................................................................. Board of Directors Superintendent Comments ........................................................................ Dr. Kym LeBlanc-Esparza VIII. NEW BUSINESS A. Edwards Dual Language Program ......................................................................... Sue Luthra 24 B. Achievement Compact ........................................................................................ Don Staples 26 C. Quarterly Financial Report .............................................................................. Nathan Roedel 30 D. Footprint School Calendar 2013-14 ...................................................... Dr. LeBlanc-Esparza 34 IX. OLD BUSINESS A. Naming of New Learning Facility ......................... Chair Van Bossuyt/Dr. LeBlanc-Esparza 36 B. Open Enrollment ......................................................................................... Mikaela Schamp 38 C. Budget Calendar Revision ............................................................................... Nathan Roedel 40 X. ITEMS FOR FUTURE AGENDA ................................................................... Board Members 44

XI. EXECUTIVE SESSION The Board may meet in executive session under ORS 192.660 (i) To review and evaluate the chief

executive office of any public body, a public officer, employee, or staff member who does not request an open hearing.

XII. ADJOURNMENT

The next regular meeting of the Board of Directors of the Newberg School District is scheduled for February 12, 2013 at 7:00 p.m. in the Newberg District Office, 714 East Sixth Street, Newberg, OR 97132.

NEWBERG SCHOOL DISTRICT 29J AGENDA – January 23, 2013

Item: Staff and Student Recognition: NHS- Blue School Information Originator: Mikaela Schamp, Board Secretary Presenter: Dan Malone, Blue School Principal Background: NHS Blue School students will be recognized for their work in the community giving back. Paola Portillo, Maricela Cruz Dominguez and Adriana Casarez reached out to help two local families over the Christmas holiday with gifts and with food. Abbie Woginrich participated in “Bottles for Backpacks.” INFORMATION

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Item: Consent Agenda Action Originator: Mikaela Schamp, Board Secretary Presenter: Melinda Van Bossuyt, Chair Topic Summary: Approve Consent Agenda Background: A. Minutes Approve Board meeting minutes from the January 15, 2013 workshop and regular meeting. B. Personnel Approve Temporary Licensed Contracts for 2012-13: Marisa Teesdale - .25 Special Education On Line Learning Teacher – COLA C. Donations $1,415.00 from Intel Involved Matching Grant Volunteer Program for Mabel Rush Elementary School D. Financials Approve November and December 2012 Financials as presented. Recommendation: Move that the Newberg School District approve the consent agenda as presented.

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NEWBERG SCHOOL DISTRICT 29J January 15, 2013 6:30 p.m.


MINUTES

WORK SESSION I. CALL TO ORDER The work session was called at 6:33pm. II. WORK SESSION A. Updates from Superintendent and Staff 1. Safety Update Dr. LeBlanc-Esparza updated the Board on the work that has been done in recent weeks regarding school safety.

She expressed appreciation for the work of law enforcement, fire and county agencies in partnering with the District. There have been multiple meetings with principals and agencies. There will be a plan for ICS training and safety resource implementation as the District moves forward.

III. ADJOURNMENT The work session was adjourned by Chair Van Bossuyt at 6:55 pm.

BOARD MEMBERS PRESENT Melinda Van Bossuyt Todd Thomas Debbie Hawblitzel Ron Mock Jim Chogyoji Mitsi Vondrachek Polly Peterson

STAFF PRESENT Dr. Kym LeBlanc-Esparza, Superintendent Dave Parker, Assistant Superintendent Nathan Roedel, Director of Finance Claudia Stewart, Communications Coordinator Mikaela Schamp, Executive Assistant

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NEWBERG SCHOOL DISTRICT 29J Regular Meeting, January 15, 2013 7:00 p.m.


M I N U T E S I. CALL TO ORDER A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was

called to order by Chair Van Bossuyt at 7:00 p.m. on Tuesday, January 15, 2013 in the Newberg School District Board Room.

II. FLAG SALUTE NHS Student Jessica Sagrero led the salute. III. REVIEW AGENDA Appointment of Budget Committee member was added to IX. New Business. IV. STUDENT AND STAFF RECOGNITION A. Chehalem Valley Middle School Principal Jon Franco shared that CVMS’s mantra is “Make the Difference” and that each student and staff

member recognized has made the difference. The following students were recognized individually by the teacher who nominated them: Charlie McClean- Recognized for perseverance in math and exemplary citizenship Cameron Allender- Recognized for improvement in reading, exemplifying hard work, striving for personal

best, and having fun in his learning Devin Lyda- Recognized for outstanding musicianship, composition and arrangement of music Sage Taylor- Recognized for skill in soccer and work in social studies, raising the bar for conversations and

her enthusiasm Terrah Kelley- Recognized for her significantly improving her Lexile score and for her class leadership Caitlin Hall- Recognized for her stellar academics and dedication in ballet while facing special education

challenges Alex Jaczko- recognized for receiving the highest score in inference testing for 6th grade, incredible writing

skill, and love for reading Maria Cezares- Recognized for her work to help a medically fragile student in her class and her help in

communicating with Spanish speaking families and students

BOARD MEMBERS PRESENT Melinda Van Bossuyt Todd Thomas Debbie Hawblitzel Ron Mock Jim Chogyoji Polly Peterson Mitsi Vondrachek

STUDENT REPRESENATIVES Hadley Leatherman Hannah Kinney

STAFF PRESENT Dr. Kym LeBlanc-Esparza, Superintendent Dave Parker, Assistant Superintendent Nathan Roedel, Director of Finance Claudia Stewart, Communications Coordinator Mikaela Schamp, Executive Assistant

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V. COMMENTS/QUESTIONS FROM PATRONS None. VI. CONSENT AGENDA MOTION 56: Move that the Newberg School District Board of Directors approve the consent agenda as

presented. Moved: Director Hawblitzel; Second: Director Chogyoji Motion passed 7-0 Chair Van Bossuyt recognized and thanked the donors listed for their generosity. VII. PRESENTATIONS A. Latino Scholars Group The Latino Scholars group from Yellow School at Newberg High School updated the Board on their work since

they presented to the Board two years ago regarding the Dream Act. Jessica Sagrero, Jessica Bautista, Magda Mendoza, Vanessa Rojas, Fernando Agulera and Maria Arenas shared that following their first presentation to the Board they were very motivated. They traveled to other high schools to share about the work and received supportive feedback. The Latino Scholars group was invited to OASE to present at their annual conference and have the honor of being the first Latino group to share on Latino issues. The students shared how they developed their presentation process and how they are working to ensure the Latino Scholars group continues.

The Board asked the group questions, expressed their gratitude and pride in the group and encouraged them to

continue their work. Student representative Hadley Leatherman invited them to share at an upcoming assembly. VIII. COMMUNICATIONS, CORRESPONDENCE, INTRODUCTIONS A. Board Comments: None B. Superintendent Comments: Dr. LeBlanc-Esparza read the Governor’s proclamation announcing January

as Board Recognition Month and gave the Board gifts of recognition for their work. She also announced that NHS Wrestling Coach Neil Russo was awarded to National Wrestling Coach of the year Award.

IX. NEW BUSINESS A. Budget Committee Appointment MOTION 57: Move that the Newberg School District Board of Directors appoint Jennifer Fisher as Budget

Committee member representing Zone 6. Moved: Director Peterson; Second: Vice Chair Thomas Motion passed 7-0 Director Hawblitzel noted that she may have a recommendation for an at large budget committee member if she

cannot locate a zoned individual. B. Construction Excise Tax Update Nathan Roedel, Director of Finance and Operations, presented. A Board member was contacted by a person who

wanted the District to write an exemption letter for him to excuse him from excise tax. Mr. Roedel updated the Board on the parameters for exemption from excise tax and said that in his contact with the county it was determined the individual does not qualify for any of the exemptions that are approved.

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C. Open Enrollment Decision and Parameters Discussion Mikaela Schamp, Board Secretary, presented. House Bill 3681 requires that the Board declare the District’s

participation in Open Enrollment prior March 1 of each year. She updated the Board on transfer numbers and discussed online virtual schools. Staff will be bringing a recommendation to the Board for action at the next Board meeting. Director Mock asked if information could be gathered in regard to where Newberg is in relation to other school districts, if staff has time to inquire.

D. Facility Naming- New Learning Facility Chair Van Bossuyt presented. The Board Facilities committee has met and is recommending a name for the new

learning facility that incorporates “Springbrook” and “Center.” The Board and staff discussed variations on the name. The Board plans to take action on a name at the January 29, 2013 meeting.

X. Future Agendas

COLA Use of the new learning facility- April time frame work session Budget Process Committee and Finance Committee

XI. EXECUTIVE SESSION The Board entered into executive session at 8:35pm under ORS 192.660 (2) (i) To review and evaluate the

employment related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.

The Board returned to regular session at 10:09pm. XII. ADJOURNMENT No further matters appearing to come before the Board, Chair Van Bossuyt adjourned the meeting at 10:09 pm. Recorded by: Mikaela Schamp ATTEST: APPROVED:

Superintendent-Clerk Board Chair

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Newberg School DistrictSummary of Revenue Received to Budgetfor the Fiscal Year ending June 30, 2013

All Funds except General FundMonth-end as of November 30, 2012

Actual Total Percent Fund Fund Adopted Beg. Fund Actual YTD Resources ReceivedName # Budget Balance Receipts Available to Adopted

Federal & State Grants 201 2,932,000 - 274,421 274,421 9.36%Special Revenue 202 280,000 55,008 17,517 72,525 25.90%Student Body Fund 204 1,297,500 370,466 - 370,466 28.55%Scholarship Fund 206 127,000 150,375 376 150,752 118.70%Nutrition Services 210 2,089,932 113,869 630,138 744,007 35.60%Community Donation 270 300,000 56,857 47,893 104,750 34.92%Debt Service 300 8,586,919 1,918,461 6,583,624 8,502,085 99.01%PERS Bond 2003 301 2,482,566 642 687,601 688,243 27.72%Debt Service Long Term (ODOE) 302 118,800 1,282 21,953 23,235 19.56%Capital Projects 410 27,492,275 21,157,547 788,165 21,945,712 79.83%Insurance Reserve 630 442,251 16,276 - 16,276 3.68%Early Retirement 701 159,610 16,402 - 16,402 10.28%Total All Funds except General 46,308,853 23,857,185 9,051,687 32,908,872

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Newberg School DistrictSummary of Expenditures and Encumbrances to Budget

for the Fiscal Year ending June 30, 2013General Fund

by CenterMonth-end as of November 30, 2012

Percent DifferenceYTD Expended Budget

Location Budget Encumbrances Expenditures Total to Adopted -ExpendedAntonia Crater 2,130,955 1,444,276 556,963 2,001,239 93.9% 129,716 Dundee 1,685,001 1,199,207 429,252 1,628,459 96.6% 56,542 Edwards 1,947,430 1,434,147 504,841 1,938,987 99.6% 8,443 Ewing Young 866,367 619,564 225,624 845,188 97.6% 21,179 Joan Austin 1,817,414 1,258,507 469,787 1,728,293 95.1% 89,121 Mabel Rush 2,673,222 1,958,565 697,684 2,656,250 99.4% 16,973 Elementary Totals 11,120,390 7,914,266 2,884,151 10,798,417 321,973

Chehalem Valley 3,124,043 2,147,345 792,419 2,939,764 94.1% 184,279 Mountain View 2,859,507 2,011,060 727,448 2,738,508 95.8% 120,999 Middle School Total 5,983,550 4,158,405 1,519,867 5,678,272 305,278

Newberg High School 747,492 491,924 237,048 728,973 97.5% 18,519 NHS Blue School 1,940,887 1,365,830 496,460 1,862,290 96.0% 78,597 NHS Yellow School 1,708,917 1,252,471 453,876 1,706,347 99.8% 2,570 NHS Silver School 1,851,394 1,239,765 480,110 1,719,875 92.9% 131,519 NHS Green School 1,768,293 1,255,522 457,308 1,712,830 96.9% 55,463 NHS Activity/Athletics 465,923 227,061 180,675 407,737 87.5% 58,186 High School Total 8,482,906 5,832,574 2,305,478 8,138,052 344,854

- Talented & Gifted 6,520 14 3,254 3,268 50.1% 3,252 Special Education 5,327,488 3,963,792 1,437,325 5,401,117 101.4% (73,629) Alternative Education 467,466 363,072 89,355 452,427 96.8% 15,039 Welcome Center 203,871 116,880 70,461 187,341 91.9% 16,530 Other Programs Total 6,005,345 4,443,758 1,600,395 6,044,153 (38,808)

Assessment 180,832 74,007 38,848 112,855 62.4% 67,977 Human Resources 405,118 212,916 123,007 335,922 82.9% 69,196 Curriculum/Instruction 120,495 19,138 16,544 35,682 29.6% 84,813 Transfers 793,956 - - - 0.0% 793,956 Administration 384,559 149,098 170,710 319,807 83.2% 64,752 Transportation 2,199,500 29,012 356,773 385,785 17.5% 1,813,715 Fiscal Services 528,515 293,983 216,037 510,020 96.5% 18,495 Technology 480,491 241,012 222,799 463,811 96.5% 16,680 Physical Plant 4,515,406 2,512,187 1,785,220 4,297,407 95.2% 217,999 Communications 246,416 125,956 106,014 231,969 94.1% 14,447 Allocation 1 - - - 0.0% 1 District Support Total 9,855,289 3,657,308 3,035,951 6,693,259 3,162,030

District Total 41,447,480 26,006,311 11,345,842 37,352,153 90.1% 4,095,326

Contingency 25,000

Budget Total 41,472,480

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Newberg School DistrictSummary of Revenue Receipts to Budgetfor the Fiscal Year ending June 30, 2013

General FundMonth-end as of November 30, 2012

Current YTD DollarItem Budget Month Receipts Variance

Current Year Taxes 12,233,422 10,656,316 10,732,342 (1,501,080) 87.73%Prior Year Taxes 532,000 62,382 109,556 (422,444) 20.59%Tuition - Other District In State 632,440 80,131 121,649 (510,791) 19.23%Reg Day School Transportation 5,000 - - (5,000) 0.00%Interest on Investments 45,000 2,023 12,967 (32,033) 28.82%Interest on Taxes 5,000 676 1,121 (3,879) 22.42%HS Athletic Participation Fees 70,000 - 31,000 (39,000) 44.29%Child Care Private Pay 75,000 3,530 10,301 (64,700) 13.73%Rental 20,000 900 10,472 (9,528) 52.36%Miscellaneous Local Receipts 105,000 5,299 14,856 (90,144) 14.15%E-Rate 80,845 - - (80,845) 0.00%County School Fund 40,000 - - (40,000) 0.00%ESD Apportionment 1,303,890 - - (1,303,890) 0.00% Local Revenue Total 15,147,597 10,811,257 11,044,264 (4,103,333) 72.91%

State School Support 22,964,883 1,916,285 11,418,579 (11,546,304) 49.72%Common School Fund 475,000 - - (475,000) 0.00%Other Restr Grants 800,000 - (800,000) 100.00% State Revenue Total 24,239,883 1,916,285 11,418,579 (12,021,304) 47.11%

Federal Revenue - - - - Federal Revenue Total - - - -

Interfund Transfers 80,000 - - (80,000) 0.00%Sale of Fixed Assets 5,000 - - (5,000) 0.00%Other Sources Total 85,000 - - (85,000) 0.00%

Subtotal 39,472,480 12,727,542 22,462,843 (16,209,637) 56.91%

Beginning Fund Balance 2,000,000 - 2,281,008 281,008 114.05%

Grand Total 41,472,480 12,727,542 24,743,851 (15,928,629) 59.66%

Percent rec'd to Budgeted

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Newberg School DistrictSummary of Expenditures and Encumbrances to Budgetfor the Fiscal Year ending June 30, 2013All Funds Except General Fund by Appropriation LevelMonth-end as of November 30, 2012

Actual VarianceExpense & Percent Budget

Approp Encumbrance Expense versusFund Level Description Appropriation Total to Budget Expend

Federal & State Grants 1000 Instruction 2,017,430 1,730,560 85.8% 286,870 2000 Support Services 816,923 235,095 28.8% 581,828 3000 Community Services 97,647 13,180 13.5% 84,467

Special Revenue 1000 Instruction 15,700 641 4.1% 15,059

2000 Support Services 264,300 137,500 52.0% 126,800

Student Body Funds 1000 Instruction 1,297,500 - 0.0% 1,297,500 2000 Support Services - - 0.0% -

Scholarship Fund 1000 Instruction 2,500 - 0.0% 2,500 3000 Community Services 4,500 - 0.0% 4,500 UEFB Requirement 120,000

Food Service 3000 Community Services 2,089,932 1,792,445 85.8% 297,487

Private Donations 1000 Instruction 200,000 8,533 4.3% 191,467 2000 Support Services 65,000 3,150 4.8% 61,850 3000 Community Services 15,000 - 0.0% 15,000

Debt Service 5000 Long Term Debt 8,534,263 149,739 1.8% 8,384,524 UEFB Unappropriated EFB (SF) 450,750

Debt Service Retirement 5000 Long Term Debt 2,613,016 - 0.0% 2,613,016

Debt Service Long Term (ODOE) 5000 Long Term Debt 118,800 21,081 17.7% 97,719

Capital Projects 1000 Instruction 3,002,809 358,518 11.9% 2,644,291 2000 Support Services 3,247,500 752,187 23.2% 2,495,313 4000 Facility Acquisition 19,154,691 10,543,660 55.0% 8,611,031

Insurance Fund 2000 Support Services 413,000 320,297 77.6% 92,703

Early Retirement 2000 Support Services 136,407 99,806 73.2% 36,601

Total All Funds (excluding general fund) 44,677,667 16,166,391 27,940,526

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for the Fiscal Year ending June 30, 2013All Funds Except General Fund

Month-end as of November 30, 2012

Total Percent Fund YTD Encumbrances Available Expended to

Fund Number Budget Encumbrances Expenses & Expenses Balance Budgeted

Federal & State Grants 201 2,932,000 1,252,715 726,120 1,978,836 953,164 67.5%Special Revenue 202 280,000 11,257 126,884 138,141 141,859 49.3%Student Body Fund 204 1,297,500 - - - 1,297,500 0.0%Scholarship 206 127,000 - - - 127,000 0.0%Food Service 210 2,089,932 1,220,770 571,674 1,792,445 297,487 85.8%Community Donation 270 280,000 1,207 10,475 11,683 268,317 4.2%Debt Service Bond 300 8,985,013 - 149,739 149,739 8,835,274 1.7%Pers 2003 Bond 301 2,613,016 - - - 2,613,016 0.0%Debt Service Long Term (ODOE) 302 118,800 - 21,081 21,081 Capital Projects 410 25,405,000 526,405 11,127,960 11,654,365 13,750,635 45.9%Insurance Reserve 630 413,000 3,193 317,105 320,297 92,703 77.6%Early Retirement 701 136,407 55,457 44,349 99,806 36,601 73.2%

Total All Funds 44,677,667 3,071,004 13,095,387 16,166,391 28,413,557 (except General Fund)

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for the Fiscal Year ending June 30, 2013General Fund by Appropriation Level

Month-end as of November 30, 2012

Actual Exp. and Percent DifferenceAppropriation Adopted/ Encumbrances Expended Budgeted-

Amended toLevel Budget Total Adopted Expended

1000 24,861,425 24,122,147$ 97.0% 739,278$ Instruction

2000 15,789,099 13,231,086$ 83.8% 2,558,013$ Support Services

3000 3,000 -$ 0.0% 3,000$ Community Services

5000 793,956 -$ 0.0% 793,956$ Debt Service/Transfers

TOTAL beforeCont. and BFB 41,447,480$ 37,353,233$ 90.1% 4,094,247$

6000Contingency 25,000 -$

TOTALS 41,472,480$ 37,353,233$ 4,119,247$

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Newberg School DistrictSummary of Revenue Received to Budgetfor the Fiscal Year ending June 30, 2013

All Funds except General FundMonth-end as of December 31, 2012

Actual Total Percent Fund Fund Adopted Beg. Fund Actual YTD Resources ReceivedName # Budget Balance Receipts Available to Adopted

Federal & State Grants 201 2,932,000 - 282,368 282,368 9.63%Special Revenue 202 280,000 55,008 20,574 75,582 26.99%Student Body Fund 204 1,297,500 370,466 - 370,466 28.55%Scholarship Fund 206 127,000 150,375 452 150,827 118.76%Nutrition Services 210 2,089,932 113,869 770,088 883,957 42.30%Community Donation 270 300,000 56,857 50,832 107,689 35.90%Debt Service 300 8,586,919 1,918,461 6,793,218 8,711,679 101.45%PERS Bond 2003 301 2,482,566 642 895,039 895,681 36.08%Debt Service Long Term (ODOE) 302 118,800 1,282 814,794 816,076 686.93%Capital Projects 410 27,492,275 21,157,547 788,165 21,945,712 79.83%Insurance Reserve 630 442,251 16,276 - 16,276 3.68%Early Retirement 701 159,610 16,402 - 16,402 10.28%Total All Funds except General 46,308,853 23,857,185 10,415,529 34,272,714

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for the Fiscal Year ending June 30, 2013General Fund

by CenterMonth-end as of December 31, 2012

Percent DifferenceYTD Expended Budget

Location Budget Encumbrances Expenditures Total to Adopted -ExpendedAntonia Crater 2,130,955 1,261,864 740,386 2,002,250 94.0% 128,705 Dundee 1,685,001 1,062,044 567,725 1,629,769 96.7% 55,232 Edwards 1,947,430 1,269,276 669,471 1,938,747 99.6% 8,683 Ewing Young 866,367 550,185 295,030 845,215 97.6% 21,152 Joan Austin 1,817,414 1,110,432 617,861 1,728,293 95.1% 89,121 Mabel Rush 2,673,222 1,734,532 922,136 2,656,668 99.4% 16,554 Elementary Totals 11,120,390 6,988,333 3,812,609 10,800,942 319,448

Chehalem Valley 3,124,043 1,895,093 1,045,317 2,940,410 94.1% 183,633 Mountain View 2,859,507 1,775,179 963,374 2,738,553 95.8% 120,954 Middle School Total 5,983,550 3,670,272 2,008,691 5,678,963 304,587

Newberg High School 747,492 435,308 294,196 729,504 97.6% 17,988 NHS Blue School 1,940,887 1,208,952 653,648 1,862,600 96.0% 78,287 NHS Yellow School 1,708,917 1,091,659 600,721 1,692,380 99.0% 16,537 NHS Silver School 1,851,394 1,111,078 624,674 1,735,752 93.8% 115,642 NHS Green School 1,768,293 1,110,583 603,505 1,714,088 96.9% 54,205 NHS Activity/Athletics 465,923 195,361 220,046 415,407 89.2% 50,516 High School Total 8,482,906 5,152,941 2,996,790 8,149,731 333,175

- Talented & Gifted 6,520 - 3,268 3,268 50.1% 3,252 Special Education 5,327,488 3,522,888 1,783,966 5,306,854 99.6% 20,634 Alternative Education 467,466 288,204 165,156 453,360 97.0% 14,106 Welcome Center 203,871 100,830 87,451 188,281 92.4% 15,590 Other Programs Total 6,005,345 3,911,922 2,039,841 5,951,763 53,581

Assessment 180,832 65,108 47,780 112,888 62.4% 67,944 Human Resources 405,118 182,591 173,249 355,840 87.8% 49,278 Curriculum/Instruction 120,495 16,622 19,180 35,802 29.7% 84,693 Transfers 793,956 - - - 0.0% 793,956 Administration 384,559 130,912 192,850 323,762 84.2% 60,797 Transportation 2,199,500 25,044 546,523 571,567 26.0% 1,627,933 Fiscal Services 528,515 252,667 258,374 511,041 96.7% 17,474 Technology 480,491 213,932 251,604 465,536 96.9% 14,955 Physical Plant 4,515,406 2,231,178 2,074,974 4,306,152 95.4% 209,254 Communications 246,416 109,114 121,921 231,035 93.8% 15,381 Allocation 1 - - - 0.0% 1 District Support Total 9,855,289 3,227,168 3,686,455 6,913,623 2,941,666

District Total 41,447,480 22,950,636 14,544,386 37,495,022 90.5% 3,952,457

Contingency 25,000

Budget Total 41,472,480

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Newberg School DistrictSummary of Revenue Receipts to Budgetfor the Fiscal Year ending June 30, 2013

General FundMonth-end as of December 31, 2012

Current YTD DollarItem Budget Month Receipts Variance

Current Year Taxes 12,233,422 309,313 11,041,655 (1,191,767) 90.26%Prior Year Taxes 532,000 74,159 183,715 (348,285) 34.53%Tuition - Other District In State 632,440 21,842 143,491 (488,949) 22.69%Reg Day School Transportation 5,000 - - (5,000) 0.00%Interest on Investments 45,000 6,151 19,119 (25,881) 42.49%Interest on Taxes 5,000 215 1,336 (3,664) 26.73%HS Athletic Participation Fees 70,000 - 31,000 (39,000) 44.29%Child Care Private Pay 75,000 4,479 14,780 (60,221) 19.71%Rental 20,000 1,109 10,637 (9,363) 53.19%Miscellaneous Local Receipts 105,000 3,553 18,409 (86,591) 17.53%E-Rate 80,845 - - (80,845) 0.00%County School Fund 40,000 - - (40,000) 0.00%ESD Apportionment 1,303,890 321,566 321,566 (982,324) 24.66% Local Revenue Total 15,147,597 742,387 11,785,708 (3,361,889) 77.81%

State School Support 22,964,883 1,916,285 13,334,864 (9,630,019) 58.07%Common School Fund 475,000 - - (475,000) 0.00%Other Restr Grants 800,000 - (800,000) 100.00% State Revenue Total 24,239,883 1,916,285 13,334,864 (10,105,019) 55.01%

Federal Revenue - - - - Federal Revenue Total - - - -

Interfund Transfers 80,000 - - (80,000) 0.00%Sale of Fixed Assets 5,000 - - (5,000) 0.00%Other Sources Total 85,000 - - (85,000) 0.00%

Subtotal 39,472,480 2,658,672 25,120,572 (13,551,908) 63.64%

Beginning Fund Balance 2,000,000 - 2,281,008 281,008 114.05%

Grand Total 41,472,480 2,658,672 27,401,580 (13,270,900) 66.07%

Percent rec'd to Budgeted

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Newberg School DistrictSummary of Expenditures and Encumbrances to Budgetfor the Fiscal Year ending June 30, 2013All Funds Except General Fund by Appropriation LevelMonth-end as of December 31, 2012

Actual VarianceExpense & Percent Budget

Approp Encumbrance Expense versusFund Level Description Appropriation Total to Budget Expend

Federal & State Grants 1000 Instruction 2,017,430 1,735,940 86.0% 281,490 2000 Support Services 816,923 248,137 30.4% 568,786 3000 Community Services 97,647 15,628 16.0% 82,019

Special Revenue 1000 Instruction 15,700 641 4.1% 15,059

2000 Support Services 264,300 139,570 52.8% 124,730

Student Body Funds 1000 Instruction 1,297,500 - 0.0% 1,297,500 2000 Support Services - - 0.0% -

Scholarship Fund 1000 Instruction 2,500 1,027 41.1% 1,473 3000 Community Services 4,500 - 0.0% 4,500 UEFB Requirement 120,000

Food Service 3000 Community Services 2,089,932 1,790,904 85.7% 299,028

Private Donations 1000 Instruction 200,000 11,248 5.6% 188,752 2000 Support Services 65,000 3,150 4.8% 61,850 3000 Community Services 15,000 - 0.0% 15,000

Debt Service 5000 Long Term Debt 8,534,263 987,699 11.6% 7,546,564 UEFB Unappropriated EFB (SF) 450,750

Debt Service Retirement 5000 Long Term Debt 2,613,016 523,783 20.0% 2,089,233

Debt Service Long Term (ODOE) 5000 Long Term Debt 118,800 28,108 23.7% 90,692

Capital Projects 1000 Instruction 3,002,809 530,031 17.7% 2,472,778 2000 Support Services 3,247,500 791,357 24.4% 2,456,143 4000 Facility Acquisition 19,154,691 12,525,806 65.4% 6,628,885

Insurance Fund 2000 Support Services 413,000 320,297 77.6% 92,703

Early Retirement 2000 Support Services 136,407 99,806 73.2% 36,601

Total All Funds (excluding general fund) 44,677,667 19,753,132 24,353,785

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for the Fiscal Year ending June 30, 2013All Funds Except General Fund

Month-end as of December 31, 2012

Total Percent Fund YTD Encumbrances Available Expended to

Fund Number Budget Encumbrances Expenses & Expenses Balance Budgeted

Federal & State Grants 201 2,932,000 1,119,767 879,938 1,999,705 932,295 68.2%Special Revenue 202 280,000 10,767 129,444 140,211 139,789 50.1%Student Body Fund 204 1,297,500 - - - 1,297,500 0.0%Scholarship 206 127,000 500 527 1,027 125,973 0.8%Food Service 210 2,089,932 1,040,530 750,374 1,790,904 299,028 85.7%Community Donation 270 280,000 3,216 11,181 14,398 265,602 5.1%Debt Service Bond 300 8,985,013 - 987,699 987,699 7,997,314 11.0%Pers 2003 Bond 301 2,613,016 - 523,783 523,783 2,089,233 20.0%Debt Service Long Term (ODOE) 302 118,800 - 28,108 28,108 Capital Projects 410 25,405,000 507,010 13,340,184 13,847,194 11,557,806 54.5%Insurance Reserve 630 413,000 1,100 319,197 320,297 92,703 77.6%Early Retirement 701 136,407 47,535 52,271 99,806 36,601 73.2%

Total All Funds 44,677,667 2,730,425 17,022,706 19,753,132 24,833,843 (except General Fund)

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for the Fiscal Year ending June 30, 2013General Fund by Appropriation Level

Month-end as of December 31, 2012

Actual Exp. and Percent DifferenceAppropriation Adopted/ Encumbrances Expended Budgeted-

Amended toLevel Budget Total Adopted Expended

1000 24,861,425 24,028,478$ 96.6% 832,947$ Instruction

2000 15,789,099 13,466,539$ 85.3% 2,322,560$ Support Services

3000 3,000 -$ 0.0% 3,000$ Community Services

5000 793,956 -$ 0.0% 793,956$ Debt Service/Transfers

TOTAL beforeCont. and BFB 41,447,480$ 37,495,017$ 90.5% 3,952,463$

6000Contingency 25,000 -$

TOTALS 41,472,480$ 37,495,017$ 3,977,463$

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Item: Dual Language Program Action Originator: Sue Luthra, Principal Presenter: Sue Luthra, Principal Topic Summary: Dual Language at Edwards Elementary Background: Beginning the 2013-2014 school year Edwards Elementary would like to begin a Dual Language English/Spanish program. The program will begin with kindergarten and continue through fifth grade adding one grade level per school year. In a Dual Language program, students are exposed to the same curriculum as their peers while also having the opportunity to learn a second language. Cultures are explored while students work and learn together, preparing them for a successful future in the multicultural world in which we live. Proposed Goals of the Program (Draft) Students in dual language programs are presented with the social and cognitive benefits of bilingualism. They gain a second language, a broader vocabulary, and multiple views of the world (Cazabon, Lambert & Heise-Baigorria, 2002). In order to acquire these benefits, the program sets out to accomplish the following goals:

Develop high levels of proficiency in Spanish and English. Help students achieve grade level academic performance in Spanish and English. Take advantage of the optimal window of learning a second language during the primary years. Give students an edge in high school, college, and the workplace. Develop bilingualism, biliteracy, and biculturalism.

What Research Says

Cognitive and linguistic advantages (Lambert, et al., 1993) Higher academic performance (Armstrong & Rogers, 1997) Cultural competency skills (Curtain & Dahlberg, 2004)

History In previous years Edwards has had variations of Spanish programs. During the 1990’s Edwards was a magnet school for all native Spanish speakers in the Newberg School District. All Spanish speakers were bussed to Edwards and learned in their native language until third grade when they were transitioned to English. During the 2012- 2013 school year we had very few native Spanish speakers and a class size increase. This became a staffing and class size issue with nineteen in the Spanish kindergarten and thirty-four in the English kindergarten. Recommendation: Move that the Newberg School District Board of Directors approve District staff to move forward with the Dual Language Program.

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Item: Update- Work of the Achievement Compact Advisory Committee Information Originator: Don Staples, Director of Assessment and Data Services Presenter: Don Staples, Director of Assessment and Data Services Background: The Achievement Compact Advisory Committee is charged with providing an update to the School Board by February 1, 2013. Don Staples will explain the rationale behind the draft goals for 2013-14 and what changes have been made to the required content of the Achievement Compact since September 2012. He will also share the committee’s ideas for the content of the narrative that will be submitted to the Oregon Education Investment Board (OEIB). A final recommendation will be presented to the School Board later this year. The Achievement Compact must be approved by the School Board and submitted to OEIB by June 30, 2013. INFORMATION

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Draft 2013‐14

Achievement Compact Recommendations

January 29, 2013

Grade 3 Students Meeting/Exceeding on State Reading Test

Spring All Disadv EconDis LEP Disab Hispanic

2012 81% 74% 76% 67% 48% 66%

2013 82% 75% 78% 68% 50% 67%

2014 83% 77% 79% 70% 53% 69%

2020 90% 87% 88% 83% 74% 83%

Grade 5 Students Meeting/Exceeding on State Math Test


2012 75% 61% 59% 55% 41% 62%

2013 new measure

2014 78% 65% 63% 61% 47% 66%

2020 90% 83% 82% 81% 74% 84%

Grade 6 Students Not Chronically Absent


2012 89% 86% 85% 88% 85% 90%

2013 90% 88% 87% 90% 87% 91%

2014 91% 89% 88% 91% 88% 92%

2020 96% 95% 94% 96% 94% 96%

Grade 8 Students Meeting/Exceeding on State Math Test


2012 74% 60% 62% 36% 23% 56%

2013 new measure

2014 78% 64% 66% 45% 34% 61%

2020 90% 83% 84% 73% 67% 82%

Grade 9 Students Not Chronically Absent


2012 93% 88% 86% 86% 89% 91%

2013 new measure

2014 93% 89% 87% 87% 90% 91%

2020 95% 93% 92% 92% 93% 94%

Grade 9 Students Earning 6 or More Credits


2012 86% 77% 76% 71% 86% 73%

2013 new measure

2014 87% 78% 78% 73% 87% 75%

2020 92% 88% 87% 85% 92% 86%

2012 = Actual data from 2011‐12

2013 = 2012‐13 goal previously approved by Board

2014 = Recommended goal for 2013‐14

2020 = Roadmap for the future

Disadv = Any student in one or more subgroups

(unduplicated student count)28

Draft 2013‐14

Achievement Compact Recommendations

January 29, 2013

Students Graduating in 4 Years with a Regular Diploma


2012 72%* 64%*

2013 74% 60% 59% 56% 42% 63%

2014 75% 63% 62% 60% 46% 66%

2020 90% 83% 83% 81% 74% 85%

Students Completing High School in 5 Years with any Diploma or GED


2012 87%* 75%*

2013 88% 76% 80% 75% 75% 80%

2014 90% 79% 83% 78% 78% 83%

2020 98% 98% 98% 98% 98% 98%

Students Enrolled in Post‐Secondary Education within 16 months after HS


2012 58% 44%

2013 60% 45% 50% 50% 55% 50%

2014 63% 49% 53% 53% 58% 53%

2020 80% 73% 75% 75% 78% 75%

Students earning 9 or More College Credits while in High School


2012 20%** 10%**

2013 25% 14% 15% 10% 10% 15%

2014 32% 23% 24% 19% 19% 24%

2020 80% 75% 75% 73% 73% 75%

*Final update expected soon

**Estimate

2012 = Actual data from 2011‐12

2013 = 2012‐13 goal previously approved by Board

2014 = Recommended goal for 2013‐14

2020 = Roadmap for the future

Disadv = Any student in one or more subgroups

(unduplicated student count)29


Item: Quarterly Financial Report Action Originator: Nathan Roedel, Director of Finance and Operations Presenter: Nathan Roedel, Director of Finance and Operations Topic Summary: Quarterly Financial Report, December 30 Background: Based on actual and projected revenues and expenditures, the projected Ending Fund Balance for the General Fund is $1,274,295. General fund projected revenue collections are currently expected to be 0.2% over budget projection. General fund projected expenditures are currently expected to be 2.8% under total budget. Report to include: - Property Tax Receipts - Bond Budget Update - Economic Update Recommendation: Move that the Newberg School District Board of Directors approve the Quarterly Financial Report for the Quarter ending December 30 as presented.

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NEWBERG SCHOOL DISTRICT 29JGENERAL FUND CASH FLOW REPORT - FISCAL YEAR 2012-13

OVER (UNDER)DESCRIPTION Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL ANNUAL

BUDGET ACTUAL ACTUAL ACTUAL Projected Actuals Actuals Projected Projected Projected Projected Projected Projected Projected BUDGETBALANCE FORWARD $5,503,582 $6,598,731 $5,334,282 $4,194,862 $13,428,440 $12,927,004 $11,884,553 $11,120,923 $9,859,875 $9,390,974 $7,136,478

REVENUER1111 Current Year Taxes $12,233,422 39,896 37,000 10,656,316 309,313 122,500 91,000 $398,900 $61,000 $75,900 $612,800 $12,404,625 171,203R1112 Prior Year Taxes $532,000 26,283 23,900 62,382 74,159 57,300 22,700 29,200 28,800 $36,200 $185,000 $545,924 13,924R13XX Tuition $632,440 17,587 35,882 80,131 21,842 75,000 30,000 30,000 80,000 $30,000 $160,000 $560,442 -71,998R1410 Reg Day Transport. $5,000 $5,000 $5,000 0R15XX Interest $50,000 3,092 3,089 2,837 3,350 2,699 6,366 6,500 5,500 5,250 4,500 $3,500 $2,500 $49,183 -817R1740 Participation Fees $70,000 30,000 10,000 $42,000 $82,000 12,000R1815 Child Care Prvt Pay $75,000 2,180 3,500 3,530 4,479 7,500 8,750 7,500 8,750 $12,500 $18,000 $76,689 1,689R1980 Indirect Charges $60,000 $60,000 60,000R19XX Misc Revenue $205,845 1,109 908 13,357 1,373 6,199 4,662 13,418 91,547 1,493 2,701 $9,000 $95,000 $240,767 34,922R2101 County School Fund $40,000 35,000 $35,000 -5,000R2102 ESD Apportioment $1,303,890 321,566 325,972 325,972 $325,974 $1,299,484 -4,406R3101 BSSF $22,964,883 3,794,143 1,895,933 1,895,933 1,916,285 1,916,285 1,916,285 1,895,933 1,895,933 2,038,297 2,038,296 $1,862,354 $23,065,677 100,794R3103 Common School Fund $475,000 250,887 $250,887 $501,774 26,774R3299 Restr Grants Other $800,000 $325,000 $325,000 -475,000R4500 ARRA Funds $0 14,888 $14,888 14,888R5200 Interfund Transfers $80,000 0 -80,000R5300 Sale of Assets $5,000 5,000 5,000 0R5400 BEG. FUND BALANCE $2,000,000 2,281,008 2,281,008 281,008TOTAL ALL REVENUE $41,472,480 6,079,352 1,899,930 1,998,073 2,051,290 12,727,542 2,658,672 2,429,038 2,516,402 2,530,528 2,550,019 2,029,454 2,082,161 41,552,460 79,980Period Projection (Fall 2011) 6,079,352 1,899,930 1,998,073 2,030,938 12,379,014 2,676,232 2,417,794 2,506,402 2,530,528 2,550,019 2,094,454 2,070,916 41,233,652Projection O/(S) - - - 20,352 348,528 (17,560) 11,244 10,000 (0) - (65,000) 11,245 318,808

DESCRIPTION Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun+Pd 13 TOTAL REMAININGBUDGET ACTUAL ACTUAL ACTUAL Projected Actuals Actuals Projected Projected Projected Projected Projected Projected Projected BUDGET

EXPENDITURES115 Antonia Crater $2,130,955 12,707 9,815 173,174 167,509 178,774 183,423 182,754 172,397 187,343 158,615 189,848 471,963 2,088,322 42,633128 Dundee $1,685,001 2,770 12,901 136,145 132,922 136,434 138,473 145,019 136,801 148,660 125,864 150,648 377,986 1,644,623 40,378131 Edwards $1,947,430 3,109 12,171 159,629 155,044 166,213 164,631 169,155 159,568 173,402 146,812 175,720 443,068 1,928,520 18,910134 Ewing Young $866,367 5,465 5,161 71,628 69,222 72,191 69,405 75,521 71,242 77,418 65,546 78,453 193,649 854,901 11,466142 Joan Austin $1,817,414 21,553 13,604 141,592 140,266 147,969 148,074 153,032 144,359 156,874 132,818 158,971 382,324 1,741,437 75,977146 Mabel Rush $2,673,222 4,615 20,717 221,217 216,319 224,891 224,451 231,006 222,631 241,932 204,833 241,552 615,657 2,669,824 3,398150 Chelalem Valley $3,124,043 17,245 27,031 243,070 241,172 255,567 252,898 263,120 248,209 269,727 228,366 273,333 673,916 2,993,654 130,389160 Mountain View $2,859,507 5,015 24,354 226,786 218,167 242,589 235,926 238,022 224,533 243,998 206,583 247,260 613,415 2,726,648 132,859616-625 Newberg HS $8,016,983 45,018 94,132 637,256 624,843 674,060 651,942 681,709 643,076 698,826 591,665 708,169 1,714,096 7,764,792 252,191677 NHS Athletics $465,923 670 10,825 53,637 38,225 68,696 39,370 41,704 39,340 42,751 35,195 40,322 58,777 469,511 -3,588704 Assessment $180,832 1,831 6,517 12,350 11,601 9,412 8,932 12,657 11,940 12,975 10,985 13,148 25,542 137,888 42,944705 Human Resources $405,118 15,097 16,540 15,080 26,655 56,101 50,242 29,080 27,432 29,811 25,239 30,209 59,524 381,010 24,108706 Curriculum & Instruction $120,495 2,835 2,430 4,556 8,456 4,179 2,636 9,225 8,703 9,457 8,007 9,583 21,223 91,291 29,204707 Contingency $25,000 0 25,000707 Transfers $793,956 785,000 785,000 8,956708 Administration $384,559 42,651 37,391 39,378 30,830 11,830 22,140 26,750 29,000 24,480 29,193 26,750 62,350 382,743 1,816709 Transportation $2,199,500 3,939 4,202 3,968 178,158 208,899 189,750 194,373 183,357 439,878 168,699 201,917 447,147 2,224,286 -24,786712 Fiscal Services $528,515 46,613 42,774 41,314 43,248 43,094 42,337 49,500 45,000 42,500 41,000 41,000 49,015 527,395 1,120713 Nutrition Services 0 0 0 0 0 0 0 0 0 0 0714 Physical Plant $4,515,406 249,717 332,460 454,328 351,700 431,522 289,754 383,708 361,962 393,342 333,026 368,076 395,828 4,345,423 169,983715 Talented & Gifted $6,520 1,500 1,819 14 1,600 4,933 1,587716 Student Services $5,297,488 13,707 29,122 502,491 431,057 446,801 346,640 470,287 443,635 482,095 408,169 426,328 1,235,000 5,235,331 62,157717 Technology $480,491 42,744 58,955 47,422 32,712 40,090 28,804 35,690 33,667 36,586 30,976 37,075 -19,897 404,822 75,669718 Welcome Center $203,871 10,621 10,981 15,740 15,226 17,167 16,991 16,612 15,670 17,029 14,417 17,256 23,344 191,054 12,817725 Alternative Ed $467,466 627 11,698 37,350 36,734 38,433 37,368 40,077 37,806 41,083 34,783 41,632 96,738 454,330 13,136726 Communications $246,416 27,220 21,002 24,410 19,145 17,233 15,907 20,888 19,704 21,412 18,129 21,699 3,678 230,427 15,989728 Summer School $0 0 0900 Allocation $1 0 1TOTAL EXPENSES $41,442,479 575,770 804,781 3,262,522 3,190,710 3,493,965 3,160,108 3,471,488 3,280,032 3,791,576 3,018,920 4,283,950 7,944,343 40,278,165 1,164,314 Period Projection September 575,770 804,781 3,262,522 3,190,710 3,406,532 3,289,528 3,483,374 3,282,761 3,801,576 3,019,921 4,298,756 7,987,818 40,404,049Projection O/(S) 0 (0) (0) (0) 87,433 (129,420) (11,886) (2,729) (10,000) (1,001) (14,806) (43,475) (125,884)

FUND BALANCE - 5,503,582 6,598,731 5,334,282 4,194,862 13,428,440 12,927,004 11,884,553 11,120,923 9,859,875 9,390,974 7,136,478 1,274,295 $1,274,295

Balance Revenue-Expense 5,503,581.94 1,095,149.11 (1,264,448.91) (1,139,419.66) 9,233,577.12 (501,436.07) (1,042,450.32) (763,630.01) (1,261,048.29) (468,901.37) (2,254,496.04) (5,862,182.13)

roedeln>desktop>Cashflows

1/24/13

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Item: Approve Footprint Calendar 2013-14 School Year Action Originator: Mikaela Schamp, Board Secretary Presenter: Dr. Kym LeBlanc-Esparza, Superintendent Background: Major dates for the 2013-14 School Year have been identified for recommendation to the Board. These major dates include contracted holidays, the state in-service day, winter break, spring break and the first day of school for Grades 1 through 12. It will benefit staff to have a calendar framework with which to work for school calendars, professional development calendars, and staffing calendars being developed throughout the spring of 2013. Recommendation: Move that the Newberg School District Board of Directors approve the Footprint Calendar for the 2013-14 school year as presented.

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S M T W Th F Sat S M T W Th F Sat

1 2 3 4 5 6 N N N 4

7 8 9 10 11 12 13 5 6 7 8 9 10 11

14 15 16 17 18 19 20 12 13 14 15 16 17 18

21 22 23 24 25 26 27 19 N 21 22 23 24 25

28 29 30 31 26 27 28 29 30 31


1 2 3 1

4 5 6 7 8 9 10 2 3 4 5 6 7 8

11 12 13 14 15 16 17 9 10 11 12 13 14 15

18 19 20 21 22 23 24 16 H 18 19 20 21 22

25 26 27 28 29 30 31 23 24 25 26 27 28


1 H 3 4 5 6 7 1

8 9 10 11 12 13 14 2 3 4 5 6 7 8

15 16 17 18 19 20 21 9 10 11 12 13 14 15

22 23 24 25 26 27 28 16 17 18 19 20 21 22

29 30 23 N N N N N 29

30 31

S M T W Th F Sat

1 2 3 4 5 S M T W Th F Sat

6 7 8 9 10 N 12 1 2 3 4 5

13 14 15 16 17 18 19 6 7 8 9 10 11 12

20 21 22 23 24 25 26 13 14 15 16 17 18 19

27 28 29 30 31 20 21 22 23 24 25 26

27 28 29 30

S M T W Th F Sat

1 2 S M T W Th F Sat

3 4 5 6 7 8 9 1 2 3

10 H 12 13 14 15 16 4 5 6 7 8 9 10

17 18 19 20 21 22 23 11 12 13 14 15 16 17

24 25 26 27 H 29 30 18 19 20 21 22 23 24

25 H 27 28 29 30 31

S M T W Th F Sat

1 2 3 4 5 6 7 S M T W Th F Sat

8 9 10 11 12 13 14 1 2 3 4 5 6 7

15 16 17 18 19 20 21 8 9 10 11 12 13 14

22 N N N N N 28 15 16 17 18 19 20 21

29 N N 22 23 24 25 26 27 28

29 30

No School All Students

January

February

March

July

August

June

September

October

November

December

April

May

Newberg School District2013‐14

Footprint Calendar

Holidays:Labor Day September 2Veteren's Day November 11Thanksgiving November 28President's Day February 17Memorial Day May 26

First Day of School September 3Grades 1 through 12

State Teacher October 11Inservice Day

Winter Break Dec. 23‐ January 3

Spring Break March 24‐28 P Teacher Prep and/or Grading Days

(No School for Students)

N Non Contract Day for Teachers(No School for Students)

H Holiday

C Conferences (No School for Students)

D District Inservice Days (Staff Dev. or Curriclum)

L Last Day of School for All Students ( Half Day)

S Semesters DaysSeptember 3‐ January 31 90February 3‐ June 12 84

Calendar Information

Teacher Prep Days August 27‐29Staff Development August 30Registration of New Students Contact your schoolLabor Day September 2First Day for 1st through 12th September 3First Day for Kindergarten September 9

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Item: Facility Naming- Springbrook Education Center Action Originator: Mikaela Schamp, Board Secretary Presenter: Dr. LeBlanc-Esparza, Superintendent Topic Summary: Take action on naming of new learning facility Background: Springbrook Education Center is the recommended name for the new learning facility currently in construction. Recommendation: Move that the Newberg School District Board of Directors approve the naming of the new learning facility the “Springbrook Education Center.”

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Item: Open Enrollment Decision and Parameters Action Originator: Mikaela Schamp, Board Secretary Presenter: Mikaela Schamp, Board Secretary Topic Summary: Take action regarding Open Enrollment per House Bill 3681 Background: Prior to March 1, 2013 the Board of Directors must determine and announce the number of students the district will accept via the HB 3681 process. The number may be one of the following: all, none (0), all with bill approved limitations, or a specific quantity (example: 100 students.) The District may not use the language “eligible” students in correlation with the number of students they will accept via HB 3681. All students are eligible for transfer under HB 3681. Districts have three options: 1. Do not accept transfers under the Open Enrollment process. 2. Open the district to transfers with no limitation. (Automatically effective if the Board does not make a decision otherwise.) 3. Open the district to transfers with limitation. Per HB 3681 (4) (a) if the Board does not make and communicate a decision on Option 1 or Option 3, than Option 2 will automatically be effective. (“(4)(a) A district school board must give consent to a person who requests consent unless” the District will accept no transfers or transfers with limitations.) District staff recommends that the Board open the district to all transfers with limitations. The limitations recommended are as follows: 2013-14 Guidelines for Open Enrollment (House Bill 3681) Transfers High School Accept all students who apply via open enrollment at Grades 9 and 10 only. Accept no students who apply via open enrollment at Grades 11 and 12. Note: If students wish to enroll in grades 11-12, families may follow the “traditional” method of requesting inter-district transfers. That method includes an annual application that must be approved by superintendents of the sending and receiving districts. Middle School Accept all students who apply via open enrollment at both middle schools Grades 6 through 8.

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Elementary School Accept all students who apply via open enrollment at all elementary schools Grades K through 5 with the exception of:

Mabel Rush Elementary School where enrollment is closed because the school is currently at enrollment capacity

Dual Language Program at Edwards Elementary School due to enrollment limitations Online Learning Program- Chehalem Online Learning Alliance Accept all students who apply via open enrollment for Grades K through 8 for only students living in Yamhill, Washington, Marion and Clackamas Counties. Acceptance of all non-resident students by the Newberg School District via any admission avenue, including open enrollment, will follow Board Policy JECB- Admission of Non Resident Students. Recommendation: Move that the Newberg School District Board of Directors accept all students who apply through Open Enrollment (House Bill 3681) for 2013-14 school year according to the limitations as presented.

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Item: Budget Calendar Revision 2012-13 Action Originator: Mikaela Schamp, Board Secretary Presenter: Nathan Roedel, Director of Finance and Operations Topic Summary: Approve the revised budget calendar Background: The recommended revision to the Budget Calendar 2012-13 is the inclusion of the Budget Hearing into a regularly scheduled Board meeting (May 28, 2013) rather than hold a separate May 21 meeting for the budget hearing alone. Attached is the revised calendar for reference. Recommendation: Move that the Newberg School District Board of Directors approve the 2013-14 Budget Process Calendar as revised.

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Newberg School District 29J

Budget Calendar 2012-13 (Revised January 15, 2013)

Date Who Topic Comments / Notes

December 2012 Senior Staff Develop Budget Assumptions and Parameters

December 11, 2012 Board of Directors Board Adopts Budget Calendar

February 05, 2013 Board, Budget Committee, Cabinet

Board Workshop 7:00 p.m.; Budget Committee members in attendance Review with Budget Committee:

Budget Process Budget Assumptions and Parameters State School Fund Formula District Goals Enrollment Projections and adjustment for 2013-14

Board Secretary will post notice

March 05, 2013 Budget Officer Send notices of Budget Committee Meetings to The Newberg Graphic for publication:

o First meeting notice publication date - March 13, 2013 Second notice publication – March 20, 2013

o Notice of Second Budget Committee Meeting – May 1, 2013 o Notice of budget hearing (ORS 294.421), Financial

Summary and Fund Summaries – May 8, 2013

Not more than 30 days prior to meeting date

March 22, 2013 Principals, Cabinet Proposed Budget due to Business Office April 2, 2013 Budget Committee/Board First Budget Committee Meeting 7:00 p.m.

Elect Officers Superintendent delivers budget message Proposed Budget presented Subcommittee Assignments

April 3 – April 19, 2013 Budget Subcommittees, Site Councils, Cabinet

Budget Subcommittee Meetings (if commissioned) Review Areas of Interest to Committees Request additional information as necessary Identify committee

recommendations/commendations

Format TBD

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Updated November 14, 2012

Date Who Topic Comments / Notes April 22– April 26, 2013 Business Office Staff Budget Subcommittee Chair submits report to administrators and

subcommittee members for review (if commissioned).

April 30, 2013 Budget Subcommittees Chairs Budget Subcommittee reports due to Budget Officer To be distributed to Budget Committee with agenda for Second Budget meeting

May 7, 2013 Budget Committee Second Budget Committee Meeting 7:00 p.m. Budget Subcommittee reports Update revenue projections based on current status

of state school fund Approve any supplemental changes in Budget Approve budget and set tax levies

May 28, 2013 School Board Budget Hearing 7:30 p.m. Adopt budget Approve appropriation and tax levies

Budget Hearing during Board Meeting

Bolded dates are public meetings requiring posting and legal advertising in The Newberg Graphic.

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Item: Future Agendas Information Originator: Mikaela Schamp, Board Secretary Presenter: Chair Van Bossuyt Background: February 12, 2013 Type February 26, 2013 Type Work Session (6:30) Work Session (6:30) Student Recognition- Silver School Pres Student Recognition- MVMS Pres Technology Task Force Update on Pilots

Pres Contract Renewals- Licensed, Admin, Classified

Action

Progress Report- Senate Bill 290 Info Temporary Teacher Contracts Action Exec Session: Supt Eval (per Timeline adopted 10/13/12)

Superintendent Evaluation Action

Travel Request-Robotics Action Superintendent Contract Renewal Action Classified Employee Appreciation (for

Mar. 4-8) Proc

COLA Info

March 12, 2013 Type March 19, 2013 Type Work Session (6:30) Work Session (6:30) Student Recognition- Yellow School Pres Board Policy- 2nd Reading Action Board Policy- 1st Reading Action School Fee Schedule Action Phones Contract Disc/Act SB 290 Update Disc

INFORMATION

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NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS … · 1/29/2013 · Nathan Roedel, Director of...

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