NCAA Division II NCAA Division II RecruitingRecruiting

UMC ComplianceUMC Compliance

OverviewOverview• Principle governing recruiting.Principle governing recruiting.

• Telephone calls.Telephone calls.• Printed recruiting materials.Printed recruiting materials.• Contacts and evaluations.Contacts and evaluations.• Recruiting time periods.Recruiting time periods.• Recruiting visits.Recruiting visits.• Tryouts.Tryouts.• Publicity.Publicity.• Questions.Questions.

Principle Governing RecruitingPrinciple Governing Recruiting

• The recruiting process involves a balancing of the The recruiting process involves a balancing of the interests of prospective student-athletes interests of prospective student-athletes (prospects), secondary educational institutions and (prospects), secondary educational institutions and the NCAA. the NCAA.

• Recruiting regulations are designed to promote Recruiting regulations are designed to promote equity among member institutions in its recruiting equity among member institutions in its recruiting of prospects and to shield prospects from undue of prospects and to shield prospects from undue pressures that may interfere with their scholastic or pressures that may interfere with their scholastic or athletics interests. athletics interests.

Key Recruiting TermsKey Recruiting Terms

• A prospective student-athlete is a student who A prospective student-athlete is a student who has started classes for the ninth grade;has started classes for the ninth grade;

OROR

• A student-athlete who has not yet started classes A student-athlete who has not yet started classes for the ninth grade, but to whom the institution for the ninth grade, but to whom the institution provides any financial assistance or other provides any financial assistance or other benefits that the institution does not provide to benefits that the institution does not provide to prospective students generally.prospective students generally.

Prospective Student-AthleteProspective Student-Athlete (PSA)(PSA)

RecruitingRecruiting• Recruiting is any solicitation of a prospect Recruiting is any solicitation of a prospect

or prospect's relatives (or legal guardian) by or prospect's relatives (or legal guardian) by an institutional staff member or by a an institutional staff member or by a representative of the institution's athletics representative of the institution's athletics interest for the purpose of securing the interest for the purpose of securing the prospect's enrollment and participation in prospect's enrollment and participation in the institution's athletics program.the institution's athletics program.

ContactContact

• Contact is any face-to-face encounter Contact is any face-to-face encounter between a prospect or the prospect's between a prospect or the prospect's parents, relatives or legal guardian(s) and an parents, relatives or legal guardian(s) and an institutional staff member in excess of a institutional staff member in excess of a greeting.greeting.

Contact Contact (continued)(continued)

• Any prearranged encounter or any encounter on the Any prearranged encounter or any encounter on the grounds of prospect's educational institution.grounds of prospect's educational institution.

• An institutional staff member or athletics representative An institutional staff member or athletics representative who is approached by a prospect or the prospect's parents, who is approached by a prospect or the prospect's parents, relatives or legal guardian(s) at any location shall not use relatives or legal guardian(s) at any location shall not use a contact, provided:a contact, provided:

– the encounter was not prearranged, the encounter was not prearranged, – the staff member or athletics representative does the staff member or athletics representative does

notnot engage in any dialogue in excess of a greeting, and engage in any dialogue in excess of a greeting, and

– the staff member or athletics representative takes the staff member or athletics representative takes appropriate steps to immediately terminateappropriate steps to immediately terminate the theencounter. (NCAA Bylaw 13.02.2)encounter. (NCAA Bylaw 13.02.2)

• An evaluation is any off-campus activity designed to An evaluation is any off-campus activity designed to assess the academic or athletics ability of a prospect; assess the academic or athletics ability of a prospect;

OROR

• The observation of a prospect participating in The observation of a prospect participating in practice or competition at any site.practice or competition at any site.

EvaluationEvaluation

What Triggers Recruitment?What Triggers Recruitment?• Providing a prospect with an official visit;Providing a prospect with an official visit;

• Arranging, in-person, off-campus Arranging, in-person, off-campus encounter; orencounter; or

• Initiating or arranging a telephone contact Initiating or arranging a telephone contact with the prospect on more than one with the prospect on more than one occasion.occasion.

Telephone CallsTelephone Calls

General Rule General Rule (Bylaw 13.1.3.10)(Bylaw 13.1.3.10)

• Telephone calls to a prospect [or the Telephone calls to a prospect [or the prospect's relative or legal guardian(s)] prospect's relative or legal guardian(s)] may not be made prior to may not be made prior to June 15June 15 following the completion of the prospect's following the completion of the prospect's junior year of high school.junior year of high school.

General Rule General Rule (continued)(continued)

• Telephone contact is limited to one call Telephone contact is limited to one call per week. per week.

• In football only, telephone calls may be In football only, telephone calls may be made at the institution's discretion during made at the institution's discretion during a contact period.a contact period.

Additional Regulations and Additional Regulations and ExceptionsExceptions

• During Conduct of Your Institution's During Conduct of Your Institution's Athletics ContestsAthletics Contests– Telephone calls to a prospect may not be made during the Telephone calls to a prospect may not be made during the

conduct of any institutional intercollegiate athletics conduct of any institutional intercollegiate athletics contests in that sport until the competition has concluded contests in that sport until the competition has concluded and the team has been dismissed by the coach.and the team has been dismissed by the coach.

• Telephone Calls Initiated by ProspectTelephone Calls Initiated by Prospect– Institutional staff members may receive telephone calls Institutional staff members may receive telephone calls

from a prospect placed at the prospect's own expense at from a prospect placed at the prospect's own expense at any time without any restrictions on the content of the any time without any restrictions on the content of the conversation.conversation.

Unlimited Telephone Calls to Unlimited Telephone Calls to ProspectsProspects

• Unlimited calls can be made to prospects Unlimited calls can be made to prospects on:on:– The initial date of the signing of the National The initial date of the signing of the National

Letter of Intent (NLI) and subsequent to the Letter of Intent (NLI) and subsequent to the calendar day on which the prospects signs calendar day on which the prospects signs the NLI or other written commitment.the NLI or other written commitment.

– The day of an off-campus contact.The day of an off-campus contact.

– The five days immediately before the The five days immediately before the prospect's official visit.prospect's official visit.

Printed Recruiting Printed Recruiting MaterialsMaterials

All SportsAll Sports

• An institution may not provide An institution may not provide athletically athletically relatedrelated recruiting materials recruiting materials (including (including electronic mail and facsimiles)electronic mail and facsimiles) to a to a prospect until September 1 at the prospect until September 1 at the beginning of the prospect's junior year in beginning of the prospect's junior year in high school.high school.

Printed Materials ExceptionsPrinted Materials Exceptions

• An institution may provide the following to a An institution may provide the following to a prospect at prospect at any timeany time::– Educational information published by the Educational information published by the

NCAA (e.g., NCAA Guide for the College-NCAA (e.g., NCAA Guide for the College-Bound Student-Athlete). Bound Student-Athlete).

– Camp brochures and questionnaires.Camp brochures and questionnaires.– Nonathletically related materials (e.g., Nonathletically related materials (e.g.,

institutional admissions publications, academic institutional admissions publications, academic publications, student-services publications).publications, student-services publications).

Contacts Contacts

& &

EvaluationsEvaluations

• In-person, off-campus recruiting contacts shall not be made with the prospect or prospect's relatives or legal guardian(s) before June 15, immediately preceding prospect's senior year of high school.

• Limited to three in-person, off-campus recruitingcontacts per prospect.

• No limit on number of contacts after prospect signs NLI.

– No in-person, off-campus contact with boosters.

– Restrictions on contacts at competition site still apply.

All Sports - ContactsAll Sports - Contacts

All Sports - EvaluationsAll Sports - Evaluations• No limitations on number of evaluations.No limitations on number of evaluations.

• Evaluations conducted during a contact period Evaluations conducted during a contact period would NOT be a contact, provided no contact would NOT be a contact, provided no contact is made. is made.

Recruiting Time PeriodsRecruiting Time Periods

• Period of time when it is permissible for Period of time when it is permissible for authorized athletics department staff authorized athletics department staff members to make in-person, off-campus members to make in-person, off-campus recruiting contacts and evaluations.recruiting contacts and evaluations.

Contact PeriodContact Period

Evaluation PeriodEvaluation Period

• Period of time when it is permissible for Period of time when it is permissible for authorized athletics staff members to be authorized athletics staff members to be involved in off-campus activities to involved in off-campus activities to assess the academic qualifications and assess the academic qualifications and playing ability of prospects.playing ability of prospects.

• Period of time when it is permissible to Period of time when it is permissible to make in-person recruiting contacts only on make in-person recruiting contacts only on an institution's campus.an institution's campus.

Quiet PeriodQuiet Period

Dead PeriodDead Period

• Period of time when it is Period of time when it is notnot permissible permissible to make in-person recruiting contacts or to make in-person recruiting contacts or evaluations on or off an institution's evaluations on or off an institution's campus or to permit official or unofficial campus or to permit official or unofficial visits by prospects to the institution's visits by prospects to the institution's campus. Institution can make telephones campus. Institution can make telephones calls to prospects.calls to prospects.

Recap of General RulesRecap of General Rules• Telephone calls – not before June 15 following Telephone calls – not before June 15 following

junior year and no more than one per week.junior year and no more than one per week.• Recruiting materials – not before September 1 Recruiting materials – not before September 1

of junior year.of junior year.• Contacts – not before June 15 of senior year.Contacts – not before June 15 of senior year.• Contacts – not more than three contacts.Contacts – not more than three contacts.• Evaluations – no limits.Evaluations – no limits.• Recruiting visits – official/paid and unofficial Recruiting visits – official/paid and unofficial

visits.visits.

Recruiting VisitsRecruiting Visits

Official VisitsOfficial Visits• Visits may begin with the opening day of Visits may begin with the opening day of

classes of the prospect's senior year of high classes of the prospect's senior year of high school.school.

• Not more than one official visit per institution.Not more than one official visit per institution.

• Maximum of five visits per prospect to Maximum of five visits per prospect to Divisions I and II while in high school.Divisions I and II while in high school.

• Maximum of five visits per prospect (to Maximum of five visits per prospect (to Divisions I and II) beginning September 1 after Divisions I and II) beginning September 1 after the prospect's completion of high school.the prospect's completion of high school.

Official Visits Official Visits (continued)(continued)

• Visits may not exceed 48 hours in Visits may not exceed 48 hours in duration.duration.

• Test scores (SAT, ACT, Plan, PSAT) Test scores (SAT, ACT, Plan, PSAT) required prior to visit. required prior to visit. May use ACT May use ACT taken on a state testing date under state taken on a state testing date under state testing conditionstesting conditions..

• May receive three complimentary May receive three complimentary admissions to home athletics events.admissions to home athletics events.

Official VisitsOfficial Visits (continued)(continued)

MealMeal TravelTravel LodgingLodging EntertainmentEntertainment

ProspectProspect YesYes YesYes YesYes NoNo

ParentsParents NoNo No*No* No**No** NoNo

Other Other FamilyFamily

NoNo No*No* No**No** NoNo

SpouseSpouse NoNo No*No* No**No** NoNo

From Home to Campus or Campus to HomeFrom Home to Campus or Campus to Home

* Unless accompanying prospect in an automobile.

** Can stay with prospect at single room rate.

Official VisitsOfficial Visits (continued)(continued)

MealMeal TravelTravel LodgingLodging EntertainmentEntertainment

ProspectProspect YesYes YesYes YesYes Yes*Yes*

ParentsParents YesYes YesYes YesYes YesYes

Other Other FamilyFamily

NoNo No,No, unless unless accompany-accompany-ing prospect ing prospect in carin car

No,No, but can but can stay with stay with prospect at prospect at singe room singe room raterate

No,No, but other family but other family can attend after meal or can attend after meal or snack at home of staff snack at home of staff membermember

SpouseSpouse YesYes YesYes YesYes Yes*Yes*

During the VisitDuring the Visit

Unofficial VisitsUnofficial Visits

• At prospect's expense.At prospect's expense.

• May visit prior to senior year. May visit prior to senior year.

• May make unlimited visits.May make unlimited visits.

• May only provide transportation to off-campus May only provide transportation to off-campus practice and competition sites in the prospect's practice and competition sites in the prospect's sport and other institutional facilities.sport and other institutional facilities.

• May provide one meal at an on-campus dining May provide one meal at an on-campus dining facility. facility.

• May provide a meal in an off-campus dining May provide a meal in an off-campus dining facility when all on-campus dining facilities are facility when all on-campus dining facilities are closed.closed.

• No lodging. No lodging.

• May provide three complimentary admissions to a May provide three complimentary admissions to a home athletics event (no hard tickets).home athletics event (no hard tickets).

• May not occur during a dead period.May not occur during a dead period.

Unofficial Visits Unofficial Visits (continued)(continued)

Official VisitOfficial Visit• Expenses

provided by college.

• One per college, no more than five total.

• Academic requirements.

• 48-hour time limitation.

• Self-financed (prospect or parents).

• Unlimited number of visits.

• No academic requirements.

• No time limitation.

Unofficial VisitUnofficial Visit

TryoutsTryouts

TryoutsTryoutsPermissible ActivitiesPermissible Activities

• A tryout of a prospect may be conducted only A tryout of a prospect may be conducted only on the institution's campus or at a site at which on the institution's campus or at a site at which it normally conducts practice or competition it normally conducts practice or competition under specified conditions.under specified conditions.

TryoutsTryoutsPermissible ActivitiesPermissible Activities

• Specified Conditions:Specified Conditions:– Not more than one tryout, per Not more than one tryout, per

prospect, per institution, per prospect, per institution, per sport.sport.

– Conducted only for a high Conducted only for a high school senior who is enrolled in school senior who is enrolled in a term other than the term in a term other than the term in which the traditional season in which the traditional season in the sport occurs or who has the sport occurs or who has completed high school eligibility completed high school eligibility in the sport.in the sport.

– For a two-year college student-For a two-year college student-athlete, after the conclusion of athlete, after the conclusion of the sport season. Exhausted the sport season. Exhausted two-year eligibility tryout can be two-year eligibility tryout can be at anytime.at anytime.

– For a four-year college For a four-year college student-athlete, after the student-athlete, after the conclusion of the sport season conclusion of the sport season and written permission to and written permission to contact has been obtained.contact has been obtained.

– May include a medical May include a medical examination, but must be examination, but must be conducted by the institution's conducted by the institution's regular team physician or regular team physician or other designated physician.other designated physician.

– May include tests to evaluate May include tests to evaluate strength, speed, agility and strength, speed, agility and sport skills.sport skills.

TryoutsTryoutsPermissible ActivitiesPermissible Activities

• Specified Conditions:Specified Conditions:

– In football, prospects may not wear helmets and pads.In football, prospects may not wear helmets and pads.

– Competition may occur against the institution's team, provided Competition may occur against the institution's team, provided competition is during the academic year and is considered a competition is during the academic year and is considered a countable athletically related activity.countable athletically related activity.

– Competition may not be conducted in the sports of football, ice Competition may not be conducted in the sports of football, ice hockey, lacrosse and wrestling.hockey, lacrosse and wrestling.

– Time of tryout activities (other than physical exam) shall be Time of tryout activities (other than physical exam) shall be limited to the length of the institution's normal practice period limited to the length of the institution's normal practice period but not longer than two hours.but not longer than two hours.

– May provide equipment and clothing on an issuance-and-May provide equipment and clothing on an issuance-and-retrieval basis.retrieval basis.

Tryouts Tryouts Competition Against ProspectsCompetition Against Prospects

• The varsity team may compete against a two-year college The varsity team may compete against a two-year college team, but may not compete against a high school or prep team, but may not compete against a high school or prep school.school.– Subvarsity teams are not bound by this prohibition.Subvarsity teams are not bound by this prohibition.

• Varsity team may participate in a contest against an Varsity team may participate in a contest against an

established outside team that includes prospects, provided:established outside team that includes prospects, provided:

– Outside team is ongoing.Outside team is ongoing.

– Outside team was not established for the specific purpose of Outside team was not established for the specific purpose of competing against the collegiate team.competing against the collegiate team.

Competition in Conjunction with a High Competition in Conjunction with a High School, Prep School or School, Prep School or

Two-Year CollegeTwo-Year College• In all sports, institutions are permitted to host In all sports, institutions are permitted to host

competition.competition.• In basketball, football, gymnastics and volleyball:In basketball, football, gymnastics and volleyball:

– High schools, prep schools and two-year High schools, prep schools and two-year colleges must be within a 50-mile radius.colleges must be within a 50-mile radius.

– Competition must occur on the institution's Competition must occur on the institution's campus.campus.

– Not more than one contest (per sport) on the Not more than one contest (per sport) on the institution's campus during an academic year.institution's campus during an academic year.

Exceptions to Tryout RuleExceptions to Tryout Rule

Developmental clinics.Developmental clinics.

Open events.Open events.

Activities not involving institution’s staff.Activities not involving institution’s staff.

Local sports clubs.Local sports clubs.

Officiating.Officiating.

Private lessons – golf, tennis and equestrian only.Private lessons – golf, tennis and equestrian only.

High-school, preparatory school and two-year High-school, preparatory school and two-year college practice and competition.college practice and competition.

PublicityPublicity

PublicityPublicity • Introduction of ProspectsIntroduction of Prospects

– Shall not permit a media entity to be present Shall not permit a media entity to be present during any recruiting contact.during any recruiting contact.

– Shall not publicize (or arrange for publicity of) a Shall not publicize (or arrange for publicity of) a prospect's visit to campus.prospect's visit to campus.

– Shall not introduce a visiting prospect at a function Shall not introduce a visiting prospect at a function that is attended by media representatives or open to that is attended by media representatives or open to the general public.the general public.

Radio/TV ShowsRadio/TV Shows• Shall not permit a prospect or high school, college-preparatory Shall not permit a prospect or high school, college-preparatory

school or two-year college coach to appear, be interviewed or school or two-year college coach to appear, be interviewed or otherwise be involved on:otherwise be involved on:

– A radio or television program conducted by an institution's A radio or television program conducted by an institution's coach;coach;

– A program in which the institution's coach is participating; A program in which the institution's coach is participating; oror

– A program in which a member of the institution's athletics A program in which a member of the institution's athletics staff has been instrumental in arranging for the appearance staff has been instrumental in arranging for the appearance of the prospect or coach or related program material.of the prospect or coach or related program material.

Publicity Prior to SigningPublicity Prior to Signing

• Before signing a prospect to a National Letter Before signing a prospect to a National Letter of Intent (NLI) or an institution's written offer of Intent (NLI) or an institution's written offer of admission or financial aid, a member of admission or financial aid, a member institution may comment publicly only to the institution may comment publicly only to the extent of confirming its recruitment of the extent of confirming its recruitment of the prospect.prospect.

Publicity After SigningPublicity After Signing• Publicity released by an institution concerning a prospect's Publicity released by an institution concerning a prospect's

commitment to attend the institution shall occur only after commitment to attend the institution shall occur only after the prospect has signed an NLI or after the prospect has the prospect has signed an NLI or after the prospect has signed the institution's written offer of admission and/or signed the institution's written offer of admission and/or financial aid.financial aid.

• Such communication may be released to media outlets at Such communication may be released to media outlets at the institution's discretion except as limited by Bylaw the institution's discretion except as limited by Bylaw 13.10.7.1. There are no limits on the number of occasions 13.10.7.1. There are no limits on the number of occasions that an institution may release such information. However, that an institution may release such information. However, an institution is prohibited from purchasing or receiving an institution is prohibited from purchasing or receiving commercial advertising to be used to identify a prospect by commercial advertising to be used to identify a prospect by name or picture.name or picture.

Publicity After SigningPublicity After Signing• Institutional press conferences, receptions, dinners Institutional press conferences, receptions, dinners

and similar meetings held for the purpose of making and similar meetings held for the purpose of making announcements are expressly prohibited.announcements are expressly prohibited.

• Contents of a properly issued press release may be Contents of a properly issued press release may be determined by the institution and may include determined by the institution and may include comments by coaching staff members about the comments by coaching staff members about the abilities of the prospect.abilities of the prospect.

One–Time Exception One–Time Exception Announcement of All SigningsAnnouncement of All Signings

• An institution may make an announcement on its An institution may make an announcement on its campus for the sole purpose of presenting at one campus for the sole purpose of presenting at one time to the media the names of all prospects who time to the media the names of all prospects who have accepted offers of admission and/or have accepted offers of admission and/or athletically related aid in a particular sport from an athletically related aid in a particular sport from an institution.institution.

• No prospects (or their friends or relatives) may be No prospects (or their friends or relatives) may be in attendance.in attendance.

Questions??Questions??