National Volunteer Processes forUSTA Board of Directors and

Nominating Committee Nominations and

National Committee Appointments

ELECTIVE

What We Will Cover

• Process for Nominations by Nominating Committee

- USTA Board of Directors- Nominating Committee

• Process for National Volunteer Appointments by President-elect

- Council Chairs- Committee Chair and Vice Chair- Committee Members

IntroductionsCharlotte Johnson, Chair, Nominating Committee

Eddie Gonzalez, Promotions & Recruitment Sub-Committee Chair,

Nominating Committee

Judy Utley, Chair, Advisory Group on Committees & Evaluations

Scott Steinberg, Coordinator, Advisory Group on Committees & Evaluations

Nominating Committee

The 2015-16 Nominating Committee consists of 15 individualsCharlotte Johnson – Southwest, Chair

Frank Adams – Intermountain Rex Maynard – SouthernJill Craybas (Elite Athlete) – So Calif Jewel Peterson (Elite Athlete) –

SouthernKathleen Francis – Eastern Roshan Rajkumar – NorthernEddie Gonzalez – Southern Nancy Rasgado – FloridaBob Kramer – Southern California Chris Reynolds – Mid-AtlanticGreg Lappin – Northern Jim Thomas (Elite Athlete) –

MidwestGreg Mason – Southwest Alfredo Trevino – Texas

CHARGE:• Selects Nominees to serve as USTA Officers & Board of Directors• Selects Nominees for Nominating Committee• Selects Chair of Nominating Committee

Bylaw Requirements

Board of Directors:

• Composition: 5 Officers – President, 1st Vice President, 2 Vice Presidents, Secretary-Treasurer; 9 Directors at Large; Immediate Past President = 15

• 20% must be Elite Athletes (USOC requirement)• 50% of the Sectional Associations must be represented, excluding

Elite Athletes• No more than 2 at large members may be domiciled in the same

section when they take office, excluding Elite Athletes

Bylaw Requirements

Nominating Committee:

• Composition: 12 At Large + 3 Elite Athletes = 15 • 20% must be Elite Athletes (USOC requirement)• 50% of the Sectional Associations must be represented• Up to 5 current Nominating Committee members nominated to a

2nd consecutive term (up to 4 At Large and up to 2 Elite Athletes)• No more than 2 At Large members may be domiciled in the same

section when they take office, excluding Elite Athletes• No Nominating Committee member may be nominated for the

USTA Board• 2-term waiting period before Nominating Committee member can

return to Nominating Committee

Characteristics of A Successful Candidate

The Nominating Committee will be looking for individuals who can shape the future of the USTA. Historically, successful candidates selected to the Board or Nominating Committee have possessed some, if not most, of the following skills and experience:

• Skill sets align with USTA Competencies • Significant background with their sectional organization in leadership

positions• Appointments to USTA committees or other national leadership roles• Previous nonprofit board experience• Extensive business, professional, academic, or tennis-related experience• Demonstrated success as a person who has actively grown the game of

tennis• The ability to both lead and contribute as a member of a team• The time commitment to participate fully in the demands of this position• A “big picture” view of the needs of the organization and the future of

tennis

Application Process

For Board of Directors and Nominating Committee:

• Application and instructions available no later than November 16, 2015

• Candidates may apply for USTA Board, Nominating Committee, or both

• Application deadline: February 1, 2016

http://www.usta.com/About-USTA/Organization/Committees/8280_USTA_Nominating_Committee

Selection Process

For Board and Nominating Committee:

• All applications will be reviewed and evaluated

• Candidates will then be selected for interviews

• All applicants will be notified by email regarding the status of their application by the end of April 2016

• The majority of interviews for Nominating Committee candidates will be scheduled during the 2016 Annual Meeting

• The majority of interviews for USTA Board and Board/Nominating Committee will be scheduled during the 2016 Semiannual Meeting

• Per Bylaws, selections for nominations will be finalized following the conclusion of the 2016 US Open

Notification Process

For Board and Nominating Committee:

• All candidates interviewed will receive notification by phone

• Bylaws require– Nominating Committee shall file its nominations to the USTA Secretary-Treasurer

no later than September 20, 2016– Secretary-Treasurer shall notify the voting members and elite athletes by

September 25, 2016

• New Board / Nominating Committee term begins on January 1, 2017

Advisory Group on Committees & Evaluations Committee

The 2015-16 AGC Committee consists of:

Judy Utley, Chair Scott Steinberg, CoordinatorMary Conaway, Council Chair Tim Garcia, Council ChairBarbara Fackel, Council Chair Steve Butzlaff, Council ChairCarolyn Riley, Council Chair Verne Weber, Council Chair

Les Varnado, Council Chair

Patricia Harris, Diversity & Inclusion Chair Mark Saunders, Executive Director Liaison

CHARGE:• AGC serves in an advisory role to the First Vice President during the

committee appointment process (CAP)• Council Chairs serve as advisors to Committee Chairs• AGC is charged with implementing evaluations in the first and second

years of term

Characteristics of AGC Members

Historically successful candidates selected to serve as Council Chairs have possessed some if not most of the following skills and experience:

• Prior National Leadership Roles such as Committee Chair, Section Delegate at Large or President

• Management experience from work or volunteer experience• Good communication skills• Ability to size up people, identify future leaders and build effective

teams• Time commitment to participate fully in the demands of the

position• General awareness and understanding of USTA programs, USTA

Board directives and policies, the Strategic Directions and the USTA Constitution and Bylaws

Who appoints members to national committees?

The President appoints all committee chairs, and members whose appointments are not otherwise provided for in the Constitution or in the Bylaws. (Bylaw 29)

October 15 is the deadline for petitions for alternate slate to be filed, the person nominated as President by the Nominating Committee may use the designation of “President-elect” after the date for filing a nomination petition, if no petition is filed. Appointments are made. (Bylaw 35i)

Appointment Process – Types of Committees

• Council Committees• Board Committees• Direct Report Committees• Standing Committees: Grievance, Officials• Task Forces and/or Special Assignments

• Other Non-Appointed Committees: Nominating, Past Presidents, Olympic Pan-American (USOC)

ADULT TENNISCOUNCIL

DELIVERY SYSTEMCOUNCIL

PLAYER DEVELOPMENT

COUNCIL

PROFESSIONALTENNIS

COUNCIL

RULESCOUNCIL

Adult Competition

League

Tennis on Campus

CTA

NJTL

Public Parks

Collegiate Varsity

Sport Science

Wheelchair Tennis

Officials

Davis Cup, Fed Cup and OlympicTeam Events

Pro Circuit

Constitutionand Rules

Grievance

Tennis Rules and Regulations

VOLUNTEER DEVELOPMENT

COUNCIL

YOUTHTENNIS

COUNCIL

SPECIALASSIGNMENTS

DIRECT REPORTCOMMITTEES

BOARD COMMITTEES

Awards

Learning andLeadershipDevelopment

MembershipServices

JuniorCompetition

Junior TeamTennis

Local Play andCompetition

School/After School

Hispanic EngagementAdvisory Group

High SchoolTask Force

Senior Int’l TeamSelection Group

SportsmanshipTask Force

Advisory Group on Committees and Evaluations

Diversity & Inclusion

International

Audit

Budget

Investment

Major Construction Oversight

Strategic & Creative Planning

What are the General Requirementsfor Appointment to a National Committee?

• Must complete a National Volunteer Application

• Shall be an individual member of the USTA (Bylaw 40)

• Required to attend Annual and Semiannual meetings annually

• Must have proficient computer skills to participate actively with the committee throughout the year

• Must fulfill annual requirements such as Conflict of Interest Disclosure, evaluation surveys, yearbook contact information updates

What is on the National Committee Application?

• Name and contact information• What committee(s) applying for – up to 3• What position sought – Council Chair, Committee Chair, Vice Chair,

Member• USTA involvement• Tennis and volunteer activities• Relevant employment/education• Self-assessment of leadership competencies• Functional/technical skills

What factors are considered?

• Experience and background• Relevance to committee• USTA Leadership Competencies• Functional/Technical skills• Diversity• Section representation and endorsement• Incoming Committee Chair input• Personal interviews are not conducted for the CAP process

Committee Appointment Process Timeline

• August 2016: Online application process opens Aug 1st; Section leadership provided online training and access to applications for endorsement

• September 2016: Application process closes Sept 22nd; USTA Board of Directors slate for 2017-18 announced

• October 2016: USTA Board of Directors slate affirmed; Incoming President appoints Council Chairs and Committee Chairs

• November 2016: New Committee Chairs submit recommendations for member appointments; USTA Sections provide endorsements; Incoming USTA President-elect meets with AGC in White Plains to finalize committee appointments

• December 2016: USTA Family and all applicants informed of appointments

• January 2017: USTA Board, Section Leadership and Committee Chairs meet for Leadership Meeting

Q&A