National project OCP|OC information and application booklet

AIESEC INDONESIANATIONAL PROJECT JDInformation & Application Booklet

1. General Overview:a) Application Processb) Selection Process

2. Position 3. Important Dates

4. FAQ

CONTENT

If you have any questions concerning the application/selection

process, please contact your LCVPTM.

If you have any questions concerning the JD, structures or

specific functional questions, please contact your LCVP iGCDP or MCVP iGCDP: [email protected]

mailto:[email protected]


Deadline for OCP applications:11:59pm, 30th of January, 2014

GENERAL OVERVIEW: APPLICATION

OCP Application Form

The Application form contains three parts that must be completed and handed in by the deadline or will be

considered invalid.

a) General Questionnaire online via Podio https://podio.com/webforms/6734905/521532b) Recommendation/Endorsement letter by a TLP who has worked with you (If you are TLP please ask a TLP in a higher position than you that has worked with you)c) CV or Up to date resume

Note: Previous/Current TLP Experience is recommended to apply.

OC Application Form

The Application form contains three parts that must be completed and handed in by the deadline or will be

considered invalid.

a) General Questionnaire online via Podio https://podio.com/webforms/6743534/522116b) Recommendation/Endorsement letter by a TLP who has worked with you (If you are TLP please ask a TLP in a higher position than you that has worked with you)c) CV or Up to date resume

Deadline for OC applications:11:59pm, 4th of February, 2014

https://podio.com/webforms/6734905/521532








GENERAL OVERVIEW: SELECTION PROCESS

1. Application Form

2. Selection Interview

3. Notification

Deadline for applications:11:59pm, 30th of January, 2014Based on application, invitation for selection interview will be received/rejected.

Interviews must be held by TM and the VP iGCDP.Expected duration of interview is 1 hour, scheduled based on your timetable pasted in the application. Selection will occur from insert

OCP announcement is on the 5th of February

4. Education Webinar from MCVP iGCDP

Education Webinar is on the 12th of February (subject to change)

POSITION

The following section provides you with an overview about the Job Descriptions for the different National Project Organising Committee Roles. Each JD has specific goals and targets.

Please keep in mind that the final JD can be adjusted according to local requirements.

Please note that there will be other responsibilities outside the boundaries of the Job Description including general Project support and running/fulfilling short term projects and actions.

NATIONAL PROJECT OCP & OCYou are responsible for:

1. Creation, development and delivery of National Projects2. Ensuring interns have a high quality leadership development experience3. Taking ownership for your National Project and being a pioneer for national project implementation in AIESEC Indonesia.

You must be able to:

1. Work proactively as this is a new initiative for AIESEC Indonesia and it depends on the individual capacity of OC members to develop the concept deliver to the highest standards.2. Display a strong sense of entrepreneurial outlook though taking risks, creating new ideas and managing different opportunities in order to increase performance and achieve outstanding results.3. Have a strong sense of social responsibility and thus connection to the implementation of the National Project for addressing societal needs in Indonesia. This should translate into a strong personal commitment towards the deliverables for the National Project.

NATIONAL PROJECT OCPThe National Project OCP role is to lead the team of members for achieving effective implementation of the new national project.

OCP is the final responsible for the planning and delivery of the project as well as ensuring their members receive a challenging and purposeful experience.

OCP

OC TM OC RA-MA-RE

OC MARK/PROGRAM

OC FN & LOGS

OC RA-MA-RE

& ER}

Main Responsibilities:1. Preparation and strategy creation for the national project implementationa) Creation of budget and cash flow (supported by MC/LC - VPiGCDP)b) Creation of project timelinec) Adapt National Project JDs to local reality

2. Management and Leadership of the OC teama) Team meeting management (at least once a week)b) Motivation and team building activities for the teamc) ensure knowledge and competency development for team membersd) Tracking memberse) Output after each team meeting for the VP iGCDP

3. Raisinga) Market Research into National Project Marketsb) Raising for the projectc) Ensuring learning, media and in-kind partnershipsd) Fundraising Activitiese) Ensuring top quality partner servicing

NATIONAL PROJECT OCP

4. Management of leadership of the internsa )Preparation of EP formsb) Matching managementc) Manager Intern Buddy program and ensure competency development of internsd) National Project reception booklet developmente) Service and Quality management and supervisionf) Assist EPs with JD or TN issuesg)Assist EPs with logistical or service issuesh) Supervision of Personal appraisal and feedback process for EP, TN and AIESEC.

5. Final Stepsa) Evaluation and Analysis of the report (to be submitted to MC/LCVP iGCDP)b) Write report for next OCP (for National Project renewal)

Purpose:To develop and deliver the National Project, support quality experiences for interns and manage and develop OC members.

RequirementsSocial Responsibility:a) Demonstrates personal commitment to project goals and individual EP realisation goals.b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience.

Time Commitment:10 - 15 hours per week.

NATIONAL PROJECT OCP KPIs

KPIs

1. Number of marketing calls made2. Number of meetings booked3. Conversion rate of Marketing calls to meetings4. Number of negotiation meetings5. Number of MOUs signed6. Number of Raises7. Number of Matches8. Number of RealiZes9. Number of days for matching process10. Interview - Acceptance rate

Please note that all other KPIs of the other OC responsibleS are also included within this JD as KPIs

Finally, team management KPIs make up an importance aspect of the OCP role, they are listed below.1. Team retention rate2. % growth in PA and GCM development of members3. Number of team members to apply for higher roles in AIESEC

Ideal Global Competency Model Level

0

0.75

1.5

2.25

3

GCM

Social ResponsibilityEntrepreneurial Outlook

}NATIONAL PROJECT OC TM

This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc.

However in addition to the regular RA-MA-RE role of an OC Projects, this member will be the main responsible for delivering the selection process and ensuring the use of GCM throughout.

This individual will also be responsible for the Incoming Preparation Seminar, LEAD for Interns and the assignment and tracking of EP Buddy.

OCP

OC TM OC RA-MA-RE

OC MARK/PROGRAM

OC FN & LOGS

OC RA-MA-RE

& ER

Main Responsibilities:1. Marketing Calls and Management

2. TN Raising Managementa) Market Research into National Project Marketsb) Raising for the projectc) Ensuring learning, media and in-kind partnershipsd) Fundraising Activitiese) Ensuring top quality partner servicing

3. Manage Matching Process

National Project Organising Committee Talent Management

NATIONAL PROJECT OC TM

4. Selection of EPs

5. Project/Event Execution Management

6. Delivery of EP LEAD

7. Evaluation Meeting with EP/TN

8. Final Steps

Purpose:To develop and deliver the National Project, support quality experiences for interns and TNs through Global Competency Model Selection, implementation of EP LEAD, Intern Buddy and Incoming Preparation Seminar.



NATIONAL PROJECT OC TM KPIsNational Project OC Talent Management

KPIs

1. Number of marketing calls made2. Number of meetings booked3. Conversion rate of Marketing calls to meetings4. Number of negotiation meetings5. Number of MOUs signed6. Number of Raises7. Number of Matches8. Number of Realises9. Number of days for matching process10. Interview - Acceptance rate11. Attendance rate at Incoming Preparation Seminar12. Satisfaction rate of Incoming Preparation Seminar13. Attendance/ Satisfaction rate for LEAD events14. % of overall CAT development of Interns15. Satisfaction rate of Intern Buddy16. Attendance/Satisfaction rate for LEAD for interns17. Satisfaction rate of EP Buddy18. % of Buddy PGS filled in

OC RA-ME-RE

NATIONAL PROJECT OC RA-MA-RE

This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for documentation collection and accommodation preparation for interns

}OCP

OC TM OC RA-MA-RE

OC MARK/PROGRAM

OC FN & LOGS

OC RA-MA-RE

& ER

National Project Organising Committee RA-MA-RE

NATIONAL PROJECT OC RA-MA-RE

Purpose:To develop and deliver the National Project through management of financial sustainability and development and delivery of project events.








6. Accommodation and Service Management

8. Final Steps

NATIONAL PROJECT OC RA-MA-RE KPIsNational Project OC RA-MA-RE

KPIs

1. Number of marketing calls made2. Number of meetings booked3. Conversion rate of Marketing calls to meetings4. Number of negotiation meetings5. Number of MOUs signed6. Number of Raises7. Number of Matches8. Number of Realises9. Number of days for matching process10. Interview - Acceptance rate11. Attendance rate at Incoming Preparation Seminar12. Satisfaction rate of Incoming Preparation Seminar13. Attendance/ Satisfaction rate for LEAD events14. % of overall CAT development of Interns15. Satisfaction rate of Intern Buddy16. Overall NPS score over 4517. Number of Host Families

OC MARKETING &

PROGRAM

NATIONAL PROJECT OC MARK & PROGRAM

This individual is in charge of the campaigns, main designs and strategies of the Marketing and positioning of the project to the outlined targets and markets.

This intern is also in charge of the program aspect of the project - developing events and ‘roadshow’ activities for the development of the project with the interns.

}OCP

OC TM OC RA-MA-RE

OC MARK/PROGRAM

OC FN & LOGS

OC RA-MA-RE

& ER

National Project Organising Committee Marketing & Program

NATIONAL PROJECT OC MARK & PROGRAM

Purpose:To develop and deliver the National Project through the management of promotions and marketing as well as the delivery of program aspects to the project.



Main Responsibilities:1. Showcasing of iGCDP projects

2. Oversee implementation of marketing strategiesa) Certify and design campaign materials

3. Creation, development and implementation of program events.a) Create concept and run events/roadshow for the projectb) Organize event planning and development for the roadshow.

NATIONAL PROJECT OC MARK/PROGRAM KPIs

National Project OC Marketing and Program KPIs

KPIs

1. To generate innovative ideas, campaigns and marketing materials for the showcasing of iGCDP projects.2. Oversee implementation of marketing strategies3. Certify and Design campaign materials in cooperation with the National Project guidelines4. Create concept and run events/roadshow for the project in cooperation with the National Project guidelines5. Organize logistics, facilitators etc. for the roadshow

OC FINANCE & LOGISTICS

NATIONAL PROJECT OC F&L

This individual contributes to the project through management and tracking of the budget and ensuring financial sustainability throughout the project. In addition this individual will manage the logistics of the project events. }OCP

OC TM OC RA-MA-RE

OC MARK/PROGRAM

OC FN & LOGS

OC RA-MA-RE

& ER

Main Responsibilities:1. Development and tracking of national project budget

2. Development of appropriate financial management tools for the optimization of national project.

3. Cash Flow Management

National Project Organising Committee Finance and Logistics

NATIONAL PROJECT OC F & L

4. Management and supervision of sponsorship and other financial raising activities

5. Organization and supervision of logistics for project events

6. Manage fundraising and organize venue

7. Final Stepsa) Reporting of financial timeline and status throughout the project to ensure financial viability for the renewal of the national project.

Purpose:To develop and deliver the National Project through management of financial sustainability and development and delivery of project events.



National Project OC Finance & Logistics

KPIs

1. Profit made from Project2. Budget vs. Actuals3. Satisfaction rate of delivery/OC for project events4. Project/event timeliness

NATIONAL PROJECT OC F & L

OC RA-MA-RE & EXTERNAL

RELATIONS

NATIONAL PROJECT OC RA-MA-RE & ER

This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects. This individual will also raise learning partners and produce in kind sponsorships from the project.

}OCP

OC TM OC RA-MA-RE

OC MARK/PROGRAM

OC FN & LOGS

OC RA-MA-RE

& ER

National Project Organising Committee RA-MA-RE & External Relations

NATIONAL PROJECT RA-MA-RE & ER

Purpose:To develop and deliver the National Project through the management of the sales process as well as the raising of financial, learning and in-kind partnerships to ensure the sustainability of the project.








6. Learning, financial and in-kind partnership management

7. Final Steps

NATIONAL PROJECT OC RA-MA-RE & ER KPIs

National Project OC RA-MA-RE & ERKPIs

Marketing Calls and MeetingsTN Raising ManagementManage matching processEvaluation meetings with TN/EP.In-kind sponsorshipLearning Partner Raising/Relationship Management

IMPORTANT DATES & LINKS11:59pm, 30th of January,

2014

1st February - 3rd February

5th February

5th February - 12th February

12th February

Deadline for OCP Applications

Selection dates for OCP

11:59pm, 4th February, 2014 Deadline for OC Applications*Selection and Announcements will depend on local reality

OCP Announcements

OCP Education

OCP Webinar from MCVP iGCDP

FREQUENTLY ASKED QUESTIONS

1. Can I apply for more than one position?Yes, of course you can! But you must fill in the additional functional questions.

2. What will selection be based on?Your application and you interview.

3. If I am one second late for my application, will it still be valid?No.

4. Who is assessing my selection?Your LCVPTM and LCVP iGCDP.

FOR FURTHER QUESTIONSIf you are a VPTM and have any questions concerning the application/selection process, please contact Christina at

[email protected]

If you are a VP iGCDP and have any questions regarding national projects or the JD, please contract Nastya at

[email protected]

If you are an applicant and have any questions concerning the JD, structures or specific functional questions, please

contact your LCVPTM or LCVPiGCDP responsible.





National project OCP|OC information and application booklet

Education

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