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National Congress

OC Booklet

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DEAR APPLICANT, CONGRATULATION FOR TAKING THIS BRAVE ACTION AND STEP UP TO APPLY FOR NATIONAL CONGRESS ORGANIZING COMMITTEE (OC). UNTIL TODAY, OUR ORGANIZATION HAVE EXISTED FOR 65+ YEARS, WE HAVE RUN COUNTLESS CONFERENCES AS IT IS ONE OF THE PLATFORMS TO EQUIP OUR MEMBERS WITH SPECIFIC KNOWLEDGE; TO INSPIRE, UNIFY, AND MOVE TOGETHER AS ONE, CLOSER TO OUR VISION – PEACE AND FULFILLMENT OF HUMANKIND’S POTENTIAL. PER YEAR, THERE ARE AT LEAST 500 AIESEC CONFERENCES HOSTED ALL OVER THE TERRITORIES AROUND THE GLOBE, BY YOUNG PEOPLE LIKE YOU. NOT ONLY THOSE YOUNG PEOPLE DID MAKE IMPACT TO THEIR OWN ENTITY AND PEOPLE BUT THEY ALSO ACHIEVED PRACTICAL ORGANIZING EXPERIENCE, POWERFUL CROSS-FUNCTIONAL TEAMWORK EXPERIENCE, AND LONG-LASTING FRIENDSHIP THROUGH THEIR OC EXPERIENCE. ONCE AGAIN, WE ARE GLAD THAT YOU DECIDE TO APPLY FOR THIS OPPORTUNITY. WE WISH YOU ALL THE BEST THROUGHOUT YOUR APPLICATION AS IT IS ALSO A PART OF LEARNING JOURNEY IN AIESEC. REGARD, -- MC NIRON

Message from

MC Niron

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•  INTRODUCTION TO CONFERENCE

•  OCP BLOCK

•  OCVP BLOCK

•  CHECKLIST •  CONTACT

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What is

National Congress?

National Congress is an annual conference aim to •  Reconnect, empower, and inspire AIESEC in Cambodia members through

bringing all members with different backgrounds, leadership roles, and LCs together and equipping or re-confirming them with knowledge, skills, practical understanding of AIESEC in Cambodia

•  Review & evaluate quarter 2 performance •  Empower the LC to strive for the last time to provide positive impacts

toward our society and for the legacy in their last quarter. The conference might be held on 25th-28th December 2014 with expected 150 delegates but the subjects can be surveyed and finalized later.

The awesome

organizing

committee Team

OC PRESIDENT

RESPONSIBILITIES: PROJECT MANAGEMENT: •  SET OUT AN ACTION PLAN FOR THE CONFERENCES WITH OC TEAM

(TIMELINE, MARKETING, LOGISTICS, BUDGET, DELEGATE SERVICE); •  OVERSEES AND MANAGES EXECUTION OF THE CONFERENCE SO THAT

OBJECTIVES AND GOALS ARE MET ON TIME AND WITHIN BUDGET; •  TRACK & REPORT PROGRESS UPDATES; •  TROUBLE-SHOOT ISSUES THROUGHOUT THE CONFERENCE PROCESSES; •  AND LEAD THE OC TEAM TO CREATE CONFERENCE REPORT FOR SPONSOR

AND CONF’ MANAGER TEAM MANAGEMENT: •  BE THE LINK BETWEEN CONF’ MANAGER AND OC; CO-SELECT THE OC; •  ORGANIZE REGULAR OC MEETINGS; MANAGE OCVPS' PERFORMANCE &

LEARNING; FACILITATE FEEDBACK-SHARING; TEAM MEETINGS AND OVERALL TEAM EXPERIENCE

REPORT TO AND CONSULT WITH: PISETHNEAT PICH - NICK (CONF’ MANAGER) ACCOUNTABLE TO: CONF’ TEAM (OC, CHAIR, FACI, CONF’ MANAGER) DURATION: OCTOBER 2014 UNTIL JANUARY 2015 Working hour: APPROX. 15-20 HOURS PER WEEK (VARIES OVER TIME – INCREASES IN WEEKS LEADING UP TO THE EVENT).

EXPECTED OUTPUT [M.O.S & K.P.I]: •  MEET THE OC TEAM GOALS •  % OF SATISFACTION RATE; # OF DELEGATES •  # OF EXTERNAL ENGAGEMENT •  % OF PROFIT GAINED; # OF SPONSORSHIP RAISED •  FACILITATED ALL OC MEETINGS; FILLED OUT THE PROJECT TRACKER(S)

PREFERENCE: •  BIG PICTURE- THINKER; CAN BE PRODUCTIVE EVEN UNDER STRESSFUL

CIRCUMSTANCES; GOOD IN COMMUNICATING WITH DIFFERENT PEOPLE; VALUES PROMPTNESS AND MEETING DEADLINES

•  RESULT-ORIENTED BUT PLACES HIGH PREMIUM ON TEAM EXPERIENCE; VALUES TEAMWORK AND COLLABORATION; VALUES COACHING AND GROWTH OF MEMBERS;

•  HAS HAD GOOD PROJECT MANAGEMENT EXPERIENCE (OCP OR OCVP), EVEN OUTSIDE OF AIESEC; UNDERSTANDS THE STRATEGIC DIRECTION AND OBJECTIVE OF A NATIONAL CONFERENCE; HAS ATTENDED AT LEAST 1 AIESEC CONFERENCE

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The awesome

organizing

committee Team

OC VICE-PRESIDENT

REPORT TO AND CONSULT WITH: OCP; ACCOUNTABLE TO: OC TEAM; DURATION: OCT 2014 -JAN 2015; WORKING HOUR: APPROX. 15-20 HOURS/WEEK

OCP

Promotion Logistics Finance Delegate Service

External Relation

External Relation

PREFERENCE: •  DETAIL-ORIENTED; DETERMINED; PROACTIVE AND INDEPENDENT •  VALUE LEARNING AND GROWTH; TEAM PLAYER •  VALUE TRANSPARENCY AND GOOD, RESPONSIBLE WORK ETHIC •  VALUES PROMPTNESS AND MEETING DEADLINES •  NOT AFRAID TO ASK FOR HELP; GOOD COMMUNICATION SKILLS •  CAN BE PRODUCTIVE EVEN UNDER STRESSFUL CIRCUMSTANCES •  HAS ATTENDED AT LEAST 1 AIESEC CONFERENCE OR EVENT •  NEWIES, MEMBER, & TL

•  OCVP PROMOTION: CAN/LIKE TO CREATES POST CONTENT FOR SOCIAL MEDIA TO GENERATE HYPE •  OCVP LOGISTICS: LIKE TO DO LEGWORK AND CAN DO ON EVENT CRISIS MANAGEMENT •  OCVP FINANCE: HAVE BASIC UNDERSTANDING OF ACCOUNTING AND FINANCIAL MANAGEMENT •  OCVP DELEGATE & SERVICE: CAN/LIKE TO BE APPROACHABLE & COMMUNICATE DIPLOMATICALLY •  OCVP EXTERNAL RELATION: LIKE TO BUILD PROFESSIONAL NETWORK AND SELL

EXPECTED OUTPUT [M.O.S & K.P.I]:

OCVP PROMO •  # OF DELEGATE •  PROMOTION TIMELINE •  PROMOTION CHANNELS •  PROMOTION TACTICS/GIGS •  SPIEL-WRITING •  DOCUMENTATION (PHOTO, VID) •  FILLED-PROJECT TRACKER(S)

OCVP LOGISTICS •  ALL MATERIALS, PRINTINGS,

F O O D S & D R I N K S , TRANSPORTATION & VENUE AND ACCOMMODATION ARE SECURED

•  GOOD VENUE RELATIONS •  INVENTORYING AND TRACKING •  FILLED-PROJECT TRACKER(S)

OCVP FINANCE •  FINANCIAL HEALTHY •  BUDGET PLAN •  PRICING MODEL •  PAYMENT SCHEME •  MERCHANDISE •  FINANCIAL REPORT •  FILLED-PROJECT TRACKER(S)

OCVP EXTERNAL RELATION •  # OF SPONSORSHIP RAISED •  # EXTERNAL ENGAGEMENT •  ER OUTPUT/REPORT •  FILLED-PROJECT TRACKER(S)

OCVP DELEGATE SERVICE •  % OF DELEGATE SATISFACTION •  REGISTRATION FORM •  DELEGATE BOOKLET/PACKAGE •  DELEGATE QUERIES RESPONSE

S Y S T E M A N D I N F O DISSEMINATION SYSTEM

•  DELEGATE SURVEY/FEEDBACK •  FILLED OUT PROJECT TRACKER(S)

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The awesome

organizing

committee Team

OCP

Promotion Logistics Finance Delegate Service

External Relation

External Relation RESPONSIBILITIES:

OCVP PROMO •  DEVELOP PROMOTIONAL PLAN •  EXECUTE TACTICS TO CREATE

AWA R E N E S S , H Y P E A N D PROMOTE THE NATIONAL CONGRESS TO AIESECERS IN CAMBODIA AND FROM THE OTHER COUNTRIES

•  OVERSEES SPIEL-WRITING •  CREATE DOCUMENTATION

(PHOTO, VID) •  FILL OUT PROJECT TRACKER(S)

OCVP LOGISTICS •  S E C U R E V E N U E F O R T H E

NATIONAL CONGRESS AS WELL A S P R O C U R I N G N E E D E D MATERIALS FOR IT.

•  MAXIMIZE RESOURCES AND CUT C O S T S , V I A S E C U R I N G PARTNERSHIPS WITH VENUE & SUPPLIERS AND CANVASSING FOR CHEAP BUT GOOD QUALITY MATERIALS

•  BE IN CHARGE OF LOGISTIC A L L O C A T I O N A N D F O O D P R E P A R A T I O N D U R I N G CONFERENCES

•  FILL OUT PROJECT TRACKER(S)

OCVP FINANCE •  CREATE BUDGET PLAN •  CREATE PRICING MODEL •  ESTABLISH PAYMENT SCHEME •  CREATE MERCHANDISE •  CREATE FINANCIAL REPORT •  OVERSEE CASH FLOW •  ENSURE FINANCIAL HEALTH •  FILL OUT PROJECT TRACKER(S)

OCVP EXTERNAL RELATION •  RAISE SPONSORSHIP TO

S U P P O R T T H E C O N F E R E N C E MANAGEMENT

•  R A I S E E X T E R N A L E N G A G E M E N T T O SUPPORT THE AGENDA MANAGEMENT

•  CREATE ER OUTPUT/REPORT

•  F I L L O U T P R O J E C T TRACKER(S)

OCVP DELEGATE SERVICE •  CREATE REGISTRATION FORM •  SERVE AS THE CONTACT PERSON

FOR THE DELEGATES FOR ANY CONCERNS

•  FOLLOW-UP WITH PAYMENT •  CREATE DELEGATION MAILER/

BOOKLET •  CREATE DELEGATE QUERIES

RESPONSE SYSTEM AND INFO DISSEMINATION SYSTEM

•  CREATE FEEDBACK SURVEY •  BE IN CHARGE OF CHECK-IN AND

CHECK-OUT •  B E I N C H A RG E O F RO O M

ARRANGEMENT •  FILL OUT PROJECT TRACKER(S)

Application

process

APPLICATION OPEN OCT 16TH

APPLICATION SUBMISSION

OCT 22TH, 11:59PM

INTERVIEW OCT 23RD-26TH

ANNOUNCEMENT OCT 27TH

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Contact person

Ü FILL IN THE LINK OF OCVP APPLICATION: https://podio.com/webforms/9760777/710719 Ü ASK PEOPLE TO CLARIFY THE QUESTIONS OR TO KNOW MORE ABOUT OCVP Ü ANSWER ALL THE QUESTIONS IN THE APPLICATION Ü UPLOAD YOUR CV WITH PHOTO IN THE ATTACHMENT IN THE LINK Ü SUBMIT YOUR APPLICATION BY 11:59PM OCTOBER 22TH, 2014 Ü CHECK EMAIL WITHIN 24 HOURS FOR EMAIL CONFIRMATION

PISETHNEAT PICH (NICK) MCVP OD & NC MANAGER EMAIL: PICH.PISETHNEAT@AIESEC.NET MOBILE: +855 96 202 2227

Application

Checklist